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HomeMy WebLinkAbout_02 22 2022 City Council Agenda Packet G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM February 10, 2022 Mr. Andy Brotzler Public Works Director/City Engineer City of Prior Lake 17073 Adelmann Street SE Prior Lake, MN 55372 Re: Proposal to Provide Professional Engineering Services TH 13 Trail Planning Analysis Dear Mr. Brotzler: On behalf of WSB, we are pleased to submit this proposal to assist the City of Prior Lake in the review of alternative alignments and funding opportunities for the TH 13 trail construction from CSAH 42 to Downtown. PROJECT UNDERSTANDING As part of the Park Master Planning process, the City was provided with a map of gaps within the City’s existing trail system. In conjunction with the Park Master Plan delivery, WSB also provided the City with a memorandum that included preliminary construction cost estimates to complete the missing segments in the City’s trail system, including segments along TH 13 from CASH 42 to Downtown. As the initial construction cost estimates were large, and current grant and funding opportunities for the trail will cover a very small portion of construction costs, if secured, WSB has developed an approach to assist the City with: • Identifying alternative trail alignment alternatives, and developing a decision matrix for the alignment options, • Updating construction cost estimates for revised and/or alternative alignments, • Researching utilities within the TH 13 corridor Right-of-Way (ROW) to determine if the utilities are located within private easements or within the TH 13 ROW by Permit. o Portions of the utility poles that are located within the TH 13 ROW exist within a benched section of the roadway embankment that could support a futur e trail. If the utility poles are not located within private easements and are instead located within the MnDOT ROW by permit, it may be possible to work with MnDOT and the private utilities to relocate within the MnDOT ROW. • Meeting with key stakeholder groups and agencies to generate interest in jointly funding the proposed trail improvements, including: o MnDOT o Scott County o SMSC o Local legislators • Public Engagement related to alignment alternatives within the TH 13 corridor and through neighborhoods making use of existing trail/sidewalk facilities or on-street routes. • Developing a “One-Pager” for the project describing the need, estimated costs, benefits, and strategic partners supporting the project to provide to legislators in advance of Infrastructure Investment Jobs Act Funding allocations. An initial one-page document can be developed using previous alignment and cost estimate information such that the project Mr. Andy Brotzler February 10, 2022 Page 2 G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx summary can be shared with legislators immediately. As cost estimates and alternative alignments are evaluated, the document can be updated for additional distribution if funding is still being pursued. ASSUMPTIONS WSB will review the trail gaps along TH 13 from CSAH 42 to Downtown. Updated cost estimates will be produced using aerial images, typical trail sections and LIDAR information. WSB will indicate if right-of-way, permitting or wetland impacts are anticipated with construction of the trail segment, however, topographic survey data and wetland delineations will be needed before cost estimates can be provided for right-of-way acquisition and mitigation of wetland impacts. It is assumed that all trail crossings will be at-grade, and preliminary cost estimates will include minor improvements to existing intersections to accommodate trail crossings , such as pedestrian ramp installation, addition of push buttons, striping, etc. No geotechnical work is included in the project scope, therefore, earthwork and grading impacts will be based on engineering judgement of the soil conditions in the area. SCOPE OF SERVICES WSB will prepare updated cost estimate information for trail alignment alternatives along the corridor. The cost estimates will be included in the decision matrix, along with estimated impacts to wetlands, easement needs, other construction challenges and public engagement feedback. WSB will work to identify if private overhead utilities located within the TH 13 corridor are there by permit or located within a private easement. If it is determined that the private utilities are there by permit, WSB will assist the City in discussions with MnDOT and the private utilities about the possibility of relocating elsewhere within the MnDOT ROW such that the “bench” in which many of the private utility poles are located within might be considered for trail constructio n instead. WSB will assist the City to facilitate conversations with Scott County and MnDOT to discuss updating the Regional Bike Transportation Network (RBTN) plan . TH 13 is not currently a part of the RBTN, and because of that, trail extensions along TH 13 will not score well through the Regional Solicitation process from the Met Council, which can be a large source of project funding. However, the City can work with MnDOT to gauge interest in supporting the route being a part of the RBTN and then determine if it would like to start the process for getting it added. Adding TH 13 to the RBTN would be a strategy to better position the trail project for future Regional Solicitation funding. Following these discussions with Scott County and MnDOT, if there seems to be support from both of those agencies to add TH 13 to the RBTN, WSB can provide the City with an additional scope of services to complete that process. WSB will work to schedule these meetings with MnDOT, Scott County and SMSC to discuss adding TH 13 to the RBTN, and with SMSC to discuss potential partnership/grant opportunities for construction. It is assumed that there will be two meetings with each agency. WSB will also be available to attend meetings with the City and local legislators to discuss the importance of the project. WSB will support Public Engagement associated with the trail alternative alignment analysis, in the form of hosting one Neighborhood Meeting to review the alternative alignments being considered for implementation. It is proposed that a neighborhood meeting be held following the completion of the draft decision matrix, preferably in the summer months at Lakefront Park. WSB will assist the City with the preparation of all Neighborhood Meeting materials, including letters to be mailed to area residents and any social media content to be shared online. Mr. Andy Brotzler February 10, 2022 Page 3 G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx The new Infrastructure Bill may also provide some opportunities for this project when appropriations are resolved. Having a “champion” for the project that could advocate for the trail on a local, regional and state level could be very helpful in securing funds for the project. As a part of this TH 13 Trail Planning Analysis, WSB will assist the City with development of a “One-Pager” for the project that can tell the story of the need, the costs, the benefits and the partners in delivering this project that can be shared with legislators. BASIS OF COMPENSATION WSB will provide the services as outlined in the Scope of Services. Our budget was developed based on our understanding of the scope and experience with similar preliminary trail cost analyses for the City of Prior Lake. A summary of the costs for the project are included in the attached table. Based on the proposed task hour budget, WSB will complete the scope of work previously discussed on an hourly basis for an amount of $40,452.00. We are available to begin work immediately on this contract upon City approval. We appreciate the opportunity to provide you with this proposal and we are again looking forward to working with you and your staff toward the completion of the project. If yo u have any questions, please do not hesitate to contact me at 952-737-4675. Sincerely, WSB Monica Heil, PE Vice President of Municipal Services Attachments cc: Jack Corkle, Director of Transportation Planning Task Description 1 1.1 4 8 36 4 12 64 $9,776.00 1.2 4 24 28 $4,544.00 1.3 4 12 16 $2,684.00 1.4 4 4 8 2 18 $3,156.00 1.5 32 32 64 $12,736.00 1.6 4 4 24 32 $5,096.00 1.7 2 2 4 4 4 16 $2,460.00 Task 1 Total Estimated Hours and Fee 54 50 84 10 24 16 238 $40,452.00 Total Estimated Hours 54 50 84 10 24 16 238 Average Hourly Billing Rate 206.00 192.00 155.00 162.00 146.00 99.00 Subtotal Base Fee by Labor Classification $11,124.00 $9,600.00 $13,020.00 $1,620.00 $3,504.00 $1,584.00 $40,452.00 TOTAL PROJECT COST $40,452.00 Private Utility Investigation One Pager Development Alternative Alignments Cost Estimating Monica Heil Decision Matrix Meetings with Scott Co., MnDOT, SMSC and Legislators Public Engagement Estimate of Cost City of Prior Lake, Minnesota Professional Engineering Services TH 13 Trail Planning Analysis GIS Technician CostTotal Hours Mike Phillippe Design Project Manager Transportation Planner Project Engineer Landscape Planner Candace AmbergAdam GadboisJack Corkle Public Engagement Kirsten Gray CHECK REGISTER FOR CITY OF PRIOR LAKE 1/6Page: 02/11/2022 10:12 AM User: Janet DB: Prior Lake CHECK DATE FROM 01/29/2022 - 02/11/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date Bank 1 General Bank 12,500.86 Jan 2022 Natural Gas BillsCENTERPOINT ENERGY000135708174(E)101/31/2022 3,134.93 2022 Dental ClaimsDELTA DENTAL000272138175(E)101/31/2022 2,400.00 Jan 2022 Animal Control4 PAWS ANIMAL CONTROL LLC000067988176(A)102/04/2022 50.79 Oxygen & AcetyleneAIRGAS USA LLC000013138177(A)102/04/2022 790.00 Pike Lake Landing Const ObservationBOLTON & MENK INC000026378178(A)102/04/2022 90.00 Sanitary Sewer Assessment 880.00 460.91 Jan 2022 Misc SuppliesCARLSON HARDWARE COMPANY000031258179(A)102/04/2022 361.94 Vibrator kit CRYSTEEL TRUCK EQUIPMENT000039558180(A)102/04/2022 178.58 8505 Vibrator 299.00 8505 Snow Deflector 328.07 Control Kit 544.65 8' 2" Boss stock edges 144.84 Boss plow springs 1,857.08 1,415.95 9201N Squad supplies EMERGENCY AUTOMOTIVE TECH INC000054808181(A)102/04/2022 267.96 9201N Squad supplies 1,683.91 39.00 PartsFASTENAL COMPANY000061408182(A)102/04/2022 92.02 shop supplies 131.02 157.88 Air Filters & System Cleaning - Maint CtG&B ENVIRONMENTAL INC000278748183(A)102/04/2022 111.84 Air Filters & System Cleaning - WTF 59.28 Air Filters & System Cleaning - Library 188.28 Air Filters & System Cleaning - City Hal 49.08 Air Filters & System Cleaning - PD 55.56 Air Filters & System Cleaning - Lakefron 55.92 Air Filters & System Cleaning - FS #2 122.88 Air Filters & System Cleaning - FS #1 800.72 93.10 Dean - Initital UniformGALLS LLC000070758184(A)102/04/2022 87.10 Dean - Initial Uniform 182.50 Dean - Initital Uniform 557.20 Baker - Initial Uniform 919.90 5,250.00 2022 govAcess - Mtce, Hosting, & LicensiGRANICUS LLC000277928185(A)102/04/2022 1,036.97 Jan 2022 UniformsHUEBSCH000275368186(A)102/04/2022 500.00 Dial Up SupportHUMERATECH000271848187(A)102/04/2022 53.00 Dean - Business CardsINNOVATIVE OFFICE SOLUTIONS LLC000271498188(A)102/04/2022 3,700.00 Verizon Wilds Pkwy A4221-000001KLM ENGINEERING INC000115208189(A)102/04/2022 152,056.76 Feb 2022 Waste Water ServiceMETROPOLITAN COUNCIL000134008190(A)102/04/2022 1,990.00 Dean, Baker - Pre-Employment TestingMN OCCUPATIONAL HEALTH000270998191(A)102/04/2022 361.98 Water Main Break - Fairlawn Shores Trl PENTAGON MATERIALS INC000274268192(A)102/04/2022 CHECK REGISTER FOR CITY OF PRIOR LAKE 2/6Page: 02/11/2022 10:12 AM User: Janet DB: Prior Lake CHECK DATE FROM 01/29/2022 - 02/11/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date 80.68 Gravel 258.26 Rock 700.92 220.56 Jan 2022 Misc SuppliesPRIOR LAKE HARDWARE000166588193(A)102/04/2022 189.99 AntennaPROFESSIONAL WIRELESS COMM000168578194(A)102/04/2022 155.88 7133 E track RIGID HITCH INC000184758195(A)102/04/2022 (52.85)Tie-Down Rings 103.03 165.00 Hazardous WasteSCOTT COUNTY000192128196(A)102/04/2022 75.00 Cord ReelSTOP STICK LTD000198858197(A)102/04/2022 225.00 E. 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EDMUNDREFUND-UB109691102/11/2022 123.77 UB refund for account: 11008700SCOTT CARLSON DDSREFUND-UB109692102/11/2022 909.30 VSQG Waste ManagementSCOTT COUNTY00019212109693102/11/2022 156.30 PaintSHERWIN-WILLIAMS CO00019456109694102/11/2022 CHECK REGISTER FOR CITY OF PRIOR LAKE 6/6Page: 02/11/2022 10:12 AM User: Janet DB: Prior Lake CHECK DATE FROM 01/29/2022 - 02/11/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date 918.15 Paint 1,074.45 801.06 Jan 2022 Legal AdsSOUTHWEST NEWS MEDIA00019676109695102/11/2022 2,111.40 Cleaning SuppliesSTATE INDUSTRIAL PRODUCTS00019773109696102/11/2022 1,261.41 UB refund for account: 20733300STONEBRIAR HOAREFUND-UB109697102/11/2022 724.79 AmmunitionSTREICHERS00019900109698102/11/2022 20,064.00 Lift Station MonitoringSYCOM INC00019985109699102/11/2022 32.25 UB refund for account: 10055601THOMAS GREGREFUND-UB109700102/11/2022 379.95 PartsTIM'S SMALL ENGINE REPAIR INC00020510109701102/11/2022 48.89 Jan 2022 Misc SuppliesTRACTOR SUPPLY CREDIT PLAN00020663109702102/11/2022 109.12 466 Slack AdjusterTRUCK CENTER COMPANIES00027878109703102/11/2022 6.40 464 Hood latch 115.52 10,219.30 2022 Software Maintenance TYLER TECHNOLOGIES00003765109704102/11/2022 1,939.17 2022 Incode Document Mgmt Annual Fee 12,158.47 55.00 Feb 2022 Shredding ServiceVETERAN SHREDDING LLC00027643109705102/11/2022 56.44 UB refund for account: 10477002WENSKAUG THOMASREFUND-UB109706102/11/2022 224.76 Jan 2022 Clear Law Enforcement PlusWEST PAYMENT CENTER00023420109707102/11/2022 513.08 UB refund for account: 30884701WETTLIN GEORGEREFUND-UB109708102/11/2022 68.73 Electric - 4528 Colorado StXCEL ENERGY00014720109709102/11/2022 65.00 Pest Control - Maint CtrXTREME PEST SOLUTIONS INC00027116109710102/11/2022 273.76 UB refund for account: 40522201ZILLOWREFUND-UB109711102/11/2022 1 TOTALS: 519,710.67 Total of 169 Disbursements: 0.00 Less 0 Void Checks: 519,710.67 Total of 169 Checks: City of Prior Lake Expenditures- Payroll and BenefitsAs of 1/31/2022 (Preliminary & Unaudited)Activity for Activity for Variance from VariancePrevious Month Month 2022 2022 2022 Amended Budget ‐ % BDGTActual YTDfrom 202112/31/2021 1/31/2022 Budget Amended Actual YTD Positive (Negative) USED1/31/2021 Positive (Negative)GENERAL FUNDFunction: General Government41110.00 MAYOR & COUNCIL 4,450                          4,450                          68,728                 68,728                 4,450                   64,278                               6% 4,863                       413                                         41320.00 ADMINISTRATION 22,265                        8,829                          276,235               276,235               8,829                   267,406                            3% 9,592                       763                                         41330.00 BOARDS & COMMISSIONS 861                              ‐                                   10,765                 10,765                  ‐                            10,765                               0% 77                             77                                           41400.00 CITY CLERK FUNCTIONS 13,640                        5,237                          128,447               128,447               5,237                   123,210                            4% 5,628                       392                                         41410.00 ELECTIONS‐                                    ‐                                   57,690                 57,690                  ‐                            57,690                               0%‐                                 ‐                                              41520.00 FINANCE 60,890                        27,079                        570,810               570,810               27,079                 543,731                            5% 25,777                     (1,302)                                    41820.00 HUMAN RESOURCES 31,133                        11,846                        287,689               287,689               11,846                 275,843                            4% 12,816                     970                                         41830.00 COMMUNICATIONS 14,973                        5,564                          142,261               142,261               5,564                   136,697                            4% 5,439                       (125)                                       41910.00 COMMUNITY DEVELOPMENT 31,113                        