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HomeMy WebLinkAbout05(J) - Approval of a Resolution Authorizing the Mayor and City Manager to Execute a Professional Services Agreement with Advanced Systems Integration, LLC for the Replacement of Audio Visual Equipment in the ReportPROPOSAL Parkview Conference Room City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Presented By: Advanced Systems Integration, LLC 2/9/2022 www.asi-av.com Modified: Revision:3 Wayne Lusthoff II wayne@asi-mn.com 763-226-1798 Page 1 of 16 SCOPE OF WORK City of Prior Lake, Parkview Conference Room A - Summary of Work: ASI will provide an upgraded soultion for video and audio conferencing. B – Projector: The conference room will utilize a new projector along with a larger projector screen. Room lighting at the screen location must be changed from current hanging configuration to recessed lighting in the ceiling tile prior to installation. C – Video Sources: Video sources will consist of a room PC for audio/video conferencing, along with the ability to connect and utilize a user laptop for local audio/video content sharing via wired and wireless means. D – Audio Sources: The conferece room will utilize ceiling microphones and amplified speakers for video conferencing capabilities, along with audio from the room PC and the laptop (both wired and wireless) for content sharing. ASI will provide and install a hearing assisted listening system from Williams AV. E – Video Conferencing: The conference room will utilize a new camera, and, along with the upgraded audio system and room PC, will provide video conferencing using solutions like Zoom, Microsoft Teams, etc. F - System Control: Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 2 of 16 The conference room will be designed to switch sources and control audio using a button panel on the wall. G - Network Requirements: The room PC will need to utilize the city network. H - Equipment Rack: ASI will provide a new equipment rack, installed in the room behind the conference room. I - Power Requirements: The city will need to provide adequate grounded power at all necessary locations, specifically behind both displays. Conference Room $190.00ASI Misc Installation Materials Misc Installation Materials 1 $53.65Comprehensive MHD18G-15PROBLKA MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 15ft 1 $664.63Crestron Electronics MPC3-302-W 3-Series Media Presentation Controller 302, White 1 $135.00Freight - Da-lite Screen1 $820.00Freight - Equipment1 $2,041.16Williams AV FM 558 PRO FM Plus Large-area Dual FM and Wi-Fi assistive listening system with 4 FM R38 receivers. Features coaxial cable and rack panel kit for professional installation. System includes: (1) FM T55 transmitter, (4) PPA R38N receivers, (4) EAR 022 surround earphones, (2) NKL 001 neckloops, (2) BAT KT6 two 1 $3,904.44Conference Room Total Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 3 of 16 Conference Room: Video $3.29#ASI Patch Cable LAN Black CAT6 patch cable for LAN connections. 1 $115.61CHIEF CMA440 Ceiling Plate 8" x 24 1 $104.63CHIEF CMA470 PLENUM CEILING BOX 1 $32.93CHIEF CMS012W 12" Fixed extension column, white 1 $226.10CHIEF RPMAUW RPA Elite universal projector mount with keyed locking, white 1 $53.65Comprehensive MHD18G-15PROBLKA MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 15ft 1 $140.84Comprehensive USB3-AMF-35PROAP Pro AV/IT Plenum Active USB 3.0 A Male to Female 35ft (Center Position) 1 $6.56ConnecTec Cat 2A68KPS00 RJ45 INSERT L6 180 SHIELDED 2 $548.78Crestron Electronics HD-MD4X2-4K-E 4x2 4K HDMI Switcher 1 $201.22Crestron Electronics HD-RX-101-C-E DM Lite HDMI over CATx Receiver, Surface Mount 1 $231.71Crestron Electronics HD-TX-101-C-1G-E-B-T DM Lite HDMI over CATx Transmitter, Wall Plate, Black Textured 1 $2,456.34Da-Lite 92619LS ADVANTAGE 133D 65X116 HCMW 1 $189.10DigitaLinx DL-AR1942 HDMI Adapter Ring Include, 1 Adapter Cable Displayport Male To HDMI Female 5 Inches Long (Ar-Dpm-Hdf), 1 Adapter Cable Mini-Displayport Male To HDMI Female 5 Inches Long (Ar-Mdpm-Hdf), 1 Apple Certified Adapter Lightning (M) To HDMI (F) And Lightning (F) To Power Device (Md826Am/A) 1 $18.75Liberty AV Solutions 16-2C-P-BLK Black Commercial grade general purpose 16 AWG 2 conductor plenum cable 75 $6.41Liberty AV Solutions E-USB3.1AC-1M USB 3.1 MOLDED AM-CM 3A 1M 1 $50.55Liberty Wire & Cable M2-HDSEM-M-06F 6' Reduced Profile flexible HDMI Patching Cables with High Retention 5 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 4 of 16 $1,364.88Logitech 960-001226 Rally PTZ Camera with Ultra-HD Imaging system and automatic camera control 1 $1,556.22Mersive SP-8100-E5 Gen3 SGE Enterprise Solstice Pod Wireless Collaboration - 4 User & 5 year warranty 1 $21.94Mersive SP-8301-E Power supply for Mersive Solstice. 