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Home My WebLink About05(F) - Approve Work Order for Lakefront Park-Watzl’s Beach Master Plan (CP 2022-01) ReportPage 1 of 2 Public Works Consultant Pool Work Order for Lakefront Park - Watzl’s Beach Master Plan HKGi This work order (“Work Order”) is issued on this 19th day of July 2021 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and HKGi (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed by April 30, 2022. 3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of $63,800 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Paul Paige to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ City Manager RECEIVED AND ACCEPTED BY CONSULTANT _____________________________________ By:_________________________________ Its:_________________________________ Page 2 of 2 Exhibit 1 – Scope of Work Order Prior Lake Lakefront Park Master Plan Proposal 1 Creating Places that Enrich People’s Lives July 12, 2021 Andy Brotzler, PE Public Works Director/City Engineer City of Prior Lake 17073 Adelmann Street SE Prior Lake, MN 55372 RE: Lakefront Park‐Watzl’s Beach Master Plan ‐ Design Services Proposal Dear Andy, HKGi is pleased to submit the following design services proposal to lead a master planning process to develop creative and functional recommendations for the future of Lakefront Park and Watzl’s Beach. Our proposed process combines the expertise of our Landscape Architects and park designers with the energy of the stakeholders to develop concepts and ideas to make these two great parks perform even better. We have incorporated meaningful public and stakeholder input opportunities for residents and existing park users to help us evaluate ideas and determine what makes the most sense for park improvements, build upon the inherent strengths of each park to create a final Master Plan with a strong foundation of community support. Lakefront Park is a tremendous resource for Prior Lake serving as the key community park in the system by connecting downtown, residents, and visitors to a wonderful spectrum of recreation options and activities. The park is at the point where reinvestment is being considered and new uses are being contemplated. This planning process will assess the strengths, opportunities and limitations of the existing park, explore a broad range of potential new ideas for consideration, vet those ideas through community input, and finally develop a strategic and implementable approach to building the ideas in the new Master Plan. The plan will also identify potential funding sources available and will help in successfully leveraging future grant programs. We propose to accomplish the process with the following work plan: Prior Lake Lakefront Park Master Plan Proposal 2 Work Plan 1. Organize the effort and analyze the parks (August/September) o Kick off meeting with city staff  Review project scope and schedule  Review and discuss recommendations in Park System Plan and other Issues/Opportunities  Discuss public engagement plan  Tour park o Review relevant adjacent park plans (Watzl’s Beach) and other background documents o Develop Public Engagement Plan with input from city staff. The following elements have been assumed for budgeting purposes. We will work with the city to determine the appropriate types and desired number of engagement events and methods as we finalize the Public Engagement Plan:  An Advisory committee made up of 10‐12 members will meet three (3) times during the master planning process to review materials, offer input, and listen to other stakeholders. Members of the Advisory Committee could include representatives from the following groups: Rotary, Lakefront Park event planners, athletic groups, stakeholders, local residents, representative from Citizen Engagement Committee, city staff, etc.  Engagement promotion and branding, such as press release, development of graphic postcard and/or flyer, and website content creation  (2) phases of online surveys/interactive mapping applications to include writing questions, hosting and monitoring, and summarizing input  (3) Stakeholder meetings to be determined. Each stakeholder meeting would include consultant attendance and facilitation, agenda, and summary of input. Potential stakeholder groups include: PLAY, skate group, soccer group, and hockey group. It is also possible that the stakeholder groups are invited to participate in the Advisory Committee (see above).  As a potential optional service we propose to coordinate and attend (3) Pop up meetings include setting up a table or booth with 2‐3 informational project boards and maps and a way to provide input on the boards, through conversations, links to digital and/or a paper survey. One consultant will attend each pop up meeting. If desired, HKGi can provide the materials for city staff to attend and facilitate these or additional pop up meetings.  