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Home My WebLink About01(A) - TH 13 Trail Planning Analysis – Draft Scope Report G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM February 10, 2022 Mr. Andy Brotzler Public Works Director/City Engineer City of Prior Lake 17073 Adelmann Street SE Prior Lake, MN 55372 Re: Proposal to Provide Professional Engineering Services TH 13 Trail Planning Analysis Dear Mr. Brotzler: On behalf of WSB, we are pleased to submit this proposal to assist the City of Prior Lake in the review of alternative alignments and funding opportunities for the TH 13 trail construction from CSAH 42 to Downtown. PROJECT UNDERSTANDING As part of the Park Master Planning process, the City was provided with a map of gaps within the City’s existing trail system. In conjunction with the Park Master Plan delivery, WSB also provided the City with a memorandum that included preliminary construction cost estimates to complete the missing segments in the City’s trail system, including segments along TH 13 from CASH 42 to Downtown. As the initial construction cost estimates were large, and current grant and funding opportunities for the trail will cover a very small portion of construction costs, if secured, WSB has developed an approach to assist the City with: • Identifying alternative trail alignment alternatives, and developing a decision matrix for the alignment options, • Updating construction cost estimates for revised and/or alternative alignments, • Researching utilities within the TH 13 corridor Right-of-Way (ROW) to determine if the utilities are located within private easements or within the TH 13 ROW by Permit. o Portions of the utility poles that are located within the TH 13 ROW exist within a benched section of the roadway embankment that could support a futur e trail. If the utility poles are not located within private easements and are instead located within the MnDOT ROW by permit, it may be possible to work with MnDOT and the private utilities to relocate within the MnDOT ROW. • Meeting with key stakeholder groups and agencies to generate interest in jointly funding the proposed trail improvements, including: o MnDOT o Scott County o SMSC o Local legislators • Public Engagement related to alignment alternatives within the TH 13 corridor and through neighborhoods making use of existing trail/sidewalk facilities or on-street routes. • Developing a “One-Pager” for the project describing the need, estimated costs, benefits, and strategic partners supporting the project to provide to legislators in advance of Infrastructure Investment Jobs Act Funding allocations. An initial one-page document can be developed using previous alignment and cost estimate information such that the project Mr. Andy Brotzler February 10, 2022 Page 2 G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx summary can be shared with legislators immediately. As cost estimates and alternative alignments are evaluated, the document can be updated for additional distribution if funding is still being pursued. ASSUMPTIONS WSB will review the trail gaps along TH 13 from CSAH 42 to Downtown. Updated cost estimates will be produced using aerial images, typical trail sections and LIDAR information. WSB will indicate if right-of-way, permitting or wetland impacts are anticipated with construction of the trail segment, however, topographic survey data and wetland delineations will be needed before cost estimates can be provided for right-of-way acquisition and mitigation of wetland impacts. It is assumed that all trail crossings will be at-grade, and preliminary cost estimates will include minor improvements to existing intersections to accommodate trail crossings , such as pedestrian ramp installation, addition of push buttons, striping, etc. No geotechnical work is included in the project scope, therefore, earthwork and grading impacts will be based on engineering judgement of the soil conditions in the area. SCOPE OF SERVICES WSB will prepare updated cost estimate information for trail alignment alternatives along the corridor. The cost estimates will be included in the decision matrix, along with estimated impacts to wetlands, easement needs, other construction challenges and public engagement feedback. WSB will work to identify if private overhead utilities located within the TH 13 corridor are there by permit or located within a private easement. If it is determined that the private utilities are there by permit, WSB will assist the City in discussions with MnDOT and the private utilities about the possibility of relocating elsewhere within the MnDOT ROW such that the “bench” in which many of the private utility poles are located within might be considered for trail constructio n instead. WSB will assist the City to facilitate conversations with Scott County and MnDOT to discuss updating the Regional Bike Transportation Network (RBTN) plan . TH 13 is not currently a part of the RBTN, and because of that, trail extensions along TH 13 will not score well through the Regional Solicitation process from the Met Council, which can be a large source of project funding. However, the City can work with MnDOT to gauge interest in supporting the route being a part of the RBTN and then determine if it would like to start the process for getting it added. Adding TH 13 to the RBTN would be a strategy to better position the trail project for future Regional Solicitation funding. Following these discussions with Scott County and MnDOT, if there seems to be support from both of those agencies to add TH 13 to the RBTN, WSB can provide the City with an additional scope of services to complete that process. WSB will work to schedule these meetings with MnDOT, Scott County and SMSC to discuss adding TH 13 to the RBTN, and with SMSC to discuss potential partnership/grant opportunities for construction. It is assumed that there will be two meetings with each agency. WSB will also be available to attend meetings with the City and local legislators to discuss the importance of the project. WSB will support Public Engagement associated with the trail alternative alignment analysis, in the form of hosting one Neighborhood Meeting to review the alternative alignments being considered for implementation. It is proposed that a neighborhood meeting be held following the completion of the draft decision matrix, preferably in the summer months at Lakefront Park. WSB will assist the City with the preparation of all Neighborhood Meeting materials, including letters to be mailed to area residents and any social media content to be shared online. Mr. Andy Brotzler February 10, 2022 Page 3 G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx The new Infrastructure Bill may also provide some opportunities for this project when appropriations are resolved. Having a “champion” for the project that could advocate for the trail on a local, regional and state level could be very helpful in securing funds for the project. As a part of this TH 13 Trail Planning Analysis, WSB will assist the City with development of a “One-Pager” for the project that can tell the story of the need, the costs, the benefits and the partners in delivering this project that can be shared with legislators. BASIS OF COMPENSATION WSB will provide the services as outlined in the Scope of Services. Our budget was developed based on our understanding of the scope and experience with similar preliminary trail cost analyses for the City of Prior Lake. A summary of the costs for the project are included in the attached table. Based on the proposed task hour budget, WSB will complete the scope of work previously discussed on an hourly basis for an amount of $40,452.00. We are available to begin work immediately on this contract upon City approval. We appreciate the opportunity to provide you with this proposal and we are again looking forward to working with you and your staff toward the completion of the project. If yo u have any questions, please do not hesitate to contact me at 952-737-4675. Sincerely, WSB Monica Heil, PE Vice President of Municipal Services Attachments cc: Jack Corkle, Director of Transportation Planning Task Description 1 1.1 4 8 36 4 12 64 $9,776.00 1.2 4 24 28 $4,544.00 1.3 4 12 16 $2,684.00 1.4 4 4 8 2 18 $3,156.00 1.5 32 32 64 $12,736.00 1.6 4 4 24 32 $5,096.00 1.7 2 2 4 4 4 16 $2,460.00 Task 1 Total Estimated Hours and Fee 54 50 84 10 24 16 238 $40,452.00 Total Estimated Hours 54 50 84 10 24 16 238 Average Hourly Billing Rate 206.00 192.00 155.00 162.00 146.00 99.00 Subtotal Base Fee by Labor Classification $11,124.00 $9,600.00 $13,020.00 $1,620.00 $3,504.00 $1,584.00 $40,452.00 TOTAL PROJECT COST $40,452.00 Private Utility Investigation One Pager Development Alternative Alignments Cost Estimating Monica Heil Decision Matrix Meetings with Scott Co., MnDOT, SMSC and Legislators Public Engagement Estimate of Cost City of Prior Lake, Minnesota Professional Engineering Services TH 13 Trail Planning Analysis GIS Technician CostTotal Hours Mike Phillippe Design Project Manager Transportation Planner Project Engineer Landscape Planner Candace AmbergAdam GadboisJack Corkle Public Engagement Kirsten Gray