1 $2,818.98Sharp NEC NP-P525UL 5200 Center Lumen, WUXGA, Lcd, Laser, Entry Installation Projector 1 $10,148.49Conference Room: Video Total Conference Room: Audio $456.11Biamp Systems C5E-10-P Cat 5e cable, 10 foot (3 meter), plenum rated, snagless plug, black 17 $146.34Biamp Systems C5E-25-P Cat 5e cable, 25 foot (7.6 meter), plenum rated, snagless plug, black 3 $804.90Biamp Systems C-IC6 2-Way passive conferencing speaker 6 $1,097.56Biamp Systems Parl TCM-1 AVB Pendant Ceiling Microphone - White 1 $2,682.92Biamp Systems Parl TCM-1A AVB Pendant Ceiling Microphone - White 2 $1,719.51Biamp Systems Parlé TCM-1EX expansion AVB ceiling microphone intended to be used as a second and third microphone in conjunction with a TCM-1 or TCM-1A - White 3 $3,048.78Biamp Systems TesiraFORTE X 800 Meeting Room DSP With 4 Integrated Poe+ Ports. AVB & Dante, 2X2 Analog I/O, Stereo USB And 8 Channels Of AEC. Includes Biamp Launch Automatic Discovery And Tuning 1 $148.50Liberty AV Solutions 24-4P-P-L6ASH-BLK Black Category 6A F/UTP EN series 23 AWG 4 pair shielded cable 150 $67.50Liberty AV Solutions 24-4P-P-L6-EN-BLK Black Category 6 U/UTP EN series 23 AWG 4 pair unshielded cable 150 $10,172.12Conference Room: Audio Total Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 5 of 16 Conference Room: Rack $59.22#ASI Patch Cable LAN Black CAT6 patch cable for LAN connections. 18 $487.80Crestron Electronics HD-TX-301-C-E DM Lite HDMI over CATx Transmitter & 3x1 Auto-Switcher w/2x HDMI plus VGA & Analog Audio, Surface Mount 1 $448.78Juice Goose RP100-20A 19" PDU 10 out. 20A capacity Professional grade 1 $7.12Leviton Surface-Mount QuickPort Box, 6 Ports - White Surface-Mount QuickPort Box, 6-Port, White 1 $18.24Liberty AV Solutions 0A68RP000-WH Liberty Category 6 U/UTP 180 Degree Keystone Insert 6 $28.00Liberty AV Solutions 22-2C-PSH-BLK Black Audio and control 22 AWG 1 pair shielded plenum 200 $387.91LUXUL AMS-1208P AV SERIES 12-Pt/8 PoE+ GbE Mngd Switch 1 $367.07Middle Atlantic EWR-8-17SD 8SP/17D ECONO WALRKBKDR 1 $96.96Middle Atlantic UTR1 1SP UNIVERSAL HALF-RACK T 3 $1,901.10Conference Room: Rack Total Project Subtotal:$26,126.15 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 6 of 16 PROJECT SUMMARY $26,126.15Equipment: $13,654.34Labor: Grand Total:$39,780.49 Optional - ASI Care Maintenance Includes full coverage on all equipment and labor on the attached proposal for the chosen term. This includes uninstalling ASI provided equipment, returning the faulty equipment to the manufacturer, reinstalling the repaired or replaced equipment, and system calibration and testing after reinstallation. Priority scheduling for all service issues. End user training and user guides to be given digitally and left behind. This annual support package includes preventative maintenance twice per year, scheduled approximately six months after substantial completion and during the final month of the contract. Warranty Exclusions & Limitations This Limited warranty does not cover any product that has been damaged or destroyed due to tampering, abuse, misuse, alterations, unauthorized modifications, accidents, or any product that has been serviced by anyone other than ASI or one of it's authorized agents. I am electing not to cover my systems at this time and will be on a T&M agreement for any service issues that may arise. $3,350.00 $9,600.001 Year 3 Year Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 7 of 16 4646 Dakota Street SE Prior Lake, MN 55372 Parkview Conference Room City of Prior Lake CONTRACT Revision: 2/9/2022 3 Modified: Presented By: Advanced Systems Integration, LLC 8415 220th St. W. Lakeville, MN 55044 United States (952)392-8903 www.asi-av.com Wayne Lusthoff Advanced Systems Integration, LLC uses progress billing, and invoices for equipment allocated to the Project when it is received by ASI. Unless otherwise specified, all items quoted (equipment and services) as well as applicable out of pocket expenses (permits, licenses, shipping, etc.) are invoiced in detail (including applicable sales taxes due for invoiced item(s) on a periodic basis with payment in full required within 30 days of the date of the invoice. Customer is to make payments to the address on invoice. Full payment is due before any support coverage begins. Failure to pay balance within the terms of this contract does NOT delay the start of the warranty period. Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the event ASI must pursue collection of unpaid invoices, Customer agrees to pay all of ASI's cost of collection, including the attorney's fees and costs. Taxes and Delivery - Unless stated otherwise, ASI will add and include all applicable taxes, permit fees, license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the product(s) and/or service(s) are provided. Customer must provide a valid tax exemption certificate for any tax exemption(s) claimed, otherwise ASI will invoice for and collect all applicable taxes in accordance with state laws. Agreement of Proposal and Contract Formation- Customer hereby accepts the attached quote/proposal from ASI for equipment and/or services for the Project Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 8 of 16 as specified. Once the proposal is signed by both parties, this forms a binding Agreement between Customer and ASI. Should ASI at any time prior to commencing work on the project, disapprove of the terms of the Agreement, ASI reserves the right to terminate the Agreement without cause and without penalty to ASI. Terms and Conditions for Project Agreement - The following Terms and Conditions of Sale (the "T&Cs") in combination with a signed proposal constitute a binding contract (the "Agreement") between Advanced Systems Integration, LLC ("ASI") and the entity