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HomeMy WebLinkAbout_05 16 2022 City Council Agenda Packet ITEM: 4A CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: Approval of the May 2, 2022, City Council Minutes GOAL AREA High-Value City Services OBJECTIVE: 6. Seek community engagement through a variety of communication methods to reach all residents. RECOMMENDED ACTION: Approval of the May 2, 2022, City Council Minutes as presented. ALTERNATIVES: 1. Motion and second to approve the May 2, 2022 City Council Minutes as presented. 2. Motion and second to revise the May 2, 2022 City Council Minutes. ATTACHMENTS: 1. 05 02 2022 City Council Minutes City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES May 2, 2022 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Thompson, Burkart, Braid and Churchill. Absent: None. Also in attendance was City Manager Wedel, City Attorney Kendall, Public Works Director/City Engineer Brotzler, Community Development Director McCabe, Assistant City Engineer Monserud, and HR/Admin Specialist Schroeder. PUBLIC FORUM Stan Kempten, Rustic Road: Stated his appreciation of public servants. Commented that agenda item 5F for the dock slip placement request for Waters Edge Marina should be considered for further discussion. Noted this area has had controversy in the past that he felt was done in a roundabout way. Added more notice to the neighbors should be given. Stated his concerns re- garding the changes to the docks. Briggs: Asked for City Manager Wedel to address concerns. Wedel: Noted if the item would be removed it would go to agenda item 10A. Requested Community Development Director McCabe to provide more information. McCabe: Explained this request is to extend the dock 50’ due to low water, there are no angle adjustments, there will be the same amount of dock slips and it is a temporary permit for 2022. Added the dock adjustment will not affect the townhomes docks which may also be affected by the low water and request an adjustment. Explained this parcel used to be landlocked back in 1964 when the area was dry, and this piece of property is owned by the owners of Waters Edge Marina. This would only be effective one year. Briggs: Noted this was an item of discussion at the homeowner’s association meeting he attended. Asked staff to share the number of existing association docks that are on the lake. McCabe: Explained there are 15-20 homeowner’s associations on the lake and the city has been contacted by a handful to move docks for the 2022 season. Added the city does work with the DNR and owners to resolve any issues on tight bays. Braid: Request McCabe to explain the process with the DNR for this request. Inquired if other homeowner’s association needed to make a request of similar nature if they could utilize this same process. McCabe: Answered these requests used to go through the DNR and this changed over to city staff a few years back; city staff used to administer these directly but felt this should be decided by council. Noted if associations need to extend their docks they must work with the owners of the land. Added if it is not possible to work with the landowner, the dock owner can contact the city to help them find a solution with the DNR. Burkart: Asked when staff provides notice to other neighbors or not. McCabe: Responded that in previous requests the property owners were notified by the applicant. Added after the request is approved, city staff notifies adjacent property owners as to why docks are being set different. Explained the city follows rules regarding required notifications to required 1 parties and there are different notice requirements for different types of items. Concluded this is not a public hearing item and therefore public notice to surrounding neighbors is not required before a decision is made. Wedel: Noted that the previous request from Island View had conditions in the initial DNR ap- proval outlining that if the water elevation fell below a specified threshold, they would automati- cally get approval for the extension to have water deep enough to navigate their watercraft. Thompson: Stated this permit is for one year only. Noted this was discussed in a workshop be- fore it appeared on an agenda. Added there are no slip additions, and the placement change does not appear to be obstructive to others. APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY THOMPSON, TO APPROVE THE AGENDA AS PRE- SENTED VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES 4A. APPROVE THE APRIL 18, 2022, CITY COUNCIL MINUTES MOTION BY BRAID, SECOND BY CHURCHILL, TO APPROVE THE APRIL 18, 2022, CITY COUNCIL MEETING MINUTES AS PRESENTED VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA Wedel: Reviewed the items on the consent agenda. A. Approval of Claims Listing B. Approval of 1st Quarter Investment Report C. Approval of March Treasurer's Report D. Approval of Resolution 22-061 for 2023-2027 MNDOT Master Partnership Contract E. Approval of Resolution 22-062 for CSAH 21 and Revere Way Intersection Improvements - Right-of-Way Coordination F. Approval of a Request from Waters Edge Marina Related to Dock Slip Placement 2 05 02 2022 City Council Meeting Minutes MOTION BY BURKART SECOND BY CHURCHILL, TO APPROVE THE CONSENT AGENDA AS PRESENTED VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A. Proclaim May 8-14, 2022, as Youth Appreciation Week in Prior Lake City Manager Wedel introduced this item for the City Council. Briggs: Read the proclamation. Cathy Dawson, Prior Lake-Savage Optimist Club: Noted their moto is Friends of Youth. Added they are giving $30k to the 2022 Prior Lake-Savage High School Seniors. Explained some of the programs the Optimist Club conducts and highlighted that the Junior Optimist Club was nationally nominated this year as the Junior Club of the Year. THOMPSON CALLED A RECESS AT 7:24 P.M. BRIGGS RECONVENED THE MEETING AT 7:26 P.M. 6B. Proclaim May 15-21, 2022, as Public Works Week in Prior Lake Briggs: Read the proclamation and thanked Public Works Director/City Engineer Brotzler. Brotzler: Received this gratitude on behalf of the department. Stated this year’s National Public Works Week motto is Ready and Resilient and noted our public works team is just that. Stated in the last year they maintained 118 miles of city streets, dealt with 40 inches of snow, completed 20 plow events, conducted 2,700 hours of plow operations, disbursed 1,000 tons of salt, main- tained 58 parks, 141 miles of sewer, 41 lift stations, 145 miles of watermain, 7 wells, and 9 im- promptu digs known as watermain breaks. Stated the team could not do this without the council, community and administration support. Thanked everyone for their support. PUBLIC HEARINGS 7A. No Public Hearings Scheduled. OLD BUSINESS 8A. No Old Business. NEW BUSINESS 9A. Approval of an Ordinance Amending the Zoning Map to Designate a Planned Unit De- velopment Overlay District for Prior Lake Luxury Apartments at 4662, 4664, and 4666 Da- kota Street SE and a Resolution for Publication. 3 05 02 2022 City Council Meeting Minutes Community Development Director McCabe presented the agenda item to council. Burkart: Inquiring about the people moving in and out of the complex in regard to delivery vehicles. Seamless delivery and moving vehicles going in and out of the complex is important. A U-Haul truck will not fit through a tunnel. Would like to see the developer give up a few units to expand the tunnel to accommodate these moving/delivery vehicles as well as spots in the courtyard parking during business areas. Glad to hear staff is looking for solutions on Dakota for parking. Bill Beard, Principal with Beard Group: Responded that having large trucks enter the courtyard parking lot is not a good idea because the entry and parking lot is not designed to carry transports and trucks as there is no option to turn around. Noted they will work to refine the delivery process. Added they have a move in process in place for when the complex first opens to ensure the tenants move in traffic flow is not congested. In regard to delivery trucks (Amazon, UPS etc.) there is a designated room for package delivery with automated tenant notification. Restaurant deliveries would be scheduled, that process would be defined upon tenancy. Burkart: Noted that he would prefer that process to be more seamlessly defined. Inquired if there was a sidewalk through the tunnel or if it was just the street. Bill Beard: The walkway would be concrete with asphalt, and they can stripe it to show that it is a walkway. Burkart: Regarding TIF, hesitant to provide TIF to the builder as a market rate project. Appropriate profit margins need to be built in and let the free market decide not the public subsidies. Is TIF required for the project and if so, how much and what is the reason. Is the TIF you are looking for just related to those two homes coming down. Briggs: Asked McCabe to answer Burkhart’s question and asked when the time for this conversa- tion will be addressed as all the issues this evening are exclusively PUD related. McCabe: Stated there are several steps in this process that remain; platting process, EDA public hearing and proposal to sell the land, if moving forward a redevelopment tax increment financial application would be submitted. Northland Securities evaluates all financial reviews and determines the funding gap that is necessary. Briggs: Asked to confirm that there would be potentially two public hearings to follow. McCabe: Confirmed that there would be two public hearings; the first would be held by the EDA for land sale and the second would be held by council for tax increment financing. Churchill: Noted she is on the Planning Commission and was at the meeting when the public hear- ing was held. Noted she is also on the SCALE Housing Live Learn Earn Sub Committee, and this feathers well with them and the comprehensive plan for the city and the county. We need more multi-family housing to meet the needs of our growing community. Stated what people need to understand is if this project was 2’ shorter and closer to Gateway Park there would be no public hearings and they could build it anyway they wanted. Therefore, we are lucky we have a chance to get some community input. Added the parking issue is a concern but McCabe has worked to get more parking than currently exists at the Gateway building and Lakefront Plaza. Stated it is hard to make changes and see things develop in ways that are unexpected; this is what the 2040 compre- hensive plan intends for the town center area. The Lakefront Plaza was previously one house and park land before it was built, storm water ponding was built on park land to benefit Lakefront Plaza because they needed a storm water management system. It was a very large change, but it has 4 05 02 2022 City Council Meeting Minutes been fabulous for the community. It invigorates our community and using amenities on main street, businesses and restaurants will be revitalized. Thompson: Inquired about the parking entrance- is 24’ wide and does that allow for 2-way traffic? McCabe: Correct. Thompson: Clarifying that what is being voted on tonight is the approval of amending of the zoning map for a PUD. McCabe: Responded the vote would approve an overlay, establishing a PUD and preliminary ap- proval of a plan. There will be additional steps and adjustments that take place before a final plan is presented. Thompson: Added that it is an attractive building, fits into the neighborhood and the outside res- taurant patio sits right outside of the police station. Braid: Asked McCabe how long has this area been zoned. McCabe: The name of the zone in the town center has changed over the years. The types of uses permitted downtown have always included apartment buildings and restaurants. Is not aware of the exact year of when the sites downtown were zoned. Guessing it was around the same time Lake- front Plaza was built or before City Hall was built which would be 2003-2006. Braid: Thanked McCabe for getting it straight on what is being approved tonight and how this pro- cess will move forward. Understands the concerns and