Farmer’s Market Prior Lake Lakefront Park Master Plan Proposal 3  Chalkfest  Candy Crawl  Open house to include one in‐person open house event held at the park or in another public facility. Consultants and city staff and representatives will attend to present the preferred park concept plan in an open house format and solicit feedback through conversations, comment cards, and survey input. Open House will be paired with a simple online survey that would be open for 2‐4 weeks to solicit input on the preferred concept.  City Council engagement: meeting/presentation to the City Council to update on project process and present draft materials 2. Develop concepts and gather input (October-November) o Project Team meeting: City staff and consultants will meet to review and confirm the Public Engagement Plan and review the agenda for the first Advisory Committee Meeting o Develop Park Issues and Opportunities Map that includes summary of common themes, considerations, and ideas for the park o Advisory Committee Meeting 1 (held at the park)  Review Park Issues and Opportunities  Discuss Concept ideas  Discuss ways to engage the community  Discuss future meetings format and schedule o Develop Draft Concepts: Up to (3) separate concepts will be developed that identify high level improvements, facilities, circulation, and general landscape improvements o City Council Meeting 1  Overview of process  Present issues and opportunities and draft concept ideas  Present plan for public engagement o Phase 1 Public Engagement to include (3) stakeholder meetings, (3) optional pop up meetings, and (1) online survey/interactive mapping application  Present issues and opportunities  Present Draft Concept ideas  Solicit feedback 3. Refine concept plan and costs (December-February) o Summarize Phase 1 Public Engagement Input o Project Team Meeting o Advisory Committee Meeting 2  Present Phase 1 Input Summary  Discuss priorities for Preferred Plan Prior Lake Lakefront Park Master Plan Proposal 4 o Develop Preferred Plan that identifies the major changes and improvements to the park, circulation types and alignments, facilities, parking, etc. Seasonal variations, such as winter versus summer park use, will be identified in a diagram. The plan document will include descriptions of the recommended park improvements using narrative text and precedent imagery. o Phase 2 Public Engagement to include (1) in‐person open house and (1) online survey/interactive mapping application  Present Preferred Plan  Solicit feedback on top priorities for implementation 4. Develop Master Plan including Implementation Plan (March-April) o Summarize Phase 2 Public Engagement Input o Project Team Meeting o Develop Draft Master Plan document  Process overview  Summary of concepts  Summary of Engagement and Input  Preferred Concept  Implementation and Phasing Plan  Cost Estimate organized according to the Phasing Plan  Priority Projects aligned with funding and grant potential o Advisory Committee Meeting 3  Review Draft Master Plan document  Discussion on funding, partnerships, and implementation ideas o Finalize Master Plan document o City Council Meeting 2  Present Final Master Plan Potential Optional Services ‐ If desired, we offer the following potential additional tasks: 1. Develop 3D renderings of the preferred concept master plan to provide stakeholders, elected officials, and future grant applications with enhanced illustrative graphics of the master plan ideas. 2. Enhanced public engagement ‐ Coordinate and attend (3) pop‐up meetings at community events to gather additional input on the master plan. PROFESSIONAL FEES The following is a summary of staff hours and costs related to the tasks in the work plan: Task Staff hours Cost Organize the effort and analyze the parks 38 $4,300 Develop concepts 56 $6,500 Refine concept plan and costs 60 $7,300 Prior Lake Lakefront Park Master Plan Proposal 5 Develop Master Plan including Implementation Plan 94 $10,400 Public and Stakeholder Engagement 181 $20,700 Expenses $1,500 Base Project 429 hours $50,700 Optional 3‐D Rendering of the preferred concept 83 $7,300 Optional Enhanced Public Engagement 50 $5,800 Base Project including Optional Tasks $63,800 Additional stakeholder meetings, if desired, would cost $1,500 per meeting. We look forward to the opportunity of helping Prior Lake with such an important community project. Please call or email if you have any additional questions or need additional information. I can be reached at paul@hkgi.com or 612.940.5285. Sincerely, Paul Paige, PLA Gabrielle Grinde, PLA President Associate HKGi HKGi