HomeMy WebLinkAbout05(G) - Receive Bids and Award Contract for Custodial Services ReportPage 1 of 8
Standard Contract for Services
This agreement (“Agreement”) is between the City of Prior Lake, Minnesota ("City"), whose
business address is 4646 Dakota Street SE, Prior Lake, MN 55372, and Coverall of the Twin
Cities, a Minnesota company("Contractor") whose business address is 8009 34th Ave. Suite10,
Bloomington, Mn 55425.
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Contractor agree as follows:
1. Scope of Work. Contractor agrees to provide, perform and complete all the services in
accordance with the terms of this Agreement and attached Exhibit A (“Work”). The terms of
this Agreement shall take precedence over any provisions of the Contractor’s proposal and/or
general conditions. If Contractor’s proposal is attached as Exhibit A, City rejects any contract
terms and/or general conditions included in such proposal unless specifically agreed to by the
City in writing.
2. Effective Date and Term of Agreement. This Agreement shall become effective on January
1, 2022, and continue through December 31, 2024, except that this Agreement may be
terminated at the end of any one-year period with sixty (60) days prior written notice from
either party.
3. Compensation for Services. City agrees to pay the Contractor a fixed sum as indicated
in Exhibit B Bid Form as full and complete payment for the Work (“Contract Price”).
A. Any changes in the scope of the Work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services or materials that do not have prior written authorization.
B. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for performance
shall be extended by the period of time lost by reason of the delay. Contractor will be
entitled to payment for its reasonable additional charges, if any, due to the delay.
4. Method of Payment. Contractor shall prepare and submit to City, on a monthly basis,
itemized invoices setting forth work performed and the payments requested under this
Agreement. Contractor shall provide an itemized listing of all expenses and such other
documentation as reasonably required by the City. Each invoice shall contain the City’s project
number and a progress summary showing the current billing, past payments and unexpended
balance of the Contract Price. Invoices submitted shall be paid in the same manner as other
claims made to the City.
A. Claims. In compliance with Minn. Stat. 471.38, by making a claim for payment,
Contractor is declaring that the account, claim, or demand is just and correct and that
no part of it has been paid.
B. Waiver of Claims. The Contractor’s acceptance of final payment shall constitute a
waiver of all claims by the Contractor except those previously made in writing and
identified by the Contractor as unsettled at the time of application for final payment.
5. Compliance with Laws and Regulations. In providing the Work, the Contractor shall abide
by all statutes, ordinances, rules, and regulations pertaining to the Work. Any violation of
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statutes, ordinances, rules and regulations pertaining to the Work shall constitute a material
breach of this Agreement and entitle the City to immediately terminate this Agreement.
6. Contractor’s Employees. Contractor and its employees, representatives and agents shall
comply with all City policies (no smoking, parking location, check in, sign it, etc.). Contractor
and its employees, representatives and agents shall use care, coordination and
communication in order to ensure City employees and guests are not disturbed or
inconvenienced. Contractor’s employees, representatives and agents shall be neat appearing
and at City’s request wear an identification badge approved by the City. Contractor must honor
the City’s request to reassign an employee, representative or agent whom the City determines
is unsuitable for the Work. When necessary, Contractor’s employees, representatives and
agents will be provided with keys or access cards in order to perform their work. Any lost keys
or cards that result in rekeying a space or other cost to the City will be billed back to the
Contractor. The City shall have the right to perform or require to be performed criminal
background checks on any employee, representative or agent of the Contractor who will
perform any aspect of the Work. The Contractor shall cooperate with the City in the
performance of all such criminal background checks.
7. Contractor’s Representative. Contractor has designated a project representative to
coordinate with the City and manage the Work. The project representative shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance
with the terms of this Agreement. Contractor may not remove or replace the project
representative without the approval of the City.
