HomeMy WebLinkAbout05(C) - Approve Work Order - TH 13 Trail Planning Analysis (County Road 42 to Downtown) Report
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT
ITEM: 5C
MEETING DATE: March 21, 2022
PREPARED BY: Andy Brotzler, Public Works Director/City Engineer
PRESENTED BY: Andy Brotzler
AGENDA ITEM: Approve Work Order - TH 13 Trail Planning Analysis (County Road
42 to Downtown)
GOAL AREA
OBJECTIVE:
Transportation & Mobility
3. Integrate trails to link neighborhoods with city and regional
assets.
5. Focus on key corridors that take advantage of collaboration with
state and county projects.
RECOMMENDED ACTION:
Approve work order for TH 13 Trail Planning Analysis (County Road 42 to Downtown).
BACKGROUND:
At the February 22, 2022, City Council Work Session, Council reviewed a draft scope for the
planning and analysis of completing a trail connection along TH 13 from County Road 42 to
Downtown. The proposed scope will build on the preliminary work completed as part of the Draft
Parks and Trails Master Plan to include the following:
• Review trail alignment alternatives.
• Update cost estimates.
• Facilitate public engagement process for alternative alignments.
• Develop a matrix of options, costs, and public feedback.
• Stakeholder meetings and project support.
• Pursue the addition of the TH 13 corridor to the Regional Bike Transportation Network
(RBTN) plan.
The work outlined in the draft scope will further refine the alignments and costs for the proposed
trail connection along TH 13 from County Road 42 to Downtown. It will also provide an
enhanced framework for the pursuit of future funding to support the completion of the project.
FINANCIAL IMPACT:
The proposed cost would be eligible to be funded from Fund 225 – Capital Park Fund.
ALTERNATIVES:
1. Motion to approve a work order with WSB in the amount of $40,452.00 for the TH 13
Trail Planning Analysis (County Road 42 to Downtown).
2. Motion to remove this item from the consent agenda for discussion.
ATTACHMENTS:
1. 20220321 TH 13 Trail Planning Analysis - WO
Page 1 of 2
Public Works Consultant Pool
Work Order
Proposal to Provide Professional Engineering Services
TH 13 Trail Planning Analysis
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 21st day of March 2022 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
(“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City Engineer.
3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of $40,452
as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Monica Heil, PE to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
City Manager
___________________________________
Mayor
RECEIVED AND ACCEPTED BY
CONSULTANT
_____________________________________
By:_______________________________
Its:_______________________________
Page 2 of 2
Exhibit 1 – Scope of Work Order
G:\.Clients All\Prior Lake\Proposals\2022 TH 13 Trail Planning Analysis\TH 13 Trail Planning Analysis.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM March 14, 2022
Mr. Andy Brotzler
Public Works Director/City Engineer
City of Prior Lake
17073 Adelmann Street SE
Prior Lake, MN 55372
Re: Proposal to Provide Professional Engineering Services
TH 13 Trail Planning Analysis
Dear Mr. Brotzler:
On behalf of WSB, we are pleased to submit this proposal to assist the City of Prior Lake in the
review of alternative alignments and funding opportunities for the TH 13 trail construction from
CSAH 42 to Downtown.
PROJECT UNDERSTANDING
As part of the Park Master Planning process, the City was provided with a map of gaps within the
City’s existing trail system. In conjunction with the Park Master Plan delivery, WSB also provided
the City with a memorandum that included preliminary construction cost estimates to complete the
missing segments in the City’s trail system, including segments along TH 13 from CASH 42 to
Downtown. As the initial construction cost estimates were large, and current grant and funding
opportunities for the trail will cover a very small portion of construction costs, if secured, WSB has
developed an approach to assist the City with:
• Identifying alternative trail alignment alternatives, and developing a decision matr ix for the
alignment options,
• Updating construction cost estimates for revised and/or alternative alignments,
• Researching utilities within the TH 13 corridor Right-of-Way (ROW) to determine if the
utilities are located within private easements or within the TH 13 ROW by Permit.
o Portions of the utility poles that are located within the TH 13 ROW exist within a
benched section of the roadway embankment that could support a future trail. If
the utility poles are not located within private easements and are instead located
within the MnDOT ROW by permit, it may be possible to work with MnDOT and
the private utilities to relocate within the MnDOT ROW.
• Meeting with key stakeholder groups and agencies to generate interest in jointly funding
the proposed trail improvements, including:
o MnDOT
o Scott County
o SMSC
o Local legislators
• Public Engagement related to alignment alternatives within the TH 13 corridor and through
neighborhoods making use of existing trail/sidewalk facilities or on-street routes.
• Developing a “One-Pager” for the project describing the need, estimated costs, benefits,
and strategic partners supporting the project to provide to legislators in advance of
Infrastructure Investment Jobs Act Funding allocations. An initial one-page document can
be developed using previous alignment and cost estimate information such that the project
Mr. Andy Brotzler
March 14, 2022
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summary can be shared with legislators immediately. As cost estimates and alternative
alignments are evaluated, the document can be updated for additional d istribution if funding
is still being pursued.