7,071                          335,822               335,822               7,071                   328,751                            2% 11,313                     4,241                                     41920.00 INFORMATION TECHNOLOGY 24,681                        10,035                        239,241               239,241               10,035                 229,206                            4% 10,574                     539                                         41940.00 FACILITIES ‐ CITY HALL 9,394                          3,538                          88,220                 88,220                 3,538                   84,682                               4% 914                           (2,624)                                    Total ‐ Function General Government 213,401                      83,649                        2,205,908            2,205,908            83,649                 2,122,259                         4% 86,994                     3,345                                     Function: Public Safety42100.00 POLICE 686,869                      192,594                      5,445,654            5,445,654            192,594               5,253,060                         4% 262,992                   70,398                                   42200.00 FIRE 73,869                        13,392                        900,773               900,773               13,392                 887,381                            1% 25,662                     12,270                                   42400.00 BUILDING INSPECTION 74,539                        30,293                        784,947               784,947               30,293                 754,654                            4% 32,716                     2,423                                     Total ‐ Function Public Safety 835,276                      236,279                      7,131,374            7,131,374            236,279               6,895,095                         3% 321,370                   85,091                                   Function: Public Works43050.00 ENGINEERING 37,000                        11,031                        359,793               359,793               11,031                 348,762                            3% 12,813                     1,782                                     43100.00 STREET 57,373                        19,411                        537,643               537,643               19,411                 518,232                            4% 26,122                     6,712                                     43400.00 CENTRAL GARAGE 27,048                        9,527                          262,456               262,456               9,527                   252,929                            4% 12,709                     3,181                                     Total ‐ Function Public Works 121,422                      39,969                        1,159,892            1,159,892            39,969                 1,119,923                         3% 51,644                     11,675                                   Function: Culture and Recreation45100.00 RECREATION 18,288                        10,835                        377,023               377,023               10,835                 366,188                            3% 14,328                     3,493                                     45200.00 PARKS 99,376                        44,449                        1,162,215            1,162,215            44,449                 1,117,766                         4% 48,568                     4,119                                     Total ‐ Function Culture and Recreation 117,664                      55,284                        1,539,238            1,539,238            55,284                 1,483,954                         4% 62,896                     7,612                                     General Fund Payroll Only Expenditures Total 1,287,762                  415,181                      12,036,412         12,036,412         415,181               11,621,231                       3% 522,903                   107,722                                 COMPARATIVEAnnual City of Prior Lake Expenditures- Payroll and BenefitsAs of 1/31/2022 (Preliminary & Unaudited)Activity for Activity for Variance from VariancePrevious Month Month 2022 2022 2022 Amended Budget ‐ % BDGTActual YTDfrom 202112/31/2021 1/31/2022 Budget Amended Actual YTD Positive (Negative) USED1/31/2021 Positive (Negative)COMPARATIVEAnnualEDA FUNDFunction:  Economic Development   46500.00 ECONOMIC DEVELOPMENT 11,534                        7,318                          143,239               143,239               7,318                   135,921                            5% 10,414                     3,096                                     EDA Fund Payroll Only Expenditures Total 11,534                        7,318                          143,239               143,239               7,318                   135,921                            5% 10,414                     3,096                                     WATER FUNDFunction: Water41520.00 Finance 8,790                          3,477                          84,371                 84,371                 3,477                   80,894                               4% 3,743                       266                                         49400.00 Water 87,033                        28,061                        794,320               794,320               28,061                 766,259                            4% 36,965                     8,904                                     Water Fund Payroll Only Expenditures Total 95,823                        31,537                        878,691               878,691               31,537                 847,154                            4% 40,708                     9,171                                     SEWER FUNDFunction: Sewer41520.00 Finance 8,788                          3,476                          84,371                 84,371                 3,476                   80,895                               4% 3,743                       267                                         49450.00 Sewer 70,519                        46,517                        786,039               786,039               46,517                 739,522                            6% 55,784                     9,267                                     Sewer Fund Payroll Only Expenditures Total 79,307                        49,993                        870,410               870,410               49,993                 820,417                            6% 59,527                     9,534                                     STORM WATER FUNDFunction: Storm Water49420.00 Water Quality 36,602                        18,096                        356,875               356,875               18,096                 338,779                            5% 20,307                     2,211                                     Storm Water Fund Payroll Only Expenditures Total 36,602                        18,096                        356,875               356,875               18,096                 338,779                            5% 20,307                     2,211                                     City‐Wide Total Payroll Expenditures 1,511,029                  522,126                     14,285,627         14,285,627         522,126               13,763,501                      4% 653,859                   131,733                                  Number of Permits Declared Value Number of Permits Declared Value Single Family Dwellings 5 $1,623,007.00 13 $5,148,588.00 Townhouses (# units)0 $0.00 0 $0.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 0 $0.00 0 $0.00 Residential 31 $1,280,168.00 33 $714,504.93 Industrial & Commercial 2 $36,967.59 1 $7,616.00 tMechanical 64 $0.00 69 $0.00 ttMechanical (SF & TH)20 $0.00 52 $0.00 TOTALS 122 $2,940,142.59 168 $5,870,708.93 Number of Permits Declared Value Number of Permits Declared Value Single Family Dwellings 5 $1,623,007.00 13 $5,148,588.00 Townhouses (# units)0 $0.00 0 $0.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 0 $0.00 0 $0.00 Residential 31 $1,280,168.00 33 $714,504.93 Industrial & Commercial 2 $36,967.59 1 $7,616.00 tMechanical 64 $0.00 69 $0.00 ttMechanical (SF & TH)20 $0.00 52 $0.00 TOTALS 122 $2,940,142.59 168 $5,870,708.93 Summary of Fees Collected JANUARY 2022 JANUARY 2021 YTD 2022 YTD 2021 General Fund $49,271.00 $87,997.61 $49,271.00 $87,997.61 Trunk Reserve Fund $26,600.00 $23,400.00 $26,600.00 $23,400.00 Water Storage Fund $0.00 $4,620.00 $0.00 $4,620.00 Water and Sewer Fund $3,750.00 $12,150.00 $3,750.00 $12,150.00 Metro Council SAC $12,425.00 $29,820.00 $12,425.00 $29,820.00 State Surcharge $1,491.95 $2,920.98 $1,491.95 $2,920.98 Builders Fees and Deposits $63,625.00 $37,200.00 $63,625.00 $37,200.00 TOTAL $157,162.95 $198,108.59 $157,162.95 $198,108.59 Mary Olson Mary Olson, Building Services Assistant 2022 Year to Date 2021 Year to Date New Residential Additions and Alterations Additions and Alterations t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences. They are flat-rate permit fees. CITY OF PRIOR LAKE BUILDING PERMIT SUMMARY January 1, 2022 - January 31, 2022 New Residential January 2022 January 2021 16323 M A I N A V E S E 1630 9 M A I N A V E S E LE M A N A G E M E N T P R O P E R T I E S CASE Y J O H N R & VIKIN G L I Q U O R B A R R E L 16281 M A I N A V E S ESCOTT RICETELEPHONE COCAPR A B R U C E A & M A R G A R E T L GIWOJ N A F A M I L Y T R U S T & C/O B E N J A M I N G I W O J N A SCHU L B E R G E N T E R P R I S E S L L CPRIOR LAKE CITYOF & CITY MANAGERPRIOR LAKE CITYOF & CITY MANAGERJOHNSON PAULPETERS MARIA LCARLSON SUSAN QPANNKUK COREY A4500 COLORADO ST SEPRIOR LAKE,CITY OF & CITY MANAGER PRIOR LAKE CITY OF & CITY MANAGER VETERANS OF FOREIGN WARS & VFW POST 6208 COURSOLLE JUDY KHEANEY PATRICK J & JILLVOSSEN STEVEN M & BARBARA JWOLFRAM RONALD M & SUSAN OWAHL JENNIFER BRYAN MICHAEL JWILLSCH CHRISTOPHERMINER KARL DHAWKINSON ERIC PRAHM RONALD M & PATRICIAHEBER GREGCHURCH OF ST MICHAEL ECON D E V O P M E N T A U T H O R I T Y FOR P R I O R L A K E PRIOR LAKE CITY OF & CITY MANAGER BPS HOLDINGS LLCLORENZ CHELSEA CJOHNSON PETER CPRIOR LAKE CITYBREAK JEFFREY MSCHNEIDER CHRISTOPHER C & AMYJOHNSON DANIEL MSEURER LEANDER L & JANICE MCAPRA CLAYTON C & BRIANA TYOUNG JUDITH A DEKAISER DIANA L FURBER PROPERTIES LLCSTEVENS JOHNLINNYWINKEN LLCMULLENMEISTER ANDREA NBECKER DAVID CHOESE LEE MWOLFRAM MICHAEL JLOVERUD SANDRA SDIERS JOHN WBENSON CHRISTOPHER B & DAWN MMARK BALLARD PROPERTIES LLCBALLARD MARK & LORIBREKHUS IAH JAMES4517 PLEASANT ST SELENHARDT THOMAS TARPOHAELAN HOUSE LLCSPAULDING TABATHA VANYO TODD GROSS LOREN 1629 9 M A I N A V E S E VETER A N S O F F O R E I G N WARS & V F W P O S T 6 2 0 8 LE M A N A G E M E N T P R O P E R T I E S LE M A N A G E M E N T P R O P E R T I E S IMH O L T E P R O P E R T I E S L L C CASE Y J O H N R & D I A N E M PRIO R L A K E C I T Y OF & C I T Y M A N A G E RSCOTT RICETELEPHONE COSCOTT RICETELEPHONE COSCOT T R I C E TELEP H O N E C OSCOTT RICETELEPHONE COSCOTT RICETELEPHONE COPRIOR LAKE CITYOF & CITY MANAGERVETERANS OF FOREIGN WARS & VFW POST 6208 VETERANS OF FOREIGN WARS & VFW POST 6208 PRIOR LAKE CITY OF & CITY MANAGERO'BRIEN DAVID M & JULIE A PRIOR LAKE CITY OF & CITY MANAGER MARK BALLARD PROPERTIES LLC MARK BALLARD PROPERTIES LLC LANGHORST RANDY W & C/O DELORES LANGHORSTPRIOR RENOVATIONS LLC4690 COLORADOST SE16298 M A I N A V E S E 16345 DULUTH AVE SE16361 DULUTH AVE SE 16377 DULUTH AVE SE 16300 DULUTH AVE SE4505 COLORADO ST SE 4516 COLORADO ST SE4527 COLORADO ST SE4528 COLORADO ST SE4540 COLORADO ST SE4556 COLORADO ST SE4570 COLORADO ST SE4590 COLORADO ST SE4616 C O L O R A D O S T S E 4636 C O L O R A D O S T S E 4646 C O L O R A D O S T S E 4671 C O L O R A D O S T S E 4635 COLORADO ST SE 4617 COLORADO ST SE4607 COLORADO ST SE4589 COLORADO ST SE4577 COLORADO ST SE4567 COLORADO ST SE4557 COLORADO ST SE4547 COLORADO ST SE4537 COLORADO ST SE16306 MAIN AVE SE 16318 MAIN AVE SE 16328 MAIN AVE SE 16311 DULUTH AVE SE 4507 PLEASANT ST SEO'BRIEN DAVID M & JULIE A4527 PLEASANT ST SE4545 PLEASANT ST SE4565 PLEASANT ST SE4585 PLEASANT ST SE4601 PLEASANT ST SE4611 PLEASANT ST SE4621 PLEASANT ST SE4641 PLEASANT ST SE4655 PLEASANT ST SE4667 PLEASANT ST SE4679 PLEASANT ST SE4693 PLEASANT ST SE4717 PLEASANT ST SE16511 DULUTH AVE SE4542 PLEASANT ST SE4550 PLEASANT ST SE4560 PLEASANT ST SE4570 PLEASANT ST SE4580 PLEASANT ST SE4594 PLEASANT ST SE4604 PLEASANT ST SE4612 PLEASANT ST SE4628 PLEASANT ST SE4642 PLEASANT ST SE4656 PLEASANT ST SE4770 P L E A S A N T S T S E 1629 0 H I G H W A Y 1 3 S CARL S O N B E R N A R D J & E T H E L J EXTR A I N N I N G S I N C JOH N S O N R O B E R T W & C A R O L PLAT E O N M A I N L L CPARCEL 1PARCEL 2PARCEL 3PARCEL 4PARCEL 5PARCEL 6PARCEL 7PARC E L 8 PARC E L 9 PARC E L 1 0 PARCEL 11PARCEL 12PARC E L 1 3 PARCEL 14PARCEL 15PARCEL 16PARCEL 17 PARCEL 18PARCEL 19PARCEL 20PARCEL 21PARCEL 22PARCEL 23PARCEL 24PARCEL 25PARCEL 26PARCEL 27 PARC E L 2 8 PARC E L 2 9 PARCEL 30 PARCEL 31PARCEL 32PARCEL 33PARCEL 34PARCEL 35PARCEL 36PARCEL 37PARCEL 38PARCEL 39PARCEL 40PARCEL 41PARCEL 42 PARCEL 43PARCEL 44 PARCEL 45 PARCEL 46 PARCEL 47 PARCEL 48PARCEL 49PARCEL 50PARCEL 51PARCEL 52PARCEL 53PARCEL 54PARCEL 55PARCEL 56PARCEL 57PARCEL 58PARCEL 59PARCEL 60PARCEL 61PARCEL 62PARCEL 63 PARCEL 64 PAR C E L 6 5 PAR C E L 6 6 PAR C E L 6 7 PAR C E L 6 8 PAR C E L 6 9 PAR C E L 7 0 PAR C E L 7 1 PAR C E L 7 2 PAR C E L 7 3 PAR C E L 7 4 H:\PLAK\T18120665\CAD\C3D\FIGR-120665-ASSESSABLE PARCELS MAP.dwg 1/12/2022 2:50:34 PMR Downtown South Reconstruction City of Prior Lake Figure 13: Assessable Parcels Map January 2022 R FEETSCALE 0 50 100 HORZ.TH 13PLEASANT ST COLORADO ST ARCADIA AVEMAIN AVEEAGLE C R E E K A V E ( C R 2 1 )DULUTH AVELEGEND STREET PROJECT ASSESSABLE RESIDENTIAL PARCELS ASSESSABLE COMMERCIAL PARCELS ASSESSMENT ROLL DOWNTOWN SOUTH RECONSTRUCTION CITY OF PRIOR LAKE, MINNESOTA BMI PROJECT NO. T18.120665 DATE: JANUARY, 2022 Parcel #Parcel Parcel Area Parcel Assessment on Map Parcel ID Owner Site Address Owner Address City/State/Zip Classification Acres Amount Notes 1 250011270 PRIOR RENOVATIONS LLC 4500 COLORADO ST SE 4625 208 ST E PRIOR LAKE, MN 55372 RESIDENTIAL 0.346 6,000.00$ 2 250011260 PANNKUK COREY A 4516 COLORADO ST SE 8600 CHESTER AVE NORTHFIELD, MN 55057 RESIDENTIAL 0.346 6,000.00$ 3 250011250 CARLSON SUSAN Q 4528 COLORADO ST SE 4528 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.337 6,000.00$ 4 250011240 PETERS MARIA L 4540 COLORADO ST SE 4540 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.225 6,000.00$ 5 250011230 JOHNSON PAUL 4556 COLORADO ST SE 4556 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.279 6,000.00$ 6 250011220 PRIOR LAKE CITY OF & CITY MANAGER 4570 COLORADO ST SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.245 6,000.00$ 7 250011040 PRIOR LAKE CITY OF & CITY MANAGER 4590 COLORADO ST SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.155 13,503.60$ 8 250011030 SCHULBERG ENTERPRISES LLC 4616 COLORADO ST SE 7138 154 ST W PRIOR LAKE, MN 55372 COMMERCIAL 0.193 16,814.16$ 9 250011020 GIWOJNA FAMILY TRUST & C/O BENJAMIN GIWOJNA 4636 COLORADO ST SE 2626 SW 46TH TER CAPE CORAL, FL 33914 COMMERCIAL 0.139 12,109.68$ 10 250011011 CAPRA BRUCE A & MARGARET L 4646 COLORADO ST SE 14528 HOLLOW PARK CT BURNSVILLE, MN 55306 COMMERCIAL 0.198 17,249.76$ 11 250011010 SCOTT RICE TELEPHONE CO PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.062 5,401.44$ 12 250011000 SCOTT RICE TELEPHONE CO PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.059 5,140.08$ 13 250010990 SCOTT RICE TELEPHONE CO PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.117 10,193.04$ 14 250010980 SCOTT RICE TELEPHONE CO PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.053 4,617.36$ 15 250010970 SCOTT RICE TELEPHONE CO PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.056 4,878.72$ 16 250010960 SCOTT RICE TELEPHONE CO 4690 COLORADO ST SE PO BOX 697 NEW ULM, MN 56073 COMMERCIAL 0.051 4,443.12$ 17 250011210 KAISER DIANA L 4505 COLORADO ST SE 4505 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.124 6,000.00$ 18 250011190 CAPRA CLAYTON C & BRIANA T 4527 COLORADO ST SE 4527 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.175 6,000.00$ 19 250011180 SEURER LEANDER L & JANICE M 4537 COLORADO ST SE 4537 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.175 6,000.00$ 20 250011170 JOHNSON DANIEL M 4547 COLORADO ST SE 4547 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.176 6,000.00$ 21 250011160 SCHNEIDER CHRISTOPHER