these decisions are not taken lightly. Noted this is the intended use for this area. Traffic is always a concern, but it has been studied by Bolton and Menk as well as County engineers and the roadways can handle this additional traffic. Noted he has seen other concepts, and this is hands down the best-looking option he has seen for market rate apartments. The two parcels were dramatically affected when Lakefront Plaza was built as well as City Hall as they sit between two buildings that are 50’ or more in height. The project fits in with the look and feel of the current surroundings. Public transportation will also be a demand that rises from this project which is currently available. The restaurant is a great addition as well as there is a large demand for new restaurants in the city. Still need to work through the drop off areas, maybe a road or street cutout that pulls the traffic off the street for individuals so they can move in and out at ease. Parking was thought out and a good plan. Burkart: Thanked those in attendance and those at home, many great ideas came forward for this item and item 9B. Citizens have been eyes wide open on what will be built in these spaces so these projects should not come as a surprise. Experience has shown there is a disconnect on what the public thinks the council can do and cannot do. We can’t prevent someone from building on their property only the framework on what they can do. Landowners’ rights are important, and we can’t put a moratorium on growth; appropriately cannot arbitrarily deny building opportunities. This pro- posal is classic, premium market rate rentals and we don’t have that type of product right now in this community, which is important. This project is as good as it gets. If we say no then any project that would take its place would affect the relationship with future developers, as we would have said no to class A market rate rentals which would be impactful. Also, a builder could build tomorrow without going through the public process if they didn’t need to ask for any variance requests. Feels there is a disconnect with where the public feels that somehow growth is profitable to the city, which it is not. Growth may cover costs in the short term but in the long term we all pay for it. Growth is not an option, as landowners are able to develop their own land. Many citizens would likely say that Grainwood and Lakefront Plaza must go as they are too big. These projects did not destroy the overall small town feel nor would this project. As long as we don’t approve high rises apartments, 5 05 02 2022 City Council Meeting Minutes we will continue to have a small-town feel. There are many other downtown lots that may be devel- oped in the future for similar projects. Community is facing a chronic shortage of housing. Briggs: Asked McCabe to pull up the slide of Parkview for comparison for parking and traffic. Di- rectly for the Lakefront Plaza tenants, this slide did not exist two weeks ago. This slide would not have been there if not for your feedback. Discussed the ample parking options. Regarding traffic, all the delivery trucks will be scheduled. Noted that there are many more steps to come in this project. MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE ORDINANCE 122-02 AMEND- ING THE ZONING MAP TO DESIGNATE A PLANNED UNIT DEVELOPMENT OVERLAY DIS- TRICT FOR PRIOR LAKE LUXURY APARTMENTS AT 4662, 4664, AND 4666 DAKOTA STREET SE AND A RESOLUTION 22-063 FOR PUBLICATION VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B. B. Approval of a Resolution for a Major Amendment to the Planned Unit Development (PUD) Plan and Final Plat for The Preserve at Jeffers Pond on Outlot B, Jeffers Pond 1st Addition. Community Development Director McCabe presented the agenda item to council. Churchill: Noted she is the Planning Commission liaison; the commission spent a significant amount of time listening to the residents and speaking with the developer on how they can meet their needs and thinking about future resident’s needs. Noted this fits well for long term planning with the city and county for multi-family development. It is unfortunate that former councils didn’t have the foresight to stick with the original plan from 2005 now forcing us to push commercial plans into small areas. This is very nice and very upscale for an apartment complex; thinks this is way better than a McDonalds or a Taco Bell going into that location which is the other option- commercial or multi-family. We need multi-family housing uses as there is a tight rental market. There are many people who would like to live in Prior Lake, but they are unable to find housing. Braid: Asked if this area was ever slated for a natural preserve or anything along those lines. McCabe: Responded there is a small wetland in front of the pond as well as a pond. Jeffers Pond itself is a reserve but the rest of the property was always intended for commercial development. Braid: Noted that a electronic driver feedback sign on Jeffers Parkway might be necessary. Council has noticed the neighbors have been correct with the speeding traffic in that area. The traffic com- ponent gives anxiety, but the new plan is significantly less disruption than the original plan. You are looking at a 42% reduction in traffic in that area than what was originally planned. Understand the concerns and the changes that previous councils approved are not something he would be in favor of except the gas station. This class A apartment is the best he has seen hands down. There is 6 05 02 2022 City Council Meeting Minutes some disruption, but a lot of these tenants will be working professionals, retirees and should fit into the Jeffers area. Burkart: The feedback from the neighbors in the area is significant and staff has been receptive and responsive to that feedback. Previous comments are similar to this project. Of all the proposals that I’ve seen for this area this is a good option, it is better than other options. Comfortable saying yes to this for our community. Thompson: Asked about the 63 remaining units; if this is built, who’s requirement is it for the re- maining 63 units. McCabe: That is a requirement of the City of Prior Lake. The ordinance has a minimum number of units that would likely go on the west half of Outlot C. One of the concepts is one building on Foun- tain Hills leaving the CSAH 42-frontage vacant for future commercial. The city needs to ensure the 63 units get built at some point in the future. Thompson: Questioned that this is a need and these units have to go in this development and can’t go somewhere else. McCabe: Responded correct we would not meet minimum density for the overall planned unit de- velopment project otherwise. Braid: Asked for confirmation that the requirement is Metropolitan Council driven. McCabe: Yes, the Metropolitan Council establishes minimum densities for different community designations. The city has to adopt all of our subdivision ordinances and zoning ordinances regu- lations in conformance with those. Briggs: Apologizing to the neighbors of Jeffers Pond for the plans that were initially proposed com- pared to where we are today. Questioning in terms of trips-19,389 was originally proposed and right now we are at about 8,525. When looking at traffic numbers, from what you know from 2015 carrying us through COVID (increase in Target, Amazon, etc.) can you add a few more trips onto this num- ber? Chuck Rickard, Transportation Engineering consultant WSB: Responded that is a good ques- tion and we found trip generation rates that we use for single family and multifamily are based on so many trips in a day (in’s and out’s). Rule of thumb, single family is average 10 trips per day. When you aren’t going to the restaurant or to the grocery store, it ends up being a wash for those deliveries. More studies are being done but overall traffic counts on roadways are down from pre- COVID. Briggs: When a UPS truck comes dropping off 20 packages to this building going to a single deliv- ery room it is maybe removing 15 car trips off the apartment building as people did not have to leave to shop for that item. Chuck Rickard: Responded that is correct. Thompson: Inquired about rules about certain items being placed on the balcony. Ian Peterson, Developer: Responded there are rules and regulations for items on the balcony. MOTION BY BURKART SECOND BY BRAID, TO APPROVE RESOLUTION 22-064 FOR A MA- JOR AMENDMENT TO THE PLANNED UNIT DEVELOPMENT (PUD) PLAN AND FINAL PLAT FOR THE PRESERVE AT JEFFERS POND ON OUTLOT B, JEFFERS POND 1ST ADDITION VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ 7 05 02 2022 City Council Meeting Minutes Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. REMOVED CONSENT AGENDA ITEMS No items were removed. COUNCILMEMBER LIAISON UPDATES / COUNCILMEMBER REPORTS Churchill: 4/21 Live Learn Earn steering committee, 4/25 Planning commission, 4/27 Live Learn Earn housing subcommittee, 4/29 agenda review, 5/2 mobility management advisory board Braid: Took numerous calls on proposed developments, took calls on road construction down- town, attended agenda review Burkart: 4/27 attended MVTA board meeting, 4/29 agenda review Thompson: 4/25 attended the Planning Commission meeting, 4/29 agenda review Briggs: 4/29 agenda review, 5/1 Ice Out Celebration at Charlie’s on Prior th Wedel: Special kids event- “Somethin’ ‘Bout a Truck” at the maintenance center on May 19 from 4:00 – 7:00 PM OTHER BUSINESS ADJOURNMENT MOTION BY THOMPSON, SECOND BY CHURCHILL, TO ADJOURN THE MEETING AT 9:10 P.M. VOTE Briggs Thompson Burkart Braid Churchill Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted, _____________________________ Jason Wedel, City Manager 8 05 02 2022 City Council Meeting Minutes Payments Issued 4/23/2022 - 5/6/2022 DateChecksACHEFTTotal 4/25/2022 1,386.19 1,386.19 4/26/2022 360.00 360.00 4/28/2022 16,482.31 16,482.31 4/29/2022 122,291.39 265,896.73 34,871.29 423,059.41 5/2/2022 790.52 790.52 5/5/2022 87,724.42 242,962.45 344.06 331,030.93 210,015.81 508,859.18 54,234.37 773,109.36 ITEM: 5A CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Janet Ringberg, Accounting Specialist PRESENTED BY: Cathy Ericksonson, Finance Director AGENDA ITEM: Approval of Claims Listing GOAL AREA High-Value City Services OBJECTIVE: 1. Establish financial stability for all funds. RECOMMENDED ACTION: Adopt claims listing as presented. BACKGROUND: The current claims listing is a check register which includes a chronological listing of payments issued (check, EFT, ACH, and wires) with the associated vendor and description of the claim paid. The option to include a general ledger account number is not available with this report. At the request of the Council and City Manager we have included the payroll paid, by department, for the previous month. We are providing the information in the same format as the quarterly expenditure financial reporting and will provide it on a monthly basis. As a reminder, the city pays wages two weeks in arrears and some pay is seasonal and overtime. ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt the claims list as presented. 2. Motion and second to remove the claims list from the consent agenda for additional discussion. ATTACHMENTS: 1. 