ASSUMPTIONS
WSB will review the trail gaps along TH 13 from CSAH 42 to Downtown. Updated cost estimates
will be produced using aerial images, typical trail sections and LIDAR information. WSB will indicate
if right-of-way, permitting or wetland impacts are anticipated with construction of the trail segment,
however, topographic survey data and wetland delineations will be needed before cost estimates
can be provided for right-of-way acquisition and mitigation of wetland impacts.
It is assumed that all trail crossings will be at-grade, and preliminary cost estimates will include
minor improvements to existing intersections to accommodate trail crossings , such as pedestrian
ramp installation, addition of push buttons, striping, etc. No geotechnical work is included in the
project scope, therefore, earthwork and grading impacts will be based on engineering judgement
of the soil conditions in the area.
SCOPE OF SERVICES
WSB will prepare updated cost estimate information for trail alignment alternatives along the
corridor. The cost estimates will be included in the decision matrix, along with estimated impacts
to wetlands, easement needs, other construction challenges and public engagement feedback.
WSB will work to identify if private overhead utilities located within the TH 13 corridor are there by
permit or located within a private easement. If it is determined that the private utilities are there by
permit, WSB will assist the City in discussions with MnDOT and the private utilities about the
possibility of relocating elsewhere within the MnDOT ROW such that the “bench” in which many of
the private utility poles are located within might be considered for trail construction instead.
WSB will assist the City to facilitate conversations with Scott County and MnDOT to discuss
updating the Regional Bike Transportation Network (RBTN) plan. TH 13 is not currently a part of
the RBTN, and because of that, trail extensions along TH 13 will not score well through the Regional
Solicitation process from the Met Council, which can be a large source of project funding. However,
the City can work with MnDOT to gauge interest in supporting the route being a part of the RBTN
and then determine if it would like to start the process for getting it added. Adding TH 13 to the
RBTN would be a strategy to better position the trail project for future Regional Solicitation funding.
Following these discussions with Scott County and MnDOT, if there seems to be support from both
of those agencies to add TH 13 to the RBTN, WSB can provide the City with an additional scope
of services to complete that process.
WSB will work to schedule these meetings with MnDOT, Scott County and SMSC to discuss adding
TH 13 to the RBTN, and with SMSC to discuss potential partnership/grant opportunities for
construction. It is assumed that there will be two meetings with each agency. WSB will also be
available to attend meetings with the City and local legislators to discuss the importance of the
project.
WSB will support Public Engagement associated with the trail alternative alignment analysis, in the
form of hosting one Neighborhood Meeting to review the alternative alignments being considered
for implementation. It is proposed that a neighborhood meeting be held following the completion
of the draft decision matrix, preferably in the summer months at Lakefront Park. WSB wi ll assist
the City with the preparation of all Neighborhood Meeting materials, including letters to be mailed
to area residents and any social media content to be shared online.
Mr. Andy Brotzler
March 14, 2022
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The new Infrastructure Bill may also provide some opportunities for this project when appropriations
are resolved. Having a “champion” for the project that could advocate for the trail on a local, regional
and state level could be very helpful in securing funds for the project. As a part of this TH 13 Trail
Planning Analysis, WSB will assist the City with development of a “One-Pager” for the project that
can tell the story of the need, the costs, the benefits and the partners in delivering this project that
can be shared with legislators.
BASIS OF COMPENSATION
WSB will provide the services as outlined in the Scope of Services. Our budget was developed
based on our understanding of the scope and experience with similar preliminary trail cost analyses
for the City of Prior Lake. A summary of the costs for the project are included in the attached table.
Based on the proposed task hour budget, WSB will complete the scope of work previously
discussed on an hourly basis for an amount of $40,452.00.
We are available to begin work immediately on this contract upon C ity approval. We appreciate
the opportunity to provide you with this proposal and we are again looking forward to working with
you and your staff toward the completion of the project. If you have any questions, please do not
hesitate to contact me at 952-737-4675.
Sincerely,
WSB
Monica Heil, PE
Vice President of Municipal Services
Attachments
cc: Jack Corkle, Director of Transportation Planning
Task Description
1
1.1 4 8 36 4 12 64 $9,776.00
1.2 4 24 28 $4,544.00
1.3 4 12 16 $2,684.00
1.4 4 4 8 2 18 $3,156.00
1.5 32 32 64 $12,736.00
1.6 4 4 24 32 $5,096.00
1.7 2 2 4 4 4 16 $2,460.00
Task 1 Total Estimated Hours and Fee 54 50 84 10 24 16 238 $40,452.00
Total Estimated Hours 54 50 84 10 24 16 238
Average Hourly Billing Rate 206.00 192.00 155.00 162.00 146.00 99.00
Subtotal Base Fee by Labor Classification $11,124.00 $9,600.00 $13,020.00 $1,620.00 $3,504.00 $1,584.00 $40,452.00
TOTAL PROJECT COST $40,452.00
Private Utility Investigation
One Pager Development
Alternative Alignments
Cost Estimating
Monica Heil
Decision Matrix
Meetings with Scott Co., MnDOT, SMSC and Legislators
Public Engagement
Estimate of Cost
City of Prior Lake, Minnesota
Professional Engineering Services
TH 13 Trail Planning Analysis
GIS Technician
CostTotal Hours
Mike Phillippe
Design
Project Manager Transportation
Planner Project Engineer Landscape Planner
Candace AmbergAdam GadboisJack Corkle
Public
Engagement
Kirsten Gray