C & AMY 4557 COLORADO ST SE 4557 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.177 6,000.00$ 22 250011150 BREAK JEFFREY M 4567 COLORADO ST SE 4567 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.235 6,000.00$ 23 250011140 PRIOR LAKE CITY 4577 COLORADO ST SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.178 6,000.00$ 24 250011130 JOHNSON PETER C 4589 COLORADO ST SE 4589 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.323 6,000.00$ 25 250011120 LORENZ CHELSEA C 4607 COLORADO ST SE 4607 COLORADO ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.180 6,000.00$ 26 250011110 BPS HOLDINGS LLC 4617 COLORADO ST SE 16180 HASTINGS AVE S SUITE 201 PRIOR LAKE, MN 55372 COMMERCIAL 0.218 18,992.16$ 27 250011100 PRIOR LAKE CITY OF & CITY MANAGER 4635 COLORADO ST SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.757 65,949.84$ 28 258010390 VETERANS OF FOREIGN WARS & VFW POST 6208 4671 COLORADO ST SE PO BOX 116 PRIOR LAKE, MN 55372 COMMERCIAL 0.376 32,757.12$ 29 250011080 ECON DEVOPMENT AUTHORITY FOR PRIOR LAKE 16298 MAIN AVE SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.222 19,340.64$ 30 259020740 CHURCH OF ST MICHAEL 16311 DULUTH AVE SE 16311 DULUTH AVE SE PRIOR LAKE, MN 55372 COMMERCIAL 0.655 57,063.60$ 31 250020220 HEBER GREG 4542 PLEASANT ST SE 4542 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.189 6,000.00$ ASSESSMENT ROLL DOWNTOWN SOUTH RECONSTRUCTION CITY OF PRIOR LAKE, MINNESOTA BMI PROJECT NO. T18.120665 DATE: JANUARY, 2022 Parcel #Parcel Parcel Area Parcel Assessment on Map Parcel ID Owner Site Address Owner Address City/State/Zip Classification Acres Amount Notes 32 250020210 RAHM RONALD M & PATRICIA 4550 PLEASANT ST SE 4550 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.155 6,000.00$ 33 250020200 HAWKINSON ERIC P 4560 PLEASANT ST SE 5469 MANOR RD SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 34 250020190 MINER KARL D 4570 PLEASANT ST SE 8413 208TH CT W LAKEVILLE, MN 55044 RESIDENTIAL 0.172 6,000.00$ 35 250020180 WILLSCH CHRISTOPHER 4580 PLEASANT ST SE 2576 213 ST E PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 36 250020170 RYAN MICHAEL J 4594 PLEASANT ST SE 4594 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.344 6,000.00$ 37 250020160 WAHL JENNIFER B 4604 PLEASANT ST SE 4604 PLEASANT AVE SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 38 250020150 WOLFRAM RONALD M & SUSAN O 4612 PLEASANT ST SE 4612 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 39 250020140 VOSSEN STEVEN M & BARBARA J 4628 PLEASANT ST SE 4628 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.344 6,000.00$ 40 250020130 HEANEY PATRICK J & JILL 4642 PLEASANT ST SE 4642 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.207 6,000.00$ 41 250020120 COURSOLLE JUDY K 4656 PLEASANT ST SE 2100 WACIPI DR NW PRIOR LAKE, MN 55372 COMMERCIAL 0.207 18,033.84$ 42/45 250020090 VETERANS OF FOREIGN WARS & VFW POST 6208 PO BOX 116 PRIOR LAKE, MN 55372 COMMERCIAL 0.392 34,151.04$ 43 250020100 PRIOR LAKE CITY OF & CITY MANAGER 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.048 4,181.76$ 44 250020091 VETERANS OF FOREIGN WARS & VFW POST 6208 16306 MAIN AVE SE PO BOX 116 PRIOR LAKE, MN 55372 COMMERCIAL 0.132 11,499.84$ 46 250020080 PRIOR LAKE CITY OF & CITY MANAGER 16318 MAIN AVE SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.070 6,098.40$ 47 250020060 PRIOR LAKE,CITY OF & CITY MANAGER 16328 MAIN AVE SE 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.109 9,496.08$ 48 250020360 LENHARDT THOMAS TARPO 4507 PLEASANT ST SE 4989 CHATONKA TRL PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 49 250020350 O'BRIEN DAVID M & JULIE A 4517 PLEASANT ST SE 2163 KELLY CIR SHAKOPEE, MN 55379 RESIDENTIAL 0.172 6,000.00$ 50 250020340 BREKHUS IAH JAMES 4527 PLEASANT ST SE 4527 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.172 6,000.00$ 51 250020330 BALLARD MARK & LORI 4545 PLEASANT ST SE 104 1ST ST W STE A JORDAN, MN 55352 RESIDENTIAL 0.344 6,000.00$ 52 250020320 MARK BALLARD PROPERTIES LLC 4565 PLEASANT ST SE 104 1ST ST W STE A JORDAN, MN 55352 COMMERCIAL 0.293 25,526.16$ 53 258010140 BENSON CHRISTOPHER B & DAWN M 4585 PLEASANT ST SE 4585 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.528 6,000.00$ 54 250020300 DIERS JOHN W 4601 PLEASANT ST SE 4601 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.258 6,000.00$ 55 250020290 LOVERUD SANDRA S 4611 PLEASANT ST SE 4611 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.258 6,000.00$ 56 250020280 WOLFRAM MICHAEL J 4621 PLEASANT ST SE 4621 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.258 6,000.00$ 57 250020271 HOESE LEE M 4641 PLEASANT ST SE 4641 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.215 6,000.00$ 58 250020270 BECKER DAVID C 4655 PLEASANT ST SE 4655 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.215 6,000.00$ 59 250020260 MULLENMEISTER ANDREA N 4667 PLEASANT ST SE 4667 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.241 6,000.00$ 60 250020250 LINNYWINKEN LLC 4679 PLEASANT ST SE 5366 FAIRLAWN SHORE PRIOR LAKE, MN 55372 RESIDENTIAL 0.249 6,000.00$ 61 250020240 STEVENS JOHN 4693 PLEASANT ST SE 4693 PLEASANT ST SE PRIOR LAKE, MN 55372 RESIDENTIAL 0.138 6,000.00$ 62 250020230 FURBER PROPERTIES LLC 4717 PLEASANT ST SE 16602 BRENTWOOD PASS NW SHAKOPEE, MN 55379 COMMERCIAL 0.344 29,969.28$ 63 259020720 PRIOR LAKE CITY OF & CITY MANAGER 4646 DAKOTA ST SE PRIOR LAKE, MN 55372 COMMERCIAL 0.252 -$ Not Buildable ASSESSMENT ROLL DOWNTOWN SOUTH RECONSTRUCTION CITY OF PRIOR LAKE, MINNESOTA BMI PROJECT NO. T18.120665 DATE: JANUARY, 2022 Parcel #Parcel Parcel Area Parcel Assessment on Map Parcel ID Owner Site Address Owner Address City/State/Zip Classification Acres Amount Notes 64 259020730 LANGHORST RANDY W & C/O DELORES LANGHORST 6433 BROOK LN SAVAGE, MN 55378 COMMERCIAL 1.143 -$ Not Buildable 65 250020030 PLATE ON MAIN LLC 16323 MAIN AVE SE 350 W BURNSVILLE PKWY STE 150 BURNSVILLE, MN 55337 COMMERCIAL 0.172 14,984.64$ 66 250020020 JOHNSON ROBERT W & CAROL 16309 MAIN AVE SE 5024 44 AVE S MINNEAPOLIS, MN 55417 COMMERCIAL 0.141 12,283.92$ 67 258010400 EXTRA INNINGS INC 16299 MAIN AVE SE 6665 CASEY PKWY PRIOR LAKE, MN 55372 COMMERCIAL 0.075 6,534.00$ 68 250011061 IMHOLTE PROPERTIES LLC 2280 185TH ST E JORDAN, MN 55352 COMMERCIAL 0.003 261.36$ 69 253690010 CARLSON BERNARD J & ETHEL J 16281 MAIN AVE SE 65 PINAR DEL RIO AVE BROWNSVILLE, TX 78526 COMMERCIAL 0.347 30,230.64$ 70 251470021 CASEY JOHN R & VIKING LIQUOR BARREL 16290 HIGHWAY 13 S 14259 SHORE CREST DR NW PRIOR LAKE, MN 55372 COMMERCIAL 0.186 16,204.32$ Access via Private Street 71 251470010 CASEY JOHN R & DIANE M 14259 SHORE CREST DR NW PRIOR LAKE, MN 55372 COMMERCIAL 0.162 14,113.44$ Access via Private Street 72 251470032 LE MANAGEMENT PROPERTIES 22405 WAGON WHEEL TRL LAKEVILLE, MN 55044 COMMERCIAL 0.075 6,534.00$ Access via Private Street 73 251470031 LE MANAGEMENT PROPERTIES 4770 PLEASANT ST SE 22405 WAGON WHEEL TRL LAKEVILLE, MN 55044 COMMERCIAL 0.371 32,321.52$ Access via Private Street 74 251470030 LE MANAGEMENT PROPERTIES 22405 WAGON WHEEL TRL LAKEVILLE, MN 55044 COMMERCIAL 0.344 29,969.28$ Page 1 of 2 Public Works Consultant Pool Work Order 2022 Lift Station Rehabilitation Project BOLTON & MENK This work order (“Work Order”) is issued on this 22nd day of February 2022 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and Bolton & Menk (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2.Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2022. 3.Compensation for Work Order. City agrees to pay the Consultant an hourly not to exceed amount of $62,000 as full and complete payment for the Work requested by this Work Order. 4.Consultant Representative. Consultant has designated Seth Peterson to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ City Manager RECEIVED AND ACCEPTED BY CONSULTANT ___________________________________ By:________________________________ Its:________________________________ Page 2 of 2 Exhibit 1 – Scope of Work Order N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx January 14, 2022 Mr. Andy Brotzler, P.E. Mr. Andy Stephes Public Works Director/City Engineer Utilities Foreman City of Prior Lake City of Prior Lake 17073 Adelman St. SE 17073 Adelmann St. SE Prior Lake, MN 55372 Prior Lake, MN 55372 Re: Wilds and Quaker Lift Stations Prior Lake, Minnesota Dear Mr. Brotzler and Mr. Stephes, Thank you for providing us this opportunity to assist you with the rehabilitation plans for the Wilds and Quaker Lift Station projects. Bolton & Menk, Inc., has the technical expertise, experience, and resources to complete this project for the City and we appreciate your consideration. Based on our understanding, the project will consist of the following major components: Wilds Lift Station •Replacement of existing pumps •Replacement of existing control panel •Replacement of existing piping and valves •Replacement of existing wet well and valve vault top slabs and hatches •Miscellaneous piping and site work •Replacement of existing bituminous driveway Quaker Lift Station •Remove existing pumps, piping, manhole and controls •Install new package lift station in new location o Duplex pumps o Integrated control panel •Install new, small diameter forcemain to existing manhole A soil boring may be required for the Quaker lift station since the new station will be relocated. We have not included soil borings in our design tasks or fee estimate but will assist with coordinating a soil boring if required. The City would pay the geotechnical engineering fees directly if a soil boring is required. We have identified three (3) tasks in order to complete the work as described above. A summary of the tasks is described below: Task 1 – Preliminary Design Phase •Assemble and review existing site data (surveys, preliminary plans, as-built information, etc.) •Topographic survey (to be completed by Bolton & Menk – survey already completed for Wilds lift station) EXHIBIT 1 Mr. Andy Brotzler and Mr. Andy Stephes Date: January 14, 2022 Page: 2 N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx • Complete preliminary design summary Task 2 – Final Design Phase • Prepare final plans and specifications • Design review meetings with City staff (if needed) • Construction cost estimates • Bidding services Task 3 – Construction Phase • Construction administration • Construction observation • Construction staking (to be completed by Bolton & Menk) • Coordinating start-up services • Record drawings Seth Peterson, P.E., will serve as the primary contact and the lead designer for the lift station improvements. Mr. Peterson has successfully completed many similar projects and brings a wealth of experience to this project. Jacob Humburg, P.E. and Kaija Ornes-Ward will serve as design engineers assisting Mr. Peterson. Mr. Humburg and Ms. Ornes-Ward have been involved in the design of numerous lift station projects in their careers with Bolton & Menk. Sheldon Sorensen, P.E., from Barr Engineering, will provide the electrical and controls engineering for this project. Mr. Sorensen has worked with Bolton & Menk, Inc., for over 25 years on a variety of projects ranging from lift station upgrades to large water treatment facilities. We understand that the City would like this project to be bid as soon as possible in 2022 and have the project completed in 2022. The plan is to bid both projects together with one set of construction documents. We will work diligently to obtain the initial information needed as quickly as possible and to achieve this desired design schedule. We propose to complete the above design and construction phase services for a total estimated fee of $62,000. The following is a summary of our fees: Design Phase Preliminary Design Phase ................................................. $12,000 Final Design Phase ............................................................ $21,000 Subtotal Not-to-Exceed Fixed Fee ................................. $33,000 Construction Phase Construction Administration ............................................. $11,500 Construction Observation ................................................ $15,500 Record Drawings .............................................................. $2,000 Subtotal Estimated Fee ................................................... $29,000 Total Estimated Fee ........................................................ $62,000 Mr. Andy Brotzler and Mr. Andy Stephes Date: January 14, 2022 Page: 3 N:\Proposals\Prior Lake\Wilds Lift Station\Wilds Quaker Lift Station Proposal Letter revised.docx Because the engineer has no direct control over the scheduling or operations of the project contractor, construction phase services described in this proposal are estimated based on similar projects and are proposed to be provided on an hourly basis at the rates noted. We do not expect there to be any permit fees required for this project since these are existing lift stations in existing sewered areas. However, should any permits be required, Bolton & Menk will assist the City in application process and the permit application fees shall be the responsibility of the City. Thank you for the opportunity to present this proposal. We look forward to working with you and your staff. If you need any additional information or have any questions on the above, please do not hesitate to give me a call at (612) 803-5223. Respectfully submitted, Bolton & Menk, Inc. Seth A. Peterson, P.E. Principal Environmental Engineer City of Prior Lake Wilds and Quaker Lift Station Rehab Projects Task No.Work Task Description Principle in ChargeProject ManagerProject EngineerDesign TechnicianElectrical EngineerClericalSurvey CrewTotal Hours Total Cost 1.0 Preliminary Design 4 8 9 0 10 0 46 77 $12,045 2.0 Final Design 10 17 48 24 20 16 0 135 $21,000 3.0 Construction 14 44 80 4 15 16 12 185 $29,050 Total Hours 28 69 137 28 45 32 58 397 Average Hourly Rate $235.00 $170.00 $145.00 $140.00 $200.00 $90.00 $140.00 Subtotal $6,580 $11,730 $19,865 $3,920 $9,000 $2,880 $8,120 $62,095Total Not-to-Exceed Fee Bolton & Menk, Inc. LS Fees.xlsx 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22-017 A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS FOR COMMUNITY SURVEY AND STRATEGIC PLANNING SERVICES Motion By: Second By: WHEREAS, the City of Prior Lake first adopted a vision and strategic plan in 2002; and WHEREAS, the city’s most recent vision and strategic plan was adopted in 2017; and WHEREAS, an updated strategic plan is necessary to examine the current state of the city, determine a desired future state, establish priorities, and define a set of actions to achieve specific outcomes; and WHEREAS, citizen input is critical to the development of the city’s long-term goals and priorities; and WHEREAS, city staff has identified Rapp Consutling Group as the faciliator for the process; and WHEREAS, WHEREAS Rapp Consulting recommends Polco & The National Research Center, Inc to conduct the community survey. The 2022 Administration department budget includes expenditures of $50,000 for the facilitator and community survey portions of this project.The remaining $4,000 will be funded from General Fund reserves. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the Rapp Consulting Group and Polco & The National Research Center, Inc professional services agreements for the strategic planning facilitation and community survey identified in the scope of work. 3. The costs will be expensed to the Administration department general fund budget (101- 41830.00-53100.80). The 2022 Administration department general fund budget (101- 41830.00-53100.80) is amended for the addition of $4,000 to cover the contract costs above the $50,000 budget amount. 