HomeMy WebLinkAbout6B_PC Vacancy Screening Committee
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
PLANNING COMMISSION AGENDA REPORT
MEETING DATE: April 11, 2022
AGENDA #: 6B
PREPARED BY: Casey McCabe, Community Development Director
PRESENTED BY: Casey McCabe
AGENDA ITEM:
Appoint a Commissioner to Serve on a Screening Committee to Fill a
Vacated Seat on the Planning Commission
DISCUSSION:
Introduction
Commissioner Bryan Fleming submitted his resignation from the Planning
Commission effective May 13, 2022. The purpose of this agenda item is to
appoint a Commissioner to serve on a screening committee to fill the vacancy.
History
The Prior Lake Planning Commission is comprised of five (5) members,
appointed by the City Council. Only resident of the City who are at least 18 years
old shall be considered for appointment. Said members shall serve three (3)
year term beginning November 1st and ending October 31st. The Commission
shall be representative of the citizens who live in Prior Lake. Commission
members may serve additional terms upon approval by the Prior Lake City
Council, based upon satisfactory attendance and participation, continued
residence within the corporate limits of the City of Prior Lake, and in accordance
with the term limit policy established in the Planning Commission Bylaws.
Commission members may be appointed at any time throughout the year.
Current Circumstances
Section 205 of the Planning Commission Bylaws addresses filling a vacancy on
the Commission; stating, if an appointed member of the Commission resigns, is
terminated, reaches a term limit, or otherwise vacates a seat on the
Commission, the Prior Lake City Council shall appoint a replacement in the
following manner:
• Applications are solicited. A notice of the vacancy is made public, and
individuals may be encouraged to consider the position. The notice shall
state the deadline for submitting applications.
• Screening Committee. The City Manager or their designee, the City Council
liaison to the commission, the staff liaison to the commission, and one
member of the commission appointed by majority vote of the commission
shall serve as the Screening Committee.
• Appointment. The Screening Committee shall interview all candidates who
have applied for appointment and make a recommendation to the City
Council. The recommendation of the Screening Committee will be
presented to the City Council. The Council may accept or reject the
recommendation. If the recommendation is rejected, the City Council may
appoint another individual or reopen the application period and invite new
candidates to apply.
ISSUES:
ALTERNATIVES:
RECOMMENDED
ALTERNATIVE:
Conclusion
Mr. Fleming was last appointed to the Planning Commission by the City Council
on October 19, 2020 for a three (3) year term beginning on November 1, 2020
and expiring on October 31, 2023. Per Planning Commission Bylaws, if a
Commission member is appointed at any time other than the standard City
appointment process in October, the Commission member shall begin service
immediately upon appointment and shall serve as if appointed in the previous
October, serving two full years and a partial year. The City Council appointment
to the Planning Commission will be filing the vacated position for the remainder
of 2022 and then two full years with a term expiring on October 31, 2024.
City staff will has posted a notice seeking applicants for the Planning
Commission on the City of Prior Lake website and a notice of the available
position in the Prior Lake American with an application deadline of Thursday,
April 21, 2022.
The Planning Commission will need to identify one commission member,
appointed by majority vote, to serve on the Screening Committee.
1. Motion and second to appoint one (1) Planning Commissioner to serve on
the screening committee.
2. Provide direction to staff and continue discussion at a future meeting.
Alternative No. 1