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Home My WebLink About05(E) - Approve Work Order for the 2022 Lift Station Rehabilitation Project ReportPage 1 of 2 Public Works Consultant Pool Work Order 2022 Lift Station Rehabilitation Project BOLTON & MENK This work order (“Work Order”) is issued on this 22nd day of February 2022 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and Bolton & Menk (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2.Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2022. 3.Compensation for Work Order. City agrees to pay the Consultant an hourly not to exceed amount of $62,000 as full and complete payment for the Work requested by this Work Order. 4.Consultant Representative. Consultant has designated Seth Peterson to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ City Manager RECEIVED AND ACCEPTED BY CONSULTANT ___________________________________ By:________________________________ Its:________________________________ Page 2 of 2 Exhibit 1 – Scope of Work Order N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx January 14, 2022 Mr. Andy Brotzler, P.E. Mr. Andy Stephes Public Works Director/City Engineer Utilities Foreman City of Prior Lake City of Prior Lake 17073 Adelman St. SE 17073 Adelmann St. SE Prior Lake, MN 55372 Prior Lake, MN 55372 Re: Wilds and Quaker Lift Stations Prior Lake, Minnesota Dear Mr. Brotzler and Mr. Stephes, Thank you for providing us this opportunity to assist you with the rehabilitation plans for the Wilds and Quaker Lift Station projects. Bolton & Menk, Inc., has the technical expertise, experience, and resources to complete this project for the City and we appreciate your consideration. Based on our understanding, the project will consist of the following major components: Wilds Lift Station •Replacement of existing pumps •Replacement of existing control panel •Replacement of existing piping and valves •Replacement of existing wet well and valve vault top slabs and hatches •Miscellaneous piping and site work •Replacement of existing bituminous driveway Quaker Lift Station •Remove existing pumps, piping, manhole and controls •Install new package lift station in new location o Duplex pumps o Integrated control panel •Install new, small diameter forcemain to existing manhole A soil boring may be required for the Quaker lift station since the new station will be relocated. We have not included soil borings in our design tasks or fee estimate but will assist with coordinating a soil boring if required. The City would pay the geotechnical engineering fees directly if a soil boring is required. We have identified three (3) tasks in order to complete the work as described above. A summary of the tasks is described below: Task 1 – Preliminary Design Phase •Assemble and review existing site data (surveys, preliminary plans, as-built information, etc.) •Topographic survey (to be completed by Bolton & Menk – survey already completed for Wilds lift station) EXHIBIT 1 Mr. Andy Brotzler and Mr. Andy Stephes Date: January 14, 2022 Page: 2 N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx • Complete preliminary design summary Task 2 – Final Design Phase • Prepare final plans and specifications • Design review meetings with City staff (if needed) • Construction cost estimates • Bidding services Task 3 – Construction Phase • Construction administration • Construction observation • Construction staking (to be completed by Bolton & Menk) • Coordinating start-up services • Record drawings Seth Peterson, P.E., will serve as the primary contact and the lead designer for the lift station improvements. Mr. Peterson has successfully completed many similar projects and brings a wealth of experience to this project. Jacob Humburg, P.E. and Kaija Ornes-Ward will serve as design engineers assisting Mr. Peterson. Mr. Humburg and Ms. Ornes-Ward have been involved in the design of numerous lift station projects in their careers with Bolton & Menk. Sheldon Sorensen, P.E., from Barr Engineering, will provide the electrical and controls engineering for this project. Mr. Sorensen has worked with Bolton & Menk, Inc., for over 25 years on a variety of projects ranging from lift station upgrades to large water treatment facilities. We understand that the City would like this project to be bid as soon as possible in 2022 and have the project completed in 2022. The plan is to bid both projects together with one set of construction documents. We will work diligently to obtain the initial information needed as quickly as possible and to achieve this desired design schedule. We propose to complete the above design and construction phase services for a total estimated fee of $62,000. The following is a summary of our fees: Design Phase Preliminary Design Phase ................................................. $12,000 Final Design Phase ............................................................ $21,000 Subtotal Not-to-Exceed Fixed Fee ................................. $33,000 Construction Phase Construction Administration ............................................. $11,500 Construction Observation ................................................ $15,500 Record Drawings .............................................................. $2,000 Subtotal Estimated Fee ................................................... $29,000 Total Estimated Fee ........................................................ $62,000 Mr. Andy Brotzler and Mr. Andy Stephes Date: January 14, 2022 Page: 3 N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx Because the engineer has no direct control over the scheduling or operations of the project contractor, construction phase services described in this proposal are estimated based on similar projects and are proposed to be provided on an hourly basis at the rates noted. We do not expect there to be any permit fees required for this project since these are existing lift stations in existing sewered areas. However, should any permits be required, Bolton & Menk will assist the City in application process and the permit application fees shall be the responsibility of the City. Thank you for the opportunity to present this proposal. We look forward to working with you and your staff. If you need any additional information or have any questions on the above, please do not hesitate to give me a call at (612) 803-5223. Respectfully submitted, Bolton & Menk, Inc. Seth A. Peterson, P.E. Principal Environmental Engineer City of Prior Lake Wilds and Quaker Lift Station Rehab Projects Task No.Work Task Description Principle in ChargeProject ManagerProject EngineerDesign TechnicianElectrical EngineerClericalSurvey CrewTotal Hours Total Cost 1.0 Preliminary Design 4 8 9 0 10 0 46 77 $12,045 2.0 Final Design 10 17 48 24 20 16 0 135 $21,000 3.0 Construction 14 44 80 4 15 16 12 185 $29,050 Total Hours 28 69 137 28 45 32 58 397 Average Hourly Rate $235.00 $170.00 $145.00 $140.00 $200.00 $90.00 $140.00 Subtotal $6,580 $11,730 $19,865 $3,920 $9,000 $2,880 $8,120 $62,095Total Not-to-Exceed Fee Bolton & Menk, Inc. LS Fees.xlsx