2 Passed and adopted by the Prior Lake City Council this 22nd day of February 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Policy Confluence, Inc. (dba Polco & National Research Center, Inc.) ENTERPRISE SERVICES AGREEMENT THIS ENTERPRISE SERVICES AGREEMENT (this “Agreement”)is effective as of February 23, 2022 between Policy Confluence,Inc.,a Delaware corporation (“Polco”or “Company”),and The City of Prior Lake (“Customer”).This Agreement includes and incorporates the Company’s Website Terms of Use (the “Terms of Use”found at https://info.polco.us/terms-of-use)and the Company’s privacy policy (the “Privacy Policy”found at https://info.polco.us/privacy and),which contain,among other things, warranty disclaimers, liability limitations, and use limitations. WHEREAS, Customer desires to engage Polco to conduct The National Community Survey. WHEREAS,Customer wishes to procure from Polco the services described herein,and Polco wishes to provide such services to Customer,each on the terms and conditions set forth in this Agreement. NOW,THEREFORE,in consideration of the mutual covenants,terms and conditions set forth herein,and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1.Definitions. “Authorized User”means each of the individuals authorized to use the Services (defined below in Section 2.1)or Polco Materials pursuant to the terms and conditions of this Agreement,or any additional individuals or Persons authorized to use the Services or Polco Materials as approved solely by Polco,as set forth in Schedule A. “Customer Data”means,information,data and other content,other than Resultant Data in any form or medium,that is collected,downloaded or otherwise received,directly or indirectly from Customer or an Authorized User by or through the Services or that incorporates or is derived from the Processing of such information, data or content by or through the Services. “Intellectual Property Rights”means any and all registered and unregistered rights granted,applied for or otherwise now or hereafter in existence under or related to any patent,copyright,trademark,trade secret,database protection or other intellectual property rights laws,and all similar or equivalent rights or forms of protection, in any part of the world. “Person”means an individual,corporation,partnership,joint venture,limited liability entity, governmental authority, unincorporated organization, trust, association or other entity. “Polco Materials”means any and all other information,data,documents,materials,works and other content,devices,methods,processes,hardware,software and other technologies and inventions, including any deliverables,technical or functional descriptions,requirements,plans or reports,that are provided or used by Polco in connection with the Services or otherwise comprise or relate to the Services. For the avoidance of doubt,Polco Materials include Resultant Data and any information,data or other content derived from Polco’s monitoring of Customer's access to or use of the Services,but do not include Customer Data. “Process”means to take any action or perform any operation or set of operations that the Services are capable of taking or performing on any data, information or other content. 1 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 "Representatives"means,with respect to a party,that party's and its affiliates'employees,officers, directors, consultants, agents, independent contractors, service providers, and legal advisors. “Resultant Data”means information,data and other content that is derived by or through the Services from Processing Customer Data,including,without limitation,statistics and Services analytics, and is sufficiently different from such Customer Data that such Customer Data cannot be reverse engineered or otherwise identified from the inspection,analysis or further Processing of such information, data or content. 2.Services. 2.1.Services.The Company offers a variety of and products and services accessible through the Company’s website https://polco.us (the “Website”)free of charge including promoting civic engagement by providing tutorials,example questions,sample result dashboards,and a library of best civic engagement practices and other such functionality as may be provided from time to time (collectively,the "Free Content and Services").During the Term (defined below in Section 7.1)and subject to the and conditioned on Customer ’s and its Authorized Users’compliance with the terms and conditions of this Agreement,Polco shall use commercially reasonable efforts to provide to Customer and its Authorized Users (a)the Free Content and Services,and (b)any custom survey services as described in the attached Schedule A and this Agreement (the “Custom Services,”together with Free Content and Services,the “Services”).Polco will use commercially reasonable efforts to make the Services available to the Customer twenty-four (24)hours per day,seven (7)days per week every day of the year,except for:(i)Service downtime or degradation due to a Force Majeure Event (defined below in Section 12);(ii) any other circumstances beyond Polco’s reasonable control,including Customer ’s or any Authorized User ’s use of third party materials or use of the Services other than in compliance with the express terms of this Agreement or the Terms of Use;and (iii)any suspension or termination of Customer’s or any Authorized Users’ access to or use of the Services as permitted by this Agreement or the Terms of Use. 2.2.Service and System Control.Except as otherwise expressly provided in this Agreement,as between the parties:(a)Company has and will retain sole control over the the Services;and (b)Customer has the responsibility for making all arrangements necessary for Customer to have access to the Website and ensuring that all persons who access the Website through Customer ’s internet connection are aware of this Agreement, the Terms of Use, and the Privacy Policy, and comply therewith. 2.3.Changes.Polco reserves the right,in its sole discretion,to make any changes to the Services or Polco Materials that it deems necessary or useful to:(a)maintain or enhance the quality or delivery of Polco’s services to its customers,or (b)to comply with applicable law.Without limiting the foregoing, either party may,at any time during the Term,request in writing changes to the Services or Polco Materials.The parties shall evaluate and,if agreed,implement all such requested changes.No requested changes will be effective unless and until memorialized in a written change order signed by both parties. 2.4.Suspension or Termination of Services.Polco may suspend,terminate or otherwise deny Customer ’s or any Authorized User’s access to or use of all or any part of the Services or Polco Materials if:(a)Polco believes,in its sole discretion,that Customer or any Authorized User has failed to comply with,any term of this Agreement,or accessed or used the Services or Polco Materials beyond the scope of the rights granted or for a purpose not authorized under this Agreement;or (b)this Agreement expires or is terminated.This Section 2.4 does not limit any of Polco’s other rights or remedies,whether at law, in equity or under this Agreement. 2.5.Applicability of Additional Agreements.As a user of Company’s Website,Customer is subject to the Terms of Use and the Privacy Policy as are in effect from time to time.In the event of any conflict between this Agreement,the Terms of Use and Privacy Policy,this Agreement shall first govern,followed 2 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 by the Terms of Use and the Privacy Policy. 3.Authorization and Customer Restrictions. 3.1.Authorization.Subject to and conditioned on Customer ’s payment of the fees and compliance with all other terms and conditions of this Agreement,Polco hereby authorizes Customer to access and use,solely during the Term,the Services and Polco Materials as Polco may supply or make available to Customer.This authorization is non-exclusive and,other than as may be expressly set forth in Section 13.6,non-transferable.Notwithstanding the foregoing,Polco hereby grants to Customer a perpetual, royalty-free,non-transferable license to use any tangible Polco Materials provided to Customer by or through the Services during the Term, which license shall survive the termination of this Agreement. 3.2.Limitations and Restrictions.Customer shall not,and shall not permit any other Person to, access or use the Services or Polco Materials except as expressly permitted by this Agreement.For purposes of clarity and without limiting the generality of the foregoing,Customer shall not,except as this Agreement expressly permits: (a)copy,modify or create derivative works or improvements of the Services or Polco Materials; (b)rent,lease,lend,sell,sublicense,assign,distribute,publish,transfer or otherwise make available any Services or Polco Materials to any Person,including on or in connection with the internet or any time-sharing,service bureau,software as a service,cloud or other technology or service; (c)reverse engineer,disassemble,decompile,decode,adapt or otherwise attempt to derive or gain access to the source code of the Services, in whole or in part; (d)bypass or breach any security device or protection used by the Services or access or use the Services other than by an Authorized User through the use of his or her own then valid access credentials; (e)damage,destroy,disrupt,disable,impair,interfere with or otherwise impede or harm in any manner the Services or Polco’s provision of services to any third party, in whole or in part; (f)access or use the Services or Polco Materials in any manner or for any purpose that infringes,misappropriates or otherwise violates any Intellectual Property Right or other right of any third party (including by any unauthorized access to,misappropriation,use,alteration,destruction or disclosure of the data of any other Polco customer), or that violates any applicable law; (g)access or use the Services or Polco Materials for purposes of competitive analysis of the Services,the development,provision or use of a competing software service or product or any other purpose that is to Polco’s detriment or commercial disadvantage; or (h)otherwise access or use the Services or Polco Materials beyond the scope of the authorization granted under Section 3.1. 3.3.Customer Responsibilities.Except as otherwise determined by Polco,Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Services,including,without limitation,modems,hardware,servers,software, operating systems,networking,web servers and the like (collectively,“Equipment”).In the event Polco obtains or provides any such Equipment,Polco shall only be responsible for maintaining such Equipment. Customer shall also be responsible for maintaining the security of the Equipment,Customer account, 3 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 passwords (including but not limited to administrative and user passwords)and files,and for all uses of Customer account or the Equipment with or without Customer ’s knowledge or consent. 4.Fees; Payment Terms. 4.1.Fees.Customer shall pay Polco the fees (“Fees”)for the Services on or prior to the date due set forth on Schedule A,which shall be payable to Polco in US dollars in the amounts and pursuant to the payment schedules set forth on Schedule A.To the extent Fees are not set forth on Schedule A,Polco may,in its sole discretion,modify and increase Fees upon providing written notice to Customer at least sixty (60)calendar days prior to the commencement of any Renewal Term,and the applicable Schedule A will be deemed amended accordingly.All amounts payable to Polco under this Agreement shall be paid by Customer to Polco in full without any setoff,recoupment,counterclaim,deduction,debit or withholding for any reason (other than any deduction or withholding of tax as may be required by applicable law). 4.2.Taxes.All fees and other amounts payable by Customer under this Agreement are exclusive of taxes and similar assessments.When legally permitted,Customer is responsible for all sales,use and excise taxes,and any other similar taxes,duties and charges of any kind imposed by any federal,state or local governmental or regulatory authority on any amounts payable by Customer hereunder,other than any taxes imposed on Polco’s income. 5.Intellectual Property Rights. 5.1.Ownership of Services and Polco Materials.All right,title and interest in and to the Services, Polco Materials and the Resultant Data,including all Intellectual Property Rights therein,are and will remain with Polco.Customer has no right,license or authorization with respect to any of the Services or Polco Materials except as expressly set forth in Section 3.1.All other rights in and to the Services and Polco Materials are expressly reserved by Polco and the respective third-party licensors.In furtherance of the foregoing,Customer hereby unconditionally and irrevocably grants to Polco an assignment of all right,title and interest in and to the Resultant Data,including all Intellectual Property Rights relating thereto. 6.Confidentiality. 6.1.Confidential Information.In connection with this Agreement,each party (as the "Disclosing Party")may disclose or make available Confidential Information to the other party (as the "Receiving Party")."Confidential Information"means information in any form or medium (whether oral,written, electronic or other)that the Disclosing Party considers confidential or proprietary,in each case whether or not marked,designated or otherwise identified as "Confidential".Without limiting the foregoing,all Polco Materials are the Confidential Information of Polco.Confidential Information does not include information that the Receiving Party can demonstrate by written or other documentary records:(a)was rightfully known to the Receiving Party without restriction on use or disclosure prior to such information's being disclosed or made available to the Receiving Party in connection with this Agreement;(b)was or becomes generally known by the public other than by the Receiving Party's or any of its Representatives' noncompliance with this Agreement;(c)was or is received by the Receiving Party on a non-confidential basis from a third party that was not or is not,at the time of such receipt,under any obligation to maintain its confidentiality;or (d)was or is independently developed by the Receiving Party without reference to or use of any Confidential Information. 6.2.Protection of Confidential Information.As a condition to being provided with any disclosure of or access to Confidential Information,the Receiving Party shall for three (3)years after the Term:(a)not access or use Confidential Information other than as necessary to exercise its rights or perform its obligations under and in accordance with this Agreement;(b)not disclose or permit access to Confidential Information other than to its Representatives who:(i)need to know such Confidential Information for purposes of performing obligations under and in accordance with this Agreement;(ii)are informed of the 4 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 confidential nature of the Confidential Information and bound by written confidentiality and restricted use obligations at least as protective as the terms set forth in this Section 6.2;(c)safeguard the Confidential Information from unauthorized use,access or disclosure using at least the degree of care it uses to protect its most sensitive information and in no event less than a reasonable degree of care;and (d) ensure its Representatives'compliance with,and be responsible and liable for any of its Representatives' non-compliance with, the terms of this Section 6. 6.3.Residual Works.In addition to other rights and provisions in this Agreement,Polco shall be free to use for any purpose the Resultant Data resulting from access to or work with the Confidential Information or any information or ideas provided by Customer with respect to the Services. 6.4.Feedback.The Customer may from time to time provide suggestions,comments or other feedback ("Feedback")to Polco with respect to the Services.Except as otherwise provided herein or in a separate subsequent written agreement between the parties,Polco will own the Feedback and shall be free to use,disclose,protect (e.g.,patent,copyright,trademark,trade secret,etc.),reproduce,license or otherwise distribute, and exploit the Feedback provided to it as it sees fit. 6.5.Compelled Disclosures.If the Receiving Party or any of its Representatives is compelled by applicable law to disclose any Confidential Information then,to the extent permitted by applicable law,the Receiving Party shall:(a)promptly,and prior to such disclosure,notify the Disclosing Party in writing of such requirement so that the Disclosing Party can seek a protective order or other remedy or waive its rights under Section 6;and (b)provide reasonable assistance to the Disclosing Party in opposing such disclosure or seeking a protective order or other limitations on disclosure.If the Disclosing Party waives compliance or,after providing the notice and assistance required under this Section 6.5,the Receiving Party remains required by law to disclose any Confidential Information,the Receiving Party shall disclose only that portion of the Confidential Information that the Receiving Party is legally required to disclose. 7.Term and Termination. 