5A Claims Listing 05 16 2022 City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 CHECK REGISTER FOR CITY OF PRIOR LAKE 1/4Page: 05/09/2022 09:52 AM User: Janet DB: Prior Lake CHECK DATE FROM 04/23/2022 - 05/06/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date Bank 1 General Bank 1,386.19 2022 Dental ClaimsDELTA DENTAL000272138487(E)104/25/2022 360.00 Apr 2022 HSA Admin FeesALERUS000013758488(E)104/26/2022 103.18 MileageBEAU JOHNSON000281458489(A)104/29/2022 35.00 Recharge Fire ExtinguisherCENTRAL FIRE PROTECTION000033008490(A)104/29/2022 1,905.00 IT SupportCOMPUTER INTEGRATION TECH000037608491(A)104/29/2022 1,600.00 BootsFIRE EQUIPMENT SPECIALTIES INC000064558492(A)104/29/2022 71.25 Baker - Initial UniformGALLS LLC000070758493(A)104/29/2022 180.20 Baker - Initial Uniform 99.98 Mager - Uniform Shirts (28.01)Return Handcuffs 323.42 6,415.39 Water Treatment ChemicalsHAWKINS INC000083128494(A)104/29/2022 1,443.75 Ponds & Memorial Park ImprovementsHOISINGTON KOEGLER GROUP INC000087308495(A)104/29/2022 6,437.84 Lakefront Park - Watzl's Beach Master Pl 7,881.59 49.15 3 Hole PunchINNOVATIVE OFFICE SOLUTIONS LLC000271498496(A)104/29/2022 278.99 Toner 18.33 Erickson - Name Plate 48.34 DeMars - Business Cards 124.37 Misc Office Supplies 103.99 Misc Office Supplies 623.17 2,800.34 2022 Annual Subscription IRTH SOLUTIONS INC000098408497(A)104/29/2022 15,500.00 2021 YE AuditMMKR & CO000137498498(A)104/29/2022 1,317.14 ApparelNORTH AMERICAN SAFETY000145748499(A)104/29/2022 227,200.00 2022 Tax Assessment ContractSCOTT COUNTY000192128500(A)104/29/2022 15.40 450 Accident repair WOLF MOTOR CO INC000236758501(A)104/29/2022 177.10 450 Accident repair 192.50 16,482.31 Apr 2022 Natural Gas BillsCENTERPOINT ENERGY000135708502(E)104/28/2022 790.52 2022 Dental ClaimsDELTA DENTAL000272138503(E)105/02/2022 34,871.29 Apr 2022 Electric BillsXCEL ENERGY000147208504(E)104/29/2022 89.55 Welder supplies AIRGAS USA LLC000013138505(A)105/05/2022 260.23 Mileage, Misc ReimbursementsANDREW BROTZLER000276748506(A)105/05/2022 392.00 Planned Maintenance - WTFBARNUM GATE SERVICES INC000020978507(A)105/05/2022 221.00 Dakota & Evanston Intersection Control EBOLTON & MENK INC000026378508(A)105/05/2022 32,105.00 Utility Billing SoftwareBS&A SOFTWARE000268418509(A)105/05/2022 93.58 MileageCHRISTINE WATSON000279068510(A)105/05/2022 173.16 MileageCONRAD ADELMANN000281518511(A)105/05/2022 6,998.00 May 2022 CleaningCOVERALL000275718512(A)105/05/2022 153.94 9220 and 9221N Laptop mounts EMERGENCY AUTOMOTIVE TECH INC000054808513(A)105/05/2022 905.96 9201N Squad supplies 710.50 9201N Fire Squad supplies 1,770.40 5,356.34 Grub ControlFARMERS MILL & ELEVATOR INC000276328514(A)105/05/2022 CHECK REGISTER FOR CITY OF PRIOR LAKE 2/4Page: 05/09/2022 09:52 AM User: Janet DB: Prior Lake CHECK DATE FROM 04/23/2022 - 05/06/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date 285.00 9220 Decals GRAFIX SHOPPE000076158515(A)105/05/2022 775.00 9216 Decals 1,060.00 2,070.00 Howard Lake Park ConceptHOISINGTON KOEGLER GROUP INC000087308516(A)105/05/2022 1,431.34 Motor Replacement - CHHUMERATECH000271848517(A)105/05/2022 880.16 Replace Motor - PD 2,311.50 137.11 Name PlatesINNOVATIVE OFFICE SOLUTIONS LLC000271498518(A)105/05/2022 45.69 Coy business Cards 11.22 Glue Sticks 42.38 Club Prior Logo 34.58 Wall Clock (8.50)Return Wall File 262.48 69.94 PartsKULLY SUPPLY INC000119408519(A)105/05/2022 425.00 2022 Vactor Discharge Permit FeeMETROPOLITAN COUNCIL000134008520(A)105/05/2022 475.00 2022 WTP Discharge Permit 152,056.76 May 2022 Waste Water Service 152,956.76 245.48 Paper ProductsNETWORK SERVICES COMPANY000143818521(A)105/05/2022 379.44 Paper Products 22.94 Paper Products 647.86 919.00 Mar 2022 Labor & EmploymentNILAN JOHNSON LEWIS000081238522(A)105/05/2022 219.38 8508 Garbage truck lid NOVAK COMPANIES000149008523(A)105/05/2022 84.84 508 Garbage truck 275.00 8508 Parts for Garbage Truck 579.22 612.84 Mar 2022 Data & SoftwarePRECISE MOBILE RESOURCE MGMT000165488524(A)105/05/2022 6,397.11 Lakefront Park Camera AdditionsPRO-TEC DESIGN INC000274298525(A)105/05/2022 923.20 Trailer tires ROYAL TIRE INC000187328526(A)105/05/2022 120.00 SErvice - LibraryTRI COUNTY WATER METRO SOUTH000052478527(A)105/05/2022 5,784.12 450 Accident repair parts WOLF MOTOR CO INC000236758528(A)105/05/2022 95.70 7131 Water Pump Assembly 610.20 450 accident repair parts 31.66 7131 Seal Assembly 2.35 7131 Gasket 6,524.03 5,976.25 TRN20-000001 Fish Pt Road Eng SvcsWSB & ASSOCIATES INC000237808529(A)105/05/2022 3,625.50 TH 13 Trail Grant Project 86.00 Kiehm 170th Street Replacement Plan Revi 1,651.25 Kiehm Storage 1,564.25 Revere Place 2,769.00 General Engineering Support CHECK REGISTER FOR CITY OF PRIOR LAKE 3/4Page: 05/09/2022 09:52 AM User: Janet DB: Prior Lake CHECK DATE FROM 04/23/2022 - 05/06/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date 1,206.25 Jeffers Pond - Outlot C - First Addition 725.00 Pike Lake Landing - Commercial 2,002.75 Preserve at Jeffers Pond 19,606.25 443.00 Fuel Island Pump HosesZAHL-PETROLEUM MAINTENANCE CO000261258530(A)105/05/2022 344.06 May 2022 Vision PremiumsEYEMED000279178531(E)105/05/2022 880.75 EMS SuppliesBOUND TREE MEDICAL LLC00002695110007104/29/2022 1,554.41 RockBRYAN ROCK PRODUCTS INC00002905110008104/29/2022 403.60 7133 Backup Camera SystemDEALER AUTOMOTIVE SERVICES INC00027665110009104/29/2022 334.89 7133 Power inverter 738.49 14.25 Tabs - 2021 Ford #53665DEPUTY REGISTRAR #16000004400110010104/29/2022 1,780.13 Repair Ladder L-9280EMERGENCY APPARATUS MAINT00005475110011104/29/2022 27,750.00 Two Outdoor Warning Sirens and Power SupFEDERAL SIGNAL CORPORATION00027724110012104/29/2022 11,450.00 PW Team FacilitatorINNOVATIVE GROWTH LLC00028144110013104/29/2022 20,210.00 Weapon Order KIESLER POLICE SUPPLY00027905110014104/29/2022 713.73 9216 Blower motor controlLARSON COMPANIES00012320110015104/29/2022 172.75 Old tire disposalLIBERTY TIRE RECYCLING LLC00012628110016104/29/2022 250.00 Signal & Light Recert Training - KleistMN DEPT OF TRANSPORTATION00013826110017104/29/2022 52,986.43 1st Qtr 2022 UnemploymentMN UC FUND00013734110018104/29/2022 30.45 Interpreter ServicesOFFICE OF MN IT SERVICES00004396110019104/29/2022 790.00 SeedRAMY TURF PRODUCTS00018173110020104/29/2022 90.64 785 Quick coupler RDO EQUIPMENT COMPANY00018230110021104/29/2022 1,279.36 GlovesSTREICHERS00019900110022104/29/2022 1,600.00 Annual Sprinkler InspectionsSUMMIT FIRE PROTECTION CO00019949110023104/29/2022 276.13 Coffee, TeaARAMARK REFRESHMENT SERVICES00001772110024105/05/2022 126.00 Apr 2022 Yoga InstructorASHLEY BITZAN00028004110025105/05/2022 3,966.37 506 Holder Oil Cooler CUSHMAN MOTOR COMPANY INC00003980110026105/05/2022 90.00 Water Efficiency RebateDEREK KLOSSNERREFUND-MSC110027105/05/2022 4,869.42 Water MetersFERGUSON WATERWORKS #251600006231110028105/05/2022 4,919.20 Water Meters 2,320.00 Water Meters 12,108.62 10,349.00 Park Benches & PlaquesFLAGSHIP RECREATION LLC00006615110029105/05/2022 24.00 May 2022 Go To Meeting LicenseGOTO TECHNOLOGIES USA INC00026895110030105/05/2022 509.90 Light Repair - MCHAYES ELECTRIC INC00008315110031105/05/2022 137.12 Mecatronic Fans HUGHES-PETERS00028142110032105/05/2022 960.00 Heartsaver First Aid/ Adult CPR/ AEDMDEWAKANTON PUBLIC SAFETY00013287110033105/05/2022 431.14 LumberMENARDS LUMBER CO00013318110034105/05/2022 17,221.05 Apr2022 SAC ChargesMETROPOLITAN COUNCIL-SAC00013406110035105/05/2022 198.09 526 Deck SpindleMIDWEST MACHINERY CO00028113110036105/05/2022 2,994.00 Graffiti RemovalMJV SERVICES LLC00028146110037105/05/2022 45.00 Hentges - Wastewater Cert RenewalMN POLLUTION CONTROL AGCY00013850110038105/05/2022 3,300.00 543 Used Truck BoxPICKUP PARTS UNLIMITED MN00028149110039105/05/2022 33.00 PropanePRIOR LAKE RENTAL CENTER00016700110040105/05/2022 28,338.00 Outlet Channel Cost SharePRIOR LAKE-SPRING LAKE00016820110041105/05/2022 395.18 PaintSHERWIN-WILLIAMS CO00019456110042105/05/2022 84.00 Troubleshoot FMUSYN-TECH SYSTEMS 00028147110043105/05/2022 601.06 ChlorineUSA BLUEBOOK00021882110044105/05/2022 5,481.76 May 2022 Cell Phone BillsVERIZON WIRELESS00001315110045105/05/2022 55.00 May 2022 Shredding ServiceVETERAN SHREDDING LLC00027643110046105/05/2022 1 TOTALS: 773,109.36 Total of 85 Checks: CHECK REGISTER FOR CITY OF PRIOR LAKE 4/4Page: 05/09/2022 09:52 AM User: Janet DB: Prior Lake CHECK DATE FROM 04/23/2022 - 05/06/2022 AmountDescriptionVendor NameVendorCheckBankCheck Date 773,109.36 Total of 85 Disbursements: 0.00 Less 0 Void Checks: City of Prior Lake Expenditures- Payroll and BenefitsAs of 4/30/2022 (Preliminary & Unaudited)Activity for Activity for Variance from VariancePrevious Month Month 2022 2022 2022 Amended Budget ‐ % BDGTActual YTDfrom 20213/31/2022 4/30/2022 Budget Amended Actual YTD Positive (Negative) USED4/30/2021 Positive (Negative)GENERAL FUNDFunction: General Government41110.00 MAYOR & COUNCIL 5,223                          5,647                          68,728                 68,728                 19,999                 48,729                               29% 20,433                     434                                         41320.00 ADMINISTRATION 20,743                        27,466                        276,235               276,235               77,892                 198,343                            28% 56,591                     (21,301)                                  41330.00 BOARDS & COMMISSIONS 538                             323                             10,765                 10,765                 861                       9,904                                 8% 1,476                       615                                         41400.00 CITY CLERK FUNCTIONS 12,511                        118                             128,447               128,447               27,645                 100,802                            22% 33,055                     5,410                                     41410.00 ELECTIONS‐                                   77                                57,690                 57,690                 154                       57,536                               0% 171                           17                                           41520.00 FINANCE 34,896                        41,496                        570,810               570,810               136,441               434,369                            24% 150,727                   14,286                                   41820.00 HUMAN RESOURCES 22,202                        22,923                        287,689               287,689               79,342                 208,347                            28% 75,647                     (3,695)                                    41830.00 COMMUNICATIONS 213                             17,761                        142,261               142,261               31,106                 111,155                            22% 31,928                     821                                         41910.00 COMMUNITY DEVELOPMENT 18,566                        23,608                        335,822               335,822               68,323                 267,499                            20% 84,986                     16,663                                   41920.00 INFORMATION TECHNOLOGY 18,017                        18,339                        239,241               239,241               64,622                 174,619                            27% 61,935                     (2,687)                                    41940.00 FACILITIES ‐ CITY HALL 6,642                          7,195                          88,220                 88,220                 26,050                 62,170                               30% 13,753                     (12,297)                                  Total ‐ Function General Government 139,552                      164,952                      2,205,908            2,205,908            532,436               1,673,472                         24% 530,701                   (1,735)                                    Function: Public Safety42100.00 POLICE 380,075                      505,046                      5,445,654            5,445,654            1,537,990            3,907,664                         28% 1,299,823                (238,168)                                42200.00 FIRE 46,267                        59,439                        900,773               900,773               177,757               723,016                            20% 153,547                   (24,211)                                  42400.00 BUILDING INSPECTION 51,971                        60,897                        784,947               784,947               198,234               586,713                            25% 185,154                   (13,081)                                  Total ‐ Function Public Safety 478,313                      625,382                      7,131,374            7,131,374            1,913,982            5,217,392                         27% 1,638,523                (275,459)                                Function: Public Works43050.00 ENGINEERING 