8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of the Work as is ordinarily exercised by members of the profession under
similar circumstances in Scott County, Minnesota. Contractor shall be liable to the fullest
extent permitted under applicable law, without limitation, for any injuries, loss, or damages
proximately caused by Contractor's breach of this standard of care. Contractor shall put forth
reasonable efforts to complete the Work in a timely manner. Contractor shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs,
delays or damages arising from unreasonable delays in the performance of the Work.
9. City’s Obligations. City will provide access to public and private property as necessary for
Contractor to perform the Work. City shall give thorough consideration to all reports, sketches,
estimates, drawings, and other documents presented by the Contractor, and shall inform the
Contractor of all decisions required of City within a reasonable time so as not to delay the
Work. The City shall furnish the Contractor with a copy of any applicable policy, standard or
criteria, including but not limited to, design and construction standards, that may be required
for the Work.
10. City's Representative. City has designated a project representative with respect to the Work.
He or she shall have authority to transmit instructions, receive information, and interpret the
City's policy and decisions with respect to the Work.
11. Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of this Agreement (“Information”) shall become the
property of the City, but Contractor may retain copies of the Information as records of the
services provided. The City may use the Information for its purposes and the Contractor also
may use the Information for its purposes. Use of the Information for the purposes of the Work
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does not relieve any liability on the part of the Contractor, but any use of the Information by
the City or the Contractor beyond the scope of this Agreement is without liability to the other,
and the party using the Information agrees to defend and indemnify the other from any claims
or liability resulting therefrom.
12. Insurance. Prior to starting the Work, Contractor shall procure, maintain and pay for such
insurance as will protect Contractor and City against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of them or
by anyone for whose acts any of them may be liable. Contractor agrees to maintain all
coverage required herein throughout the term of this Agreement and for a minimum of two
years following City’s written acceptance of the Work.
A. Such insurance shall include, but not be limited to, the following minimum coverages and
limits of liability:
i. Commercial General Liability Insurance. Commercial General Liability Insurance
protecting Contractor and City from claims for damages for bodily injury, including
death, and from claims for property damage, which may arise from operations under
this Agreement. The Commercial General Liability Policy shall be on ISO form CG 00
01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal and advertising injury, and liability assumed under an insured
contract (including the tort liability of another assumed in a business contract). There
shall be no endorsement or modification of the Commercial General Liability form
arising from pollution, explosion, collapse, underground property damage or work
performed by subcontractors. The City, including its elected and appointed officials,
employees, and agents, must be endorsed as an Additional Insured using ISO Form
CG 20 10 or equivalent for Ongoing Operations and ISO Form CG 20 37 or equivalent
for Products/Completed Operations. Insurance minimum limits are as follows:
• $1,000,000 – per occurrence
• $2,000,000 – annual aggregate
• $2,000,000 – annual aggregate – Products/Completed Operations
ii. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all
Contractor’s employees in accordance with the statutory requirements of the State of
Minnesota. The Contractor shall also provide Employer’s Liability Insurance with
minimum limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
The Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’
Compensation coverage from any state fund if Employer’s liability coverage is not
available.
If Minnesota Statutes, Section 176.041 exempts the Contractor from Workers’
Compensation insurance, the Contractor must provide a written statement, signed by
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an authorized representative, indicating the qualifying exemption that excludes the
Contractor from the Minnesota Workers’ Compensation requirements.
iii. Business Automobile Liability Insurance. Business Automobile Liability Insurance
protecting City and Contractor from claims for damages for bodily injury, including
death, and from claims for property damage resulting from the ownership, operation,
maintenance or use of all autos which may arise from operations under this
Agreement. Insurance minimum limits are as follows:
• $1,000,000 – per occurrence Combined Single Limit for Bodily Injury and
Property Damage including Owned, Hired, and Non-owned Automobiles.
iv. Professional/Technical (Errors and Omissions) Liability Insurance. Professional
Liability (Errors and Omissions) Insurance that provides coverage for all claims the
Contractor may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to the Contractor’s professional services
required under this Agreement. The Contractor is required to carry the following
minimum limits:
• $2,000,000 – per occurrence
• $2,000,000 – annual aggregate
The retroactive or prior acts date of such coverage shall not be after the effective date
of this Agreement and the Contractor shall maintain such insurance for a period of at
least two years, following completion of the work. If such insurance is discontinued,
extended reporting period coverage must be obtained by the Contractor to fulfill this
requirement.