7.1.Term.Initial Term: February 23, 2022 - February 23, 2023 The initial term of this Agreement shall be for a period of twelve (12)months from the Effective Date ("Initial Term").The Initial Term shall automatically renew for additional successive twelve (12)month periods (each,a “Renewal Term”,and together with the Initial Term,the “Term”),unless earlier terminated pursuant to this Agreement or either party gives the other party written notice of non-renewal at least thirty (30) days prior to the expiration of the then-current Term. 7.2.Termination.In addition to any other express termination right set forth elsewhere in this Agreement: (a)Polco may terminate this Agreement,effective immediately upon written notice to Customer,if Customer:(i)fails to pay any amount when due hereunder,and such failure continues more than thirty (30)days after the date such amounts are due;or (ii)breaches any of its obligations under Section 3.2 (Limitations and Restrictions) or Section 6 (Confidentiality); (b)either Party may terminate this Agreement,effective on written notice to the other Party,if the other Party materially breaches this Agreement,and such breach:(a)is incapable of cure;or (b) being capable of cure,remains uncured 30 days after the non-breaching party provides the breaching party with written notice of such breach; or (c)either party may terminate this Agreement,effective immediately upon written notice to the other party,if the other party:(i)becomes insolvent or is generally unable to pay,or fails to pay,its debts as they become due;(ii)files or has filed against it,a petition for voluntary or involuntary bankruptcy or otherwise becomes subject,voluntarily or involuntarily,to any proceeding under any 5 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 domestic or foreign bankruptcy or insolvency law;(iii)makes or seeks to make a general assignment for the benefit of its creditors;or (iv)applies for or has appointed a receiver,trustee,custodian or similar agent appointed by order of any court of competent jurisdiction to take charge of or sell any material portion of its property or business. 7.3.Effect of Expiration or Termination.Upon any expiration or termination of this Agreement,except as expressly otherwise provided in this Agreement: (a)all rights,licenses,consents and authorizations (including,without limitation,access to the Services) granted by either party to the other hereunder will immediately terminate; (b)Customer shall immediately cease all use of any Services and Polco Materials and (i) promptly return to Polco,or at Polco’s written request destroy,all documents and tangible materials containing,reflecting,incorporating or based on Polco’s Confidential Information;and (ii)permanently erase Polco’s Confidential Information from all systems Customer directly or indirectly controls; except to the extend and for so long as required by applicable law and all such information and materials will remain subject to all confidentiality requirements of this Agreement; (c)Polco may disable all Customer and Authorized User access to the Services; and (d)if Polco terminates this Agreement pursuant to Section 7.2,all Fees that would have become payable had the Agreement remained in effect until expiration of the Term will become immediately due and payable. 7.4.Surviving Terms.The provisions set forth in the following sections,and any other right or obligation of the parties in this Agreement that,by its nature,should survive termination or expiration of this Agreement,will survive any expiration or termination of this Agreement:Section 3.2,Section 5, Section 6,Section 7.3,this Section 7.4,Section 8,Section 9,Section 10,Section 11,and Section 13. 8.Representations and Warranties. 8.1.Representations and Warranties.Customer represents and warrants to Polco that it has the full right,power and authority to enter into and perform its obligations and grant the rights,licenses,consents and authorizations it grants or is required to grant under this Agreement;and Customer owns or otherwise has and will have the necessary rights and consents in and relating to the Customer Data so that,as received by Polco and Processed in accordance with this Agreement,they do not and will not infringe, misappropriate or otherwise violate any Intellectual Property Rights,or any privacy or other rights of any third party or violate any applicable law.Additionally,Customer represents and warrants that Customer will use (and will cause any Authorized Users to use)the Services and Polco Materials only in compliance this Agreement, and all applicable laws and regulations. 8.2.DISCLAIMER OF WARRANTIES.ALL SERVICES ARE PROVIDED “AS IS”AND POLCO HEREBY DISCLAIMS ALL WARRANTIES,WHETHER EXPRESS,IMPLIED,STATUTORY OR OTHER, AND POLCO SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE,TITLE,AND ALL WARRANTIES ARISING FROM COURSE OF DEALING,USAGE OR TRADE PRACTICE.WITHOUT LIMITING THE FOREGOING,POLCO MAKES NO WARRANTY OF ANY KIND THAT THE SERVICES,OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF,WILL MEET CUSTOMER’S OR ANY OTHER PERSON’S REQUIREMENTS, OPERATE WITHOUT INTERRUPTION,ACHIEVE ANY INTENDED RESULT,BE COMPATIBLE OR WORK WITH ANY SOFTWARE,SYSTEM OR OTHER SERVICES,OR BE SECURE,ACCURATE, COMPLETE,FREE OF HARMFUL CODE OR ERROR FREE.ANY THIRD-PARTY MATERIALS ARE PROVIDED “AS IS”AND ANY REPRESENTATION OR WARRANTY OF OR CONCERNING ANY 6 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 THIRD-PARTY MATERIALS IS STRICTLY BETWEEN CUSTOMER AND THE THIRD-PARTY OWNER OR DISTRIBUTOR OF THE THIRD-PARTY MATERIALS. 9.Indemnification. 9.1.Indemnification. (a)Customer shall indemnify,hold harmless and defend Polco and its affiliates and their respective officers,directors,employees,agents,successors and assigns from and against any and all losses,liability,claims,damages,actions,penalties,costs,or expenses of whatever kind,including actual attorneys’fees and the costs of enforcing any right to indemnification under this Agreement (collectively,“Losses”),arising out of or relating to (a)any negligent or more culpable act or omission by Customer or any Authorized Users in connection with use of the Services;(b)Customer ’s or any Authorized User’s use of the Services or Polco Materials other than as expressly allowed by this Agreement;and (c)Customer ’s or any Authorized User ’s breach of this Agreement;.Customer shall inform Polco as soon as practicable of any claim or action alleging such infringement or unauthorized disclosure,and shall not settle any claim or action unless Polco consents to such settlement in writing. (b)Polco shall indemnify,hold harmless and defend Customer and its affiliates and their respective officers,directors,employees,agents,successors and assigns from and against any and all Losses arising out of or relating to (a)any negligent or more culpable act or omission by Polco in connection with the Services,(b)Polco’s breach of this Agreement,and (c)any actual or alleged infringement of a third party’s Intellectual Property Rights from the use of the Services or Polco Materials.Polco shall inform Customer as soon as practicable of any claim or action alleging such infringement or unauthorized disclosure,and shall not settle any claim or action unless Customer consents to such settlement in writing. 10.Mitigation. 10.1.Mitigation.If any of the Services or Polco Materials are,or in Polco's opinion are likely to be, claimed to infringe,misappropriate or otherwise violate any third-party Intellectual Property Right,or if Customer's or any Authorized User's use of the Services or Polco Materials is enjoined or threatened to be enjoined,Polco may,at its option and sole cost and expense:(a)obtain the right for Customer to continue to use the Services and Polco Materials materially as contemplated by this Agreement;(b) modify or replace the Services and Polco Materials,in whole or in part,to make the Services and Polco Materials non-infringing,or (c)by written notice to Customer,terminate this Agreement with respect to all or part of the Services and Polco Materials,and require Customer to immediately cease any use of the Services and Polco Materials or any specified part or feature thereof.THIS SECTION 10.1 SETS FORTH CUSTOMER'S SOLE REMEDIES AND POLCO’S SOLE LIABILITY AND OBLIGATION FOR ANY ACTUAL,THREATENED OR ALLEGED CLAIMS THAT THIS AGREEMENT OR ANY SUBJECT MATTER HEREOF (INCLUDING THE SERVICES AND POLCO MATERIALS)INFRINGES, MISAPPROPRIATES OR OTHERWISE VIOLATES ANY THIRD PARTY INTELLECTUAL PROPERTY RIGHT. 11.Limitations of Liability. 11.1.EXCLUSION OF DAMAGES.EXCEPT FOR BREACHES OF SECTION 6,IN NO EVENT WILL POLCO OR ANY OF ITS LICENSORS,SERVICE PROVIDERS OR SUPPLIERS BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY,INCLUDING BREACH OF CONTRACT,TORT (INCLUDING NEGLIGENCE),STRICT LIABILITY AND OTHERWISE,FOR ANY:(a)LOSS OF PRODUCTION,USE, BUSINESS,REVENUE OR PROFIT OR DIMINUTION IN VALUE;(b)IMPAIRMENT,INABILITY TO USE 7 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 OR LOSS,INTERRUPTION OR DELAY OF THE SERVICES,(c)LOSS,DAMAGE,CORRUPTION OR RECOVERY OF DATA,OR BREACH OF DATA OR SYSTEM SECURITY,OR (d)CONSEQUENTIAL, INCIDENTAL,INDIRECT,EXEMPLARY,SPECIAL,ENHANCED OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH PERSONS WERE ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. 11.2.CAP ON MONETARY LIABILITY.EXCEPT FOR BREACHES OF SECTION 6,IN NO EVENT WILL THE COLLECTIVE AGGREGATE LIABILITY OF POLCO AND ITS LICENSORS,SERVICE PROVIDERS AND SUPPLIERS UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS SUBJECT MATTER,UNDER ANY LEGAL OR EQUITABLE THEORY,INCLUDING BREACH OF CONTRACT,TORT (INCLUDING NEGLIGENCE),STRICT LIABILITY AND OTHERWISE,EXCEED THE AGGREGATE AMOUNT PAID BY THE CUSTOMER TO POLCO WITHIN THE IMMEDIATELY PRECEDING 12 MONTHS.THE FOREGOING LIMITATION APPLIES NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. 12.Force Majeure.In no event will Polco be liable or responsible to Customer,or be deemed to have breached this Agreement,for any failure or delay in fulfilling or performing any term of this Agreement,when and to the extent such failure or delay is caused by any circumstances beyond Polco’s reasonable control (a “Force Majeure Event”),including,but not limited to,failures or interruptions of communications facilities or equipment of third parties,labor strikes or slowdowns,shortages of resources or materials,acts of God,pandemics,epidemics or health emergencies,natural disasters,fire,world events,delay or disruption of shipment or delivery,trespass or interference of third parties,or similar events or circumstances outside Polco’s reasonable control,whether or not otherwise enumerated. Either party may terminate this Agreement if a Force Majeure Event continues substantially uninterrupted for a period of thirty (30) days or more. 13.General Provisions. 13.1.Further Assurances.Upon a party’s reasonable request,the other party shall,at the requesting party’s sole cost and expense,execute and deliver all such documents and instruments,and take all such further actions, necessary to give full effect to this Agreement. 13.2.No Agency.Nothing in this Agreement shall be construed to create a partnership,joint venture or agency relationship between the parties. 13.3.Headings.The headings in this Agreement are for reference only and do not affect the interpretation of this Agreement. 13.4.Entire Agreement.This Agreement,including all Schedules attached hereto,constitutes the sole and entire agreement of the parties with respect to the subject matter of this Agreement and supersedes all prior and contemporaneous understandings,agreements,representations and warranties, both written and oral, with respect to such subject matter. 13.5.Assignment.Customer shall not assign or otherwise transfer any of its rights or obligations under this Agreement without Polco’s prior written consent,which shall not be unreasonably withheld.No delegation or other transfer will relieve Customer of any of its obligations or performance under this Agreement.Any purported assignment,delegation or transfer in violation of this Section 13.6 is void. Polco shall not assign or otherwise transfer any of its rights or obligations under this Agreement without Customer ’s prior written consent unless such assignment or transfer is to an affiliate or in connection with a sale of all or substantially part of Polco’s business to which such rights and obligations pertain.This 8 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 Agreement is binding upon and inures to the benefit of the parties hereto and their respective permitted successors and assigns. 13.6.Notices.Any notice,request,consent,claim,demand,waiver,or other communications under this Agreement have legal effect only if in writing and addressed to a party as follows (or to such other address or such other person that such party may designate from time to time in accordance with this Section 13.6): If to Polco:Policy Confluence, Inc. 8001 Terrace Avenue, #201 Middleton, WI 53562 E-mail:alex@polco.us Attention:Alex Pedersen, Chief Financial Officer If to Customer: E-mail: Attention: Notices sent in accordance with this Section 13.6 will be deemed effectively given:(a)when received,if delivered by hand,with signed confirmation of receipt;(b)when received,if sent by a nationally recognized overnight courier,signature required;(c)when sent,if by email,(with confirmation of transmission),if sent during the addressee’s normal business hours,and on the next business day,if sent after the addressee’s normal business hours;and (d)on the fifth day after the date mailed by certified or registered mail, return receipt requested, postage prepaid. 13.7.Amendment and Modification;Waiver.No amendment to or modification of this Agreement is effective unless it is in writing and signed by each party.No waiver by any party of any of the provisions hereof shall be effective unless explicitly set forth in writing and signed by the party so waiving. 13.8.Severability.If any provision of this Agreement is invalid,illegal or unenforceable in any jurisdiction,such invalidity,illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction.Upon such determination that any term or other provision is invalid,illegal or unenforceable,the parties hereto shall negotiate in good faith to modify this Agreement so as to effect the original intent of the parties as closely as possible in a mutually acceptable manner in order that the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible. 13.9.Governing Law;Venue.This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Wisconsin.The parties submit all of their disputes arising out of or in connection with this Agreement to the exclusive jurisdiction of the state and/or federal courts located in Dane County, the State of Wisconsin. 13.10.Waiver of Jury Trial.Each party irrevocably and unconditionally waives any right it may have to a trial by jury in respect of any legal action arising out of or relating to this Agreement or the transactions contemplated hereby. 13.11.Equitable Relief.Customer acknowledges and agrees that a breach or threatened breach by Customer of any of its obligations under Section 3.2 or Section 6 would cause Polco irreparable harm for which monetary damages would not be an adequate remedy and agrees that,in the event of such breach or threatened breach,Polco will be entitled to equitable relief,without any requirement to post a bond. Such remedies are in addition to all other remedies that may be available at law, in equity or otherwise. 9 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 13.12.Counterparts.This Agreement may be executed in counterparts,including by facsimile or pdf, each of which shall be deemed to be an original,but all of which,taken together,shall constitute one and the same agreement. 14. Insurance Requirements 14.1 Comprehensive General Liability,The Consultant shall procure and keep in force during the duration of this contract a policy of Comprehensive General Liability insurance with a combined single limit of at least $1,000,000 each occurrence and $2,000,000 aggregate Policies described above shall be for the mutual and joint benefit and protection of the Consultant and the Client. 14.1.1 Other Insurance, The Consultant shall procure and keep in force during the term of the Agreement Worker's Compensation and such other insurance as may be required by any law, ordinance or governmental regulation. 