26,809                        27,182                        359,793               359,793               92,192                 267,601                            26% 89,765                     (2,426)                                    43100.00 STREET 34,122                        38,867                        537,643               537,643               136,672               400,971                            25% 146,685                   10,013                                   43400.00 CENTRAL GARAGE 18,491                        19,612                        262,456               262,456               70,040                 192,416                            27% 66,583                     (3,457)                                    Total ‐ Function Public Works 79,423                        85,661                        1,159,892            1,159,892            298,904               860,988                            26% 303,034                   4,130                                     Function: Culture and Recreation45100.00 RECREATION 19,067                        33,013                        377,023               377,023               85,939                 291,084                            23% 74,801                     (11,138)                                  45200.00 PARKS 74,639                        86,777                        1,162,215            1,162,215            293,108               869,107                            25% 247,422                   (45,685)                                  Total ‐ Function Culture and Recreation 93,706                        119,790                      1,539,238            1,539,238            379,047               1,160,191                         25% 322,224                   (56,824)                                  General Fund Payroll Only Expenditures Total 790,993                      995,785                      12,036,412         12,036,412         3,124,369            8,912,043                         26% 2,794,482                (329,887)                                COMPARATIVEAnnual City of Prior Lake Expenditures- Payroll and BenefitsAs of 4/30/2022 (Preliminary & Unaudited)Activity for Activity for Variance from VariancePrevious Month Month 2022 2022 2022 Amended Budget ‐ % BDGTActual YTDfrom 20213/31/2022 4/30/2022 Budget Amended Actual YTD Positive (Negative) USED4/30/2021 Positive (Negative)COMPARATIVEAnnualEDA FUNDFunction:  Economic Development   46500.00 ECONOMIC DEVELOPMENT 8,578                          10,783                        143,239               143,239               35,621                 107,618                            25% 41,744                     6,124                                     EDA Fund Payroll Only Expenditures Total 8,578                          10,783                        143,239               143,239               35,621                 107,618                            25% 41,744                     6,124                                     WATER FUNDFunction: Water41520.00 Finance 6,164                          6,235                          84,371                 84,371                 22,109                 62,262                               26% 21,193                     (916)                                       49400.00 Water 65,327                        78,548                        794,320               794,320               247,759               546,561                            31% 207,887                   (39,873)                                  Water Fund Payroll Only Expenditures Total 71,491                        84,782                        878,691               878,691               269,869               608,822                            31% 229,080                   (40,789)                                  SEWER FUNDFunction: Sewer41520.00 Finance 6,163                          6,234                          84,371                 84,371                 22,106                 62,265                               26% 21,190                     (916)                                       49450.00 Sewer 48,502                        50,710                        786,039               786,039               202,118               583,921                            26% 219,074                   16,955                                   Sewer Fund Payroll Only Expenditures Total 54,664                        56,944                        870,410               870,410               224,224               646,186                            26% 240,264                   16,040                                   STORM WATER FUNDFunction: Storm Water49420.00 Water Quality 25,986                        26,641                        356,875               356,875               99,442                 257,433                            28% 94,292                     (5,149)                                    Storm Water Fund Payroll Only Expenditures Total 25,986                        26,641                        356,875               356,875               99,442                 257,433                            28% 94,292                     (5,149)                                    City‐Wide Total Payroll Expenditures 951,712                     1,174,935                  14,285,627         14,285,627         3,753,524           10,532,103                      26% 3,399,862               (353,662)                                ITEM: 5B CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: April Building Permit Report GOAL AREA Desirable & Sustainable Development OBJECTIVE: 4. Encourage development and preservation of quality life-cycle residential housing options. RECOMMENDED ACTION: Approval of the April Building Permit Report as presented. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the April Building Permit Report. 2. Motion and second to remove this item from the consent agenda for additional discussion. ATTACHMENTS: 1. BUILDING PERMIT REPORT 04-2022 City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Number of Permits Declared Value Number of Permits Declared Value Single Family Dwellings 8 $3,322,918.50 17 $6,623,604.00 Townhouses (# units) 0 $0.00 0 $0.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 0 $0.00 1 $67,000.00 Residential 129 $2,424,483.76 330 $2,158,146.19 Industrial & Commercial 2 $13,500.00 5 $431,103.00 Mechanical 76 $0.00 77 $0.00 Mechanical (SF&TH)32 $0.00 68 $0.00 TOTALS 247 $5,760,902.26 498 $9,279,853.19 Number of Permits Declared Value Number of Permits Declared Value Single Family Dwellings 47 $19,044,424.50 51 $20,359,557.00 Townhouses (# units) 0 $0.00 0 $0.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 0 $0.00 2 $1,229,866.00 Residential 305 $5,181,459.74 515 $5,213,440.99 Industrial & Commercial 8 $126,132.59 12 $828,625.46 Mechanical 288 $0.00 290 $0.00 Mechanical (SF & TH)188 $0.00 204 $0.00 TOTALS 836 $24,352,016.83 1074 $27,631,489.45 Summary of Fees Collected APRIL 2022 APRIL 2021 YTD 2022 YTD 2021 General Fund $88,770.31 $155,873.56 $381,659.29 $427,723.15 Trunk Reserve Fund $13,755.00 $30,600.00 $100,620.00 $97,900.00 Water Storage Fund $0.00 $0.00 $0.00 $6,160.00 Water and Sewer Fund $6,040.00 $12,990.00 $36,440.00 $43,640.00 Metro Council SAC $17,395.00 $39,760.00 $106,855.00 $129,220.00 State Surcharge $2,453.62 $4,167.25 $11,758.87 $12,941.64 Builders Fees and Deposits $24,250.00 $47,500.00 $184,000 $136,300.00 TOTAL $152,663.93 $290,890.81 $821,333.16 $853,884.79 Mary Olson Mary Olson, Development Services Assistant 2022 YEAR TO DATE 2021 YEAR TO DATE New Residential Additions and Alterations Additions and Alterations  Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences. They are flat-rate permit fees. CITY OF PRIOR LAKE BUILDING PERMIT SUMMARY APRIL 1, 2022 - APRIL 30, 2022 New Residential APRIL 2022 APRIL 2021 ITEM: 5C CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: April Animal Control Services Report GOAL AREA Public Safety OBJECTIVE: 4. Ensure a safe and quality built environment. RECOMMENDED ACTION: Approve the April Animal Control Services Report as presented. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the April Animal Control Services Report. 2. Remove from the consent agenda for discussion. ATTACHMENTS: 1. April 2022 Animal Control Services Report City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 ITEM: 5D CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Steve Hart, Parks & Recreation Manager PRESENTED BY: Andy Brotzler, Public Works Director AGENDA ITEM: Approval of Agreement for Scott County Sheriff’s Office Lifejacket Loaner Station GOAL AREA Public Safety OBJECTIVE: 2. Enhance partnerships with community and public safety entities. RECOMMENDED ACTION: Approve agreement to allow the Scott County Sheriff’s Office to place a lifejacket loaner station at Sand Point Beach Park. BACKGROUND: In efforts to prevent and reduce the number of accidental drownings in lakes and rivers, the Scott County Sheriff’s Office has requested to place a life jacket loaner station at Sand Point Beach on Prior Lake. The Sheriff’s Office has received a grant from the Sea Tow Foundation to provide the station which includes signage, a storage rack, and 48 lifejackets free of charge. The program is designed to provide access to life jackets for those who might need them while swimming at the beach, and to have the jackets returned once they are done being used. The station and equipment will be monitored and maintained on a regular basis by the Scott County Sheriff’s Office. The City Attorney has prepared the attached agreement between the city and county for this program. The agreement outlines terms and conditions for the placement and maintenance of the lifejacket loaner station at Sand Point Beach. Staff has consulted with the League of Minnesota Cities and been advised that this does not create additional risk and liability for the city. FINANCIAL IMPACT: The loaner station has been procured by the Scott County Sheriff’s Office free of charge and requires no financial investment from the city. ALTERNATIVES: 1. Motion and second to approve the agreement for the lifejacket loaner station at Sand Point Beach. 2. Motion and second to deny the agreement for the lifejacket loaner station at Sand Point Beach. ATTACHMENTS: 1. 20220516 Lifejacket agreement w Scott Co City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 1 221417v1 AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND THE COUNTY OF SCOTT TO PROVIDE LIFEJACKETS AS SANDPOINT BEACH THIS AGREEMENT (the “Agreement”) is entered into this ___ day of ____________, 2022, by and between the CITY OF PRIOR LAKE, a Minnesota municipal corporation (“City”), and the COUNTY OF SCOTT, a body politic and corporate organized and existing under the laws of the State of Minnesota (“County”). The City and County are hereinafter referred to collectively as the “Parties”. RECITALS WHEREAS, Minnesota Statutes, Section 471.59 authorizes two or more governmental units, by agreement entered into through action of their governing bodies, to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the City operates and maintains Sandpoint Beach with an address of 14341 Crest Ave NE, Prior Lake, Minnesota 55372; and WHEREAS, the County wishes to provide lifejackets (the quantity of which is flexible) and a rack to hang the lifejackets on at Sandpoint Beach and maintain the same for use by swimmers; and WHEREAS, the City is agreeable to permitting the County to provide lifejackets and a rack to hang the lifejackets on at Sandpoint Beach and maintain the same for use by swimmers; and NOW, THEREFORE, in consideration of the mutual promises and benefits that City and County shall derive from this Agreement, the Parties hereby enter into this Agreement for the purposes stated herein and jointly agree to the following: 1. RECITALS. The above Recitals are true and correct as of the date hereof and constitute a part of this Agreement. 2. PURPOSE. The purpose of this Agreement is to define the responsibilities and obligations of the City and the County with respect to providing lifejackets at Sandpoint Beach. 