B. All of the insurance policies required by this Agreement shall comply with the following:
i. The Contractor’s policies shall be primary insurance and non-contributory to any
other valid and collectible insurance available to the City with respect to any claim
arising out of the Contractor’s performance under this Agreement including the
defense and indemnity obligations assumed by Contractor under this Agreement.
ii. An Umbrella or Excess Liability insurance policy may be used to supplement the
Contractor’s policy limits to satisfy the full policy limits required by this Agreement.
iii. All insurance shall be provided on an occurrence basis and not on a claims-made
basis, except professional liability insurance or other coverage not reasonably
available on an occurrence basis; provided that all such claims-made coverage is
subject to the approval of the City Attorney.
iv. Any insurance limits in excess of the minimum limits shall be available to the City.
v. All policies, except professional liability, shall be endorsed with a waiver of
subrogation in favor of the City, including its elected and appointed officials,
employees, and agents for losses arising from activities under this Agreement.
vi. It shall be Contractor’s responsibility to pay any retention or deductible for the
coverages required. The City may require the Contractor to provide proof of ability
to pay losses and related expenses within the deductible and retention.
vii. The Contractor is required to submit a Certificate of Insurance acceptable to the
City as evidence of the required insurance coverage requirements.
viii. The Contractor’s policies and Certificate of Insurance shall contain a provision that
coverage afforded under the policies shall not be cancelled without at least thirty
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days’ advanced written notice to the City, or ten days’ written notice for non-
payment of premium.
ix. The Contractor is responsible to review and ensure all subcontractors comply with
the insurance provisions contained herein and said insurance is maintained as
specified.
x. If the City authorizes the Contractor to be self-insured, a Certificate of Self-
Insurance must be attached.
xi. The Contractor shall obtain insurance policies from insurance companies having
an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or better
and authorized to do business in the State of Minnesota, or as approved by the
City.
xii. The City reserves the right to immediately terminate this Agreement if the
Contractor is not in compliance with the insurance requirements and retains all
rights to pursue any remedies against the Contractor.
xiii. All insurance policies must be open to inspection by the City, and copies of policies
must be submitted to the City’s authorized representative upon written request.
xiv. The City’s failure to approve or disapprove the Contractor’s policies or certificates
shall not relieve the Contractor of full responsibility to maintain the required
insurance.
xv. If the coverage period shown on the Contractor's current certificate of insurance
ends during the duration of the project, the Contractor must, prior to the end of the
coverage period, obtain a new certificate of insurance showing that coverage has
been extended.
xvi. No representation is made that the minimum insurance requirements are sufficient
to cover the obligations of the Contractor under this Agreement.
C. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the
specified insurance, then Contractor will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or negligence
attributable to the City (including sole negligence) and regardless of the extent to which the
underlying occurrence (i.e., the event giving rise to a claim which would have been covered
by the specified insurance) is attributable to the negligent or otherwise wrongful act or
omission (including breach of contract) of Contractor, its subcontractors, agents, employees
or delegates. Contractor agrees that this indemnity shall be construed and applied in favor
of indemnification. Contractor also agrees that if applicable law limits or precludes any
aspect of this indemnity, then the indemnity will be considered limited only to the extent
necessary to comply with that applicable law. The stated indemnity continues until all
applicable statutes of limitation have run. If a claim arises within the scope of the stated
indemnity, the City may require Contractor to take one of the following actions within fifteen
days of receiving notice from the City.:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's
insurance company.
13. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or
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for which it may be liable resulting from any breach of this Agreement by Contractor, its agents,
representatives, contractors and employees, or any negligent or intentional act or omission
performed, taken or not performed or taken by Contractor, its agents, representatives,
contractors and employees, relative to this Agreement. City will indemnify and hold Contractor
harmless from and against any loss for injuries or damages arising out of the negligent acts
of the City, its officers, agents or employees.
14. Termination. This Agreement may be terminated by either party by thirty days' written notice
delivered to the other party at the addresses written above. Upon termination under this
provision if there is no fault of the Contractor, the Contractor shall be paid for Work performed
until the effective date of termination.
15. Notice. Any notice required or permitted under this Agreement shall be delivered in one or
more of the following manners: (i) delivered personally; (ii) mailed by United States registered
or certified mail, return receipt requested, postage prepaid; or (iii) deposited cost paid with a
nationally recognized, reputable overnight courier. Notice shall be delivered or directed to an
officer or agent of the Contractor or to the City Manager as applicable at the address set forth
on page 1 of this Agreement. Notice shall be deemed effective on the date of receipt. Any
party may change its address for the service of notice by giving written notice of such change
to the other party in any manner above specified, 10 days prior to the effective date of such
change.
16. Independent Contractor. At all times and for all purposes, Contractor is an independent
contractor engaged by City to perform the services described in this Agreement and
Contractor shall have no authority to employ persons or make purchases on behalf of City, or
otherwise bind or obligate City. No statement in this Agreement shall be construed to find the
Contractor an employee of the City.
17. Employees. Contractor agrees not to hire any employee or former employee of City and City
agrees not to hire any employee or former employee of Contractor prior to termination of this
Agreement and for one year thereafter, without prior written consent of the former employer
in each case.
18. Assignment or Subcontract. Contractor shall not subcontract any part of the Work; nor may
Contractor assign this Agreement, or any interest arising herein, without the prior written
consent of the City.
19. Audit Disclosure. Pursuant to Minn. Stat. 16C.05, Subd. 5, the books, records, documents
and accounting procedures and practices of the Contractor or other parties relevant to this
Agreement are subject to examination by the City and either the Legislative Auditor or the
State Auditor for a period of six years after the effective date of this Agreement.
20. Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by
the Contractor under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota
Statutes Chapter 13 (“Data Practices Act”). All government data, as defined in the Data
Practices Act, which is created, collected, received, stored, used, maintained, or disseminated
by Contractor in performing any of the functions of the City during performance of this
Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply
with those requirements as if it were a government entity. All subcontracts entered into by
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Contractor in relation to this Agreement shall contain similar Data Practices Act compliance
language.
21. Non-Discrimination. During the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability,
sexual orientation or age. The Contractor shall post in places available to employees and
applicants for employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment. The
Contractor shall incorporate the foregoing requirements of this paragraph in all of its
subcontracts for the Work, and will require all of its subcontractors for the Work to incorporate
such requirements in all subcontracts for the Work. The Contractor further agrees to comply
with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title
VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990.
22. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Agreement. The violation of this provision renders this Agreement void.
23. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law.
24. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
25. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Agreement or thereafter of any of the rights or
remedies of the City under this Agreement.
26. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
Venue and jurisdiction for any action, suit or proceeding arising out of this Agreement shall be
only in the courts of Scott County, Minnesota or the federal courts for the United States for
the District of Minnesota.
27. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Contract.
29. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under this Agreement, nor shall any such action or
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failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
30. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
In witness whereof, the parties have caused this Agreement to be executed by their duly
authorized agents.
CITY OF PRIOR LAKE
__________________________________
Mayor
___________________________________
City Manager
COVERALL OF THE TWIN CITIES
By: ________________________________
Its: _______________________________
CLEANINGS SCHEDULE
Exhibit A
CLEANINGS PER WEEK
RESTROOMS & LOCKER ROOMS
DAILY
SWEEP AND WET MOP FLOORS X X X X X X X X
CLEAN AND SANITIZE ALL FIXTURES INCLUDING TOILETS, URINALS, SINKS,
SHOWER STALLS, DISPENSERS, WASTE RECEPTACLES, HYGIENE BAG
HOLDERS, CHANGING TABLES & MIRRORS. POLISH CHROME.