14.1.2 Prior to commencement of Services, Polco may require that the Consultant furnish to the Client certificates of insurance policies evidencing the required coverages if the Client so desires. [Signature Page Follows] 10 DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 IN WITNESS WHEREOF,the parties hereto have executed this Enterprise Services Agreement as of the date first above written. POLICY CONFLUENCE, INC. By: Name: Title: CUSTOMER: By: Name: Title: [Signature Page to Enterprise Services Agreement] DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 Alec Vice Account Executive SCHEDULE A SERVICES AND FEES An invoice for a total of $24,200 will be created by Polco on signing of this contract. Standard payment terms are Net 30, but can be extended upon request. Scope of Work: Item & Description Unit Price Polco Performance Plan 2022 - The National Community Survey All Polco Premium Features are available to you during your subscription term to engage with your target audiences. Respondents answer questions via Polco's civic surveying and engagement platform which includes real time results and the option to have respondents verified against voter lists. As participants respond they become part of your community's digital panel available for follow up questions, surveys, polls, and other engagement. The Performance plan includes 1 benchmark survey per 12-month period. Your online report will include comparisons to our National Benchmarks, and demographic and geographic comparisons (if response is sufficient by subgroup). Our customer success team will guide your benchmark survey process to ensure smooth implementation. A representative sample of residents (or other appropriate stakeholders) will be invited to complete the survey to ensure statistically significant response and results. We will use statistically appropriate methodologies to garner community-wide representativeness with approximately a 6% margin of error (4-6% is typical and meets best practices for performance measurement, about 250-450 responses) per local jurisdiction. The invitations will contain an introduction outlining the importance of the survey and instructions for completing it. To supplement this effort, the client will be asked to participate in outreach efforts with guidance on best practices from Polco. Responses will be statistically weighted to ensure the best representation of your community (or stakeholder group, if applicable). $17,000 [A-1] DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 Additional Page of Custom Questions (Development and Analysis) If you would like to add a page of custom questions, you can work with our survey scientists to create them. $4,800 Integrate Prior Results (of surveys conducted by other entities) If you did not use Polco/NRC for your past surveys, but have past reports or datasets available, we can match your past data to any survey items that are also on your new survey to create trend lines in your online reports. Note that only questions that have a match will be included in our reports. $2,400 Total $24,200 [A-1] DocuSign Envelope ID: 46C7F861-359B-46AE-9BB2-B96454B6D023 Proposal for Strategic Planning Facilitation 2 February 7, 2022 Jason Wedel City Manager City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 RE: Proposal for Strategic Planning facilitation Dear Jason, Based upon your interest in strategic planning assistance, the attached proposal is submitted for your consideration. The proposal specifically addresses the City’s desired outcomes as we understand them: • Establishing strategic priorities, measurable outcomes, and performance targets for the next three-year performance period. The process will deliver a set of initiatives and actionable plans based upon a facilitated process with the City Council and staff. • Options for stakeholder input, from both internal and external stakeholders. Also included is a summary of my credentials, along with a representative client list and examples of my work. I have over 35 years of experience as a senior executive and consultant to local government and have conducted hundreds of workshops and strategy sessions across the country, and our team uses the latest engagement and implementation techniques in the industry. Thank you for the opportunity to provide these services to the City of Prior Lake. Yours truly, Craig R. Rapp President 3 Proposal The following describes a multi-step strategic planning process. The process is designed to deliver a strategic plan with performance targets and detailed action plans. *Meetings are depicted as in-person sessions. At present, it is presumed meetings will be in-person and subject to pandemic public assembly restrictions. If they are held virtually, the number and length of meetings may be modified. Step I –Project Initiation & Review of Current Environment Advance planning –Elected Officials, Senior Management Team Prior to initiating action, the consultant will interview and/or survey the elected officials, seeking personal perspectives regarding community and organizational issues and vision for the future. Concurrently, a review of previous strategic planning efforts will take place, and a project review meeting with the City Administrator and senior management will be held for the following purposes: (1) verify expected outcomes; (2) describe the strategic planning process and previous plan; (3) discuss current issues; (4) guide staff on environmental scanning and organizational profile; (5) clarify and plan the stakeholder outreach process (if applicable); (6) verify mission, vision and values to determine need for updating a. Conduct and summarize interviews/surveys b. Provide examples and guidance-environmental scan/organizational profile c. Conduct session with senior management team Review of the Operating Environment The first step in the strategic planning process is a review of the operating environment. This will be accomplished in three ways: (1) A staff developed environmental scan- a systematic review of external factors that affect the City’s operating environment using a PESTLE approach: Political, Economic, Stakeholder/Social, Technology, Legal, Environmental (including citizen issues, intergovernmental relations, demographics, and the regulatory environment). The consultant provides a format and examples **Depending upon client preference, this can be combined into one document with the organizational profile below: (2) A staff developed organizational profile-which establishes a “snapshot” of the organization, including descriptions of: financial position, workforce capabilities and capacity, leadership and governance, operational processes, and capital resources such as infrastructure, facilities, vehicles-condition, and risk. The consultant provides formats and examples, and guidance. (3) A SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) —accomplished via a questionnaire sent out to all participants in the strategic planning retreat. (Council, senior management team, others designated by the client). The SWOT analysis provides participants with the opportunity to offer their perspective on crucial issues affecting the operating environment-both internal and external. The environmental scan and profile will be presented to the Council prior to the first strategy retreat, the SWOT analysis at the strategy retreat. 4 Step II – Stakeholder Outreach-Feedback Conduct Stakeholder Outreach and Engagement Concurrent with the environmental scanning and profile work, the consultant conducts a stakeholder engagement process, including internal and external stakeholders. This ensures that their opinions are communicated, and that the organization’s mission, vision, values, and priorities are aligned with those of the stakeholders. The specific stakeholders engaged, and the number of sessions will be determined by the client. The process includes a variety of approaches, listed below: • Focus groups— Focus groups are assembled based upon common interest or theme and can also be constituted as a cross-section of interests/types of individuals. They run approximately 90 minutes and cover a limited number of questions. Sessions consist of 10-12 individuals per group—facilitated by the consultant. Groups can be either internal or external stakeholders (see definitions below). • Internal Stakeholder Survey—a consultant administered survey of internal stakeholders, defined by the client, using POLCO© technology. Questions are designed to support the strategic planning. • External Stakeholder Engagement (options below): • Community Survey—the National Community Survey-a statistically valid survey, coordinated by the consultant, but contracted for, and administered by the National Research Center at POLCO©. The survey is the largest and best-known survey in the nation and includes a database of hundreds of thousands of resident opinions to enable benchmark comparisons. The survey takes four months to administer, with earliest starting dates in March 2022. • External Survey, a consultant administered, non-probability survey in support of the strategic planning process. The client and consultant collaborate on the promotion of the survey, including deployment in other languages. Internal stakeholders—defined as individuals or groups who are employed by the organization. This includes employees or groups at all levels and my include the City’s Boards and Commissions at discretion of the client. External stakeholders—defined as individuals or groups who are outside the organization but have an interest in the functioning of the organization. These include, but are not limited to: businesses, neighborhood organizations, seniors, historically underrepresented groups, special interests, schools, etc. a. Discuss/decide options with client b. Prepare background materials c. Facilitate sessions d. Conduct process(es) e. Summarize results 5 Step III – Analysis & Strategic Plan Development Strategic Planning Session #1- Review Stakeholder Feedback, Environmental Scan –1-2 hr. meeting. This session is held prior to the strategic planning “retreat” (sessions 2, 3) and is dedicated to reviewing the operating environment via the results of the stakeholder outreach and the environmental scan/organizational profile. The consultant will present the outreach results and the staff will present the environmental scan and profile. The session will conclude with a facilitated discussion regarding issues raised. a. Prepare and summarize data b. Present to Council c. Facilitate discussion Strategic Planning Session #2- Examine Operating Environment, Identify Strategic Priorities—3-4 hour meeting This session will include the Council and leadership team and will focus on reviewing organizational purpose and value proposition, examining the operating environment, and establishing priorities. The group will review the City’s mission, vision, and organizational values, and will update them if necessary. A facilitated process involving the Council and leadership team will yield a list of organizational challenges and a set of 4-6 strategic priorities. The group’s effort will be informed by the results of the stakeholder outreach process and the information generated by the environmental scan, profile, and SWOT questionnaire. a. Develop meeting process b. Review and integrate information, facilitate session c. Summarize results Strategic Planning Session #3 – Establish Desired Outcomes, Key Outcome Indicators, Performance Targets- 3–4-hour meeting *Option-combine V & VI into daylong session The third session will be dedicated finalizing work of the first session and to development of Outcomes, Indicators, and Performance Targets. Using a facilitated process, the Council and leadership team will develop and align these with the Strategic Priorities established in session #2. a. Prepare background materials b. Review previous session discussion/results c. Discuss plans/documents with the City Manager d. Facilitate session e. Summarize results Step IV- Operationalize into a Work Plan Following the development of a plan that delineates specific outcomes and performance targets, the next steps move the process into plan implementation. Management from many levels will develop strategic initiatives--projects and programs—that will enable the City to achieve the targeted performance. This will be followed by the creation of action 6 plans, which are the detailed steps required to make the initiatives real. To ensure accountability and transparency, the actions will be tracked and reported on a regular basis. Tracking may be done via a staff-developed reporting process or via a software solution—to be determined by the City: Implementation Session #1—Develop Strategic Initiatives/Action Plans This session will focus exclusively on developing strategic initiatives and detailed action plans for each strategic priority, in line with the Desired Outcomes and Targets. Action plans need to be developed in sufficient detail to establish accountability and make the effort real. The session will include a review of the strategic planning process to provide guidance on the development of effective plans. If appropriate, it will also include initial exposure to the interface with implementation/dashboard software, which will extend the length of the session and result in follow-up sessions. a. Meeting/discussion with Project Manager b. Prepare background materials c. Facilitate session d. Summarize results Implementation Session #2- Work Plan refinement and integration *Option to combine Sessions 1 & 2 into a daylong session This session will be conducted with the management staff at multiple levels and will focus on refining the work of the previous session to integrate efforts across service areas and to understand the tracking and accountability system or software used to coordinate and report performance—if appropriate. It will include training on the interface with implementation/dashboard software, if chosen. Performance reporting will be presented along with forms and/or software solutions. a. Meeting/discussion with Project Manager b. Review previous session discussion/results c. Prepare background materials d. Facilitate session/train employees e. Summarize results Summary Report. A summary report, detailing the process, including the outcomes, targets, and draft action plans, will be prepared and submitted to the City. a. Prepare summary report 7 Proposed Fee The project fee, exclusive of travel and NCS, listed below: $30,750.00 -Travel billed at cost Payments shall occur according to the following schedule: 1. Twenty-five percent (25%) of the project fee, upon execution of this agreement. 2. Twenty-five percent (25%) of the project fee, upon completion of Step II 3. Fifty percent (25%) of the project fee, upon completion of Step III 4. Twenty-five percent (25%) of the project fee, upon submittal of final report 5. Payments shall be made upon receipt of an itemized invoice __________________________________________________________________________ Craig Rapp, President 02/07/22 Approval: ___________________________________________________________________________ for the City of Prior Lake Date 8 REFERENCES Below is a list of recent strategic planning projects led by Craig Rapp. In the past five years, Craig Rapp has delivered over40 strategic plans to local governments: City of Chanhassen, MN Laurie Hokkanen, City Manager LHokkanen@ci.chanhassen.mn.us (952) 227-1100 City of Blaine, MN Michelle Wolfe, City Manager mwolfe@blainemn.gov (763) 257-9773 City of Shakopee, MN Bill Reynolds, City Administrator BReynolds@ShakopeeMN.gov (952) 233-9311 Village of Glen Ellyn Mark Franz, Village Manager mfranz@glenellyn.org (630) 469-5000 Village of Lombard Scott Niehaus, Village Manager niehauss@villageoflombard.org (630) 620-5705 City of Wayzata, MN Jeff Dahl, City Administrator jdahl@wayzata.org (952) 258-3313 City of Northfield, MN Ben Martig, City Administrator ben.martig@ci.northfield.mn.us (507) 645-3060 City of Lakeville, MN, EDC David Olson, Community & Economic Development Director dolson@lakevillemn.gov (952) 985-4421 City of Burlington, WI Carina Walters, City Administrator cwalters@burlington-wi.gov (262) 342-1180 City of River Falls, WI Scot Simpson, City Administrator ssimpson@rfcity.org (715) 426-3402 Examples of recent strategic planning reports and related work (environmental scans, performance reports, action plans): https://bit.ly/3k4Zhun CONSULTING TEAM Craig Rapp, President, Rapp Consulting Group & Craig Rapp, LLC Craig Rapp is a nationally recognized speaker, a former city manager, and the former Director of Consulting for the International City-County Management Association (ICMA). He has over thirty-five years of experience in the public, private and non-profit sectors, including city manager in three cities, regional agency director, and senior executive at two privately held companies. The focus of his work is leadership development, strategic planning and optimizing organizational performance. Craig speaks and conducts workshops throughout the United States on a wide range of subjects such as: leading in difficult political environments, effective governance, service delivery optimization, and authentic leadership. He has a master’s degree in public administration, a bachelor’s degree in urban studies, and is a graduate of the Senior Executive Institute at the University of Virginia. Cory Poris-Plasch, Senior Vice President, Rapp Consulting Group Cory Poris-Plasch will be assisting Craig Rapp with this project. She is Senior Vice President at the Rapp Consulting Group. Cory has served in variety of leadership positions in the public and private sector including Executive Director of the Wisconsin City/County Management Association, Membership Director for the Alliance for Innovation, and most recently as Vice President of Strategic Initiatives at POLCO. Her local government experience ranges from 911 Dispatcher to the City Manager’s Office in Illinois communities. She speaks across the country on topics including the use of data, civic engagement, engaging hard-to-reach populations, and innovation in local government. Cory has helped numerous local governments and other public-sector organizations succeed in better engaging their communities so that all stakeholders (including communities of color and other hard-to-reach populations) are included, driving positive change. She has a master’s degree in public administration from Northern Illinois University. 