3. COUNTY OBLIGATION. The County, at its sole expense, will provide thirty-four (34) United States Coast Guard approved lifejackets and a suitable rack to hang the lifejackets on at Sandpoint Beach and maintain the same in safe and suitable condition for use by swimmers. 4. CITY OBLIGATION. The City will provide the County a suitable space at Sandpoint Beach to locate the lifejacket rack. 2 221417v1 5. TERM. The term of this Agreement shall commence upon the date of the signatures of the Parties to this Agreement and shall remain in effect until terminated by either Party. 6. INDEMNIFICATION. Each Party (hereinafter referred to as the “Indemnifying Party”) agrees to defend, indemnify, and hold harmless the other Party against any and all claims, liability loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or omissions of the Indemnifying Party and/or those of the Indemnifying Party’s officers, employees, or agents. Under no circumstances, however, shall an Indemnifying Party be required to pay on behalf of itself and the other Party any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Party. The limits of liability for all Parties may not be added together to determine the maximum liability for either Party. The intent of this paragraph is to impose on each Party a limited duty to defend and indemnify each other subject to the limits of liab ility under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among the Parties and to permit liability claims against both Parties form a single occurrence to be defended by a single attorney. 7. DISPUTES. The Parties agree that they will submit any disputes under this Agreement to mediation prior to resorting to action in Court. 8. TERMINATION. This Agreement may be terminated by either Party upon thirty (30) days written notice or at any time, upon mutual agreement of the Parties. 9. COUNTY CONTRACT SUBJECT TO AUDIT. Pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5, the County agrees that the City, State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the County, and involve transactions relating to this Agreement. The County agrees to maintain these records for a period of six years from the date of termination of this Agreement. 10. CITY CONTRACT SUBJECT TO AUDIT. Pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5, the City agrees that the County, State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the City, and involve transactions relating to this Agreement. 3 221417v1 The City agrees to maintain these records for a period of six years from the date of termination of this Agreement. 11. DATA PRACTICES. Each Party, its officers, employees, and agents, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations, and orders relating to data privacy or confidentiality. 12. NONDISCRIMINATION. During the performance of this Agreement, each party agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed, or national origin be excluded from full employment light in, participation in, be denied benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. 13. GOVERNING LAW. This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota. Any proceedings related to this Agreement shall be venued in Scott County, Minnesota. 14. NON-ASSIGNABILITY. Neither the City nor County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other Party. 15. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and have been signed by authorized representatives of the Parties. 16. WAIVER. The wavier of any rights and/or remedies arising under the terms of this Agreement on any one occasion by any Party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. 17. THIRD PARTIES. This Agreement does not create any rights, claims, or benefits inuring to any person that is not a Party hereto nor create or establis h any third party beneficiary. 18. SAVINGS CLAUSE. If a court finds any portion of this Agreement to be contrary to law, invalid, or unenforceable, the remainder of the Agreement will remain in full force and effect. 4 221417v1 IN WITNESS THEREOF, the Parties have caused this Agreement to be executed by their duly authorized officials. [Remainder of page intentionally left blank. Signature blocks follow.] CITY OF PRIOR LAKE Dated: By: Mayor And: City Manager COUNTY OF SCOTT Dated: By: Sheriff’s Operations Captain Approved As To Form: Assistant County Attorney ITEM: 5E CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Jason Etter, Senior Accountant PRESENTED BY: Cathy Erickson, Finance Director st AGENDA ITEM: Approval of the Preliminary 1 Quarter 2022 Financial Reports GOAL AREA High-Value City Services OBJECTIVE: 1. Establish financial stability for all funds. RECOMMENDED ACTION: Approve the March 31, 2022, Financial Report as submitted. BACKGROUND: Staff has prepared preliminary summary financial reports (attached) as of March 31, 2022, for the following funds: • General Fund • Debt Service Funds • Cable Fund • Capital Park Fund • Revolving Equipment Fund • Facilities Management Fund • Permanent Improvement Revolving Fund • Water Fund • Sewer Fund • Water Quality Fund • Economic Development Authority Special Revenue Fund FINANCIAL IMPACT: The reports reflect revenue and expenditure activity during first quarter 2022. The reports are preliminary, unaudited and may change. The attached memorandum provides a summary of the significant issues. As requested by the City Council, comparative information has been included for the same period of the prior year. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the March 31, 2022, Financial Report as submitted. 2. Motion and second to remove the Financial Report from the consent agenda for additional discussion. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5E Page | 2 ATTACHMENTS: 1. 1st Q 2022 Memorandum - Attachment 1 2. 1st Q 2022 Financial Report - Attachment 2 MEMORANDUM DATE: May 16, 2022 TO: Prior Lake City Council FROM: Cathy Erickson, Finance Director RE: Financial Report dated 03/31/2022 The financial reports presented as part of this agenda item reflect activity during the first quarter of 2022. The significant issues identified at this time are summarized below. General Fund Summary Key points for 2022:  Preliminary financial information reflects expenditures exceeding revenues by st $1,730,405; This is expected since the primary funding source 1 half property tax revenue will be received in June.  Intergovernmental revenues are higher than this same period in 2021 by $170,000 mainly due to state road & bridge aid ahead of the prior year by $71k, township fire and rescue is up $59k and the first quarter payment from the SMSC is $50k more than 2021.  Charges for services are lower than in this same period in 2021 by about $73,000. Most of this decrease is due to the decrease in tower lease revenue collection of $132k in Q1 2022 as compared to $225k in Q1 2021. This is due to one less tower lease than the previous year.  Interest on investments is significantly lower than this same period in 2021 due to the increase in unrealized losses. Unrealized losses in Q1 2021 were $47k compared to Q1 2022 of $242k. This is a paper loss for the Q1 2022; no actual gain is realized because the City holds the securities until maturity. Actual interest earned is even compared to this period last year at $37k.  Expenditures are slightly higher than the same period in 2021 primarily due to an increase in personal services and supplies in the police and parks departments. General Fund Revenues Property taxes are received in June, December, and January. Revenue from taxes is recognized on a cash basis for the General Fund. Therefore, tax revenue will not be reflected in the financial report until June. Building permits (single family and townhomes) were budgeted at 150 for 2022. Revenues associated with building permits and plan check fees are approximately $2,700 higher than in st the 1 quarter 2021. The following table provides a breakdown of the first quarter activity by year. Year Single Townhomes Commercial / Other Total Change Family Industrial Permits from PY 2022 39 0 0 551 590 2% 2021 34 0 1 541 576 18% 2020 27 4 0 457 488 33% 2019 25 0 1 342 368 3% 2018 20 12 0 229 357 14% 2017 10 0 0 302 312 (10%) 2016 17 4 3 325 349 (16%) 2015 32 0 3 380 418 65% The first half payments were received for Municipal State Aid and the township fire agreements. SMSC Police Aid of $250k was received in the first quarter which equal to 25% of the $1,000,000 budget for this line item. First quarter franchise fees collected in April are not included in this report. Project engineering fees are currently at 27% of its annual budget. The 2022 project administration/engineering fee is the cost for internal work done on city construction projections. City staff time on the projects is charged over the life of the project, which is typically three years and included planning, construction, and project closeout. st Recreation revenues (including Park admission fees and facility rental) are higher than the 1 quarter of 2021 primarily due to the increase in facility rentals and Recreation program fees. Interest earnings are at 33% of its budget. The report also reflects a $242k decrease in the fair value of the securities. This is a paper loss; no actual loss is realized because the City holds the securities until maturity. The miscellaneous revenue category includes planned developer agreement fee revenue which is collected to cover the city’s internal cost to administer the development projects. Staff anticipates a revenue pick up in the second half of the year as developer agreements are finalized. General Fund Expenditures/Transfers General Fund expenditures for 2022 represents 19% of the $16,864,687 amended budget. The level of expenditures (as a percent of budget) is consistent with 2021. Some key points related st to expenditures for the 1 quarter of 2022 are:  Fire personal services now include the addition of the assistant fire chief as compared to this same period last year.  Streets snow and ice management is favorable by almost $50k compared to this same time last year.  Engineering includes $13.6k for professional service costs for outside engineering consultants.  Communications and Community Development personnel costs were favorable to budget due to the open positions in each department for part of the first quarter. At this point in the year, there are no other significant variances to report. Debt Service Funds Property taxes and special assessments are received in June, December, and January (final tax settlement). Prepayments have been received for special assessments. Interest earnings are at 24% of the budget. Scheduled bond payments (interest) will be made in June. Other bond payments (principal and interest) will be due mid-December. Cable Fund First quarter franchise fees collected in April have not been included in this report. Capital Park Fund Park Dedication Fees are less than compared to the same time in 2021 by $23k. Engineering expenditures of $1k have been incurred in 2022 compared to $33k in 2021. Interest earnings are at 28% of the budget. Page 2 Revolving Equipment Fund Property taxes, the primary funding source, are received in June, December, and January (final tax settlement). Interest earnings are at 48% of the budget. The change in the fair value of the securities is adjusted against interest earnings and is allocated to each fund based on cash balances. The approved skid steer loader for Parks was purchased in the first quarter of 2022. Vehicle and equipment purchases were approved at council meetings earlier in the year, but most of the ndrd equipment will be purchased and received in the 2 and 3 quarter. Revolving Park Equipment Fund The planned infrastructure improvements and the Lakefront renovation study will be completed ndrd in the 2 and 3 quarter. Facilities Management Fund The planned Police, Fire, Central Garage and Club Prior facility work will be completed in the ndrd 2 and 3 quarter. Permanent Improvement Revolving Fund There are no approved street overlay projects scheduled for 2022. Water Fund The financial report for the Water Fund reflects one billing