X X X X X X X X
EMPTY WASTE RECEPTACLES, REPLACE LINERS & FILL DISPENSERS X X X X X X X X
SPOT CLEAN / DUST HORIZONTAL SURFACES. SANITIZE WIPE ALL DOOR
HANDLES & COUNTER TOPS AROUND THE SINKS.X X X X X X X X
WEEKLY
DAMP WIPE STALL-PARTITIONS, DOORS, LOCKERS, KICK PLATES, SHELVES,
SWITCH PLATE COVERS AND WALLS X X X X X X X X
CLEAN AND POLISH STAINLESS STEEL WASTE RECEPTACLES X X X X X X X X
MONTHLY
CLEAN AND WASH WASTE RECEPTACLES INSIDE AND OUT X X X X X X X X
DUST / DAMP WIPE TOPS & SURFACE OF LOCKERS X X X X X
QUARTERLY
POWER SCRUB TILED RESTROOMS/LOCKER X X X X
Public Works
(Sept - April)
Sunday Monday
Tuesday
Wednesday
Thursday
Tuesday
Thursday
Sunday
Public Works
(Jun - August)City Hall Police
Station
Fire Station
No. 1 Club PriorFire Station
No 2 / Allina Library
3 5
Tuesday
Thursday
Sunday
Tuesday
Thursday
Sunday
Wednesday
Thursday
Sunday
Tuesday
Thursday
Sunday
SundaySunday
3 3 1 1 3 3
Page 1 S:\Council Reports\2021\1206\Custodial Contract\E. Exhibit A- Chart of Services - Custodial Services
Exhibit A Club PriorFire Station
No 2 / Allina Library Public Works
(Jun - August)City Hall Police
Station
Fire Station
No. 1
Public Works
(Sept - April)
ROOM CLEANING
DAILY
EMPTY WASTEBASKETS, REPLACE LINERS, AND REMOVE TRASH TO
DESIGNATED DISPOSAL AREA. CLEAN TRASH CAN LIDS AS NECESSARY.X X X X X X X X
COLLECT AND DISPOSE OF ALL RECYCLABLE WASTE TO DESIGNATED
DISPOSAL AREA X X X X X X X X
GERMA-CLEAN LUNCHROOM FLOORS, TABLES, CHAIRS, COUNTERTOPS &
CABINET FACINGS. RESTOCK PAPER TOWELS & SPOT CLEAN ALL SPILLS ON
WALLS.
X X X X X X X X
CLEAN & SANITIZE SINKS X X X X X X X X
DAMP WIPE MIRRORS.X X X X X X X X
CLEAN MICROWAVES (INSIDE & OUT). DAMP WIPE EXTERIOR OF OVENS,
STOVES & REFRIGERATORS.X X X X X X X X
CLEAN BOTH SIDES OF GLASS WITHIN THE BUILDING.X X X X X X X X
SWEEP AND VACUUM FLOORS IN ALL OFFICES, FILE ROOMS, COUNCIL
CHAMBERS & CONFERENCE ROOMS. DAMP MOP ANY ADJACENT AREAS TO
CARPET.