9 PROPOSAL Parkview Conference Room City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Presented By: Advanced Systems Integration, LLC 2/9/2022 www.asi-av.com Modified: Revision:3 Wayne Lusthoff II wayne@asi-mn.com 763-226-1798 Page 1 of 16 SCOPE OF WORK City of Prior Lake, Parkview Conference Room A - Summary of Work: ASI will provide an upgraded soultion for video and audio conferencing. B – Projector: The conference room will utilize a new projector along with a larger projector screen. Room lighting at the screen location must be changed from current hanging configuration to recessed lighting in the ceiling tile prior to installation. C – Video Sources: Video sources will consist of a room PC for audio/video conferencing, along with the ability to connect and utilize a user laptop for local audio/video content sharing via wired and wireless means. D – Audio Sources: The conferece room will utilize ceiling microphones and amplified speakers for video conferencing capabilities, along with audio from the room PC and the laptop (both wired and wireless) for content sharing. ASI will provide and install a hearing assisted listening system from Williams AV. E – Video Conferencing: The conference room will utilize a new camera, and, along with the upgraded audio system and room PC, will provide video conferencing using solutions like Zoom, Microsoft Teams, etc. F - System Control: Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 2 of 16 The conference room will be designed to switch sources and control audio using a button panel on the wall. G - Network Requirements: The room PC will need to utilize the city network. H - Equipment Rack: ASI will provide a new equipment rack, installed in the room behind the conference room. I - Power Requirements: The city will need to provide adequate grounded power at all necessary locations, specifically behind both displays. Conference Room $190.00ASI Misc Installation Materials Misc Installation Materials 1 $53.65Comprehensive MHD18G-15PROBLKA MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 15ft 1 $664.63Crestron Electronics MPC3-302-W 3-Series Media Presentation Controller 302, White 1 $135.00Freight - Da-lite Screen1 $820.00Freight - Equipment1 $2,041.16Williams AV FM 558 PRO FM Plus Large-area Dual FM and Wi-Fi assistive listening system with 4 FM R38 receivers. Features coaxial cable and rack panel kit for professional installation. System includes: (1) FM T55 transmitter, (4) PPA R38N receivers, (4) EAR 022 surround earphones, (2) NKL 001 neckloops, (2) BAT KT6 two 1 $3,904.44Conference Room Total Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 3 of 16 Conference Room: Video $3.29#ASI Patch Cable LAN Black CAT6 patch cable for LAN connections. 1 $115.61CHIEF CMA440 Ceiling Plate 8" x 24 1 $104.63CHIEF CMA470 PLENUM CEILING BOX 1 $32.93CHIEF CMS012W 12" Fixed extension column, white 1 $226.10CHIEF RPMAUW RPA Elite universal projector mount with keyed locking, white 1 $53.65Comprehensive MHD18G-15PROBLKA MicroFlex Pro AV/IT Certified 4K60 18G High Speed HDMI Cable with ProGrip Jet Black 15ft 1 $140.84Comprehensive USB3-AMF-35PROAP Pro AV/IT Plenum Active USB 3.0 A Male to Female 35ft (Center Position) 1 $6.56ConnecTec Cat 2A68KPS00 RJ45 INSERT L6 180 SHIELDED 2 $548.78Crestron Electronics HD-MD4X2-4K-E 4x2 4K HDMI Switcher 1 $201.22Crestron Electronics HD-RX-101-C-E DM Lite HDMI over CATx Receiver, Surface Mount 1 $231.71Crestron Electronics HD-TX-101-C-1G-E-B-T DM Lite HDMI over CATx Transmitter, Wall Plate, Black Textured 1 $2,456.34Da-Lite 92619LS ADVANTAGE 133D 65X116 HCMW 1 $189.10DigitaLinx DL-AR1942 HDMI Adapter Ring Include, 1 Adapter Cable Displayport Male To HDMI Female 5 Inches Long (Ar-Dpm-Hdf), 1 Adapter Cable Mini-Displayport Male To HDMI Female 5 Inches Long (Ar-Mdpm-Hdf), 1 Apple Certified Adapter Lightning (M) To HDMI (F) And Lightning (F) To Power Device (Md826Am/A) 1 $18.75Liberty AV Solutions 16-2C-P-BLK Black Commercial grade general purpose 16 AWG 2 conductor plenum cable 75 $6.41Liberty AV Solutions E-USB3.1AC-1M USB 3.1 MOLDED AM-CM 3A 1M 1 $50.55Liberty Wire & Cable M2-HDSEM-M-06F 6' Reduced Profile flexible HDMI Patching Cables with High Retention 5 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 4 of 16 $1,364.88Logitech 960-001226 Rally PTZ Camera with Ultra-HD Imaging system and automatic camera control 1 $1,556.22Mersive SP-8100-E5 Gen3 SGE Enterprise Solstice Pod Wireless Collaboration - 4 User & 5 year warranty 1 $21.94Mersive SP-8301-E Power supply for Mersive Solstice. 1 $2,818.98Sharp NEC NP-P525UL 5200 Center Lumen, WUXGA, Lcd, Laser, Entry Installation Projector 1 $10,148.49Conference Room: Video Total Conference Room: Audio $456.11Biamp Systems C5E-10-P Cat 5e cable, 10 foot (3 meter), plenum rated, snagless plug, black 17 $146.34Biamp Systems C5E-25-P Cat 5e cable, 25 foot (7.6 meter), plenum rated, snagless plug, black 3 $804.90Biamp Systems C-IC6 2-Way passive conferencing speaker 6 $1,097.56Biamp Systems Parl TCM-1 AVB Pendant Ceiling Microphone - White 1 $2,682.92Biamp Systems Parl TCM-1A AVB Pendant Ceiling Microphone - White 2 $1,719.51Biamp Systems Parlé TCM-1EX expansion AVB ceiling microphone intended to be used as a second and third microphone in conjunction with a TCM-1 or TCM-1A - White 3 $3,048.78Biamp Systems TesiraFORTE X 800 Meeting Room DSP With 4 Integrated Poe+ Ports. AVB & Dante, 2X2 Analog I/O, Stereo USB And 8 Channels Of AEC. Includes Biamp Launch Automatic Discovery And Tuning 1 $148.50Liberty AV Solutions 24-4P-P-L6ASH-BLK Black Category 6A F/UTP EN series 23 AWG 4 pair shielded cable 150 $67.50Liberty AV Solutions 24-4P-P-L6-EN-BLK Black Category 6 U/UTP EN series 23 AWG 4 pair unshielded cable 150 $10,172.12Conference Room: Audio Total Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 5 of 16 Conference Room: Rack $59.22#ASI Patch Cable LAN Black CAT6 patch cable for LAN connections. 18 $487.80Crestron Electronics HD-TX-301-C-E DM Lite HDMI over CATx Transmitter & 3x1 Auto-Switcher w/2x HDMI plus VGA & Analog Audio, Surface Mount 1 $448.78Juice Goose RP100-20A 19" PDU 10 out. 20A capacity Professional grade 1 $7.12Leviton Surface-Mount QuickPort Box, 6 Ports - White Surface-Mount QuickPort Box, 6-Port, White 1 $18.24Liberty AV Solutions 0A68RP000-WH Liberty Category 6 U/UTP 180 Degree Keystone Insert 6 $28.00Liberty AV Solutions 22-2C-PSH-BLK Black Audio and control 22 AWG 1 pair shielded plenum 200 $387.91LUXUL AMS-1208P AV SERIES 12-Pt/8 PoE+ GbE Mngd Switch 1 $367.07Middle Atlantic EWR-8-17SD 8SP/17D ECONO WALRKBKDR 1 $96.96Middle Atlantic UTR1 1SP UNIVERSAL HALF-RACK T 3 $1,901.10Conference Room: Rack Total Project Subtotal:$26,126.15 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 * Price Includes Accessories Page 6 of 16 PROJECT SUMMARY $26,126.15Equipment: $13,654.34Labor: Grand Total:$39,780.49 Optional - ASI Care Maintenance Includes full coverage on all equipment and labor on the attached proposal for the chosen term. This includes uninstalling ASI provided equipment, returning the faulty equipment to the manufacturer, reinstalling the repaired or replaced equipment, and system calibration and testing after reinstallation. Priority scheduling for all service issues. End user training and user guides to be given digitally and left behind. This annual support package includes preventative maintenance twice per year, scheduled approximately six months after substantial completion and during the final month of the contract. Warranty Exclusions & Limitations This Limited warranty does not cover any product that has been damaged or destroyed due to tampering, abuse, misuse, alterations, unauthorized modifications, accidents, or any product that has been serviced by anyone other than ASI or one of it's authorized agents. I am electing not to cover my systems at this time and will be on a T&M agreement for any service issues that may arise. $3,350.00 $9,600.001 Year 3 Year Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 7 of 16 4646 Dakota Street SE Prior Lake, MN 55372 Parkview Conference Room City of Prior Lake CONTRACT Revision: 2/9/2022 3 Modified: Presented By: Advanced Systems Integration, LLC 8415 220th St. W. Lakeville, MN 55044 United States (952)392-8903 www.asi-av.com Wayne Lusthoff Advanced Systems Integration, LLC uses progress billing, and invoices for equipment allocated to the Project when it is received by ASI. Unless otherwise specified, all items quoted (equipment and services) as well as applicable out of pocket expenses (permits, licenses, shipping, etc.) are invoiced in detail (including applicable sales taxes due for invoiced item(s) on a periodic basis with payment in full required within 30 days of the date of the invoice. Customer is to make payments to the address on invoice. Full payment is due before any support coverage begins. Failure to pay balance within the terms of this contract does NOT delay the start of the warranty period. Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the event ASI must pursue collection of unpaid invoices, Customer agrees to pay all of ASI's cost of collection, including the attorney's fees and costs. Taxes and Delivery - Unless stated otherwise, ASI will add and include all applicable taxes, permit fees, license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the product(s) and/or service(s) are provided. Customer must provide a valid tax exemption certificate for any tax exemption(s) claimed, otherwise ASI will invoice for and collect all applicable taxes in accordance with state laws. Agreement of Proposal and Contract Formation- Customer hereby accepts the attached quote/proposal from ASI for equipment and/or services for the Project Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 8 of 16 as specified. Once the proposal is signed by both parties, this forms a binding Agreement between Customer and ASI. Should ASI at any time prior to commencing work on the project, disapprove of the terms of the Agreement, ASI reserves the right to terminate the Agreement without cause and without penalty to ASI. Terms and Conditions for Project Agreement - The following Terms and Conditions of Sale (the "T&Cs") in combination with a signed proposal constitute a binding contract (the "Agreement") between Advanced Systems Integration, LLC ("ASI") and the entity identified on page one of the proposal ("the Customer"). Any terms and conditions set forth in any correspondence, purchase order, or internet based form from Customer to ASI which purport to constitute terms and conditions which are in addition to those set forth in this Agreement or which attempt to establish conflicting terms and conditions to those set forth in this agreement are expressly rejected by ASI unless the same has been manually countersigned in wet ink by an officer of ASI. Changes in Scope of Work - Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of the Project by Customer, including any additional requirements or restrictions placed on ASI by Customer or its representatives, will be added to the contract price. When ASI becomes aware of the nature and impact of the change, a Change Order will be submitted for review and approval by Customer before work continues. Where applicable, changes in the configuration of the Equipment described herein shall be made in writing by submission of a Change Order document. Installation Hours - The proposal provided is based on working hours of 6:00am until 5:00pm and not to exceed 8 working hours per day. If work is required to be completed after these hours, the hourly rate will be 1.5 times the standard hourly rate.If additional working hours over 10 hours are required, the hourly rate will be 2.0 times the standard hourly rate. If the project was quoted with overtime hours and outside of business hours rates included, those rates will take precedence and additional overtime will only be assessed if outside of the original contract terms. Mobilization Fees - In the event the jobsite is not ready or rooms are not available at the scheduled time of installation, a $250.00 fee will be added to the final bill and the work will need to be rescheduled. Faulty or Damaged Equipment Fees - Any equipment that is purchased through ASI that is received in damaged or defective will be replaced at no additional cost to the client. Equipment that is supplied by the client or another vendor that is received in damaged or defective will result in an additional fee of $250.00 per occurrence if an additional trip is needed for installation. Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 9 of 16 Ownership and Use of Documents and Electronic Data - Where applicable, drawings, specifications, other documents, and electronic data furnished by ASI for the Project under this Agreement are instruments of the services provided. ASI shall retain all common law, statutory and other reserved rights, including any copyright in these instruments. These instruments of service are furnished for use solely with respect to the Project under this Agreement. The Customer shall be permitted to retain copies of any drawings, specifications, other documents, and electronic data furnished by ASI but only for information and reference in connection with the Project and for no other purpose. Proprietary Protection of Programs - Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by ASI are provided and are authorized for installation, execution, and use only in machine- readable object code form. This Agreement is expressly limited to the use of the programs by Customer for the equipment in connection with this Project. Customer agrees that it will not seek to reverse-engineer any program to obtain source code, and that it will not disclose the programs source code or configuration files to any third party, without the written consent of ASI. The program source code and configuration files, together with ASI know-how and integration and configuration techniques furnished hereunder are proprietary to ASI, and were developed at its private expense. If Customer is a branch of the United States Government, for purposes of this Agreement any software furnished by ASI hereunder shall be deemed "restricted computer software", and any data, including installation and systems configuration information, shall be deemed "limited rights data", as those terms are defined in FAR 52.227- 14 of the Code of Federal regulations. Shipping and Taxes - The prices shown are F.O.B. manufacturer's plant. Customer, in accordance with ASI's current shipping and billing practices, will pay all destination charges. In addition to the prices on this Agreement, Customer agrees to pay amounts equal to any sales tax invoiced by ASI, or (where applicable) any use or personal property taxes resulting from this Agreement or any activities hereunder. Customer will defend and indemnify ASI for any claims for all unpaid taxes or for any sales tax exemption claimed by Customer. Title - Where applicable, title to the Equipment passes to Customer on the earlier of: (a) the date of shipment from ASI to Customer, or (b) the date on which ASI transmits its invoice to Customer. Security Interest - In addition to any mechanic's lien rights, Customer, for value received, hereby grants to ASI a security interest under the Minnesota Uniform Commercial Code together with a security interest under the law(s) of the state (s) in which work is performed or equipment is delivered. This security interest shall extend to all Equipment, plus any additions and replacements of such Equipment, and to all accessories, parts, and connecting Equipment now and hereafter affixed thereto. This security interest will be satisfied by payments in full unless Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 10 of 16 otherwise provided for in an installation payment agreement. The security interest shall be security for all sums owed by Customer under this Agreement. A copy of this Agreement may be filed as a financing statement with the appropriate authority at any time after signature by Customer. Such filing does not constitute acceptance of this Agreement by ASI. Risk of Loss or Damage - Notwithstanding Customer's payment of the purchase price for Equipment, all risk of loss or damage shall transfer from ASI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from this point forward. Receiving / Integration - Unless the Agreement expressly includes integration services by ASI, Customer agrees to furnish all services required for receiving, unpacking, and placing Equipment in the desired location along with integration. Packaging materials shall be the property of Customer. Equipment Warranties - To the extent ASI receives any warranties from a manufacturer on Equipment, it will pass them through to Customer to the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additional warranties are expressed or implied. General Warranties - Each party represents and warrants to the other that: (1) it has full right, power and authority to enter into and fully perform its obligations under this Agreement, including without limitation the right to bind any party it purports to bind this Agreement, (ii) the execution, delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which it is bound, and (iii) it will comply with all the applicable laws in its discharge of its obligations under this Agreement. ASI warrants, for a period of 90 days from substantial completion the systems integration to be free from defects in material and workmanship. CUSTOMER WARRANTS THAT IT HAS NOT RELIED ON ANY INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF ASI WHICH IS NOT EXPRESSLY INCLUDED IN THESE TERMS AND CONDITIONS OR THE PROJECT AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH HEREIN, ASI DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE MATERIALS AND SERVICES PROVIDED BY ASI, INCLUDING WITHOUT LIMITATION MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT AND TITLE. Indemnification - Customer shall defend, indemnify and hold harmless ASI against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, that arise out of (a) any negligent act or omission of Customer, its agents, or subcontractors, (b) Customer's failure to full conform to all laws, ordinances, rules and regulations which affect the Agreement, or (c) Customer breach of this Agreement. If Customer fails to promptly idemnify and defend Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 11 of 16 such claims and/or pay ASI's expenses, as provided above, ASI shall have the right to defend itself, and in that case, Customer shall reimburse ASI for all of its reasonable attorneys' fees and costs, and damages incurred to settling or defending such claims within thirty (30) days of each of ASI's written requests. ASI shall indemnify and hold harmless Customer against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, to the extent that the same is finally determined to be the result of (a) any grossly negligent act or omission of ASI, its agents, or subcontractors, (b) ASI's failure to fully conform to any material law, ordinance, rule or regulation which affects the Agreement, or (c) ASI's material breach of this Agreement. Remedies - Upon default as provided herein, ASI shall have all the rights and remedies of a secured party under the Minnesota Uniform Commerical Code and under any other applicable laws. Any requirements of reasonable notice by ASI to Customer shall be met. If such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this Agreement (or to such other mailing address as that party later furnishes in writing to ASI) at least ten (10) calendar days before the time of the event or contemplated action by ASI set forth in said notice. The rights and remedies herein conferred upon ASI, shall be cumulative and not alternative and shall be in addition to and not in substitution of or in derogation of rights and remedies conferred by the Minnesota Uniform Commercial Code and other applicable laws. Limitation of Remedies for Equipment - ASI's entire liability and Customer's exclusive remedy shall be as follows: in all situations involving performance or nonperformance of Equipment furnished under this Agreement, Customer's remedy is the adjustment or repair of the Equipment or replacement of its parts by ASI, or, at ASI's option, replacement of the Equipment. Limitation on Liability - The total liability of ASI under this Agreement for any cause shall not exceed (either for any single loss or all losses in the aggregate) the net amount actually paid by Customer to ASI under this Agreement during the twelve (12) month period prior to the date on which ASI's liability for the first loss first arose. No Consequential Damages - ASI SHALL NOT HAVE ANY LIABILITY TO CUSTOMER OR TO ANY OTHER PERSON OR ORGANIZATION FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY DESCRIPTION (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OF INTERRUPTION OF BUSINESS), WHETHER BASED ON CONTRACT, NEGLIGENCE, TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS. Acceleration of Obligations and Default - Payment in full for all "Equipment," which is defined as all goods indentified in the Agreement, as well for any and all amounts due to ASI for integration services identified in the section of the Agreement shall be due Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 12 of 16 within the terms of the Agreement. Upon the occurence of any event of default by Customer, ASI may, at its option, with or without notice, declare the whole unpaid balance of any obligation secured by this Agreement immediately due and payable and may declare Customer to be in default under this Agreement. Choice of Law and Venue - This Agreement shall be governed by the laws of the State of Minnesota in the United States of America without reference to or use of any conflicts of law provisions therein. For the purpose of resolving conflicts related to or arising out of this Agreement, the Parties expressly agree that the venue shall be in the State of Minnesota in the United States of America only, and, in addition, the Parties hereby consent to the exclusive jurisdiction of the Federal and State Courts located in Hennepin County, Minnesota in the United States of America. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sales of Goods, the 1980, and (ii) of Article 2 of the Uniform Commercial Code as codified. In the event ASI must take action to enforce its rights under this Agreement, the court shall award ASI the attorney's fees if incurred to enforce its rights under the Agreement. General - Headings are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. The Parties acknowledge and agree that this Agreement has been negotiated by the Parties and that each had the opportunity to consult with its respective counsel, and shall be interpreted fairly in accordance with its terms and without any strict construction in favor of or against either Party based on draftmanship of the Agreement. This Agreement is not assignable by Customer without the prior written consent of ASI. Any attempt to assign any of the rights, duties, or obligations of this Agreement without such consent is void. ASI reserves the right to assign this Agreement to other parties in order to fulfill all warranties and obligations expressed herein, or upon the sale of all or substantially all of ASI's assets or business. This Agreement can only be modified by a written agreement duly signed by persons authorized to sign agreements on behalf of Customer and of ASI and variance from the terms and conditions of the Agreement in any order or other written notification from Customer will be of no effect. If any provision or provisions of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality or enforceability of the remaining provision or provisions of this Agreement shall not in any way be affected or impaired thereby. ASI is not responsible for any delay in, or failure to, fulfill its obligations under this Agreement due to causes such as natural disaster, war, emergency conditions, labor strikes, acts of terrorism, the substantial inoperability of the Internet, the inability to obtain supplies, or any other reason or any other cause or condition beyond ASI's reasonable control. Except as agreed herein, ASI is not obliged to provide any services hereunder for Equipment located outside the United States or Puerto Rico. Scheduled completion dates are subject to change based on material shortages caused by shortages in cable and materials that are industry wide. EXCLUSIONS: The following work is not included in our Scope of Work: ·Conduits, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc. ·Concrete saw cutting and/or core drilling ·Fire wall, ceiling, roof and floor penetration ·Necessary gypsum board replacement and/or repair ·Necessary ceiling tile or T-bar modifications, replacements and/or repair Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 13 of 16 ·Structural support of equipment *ASI will not be responsible for building related vibrations ·Installation of ceiling mounted projection screen ·All millwork (moldings, trim, cut outs, etc.) ·Patching and Painting ·Permits (unless specifically provided for and identified within the contract) ·Unless specifically noted lifts and scaffolding are not included CONSTRUCTION CONSIDERATIONS: In order to accomplish the outlined goals of this project, the Customer will be responsible for contracting with an outside entity to make the necessary modifications to the space as directed by Advanced Systems Integration, LLC. The costs associated with these modifications are not included in this proposal. ASI INTEGRATION SERVICES RESPONSIBILITIES Advanced Systems Integration, LLC will provide services/work for the project as described above in the Scope of Work or per the attached separate Scope of Work document detailing the scope of work to be performed. ·Provide equipment, materials and service items per the contract products and services detail. ·Provide systems equipment integration and supervisory responsibility of the equipment integration. ·Provide systems configuration, checkout and testing. ·Provide project timeline schedules. ·Provide necessary information, as requested, to the owner or other parties involved with this project to insure that proper AC electrical power and cableways and/or conduits are provided to properly integrate the equipment within the facilities. ·Provide manufacturer supplied equipment documentation. ·Provide final documentation and “as built” system drawings in PDF format. ·Provide system training following integration to the designated project leader or team. CUSTOMER INTEGRATION SERVICES RESPONSIBILITIES ·Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment, and decorating as appropriate. Includes installation of ceiling mounted projection screen. ·Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration. ·Provide all necessary cableways and/or conduits required to facilitate AV systems wiring. ·Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment. ·Provide reasonable accesses of Advanced Systems Integration, LLC personnel to the facilities during periods of integration, testing and training, including off hours and weekends. ·Provide a secure area to house all integration materials and equipment. ·Provide a project leader who will be available for consultation and meetings. ·Provide access to refuse disposal at project location. ASI will move said refuse to specified location designated by the client. · NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS: ·The room(s) match(es) the drawings provided. ·Site preparation by the Customer and their contractors includes electrical and data placement per Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 14 of 16 Advanced Systems Integration, LLC specification. ·Site preparation will be verified by Advanced Systems Integration, LLC project manager or representative before scheduling of the installation. All work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment. ·Customer communication of readiness will be considered accurate and executable by Advanced Systems Integration, LLC project manager. ·There is ready access to the building / facility and the room(s) for equipment and materials. ·There is secure storage for equipment during a multi-day integration. ·If Customer furnished equipment and existing cabling is to be used, Advanced Systems Integration, LLC assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost. ·All Network configurations including IP addresses are to be provided, operational and functional before Advanced Systems Integration, LLC integration begins. Advanced Systems Integration, LLC will not be responsible for testing the LAN connections. ·Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials. ·Document review / feedback on drawings / correspondence will be completed by the Customer within two business days (unless otherwise noted). ·The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders. ·In developing a comprehensive proposal for equipment and integration services Advanced Systems Integration's Sales Representatives and Engineering teams must make some assumptions regarding the physical construction of your facility, the availability of technical infrastructure and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your particular project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during integration effort which are different from those documented may have an effect on the price of the system solution, integration or services. To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. Payment Schedule Amount Due Date Substantial Completion $39,780.49 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 15 of 16 Date: Date: Client:Kevin Roach Contractor:Advanced Systems Integration, LLC TS683832 Rev.3 Parkview Conference Room Project No :DT-00095 2/9/2022 Page 16 of 16 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ADVANCED SYSTEMS INTEGRATION, LLC FOR THE REPLACEMENT OF AUDIO VISUAL EQUIPMENT IN THE PARKVIEW CONFERENCE ROOM Motion By: Second By: WHEREAS, the audio visual equipment in the Parkview Conference Room in City Hall is outdated and unable to facilite virtual/video conference meetings; and WHEREAS, the Parkview Conference Room serves as a resource for local non-profit organization to hold community meetings; and WHEREAS, the updated equipment will allow for enhanced video and audio conferencing; and WHEREAS, the updated equipment will include hearing assisted equipment; and WHEREAS, the updated speakers and enhanced video will allow Parkview to become an ADA accessible overflow room for City Council meetings; and WHEREAS, city staff recommends Advanced Systems Intergration as the vendor for the equipment replacement; and WHEREAS the city’s Cable Fund will serve as the funding source for this purchase. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the professional services agreement in the amount of $39,780.49 with Advanced Systems Integraton, LLC for the replacement of audio visual equipment. The cost will be expensed to the Cable Fund (210-41340.00- 55570.00) and this budget line will be amended to reflect this expenditure. Passed and adopted by the Prior Lake City Council this 22nd day of February 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ 2 ______________________________ Jason Wedel, City Manager