cycle. Consumption increased slightly from 2021, and operating revenues are ahead of the prior year by $16,900. Water revenues are about 5% of the 2022 budget which is consistent with first quarter 2021. Operating expenditures and transfers are lower than 2021 and are at 13% of budget. Sewer Fund The financial report for the Sewer Fund reflects one billing cycle. Consumption increased slightly from 2021 and operating revenues are ahead of the prior year by $12,000. Overall sewer revenues are at 3% of the budget and slightly lower compared to first quarter 2021. Operating expenditures and transfers for 2022 are at 17% of the approved budget. They are lower than in the first quarter of 2021 due to an increase in transfers out in the prior year. Water Quality Fund The financial report for the Water Quality Fund reflects one billing cycle. Water Quality revenues are based on flat rates per billing cycle. Revenues are slightly higher than 2021 and are at 6% of the budget. Operational expenditures and transfers are lower compared to the first quarter 2021 at 26% of budget. Economic Development Authority Special Revenue Fund Property taxes are received in June, December, and January (final tax settlement). Facility rental payments have been received from Sebastian Automotive. Personnel, commissioner per diems, and professional services expenditures comprise most of the expenditures and are at 6% of budget as of the end of the first quarter. Page 3 City of Prior Lake General Fund Summary - Comparison to Prior Year As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive (Negative) USED3/31/2021Positive (Negative)RevenuesTaxes 10,227,232         10,227,232          ‐                        (10,227,232)                          0%‐                         ‐                                          Licenses and Permits897,323               897,323               198,838               (698,485)                                22% 211,289               (12,451)                                  Intergovernmental 2,585,932            2,585,932            796,306               (1,789,626)                            31% 625,415               170,891                                 Charges for Services2,022,200            2,022,200            471,011               (1,551,189)                            23% 543,774               (72,763)                                  Fines and Forfeitures‐                         ‐                        200                       200                                         n/a‐                        200                                         Interest (losses) on investments68,200                 68,200                 (233,220)              (301,420)                                 ‐342% (30,845)                (202,375)                                Other189,000               189,000               22,277                 (166,723)                                12% 41,631                 (19,354)                                  Transfers in 546,000               546,000               136,500               (409,500)                                25% 130,750               5,750                                      Total Revenues16,535,887         16,535,887         1,391,912            (15,143,975)                          8% 1,522,014            (130,102)                                ExpendituresGeneral Government3,578,328            3,588,328            696,027               2,892,301                              19% 690,208               (5,819)                                    Public Safety8,117,433            8,245,433            1,585,441            6,659,992                              19% 1,443,630            (141,811)                                Public Works 2,322,714            2,445,904            458,159               1,987,745                              19% 489,080               30,921                                   Culture and Recreation2,343,574            2,361,184            382,690               1,978,494                              16% 278,105               (104,585)                                Transfer to other funds223,838               223,838                ‐                        223,838                                 0%‐                         ‐                                          Total Expenditures16,585,887         16,864,687         3,122,317            13,742,370                           19% 2,901,023            (221,294)                                Net Change(50,000)                (328,800)              (1,730,405)          (1,401,605)                            (1,379,009)          COMPARATIVE City of Prior Lake General Fund Revenues As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)Taxes101 31010.00 Current Property Taxes  ‐ General Purpos 9,136,642            9,136,642             ‐                             (9,136,642)                             0%‐                              ‐                                               101 31020.00 Delinquent Property Taxes ‐ General Purp‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 31040.00 Fiscal Disparities 1,090,590            1,090,590             ‐                             (1,090,590)                             0%‐                              ‐                                               Taxes10,227,232         10,227,232          ‐                             (10,227,232)                          0%‐                              ‐                                               Licenses and Permits101 32100.00 Business Licenses 735                       735                        ‐                             (735)                                        0% 735                       (735)                                        101 32110.00 Liquor Licenses 75,790                 75,790                 120                       (75,670)                                   0% 21,100                 (20,980)                                   101 32160.00 Refuse Haulers 4,500                    4,500                     ‐                             (4,500)                                     0%‐                              ‐                                               101 32175.00 Public Private Gathering Permit 720                       720                       90                          (630)                                        13% 150                       (60)                                           101 32180.00 Cigarette Licenses 1,785                    1,785                     ‐                             (1,785)                                     0% 1,785                    (1,785)                                     101 32190.00 Community Event Application 1,750                    1,750                    1,905                    155                                          109% 150                       1,755                                      101 32210.00 Building Permits 636,818               636,818               161,430               (475,388)                                25% 158,734               2,696                                      101 32211.00 Retainage Forfeiture‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 32215.00 Mechanical Permits 92,400                 92,400                 13,409                 (78,991)                                   15% 12,610                 799                                          101 32230.00 Plumbing Permits 66,435                 66,435                 14,408                 (52,027)                                   22% 12,007                 2,401                                      101 32231.00 Sewer/Water Inspection 8,475                    8,475                    6,076                    (2,399)                                     72% 1,948                    4,128                                      101 32232.00 Plumbing Registrations 1,250                    1,250                     ‐                             (1,250)                                     0% 990                       (990)                                        101 32260.00 Burning Permits 4,000                    4,000                    1,400                    3,000                                      35% 1,080                    320                                          101 32270.00 Short‐term Rental Fee 2,665                    2,665                     ‐                             (2,665)                                     0%‐                              ‐                                               Licenses and Permits 897,323               897,323               198,838               (698,485)                                22% 211,289               (12,451)                                   Intergovernmental101 33160.10 Fed Aids/Grants ‐ Operating Grants 27,000                 27,000                  ‐                             (27,000)                                   0%‐                              ‐                                               101 33160.11 Fed Aids/Grants ‐ Operating Police 3,500                    3,500                     ‐                             (3,500)                                     0%‐                              ‐                                               101 33401.00 Local Government Aid‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33416.01 State Aid ‐ Police Train 24,000                 24,000                  ‐                             (24,000)                                   0%‐                              ‐                                               101 33416.02 State Police Aid‐Ins Prem 267,000               267,000                ‐                             (267,000)                                0%‐                              ‐                                               101 33417.00 State Aid ‐ Fire Training 15,000                 15,000                  ‐                             (15,000)                                   0% 8,050                    (8,050)                                     101 33418.00 State Road & Bridge Aid 377,000               377,000               272,134               (104,866)                                72% 201,019               71,115                                    101 33420.00 State Fire Aid‐Ins. Prem. 255,000               255,000                ‐                             (255,000)                                0%‐                              ‐                                               101 33422.10 State Aids/Grants ‐ Operating Grants‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33422.11 State Aids/Grants ‐ Operating Police 3,500                    3,500                     ‐                             (3,500)                                     0%‐                              ‐                                               101 33423.00 Market Value Credit Aid‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33610.11 County Aids/Grants ‐ Operating Grants‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33610.11 County Aids/Grants ‐ Operating Police‐                              ‐                              ‐                              ‐                                               n/a 1,509                    (1,509)                                     101 33620.00 Township Fire & Resc Aid 549,460               549,460               274,172               (275,288)                                50% 214,837               59,335                                    101 33621.00 Liaison Aid 64,472                 64,472                  ‐                             (64,472)                                   0%‐                              ‐                                               100 33630.00 Metro Council Grants‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33631.00 Payment in Lieu of Taxes 1,000,000            1,000,000            250,000               (750,000)                                25% 200,000               50,000                                    101 33700.10 Miscellaneous Grants ‐ Operating Grants‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 33700.11 