identified on page one of the proposal ("the Customer"). Any terms and conditions set forth in any correspondence, purchase order, or internet based form from Customer to ASI which purport to constitute terms and conditions which are in addition to those set forth in this Agreement or which attempt to establish conflicting terms and conditions to those set forth in this agreement are expressly rejected by ASI unless the same has been manually countersigned in wet ink by an officer of ASI. Changes in Scope of Work - Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of the Project by Customer, including any additional requirements or restrictions placed on ASI by Customer or its representatives, will be added to the contract price. When ASI becomes aware of the nature and impact of the change, a Change Order will be submitted for review and approval by Customer before work continues. Where applicable, changes in the configuration of the Equipment described herein shall be made in writing by submission of a Change Order document. Installation Hours - The proposal provided is based on working hours of 6:00am until 5:00pm and not to exceed 8 working hours per day. If work is required to be completed after these hours, the hourly rate will be 1.5 times the standard hourly rate.If additional working hours over 10 hours are required, the hourly rate will be 2.0 times the standard hourly rate. If the project was quoted with overtime hours and outside of business hours rates included, those rates will take precedence and additional overtime will only be assessed if outside of the original contract terms. Mobilization Fees - In the event the jobsite is not ready or rooms are not available at the scheduled time of installation, a $250.00 fee will be added to the final bill and the work will need to be rescheduled. Faulty or Damaged Equipment Fees - Any equipment that is purchased through ASI that is received in damaged or defective will be replaced at no additional cost to the client. Equipment that is supplied by the client or another vendor that is received in damaged or defective will result in an additional fee of $250.00 per occurrence if an additional trip is needed for installation. Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 9 of 16 Ownership and Use of Documents and Electronic Data - Where applicable, drawings, specifications, other documents, and electronic data furnished by ASI for the Project under this Agreement are instruments of the services provided. ASI shall retain all common law, statutory and other reserved rights, including any copyright in these instruments. These instruments of service are furnished for use solely with respect to the Project under this Agreement. The Customer shall be permitted to retain copies of any drawings, specifications, other documents, and electronic data furnished by ASI but only for information and reference in connection with the Project and for no other purpose. Proprietary Protection of Programs - Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by ASI are provided and are authorized for installation, execution, and use only in machine- readable object code form. This Agreement is expressly limited to the use of the programs by Customer for the equipment in connection with this Project. Customer agrees that it will not seek to reverse-engineer any program to obtain source code, and that it will not disclose the programs source code or configuration files to any third party, without the written consent of ASI. The program source code and configuration files, together with ASI know-how and integration and configuration techniques furnished hereunder are proprietary to ASI, and were developed at its private expense. If Customer is a branch of the United States Government, for purposes of this Agreement any software furnished by ASI hereunder shall be deemed "restricted computer software", and any data, including installation and systems configuration information, shall be deemed "limited rights data", as those terms are defined in FAR 52.227- 14 of the Code of Federal regulations. Shipping and Taxes - The prices shown are F.O.B. manufacturer's plant. Customer, in accordance with ASI's current shipping and billing practices, will pay all destination charges. In addition to the prices on this Agreement, Customer agrees to pay amounts equal to any sales tax invoiced by ASI, or (where applicable) any use or personal property taxes resulting from this Agreement or any activities hereunder. Customer will defend and indemnify ASI for any claims for all unpaid taxes or for any sales tax exemption claimed by Customer. Title - Where applicable, title to the Equipment passes to Customer on the earlier of: (a) the date of shipment from ASI to Customer, or (b) the date on which ASI transmits its invoice to Customer. Security Interest - In addition to any mechanic's lien rights, Customer, for value received, hereby grants to ASI a security interest under the Minnesota Uniform Commercial Code together with a security interest under the law(s) of the state (s) in which work is performed or equipment is delivered. This security interest shall extend to all Equipment, plus any additions and replacements of such Equipment, and to all accessories, parts, and connecting