X X X X X X X X
DAMP MOP ALL HARDWOOD FLOORS.X
SPOT CLEAN ALL CARPETED AREAS, AS NEEDED.X X X X X X X X
GERMA-CLEAN ALL CONFERENCE ROOM TABLES X X X X X X X X
DUST ALL HORIZONTAL SURFACES 6 FEET AND BELOW. X X X X X X X X
Page 2 S:\Council Reports\2021\1206\Custodial Contract\E. Exhibit A- Chart of Services - Custodial Services
Exhibit A Club PriorFire Station
No 2 / Allina Library Public Works
(Jun - August)City Hall Police
Station
Fire Station
No. 1
Public Works
(Sept - April)
ROOM CLEANING
WEEKLY
DUST ALL HORIZONTAL SURFACES OF FURNITURE. CORNERS AND LEDGES
SHALL BE FREE OF DUST AND COB WEBS.X X X X X X X X
DUST ALL VERTICAL SURFACES WITHIN 70 INCHES OF THE FLOOR.X X X X X X X X
FLUSH EYE WASH STATIONS X X X X
SPOT CLEAN WALL SURFACES WITHIN APPROXIMATELY 70 INCHES OF THE
FLOOR.X X X X X X X X
MONTHLY
MACHINE SCRUB EPOXY FLOORING X X
MACHINE BUFF VINYL TILE X X
SWEEP AND MOP THE BOOK ROOM X
REFERIGERATOR CLEANING (ONLY FOR BUILDINGS NOTED)X X X
DAMP WIPE GLASS IN INTERIOR OFFICES, CONFERENCE ROOMS, AND DISPLAY
CASES.X X X X X X X X
QUARTERLY
VACUUM UPHOLSTERED CHAIRS IN ALL CONFERENCE ROOMS X X X X X X X X
Page 3 S:\Council Reports\2021\1206\Custodial Contract\E. Exhibit A- Chart of Services - Custodial Services
Exhibit A Club PriorFire Station
No 2 / Allina Library Public Works
(Jun - August)City Hall Police
Station
Fire Station
No. 1
Public Works
(Sept - April)
MAIN ENTRANCES, MAIN LOBBIES AND
MAIN CORRIDORS
DAILY
SWEEP FLOORS AND DAMP MOP FLOORS. VACUUM CARPETED AREAS.
POLICE / SWEEP OUTSIDE WALK-UP AREA FOR DEBRIS X X X X X X X X
CLEAN AND POLISH DOORKNOBS, PUSH BARS, KICK PLATES, RAILINGS, AND
OTHER METAL SURFACES.X X X X X X X X
CLEAN SPOTS AND MARKS OFF WALLS.X X X X X X X X
GERMA-CLEAN ALL PUBLIC SERVICE COUNTERS (INCLUDING BOOK CHECK-
OUT COUNTERS AND INTERNET STATIONS - LIBRARY)X X X X X X X X
CLEAN BOTH SIDES OF ENTRANCE DOOR GLASS AND GLASS SURROUNDING
ENTRANCE DOORS WITHIN REACH.X X X X X X X X
GERMA-CLEAN PUBLIC TELEPHONE X
WEEKLY
DUST ALL SURFACES WITHIN APPROXIMATELY 70 INCHES FROM THE FLOOR.X X X X X X X X
POLISH WOOD SURFACES, INCLUDING STAIRWELL RAILINGS
SWEEP AND WET MOP STAIRWELLS
MONTHLY
REMOVE AND VACUUM THE REMOVABLE MAT SYSTEM X X X X X X
MACHINE SCRUB EPOXY FLOORING X X
QUARTERLY
DECK BRUSH THE CERAMIC TILE ON THE STAIRWELL STEPS X
MACHINE SCRUB CERAMIC AND QUARRY TILE X X
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Exhibit A Club PriorFire Station
No 2 / Allina Library Public Works
(Jun - August)City Hall Police
Station
Fire Station
No. 1
Public Works
(Sept - April)
DRINKING FOUNTAINS
DAILY
CLEAN / SANITZE AND POLISH DRINKING FOUNTAINS X X X X X X X X
HIGH CLEANING - ALL LOCATIONS
MONTHLY
CLEAN SURFACES AND OBJECTS 70 INCHES OR MORE FROM THE FLOOR.X X X X X X X X
Page 5 S:\Council Reports\2021\1206\Custodial Contract\E. Exhibit A- Chart of Services - Custodial Services