Equipment now and hereafter affixed thereto. This security interest will be satisfied by payments in full unless Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 10 of 16 otherwise provided for in an installation payment agreement. The security interest shall be security for all sums owed by Customer under this Agreement. A copy of this Agreement may be filed as a financing statement with the appropriate authority at any time after signature by Customer. Such filing does not constitute acceptance of this Agreement by ASI. Risk of Loss or Damage - Notwithstanding Customer's payment of the purchase price for Equipment, all risk of loss or damage shall transfer from ASI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from this point forward. Receiving / Integration - Unless the Agreement expressly includes integration services by ASI, Customer agrees to furnish all services required for receiving, unpacking, and placing Equipment in the desired location along with integration. Packaging materials shall be the property of Customer. Equipment Warranties - To the extent ASI receives any warranties from a manufacturer on Equipment, it will pass them through to Customer to the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additional warranties are expressed or implied. General Warranties - Each party represents and warrants to the other that: (1) it has full right, power and authority to enter into and fully perform its obligations under this Agreement, including without limitation the right to bind any party it purports to bind this Agreement, (ii) the execution, delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which it is bound, and (iii) it will comply with all the applicable laws in its discharge of its obligations under this Agreement. ASI warrants, for a period of 90 days from substantial completion the systems integration to be free from defects in material and workmanship. CUSTOMER WARRANTS THAT IT HAS NOT RELIED ON ANY INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF ASI WHICH IS NOT EXPRESSLY INCLUDED IN THESE TERMS AND CONDITIONS OR THE PROJECT AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH HEREIN, ASI DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE MATERIALS AND SERVICES PROVIDED BY ASI, INCLUDING WITHOUT LIMITATION MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT AND TITLE. Indemnification - Customer shall defend, indemnify and hold harmless ASI against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, that arise out of (a) any negligent act or omission of Customer, its agents, or subcontractors, (b) Customer's failure to full conform to all laws, ordinances, rules and regulations which affect the Agreement, or (c) Customer breach of this Agreement. If Customer fails to promptly idemnify and defend Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 11 of 16 such claims and/or pay ASI's expenses, as provided above, ASI shall have the right to defend itself, and in that case, Customer shall reimburse ASI for all of its reasonable attorneys' fees and costs, and damages incurred to settling or defending such claims within thirty (30) days of each of ASI's written requests. ASI shall indemnify and hold harmless Customer against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, to the extent that the same is finally determined to be the result of (a) any grossly negligent act or omission of ASI, its agents, or subcontractors, (b) ASI's failure to fully conform to any material law, ordinance, rule or regulation which affects the Agreement, or (c) ASI's material breach of this Agreement. Remedies - Upon default as provided herein, ASI shall have all the rights and remedies of a secured party under the Minnesota Uniform Commerical Code and under any other applicable laws. Any requirements of reasonable notice by ASI to Customer shall be met. If such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this Agreement (or to such other mailing address as that party later furnishes in writing to ASI) at least ten (10) calendar days before the time of the event or contemplated action by ASI set forth in said notice. The rights and remedies herein conferred upon ASI, shall be cumulative and not alternative and shall be in addition to and not in substitution of or in derogation of rights and remedies conferred by the Minnesota Uniform Commercial Code and other applicable laws. Limitation of Remedies for Equipment - ASI's entire liability and Customer's exclusive remedy shall be as follows: in all situations involving performance or nonperformance of Equipment furnished under this Agreement, Customer's remedy is the adjustment or repair of the Equipment or replacement of its parts by ASI, or, at ASI's option, replacement of the Equipment. Limitation on Liability - The total liability of ASI under this Agreement for any cause shall not exceed (either for any single loss or all losses in the aggregate) the net amount actually paid by Customer to ASI under this Agreement during the twelve (12) month period prior to the date on which ASI's liability for the first loss first arose. No Consequential Damages - ASI SHALL NOT HAVE ANY LIABILITY TO CUSTOMER OR TO ANY OTHER PERSON OR ORGANIZATION FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY DESCRIPTION (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OF INTERRUPTION OF BUSINESS), WHETHER BASED ON CONTRACT, NEGLIGENCE, TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS. Acceleration of Obligations and Default - Payment in full for all "Equipment," which is defined as all goods indentified in the Agreement, as well for any and all amounts due to ASI for integration services identified in the section of the Agreement shall be due Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 12 of 16 within the terms of the Agreement. Upon the occurence of any event of default by Customer, ASI may, at its option, with or without notice, declare the whole unpaid balance of any obligation secured by this Agreement immediately due and payable and may declare Customer to be in default under this Agreement. Choice of Law and Venue - This Agreement shall be governed by the laws of the State of Minnesota in the United States of America without reference to or use of any conflicts of law provisions therein. For the purpose of resolving conflicts related to or arising out of this Agreement, the Parties expressly agree that the venue shall be in the State of Minnesota in the United States of America only, and, in addition, the Parties hereby consent to the exclusive jurisdiction of the Federal and State Courts located in Hennepin County, Minnesota in the United States of America. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sales of Goods, the 1980, and (ii) of Article 2 of the Uniform Commercial Code as codified. In the event ASI must take action to enforce its rights under this Agreement, the court shall award ASI the attorney's fees if incurred to enforce its rights under the Agreement. General - Headings are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. The Parties acknowledge and agree that this Agreement has been negotiated by the Parties and that each had the opportunity to consult with its respective counsel, and shall be interpreted fairly in accordance with its terms and without any strict construction in favor of or against either Party based on draftmanship of the Agreement. This Agreement is not assignable by Customer without the prior written consent of ASI. Any attempt to assign any of the rights, duties, or obligations of this Agreement without such consent is void. ASI reserves the right to assign this Agreement to other parties in order to fulfill all warranties and obligations expressed herein, or upon the sale of all or substantially all of ASI's assets or business. This Agreement can only be modified by a written agreement duly signed by persons authorized to sign agreements on behalf of Customer and of ASI and variance from the terms and conditions of the Agreement in any order or other written notification from Customer will be of no effect. If any provision or provisions of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality or enforceability of the remaining provision or provisions of this Agreement shall not in any way be affected or impaired thereby. ASI is not responsible for any delay in, or failure to, fulfill its obligations under this Agreement due to causes such as natural disaster, war, emergency conditions, labor strikes, acts of terrorism, the substantial inoperability of the Internet, the inability to obtain supplies, or any other reason or any other cause or condition beyond ASI's reasonable control. Except as agreed herein, ASI is not obliged to provide any services hereunder for Equipment located outside the United States or Puerto Rico. Scheduled completion dates are subject to change based on material shortages caused by shortages in cable and materials that are industry wide. EXCLUSIONS: The following work is not included in our Scope of Work: ·Conduits, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc. ·Concrete saw cutting and/or core drilling ·Fire wall, ceiling, roof and floor penetration ·Necessary gypsum board replacement and/or repair ·Necessary ceiling tile or T-bar modifications, replacements and/or repair Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 13 of 16 ·Structural support of equipment *ASI will not be responsible for building related vibrations ·Installation of ceiling mounted projection screen ·All millwork (moldings, trim, cut outs, etc.) ·Patching and Painting ·Permits (unless specifically provided for and identified within the contract) ·Unless specifically noted lifts and scaffolding are not included CONSTRUCTION CONSIDERATIONS: In order to accomplish the outlined goals of this project, the Customer will be responsible for contracting with an outside entity to make the necessary modifications to the space as directed by Advanced Systems Integration, LLC. The costs associated with these modifications are not included in this proposal. ASI INTEGRATION SERVICES RESPONSIBILITIES Advanced Systems Integration, LLC will provide services/work for the project as described above in the Scope of Work or per the attached separate Scope of Work document detailing the scope of work to be performed. ·Provide equipment, materials and service items per the contract products and services detail. ·Provide systems equipment integration and supervisory responsibility of the equipment integration. ·Provide systems configuration, checkout and testing. ·Provide project timeline schedules. ·Provide necessary information, as requested, to the owner or other parties involved with this project to insure that proper AC electrical power and cableways and/or conduits are provided to properly integrate the equipment within the facilities. ·Provide manufacturer supplied equipment documentation. ·Provide final documentation and “as built” system drawings in PDF format. ·Provide system training following integration to the designated project leader or team. CUSTOMER INTEGRATION SERVICES RESPONSIBILITIES ·Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment, and decorating as appropriate. Includes installation of ceiling mounted projection screen. ·Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration. ·Provide all necessary cableways and/or conduits required to facilitate AV systems wiring. ·Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment. ·Provide reasonable accesses of Advanced Systems Integration, LLC personnel to the facilities during periods of integration, testing and training, including off hours and weekends. ·Provide a secure area to house all integration materials and equipment. ·Provide a project leader who will be available for consultation and meetings. ·Provide access to refuse disposal at project location. ASI will move said refuse to specified location designated by the client. · NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS: ·The room(s) match(es) the drawings provided. ·Site preparation by the Customer and their contractors includes electrical and data placement per Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 14 of 16 Advanced Systems Integration, LLC specification. ·Site preparation will be verified by Advanced Systems Integration, LLC project manager or representative before scheduling of the installation. All work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment. ·Customer communication of readiness will be considered accurate and executable by Advanced Systems Integration, LLC project manager. ·There is ready access to the building / facility and the room(s) for equipment and materials. ·There is secure storage for equipment during a multi-day integration. ·If Customer furnished equipment and existing cabling is to be used, Advanced Systems Integration, LLC assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost. ·All Network configurations including IP addresses are to be provided, operational and functional before Advanced Systems Integration, LLC integration begins. Advanced Systems Integration, LLC will not be responsible for testing the LAN connections. ·Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials. ·Document review / feedback on drawings / correspondence will be completed by the Customer within two business days (unless otherwise noted). ·The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders. ·In developing a comprehensive proposal for equipment and integration services Advanced Systems Integration's Sales Representatives and Engineering teams must make some assumptions regarding the physical construction of your facility, the availability of technical infrastructure and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your particular project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during integration effort which are different from those documented may have an effect on the price of the system solution, integration or services. To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. Payment Schedule Amount Due Date Substantial Completion $39,780.49 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 15 of 16 Date: Date: Client:Kevin Roach Contractor:Advanced Systems Integration, LLC TS683832 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 16 of 16 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ADVANCED SYSTEMS INTEGRATION, LLC FOR THE REPLACEMENT OF AUDIO VISUAL EQUIPMENT IN THE PARKVIEW CONFERENCE ROOM Motion By: Second By: WHEREAS, the audio visual equipment in the Parkview Conference Room in City Hall is outdated and unable to facilite virtual/video conference meetings; and WHEREAS, the Parkview Conference Room serves as a resource for local non-profit organization to hold community meetings; and WHEREAS, the updated equipment will allow for enhanced video and audio conferencing; and WHEREAS, the updated equipment will include hearing assisted equipment; and WHEREAS, the updated speakers and enhanced video will allow Parkview to become an ADA accessible overflow room for City Council meetings; and WHEREAS, city staff recommends Advanced Systems Intergration as the vendor for the equipment replacement; and WHEREAS the city’s Cable Fund will serve as the funding source for this purchase. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the professional services agreement in the amount of $39,780.49 with Advanced Systems Integraton, LLC for the replacement of audio visual equipment. The cost will be expensed to the Cable Fund (210-41340.00- 55570.00) and this budget line will be amended to reflect this expenditure. Passed and adopted by the Prior Lake City Council this 22nd day of February 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ 2 ______________________________ Jason Wedel, City Manager