Miscellaneous Grants ‐ Operating Police‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               Intergovernmental 2,585,932            2,585,932            796,306               (1,789,626)                             31% 625,415               170,891                                  COMPARATIVE City of Prior Lake General Fund Revenues As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVECharges for Services101 31810.00 Franchise Taxes 637,000               637,000                ‐                             (637,000)                                0% 14,808                 (14,808)                                   101 34103.00 Zoning & Subdivision Fees 30,000                 30,000                 4,050                    (25,950)                                   14% 8,021                    (3,971)                                     101 34104.00 Plan Check Fees 413,931               413,931               94,806                 (319,125)                                23% 86,550                 8,256                                      101 34105.00 Sale of Maps/Publications ‐ Reports 500                       500                       14                          (486)                                        3% 90                          (76)                                           101 34107.00 Assessment Searches ‐ Reports 700                       700                       50                          (650)                                        7% 175                       (125)                                        101 34108.00 Street Chip Seal Fee‐New Development‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               101 34109.00 Project Admin/Eng Fees 200,000               200,000               54,458                 (145,542)                                27% 35,972                 18,486                                    101 34203.00 Accident/Warrant Reports ‐ Reports 200                       200                       184                       (16)                                           92%‐                             184                                          101 34731.00 Adult League Fees 4,800                    4,800                    5,111                    311                                          106% 5,878                    (767)                                        101 34735.00 Recreation Program Fees 55,000                 55,000                 53,280                 (1,720)                                     97% 49,345                 3,935                                      101 34735.01 Recreation Program Fees Regular 9,000                    9,000                    1,847                    (7,153)                                     21% 941                       906                                          101 34760.01 Facility Rental ‐ Regular 58,865                 58,865                 15,834                 (43,031)                                   27% 10,006                 5,828                                      101 34761.00 Studio/Pavilion Rental 24,000                 24,000                 16,661                 (7,339)                                     69% 13,171                 3,490                                      101 34762.00 Park Shelter Rental 83,200                 83,200                 69,646                 (13,554)                                   84% 68,804                 842                                          101 34765.01 Tower Leases 282,139               282,139               131,984               (150,155)                                47% 225,023               (93,039)                                   101 34780.00 Park Admission Fees 35,000                 35,000                  ‐                             (35,000)                                   0%‐                              ‐                                               101 34783.00 City Contract Services 187,865               187,865               23,086                 (164,779)                                12% 24,990                 (1,904)                                     101 36220.16 Prof Services Fee Deposit Bldg Inspectio‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               Charges for Services 2,022,200            2,022,200            471,011               (1,551,189)                             23% 543,774               (72,763)                                   Fines and Forfeitures101 35101.00 County Court Fines‐                              ‐                             200                       200                                          n/a‐                             200                                          101 35104.00 Prosecution Restitution‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               Fines and Forfeitures‐                              ‐                             200                       200                                          n/a‐                             200                                          Interest (losses) on investments101 36210.00 Interest Earnings 112,200               112,200               37,430                 (74,770)                                   33% 37,102                 328                                          101 36215.00 Amortization ‐ Premium/Discount (44,000)                (44,000)                (28,470)                15,530                                    65% (20,637)                (7,833)                                     101 36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (242,180)              (242,180)                                n/a (47,310)                (194,870)                                101 36226.00 Realized Inv.Gain(Loss)‐                              ‐                              ‐                              ‐                                               n/a‐                              ‐                                               Interest (losses) on investments 68,200                 68,200                 (233,220)              (301,420)                                 ‐342% (30,845)                (202,375)                                Other Miscellaneous Revenues101 36101.00 City Assess. Collection‐                              ‐                             492                       492                                          n/a‐                             492                                          101 36102.00 County Assess. Collection 5,000                    5,000                     ‐                             (5,000)                                     0%‐                              ‐                                               101 36211.00 Developer Agreements 130,000               130,000                ‐                             (130,000)                                0% 12,500                 (12,500)                                   101 36212.00 Miscellaneous Revenue 54,000                 54,000                 15,772                 (38,228)                                   29% 20,187                 (4,415)                                     101 36230.00 Contributions & Donations‐                              ‐                             4,703                    4,703                                      n/a 3,800                    903                                          101 39102.00 Sale of Property‐                              ‐                             1,310                    1,310                                      n/a 5,144                    (3,834)                                     Other Miscellaneous Revenues 189,000               189,000               22,277                 (166,723)                                12% 41,631                 (19,354)                                   Other financing sources101 39203.00 Transfer from Other Funds 546,000               546,000               136,500               (409,500)                                25% 130,750               5,750                                       City of Prior Lake General Fund Revenues As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVEOther financing sources 546,000               546,000               136,500               (409,500)                                25% 130,750               5,750                                      Total Revenues16,535,887         16,535,887         1,391,912            (15,143,975)                          8% 1,522,014            (130,102)                                 City of Prior Lake General Fund Expenditures As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGTActual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)Function: General Government41110.00 MAYOR & COUNCIL75,528                 75,528                 15,850                 59,678                                    21% 17,959                 2,109                                      41130.00 ORDINANCE 6,000                    6,000                    882                       5,118                                      15% 892                       10                                           41320.00 ADMINISTRATION 390,765               390,765               93,099                 297,666                                  24% 71,888                 (21,211)                                   41330.00 BOARDS & COMMISSIONS11,365                 11,365                 538                       10,827                                    5% 1,154                    616                                         41400.00 CITY CLERK 129,697               129,697               27,527                 102,170                                  21% 23,937                 (3,590)                                     41410.00 ELECTIONS 62,200                 62,200                 77                          62,123                                    0%‐                             (77)                                          41520.00 FINANCE 596,290               596,290               99,760                 496,530                                  17% 113,365               13,605                                    41540.00 INTERNAL AUDITING 42,200                 42,200                 4,990                    37,210                                    12% 9,190                    4,200                                      41550.00 ASSESSING 231,135               231,135                ‐                             231,135                                  0%‐                              ‐                                              41610.00 LEGAL 190,000               190,000               26,133                 163,867                                  14% 37,638                 11,505                                    41820.00 HUMAN RESOURCES 332,139               332,139               62,364                 269,775                                  19% 66,986                 4,622                                      41830.00 COMMUNICATIONS 174,261               178,261               35,934                 142,327                                  20% 39,901                 3,967                                      41910.00 COMMUNITY DEVELOPMENT385,472               385,472               45,460                 340,012                                  12% 62,773                 17,313                                    41920.00 INFORMATION TECHNOLOGY 398,081               404,081               128,564               275,517                                  32% 122,203               (6,361)                                     41940.00 FACILITIES ‐ CITY HALL 553,195               553,195               154,849               398,346                                  28% 122,322               (32,527)                                   Total ‐ Function General Government 3,578,328            3,588,328            696,027               2,892,301                              19% 690,208               (5,819)                                     Function: Public Safety42100.00 POLICE 6,013,802            6,141,802            1,248,319            4,893,483                              20% 1,124,542            (123,777)                                42200.00 FIRE 1,242,376            1,242,376            189,982               1,052,394                              15% 173,549               (16,433)                                   42400.00 BUILDING INSPECTION 816,265               816,265               142,102               674,163                                  17% 140,045               (2,057)                                     42500.00 EMERGENCY MANAGEMENT16,190                 16,190                 238                       15,952                                    1% 694                       456                                         42700.00 ANIMAL CONTROL28,800                 28,800                 4,800                    24,000                                    17% 4,800                     ‐                                              Total ‐ Function Public Safety 8,117,433            8,245,433            1,585,441            6,659,992                              19% 1,443,630            (141,811)                                Function: Public Works43050.00 ENGINEERING 419,812               419,812               91,168                 328,644                                  22% 77,582                 (13,586)                                   43100.00 STREET 1,384,871            1,464,261            254,746               1,209,515                              17% 303,290               48,544                                    43400.00 CENTRAL GARAGE 518,031               561,831               111,944               449,887                                  20% 108,208               (3,736)                                     43600.00 DEVELOPMENT PROJECTS‐                              ‐                             301                       (301)                                        n/a‐                             (301)                                        Total ‐ Function Public Works 2,322,714            2,445,904            458,159               1,987,745                              19% 489,080               30,921                                    Function: Culture and Recreation45100.00 RECREATION 512,825               512,825               79,450                 433,375                                  15% 67,443                 (12,007)                                   45200.00 PARKS 1,760,303            1,777,913            283,546               1,494,367                              16% 197,913               (85,633)                                   45500.00 LIBRARIES 70,446                 70,446                 19,694                 50,752                                    28% 12,749                 (6,945)                                     Total ‐ Function Culture and Recreation 2,343,574            2,361,184            382,690               1,978,494                              16% 278,105               (104,585)                                00000.00 Transfer to Other Funds 223,838               223,838                ‐                             223,838                                  0%‐                              ‐                                              Total Expenditures16,585,887         16,864,687         3,122,317            13,742,370                            19% 2,901,023            (221,294)                                COMPARATIVE City of Prior LakeExpenditures- Personal Services Category Only (Payroll/Taxes/Benefits) As of 3/31/2022(Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)GENERAL FUNDFunction: General Government41110.00 MAYOR & COUNCIL 68,728                 68,728                    14,352                 54,376                              21% 15,533                     1,181                                     41320.00 ADMINISTRATION 276,235               276,235                 50,425                 225,810                            18% 40,782                     (9,643)                                   41330.00 BOARDS & COMMISSIONS 10,765                 10,765                    538                      10,227                              5% 1,154                       616                                        41400.00 CITY CLERK FUNCTIONS 128,447               128,447                 27,527                 100,920                            21% 23,752                     (3,775)                                   41410.00 ELECTIONS 57,690                 57,690                    77                         57,613                              0%‐                                (77)                                         41520.00 FINANCE 570,810               570,810                 94,945                 475,865                            17% 108,692                   13,747                                   41820.00 HUMAN RESOURCES 287,689               287,689                 56,419                 231,270                            20% 54,501                     (1,918)                                   41830.00 COMMUNICATIONS 142,261               142,261                 13,346                 128,915                            9% 22,999                     9,653                                     41910.00 COMMUNITY DEVELOPMENT 335,822               335,822                 44,716                 291,106                            13% 60,141                     15,425                                   41920.00 INFORMATION TECHNOLOGY 239,241               239,241                 46,284                 192,957                            19% 44,627                     (1,657)                                   41940.00 FACILITIES ‐ CITY HALL 88,220                 88,220                    18,855                 69,365                              21% 6,983                       (11,872)                                 Total ‐ Function General Government 2,205,908           2,205,908              367,484               1,838,424                         17% 379,164                   11,680                                   Function: Public Safety42100.00 POLICE 5,445,654           5,445,654              1,032,944           4,412,710                         19% 930,836                   (102,108)                               42200.00 FIRE 900,773               900,773                 118,318               782,455                            13% 101,117                   (17,201)                                 42400.00 BUILDING INSPECTION 784,947               784,947                 137,338               647,609                            17% 132,602                   (4,736)                                   Total ‐ Function Public Safety 7,131,374           7,131,374              1,288,600           5,842,774                         18% 1,164,555               (124,045)                               Function: Public Works43050.00 ENGINEERING 359,793               359,793                 65,010                 294,783                            18% 63,459                     (1,551)                                   43100.00 STREET 537,643               537,643                 97,804                 439,839                            18% 101,574                   3,770                                     43400.00 CENTRAL GARAGE 262,456               262,456                 50,428                 212,028                            19% 47,903                     (2,525)                                   Total ‐ Function Public Works 1,159,892           1,159,892              213,242               946,650                            18% 212,936                   (306)                                       Function: Culture and Recreation45100.00 RECREATION 377,023               377,023                 52,927                 324,096                            14% 52,384                     (543)                                       45200.00 PARKS 1,162,215           1,162,215              206,330               955,885                            18% 173,951                   (32,379)                                 Total ‐ Function Culture and Recreation 1,539,238           1,539,238              259,257               1,279,981                         17% 226,335                   (32,922)                                 General Fund Payroll Only Expenditures Total 12,036,412         12,036,412            2,128,583           9,907,829                         18% 1,982,990               (145,593)                               EDA FUNDFunction:  Economic Development   46500.00 ECONOMIC DEVELOPMENT 143,239               143,239                 24,837                 118,402                            17% 31,184                     6,347                                     EDA Fund Payroll Only Expenditures Total 143,239               143,239                 24,837                 118,402                            17% 31,184                     6,347                                     COMPARATIVE City of Prior LakeExpenditures- Personal Services Category Only (Payroll/Taxes/Benefits) As of 3/31/2022(Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVEWATER FUNDFunction: Water41520.00 Finance 84,371                 84,371                    15,875                 68,496                              19% 15,317                     (558)                                       49400.00 Water 794,320               794,320                 169,212               625,108                            21% 146,790                   (22,422)                                 Water Fund Payroll Only Expenditures Total 878,691               878,691                 185,087               693,604                            21% 162,107                   (22,980)                                 SEWER FUNDFunction: Sewer41520.00 Finance 84,371                 84,371                    15,872                 68,499                              19% 15,315                     (557)                                       49450.00 Sewer 786,039               786,039                 151,408               634,631                            19% 159,475                   8,067                                     Sewer Fund Payroll Only Expenditures Total 870,410               870,410                 167,280               703,130                            19% 174,790                   7,510                                     STORM WATER FUNDFunction: Storm Water49420.00 Water Quality 356,875               356,875                 72,801                 284,074                            20% 69,192                     (3,609)                                   Storm Water Fund Payroll Only Expenditures Total 356,875               356,875                 72,801                 284,074                            20% 69,192                     (3,609)                                   City‐Wide Total Payroll Expenditures 14,285,627         14,285,627            2,578,588           11,707,039                      18% 2,420,263               (158,325)                                City of Prior Lake Debt Service Funds As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesProperty TaxesCurrent Property Taxes 2,541,816           2,541,816            ‐                            (2,541,816)                            0%‐                             ‐                                             Special AssessmentsCity Assess. Collections‐                             ‐                            3,547                   3,547                                     n/a 15,923                 (12,376)                                 County Assess. Collection 448,425               448,425                ‐                            (448,425)                               0%‐                             ‐                                             Interest (losses) on investmentsInterest Earnings 35,425                 35,425                 8,609                   (26,816)                                 24% 10,821                 (2,212)                                   Unrealized Inv.Gain(Loss)‐                             ‐                            (56,559)               (56,559)                                 n/a (14,009)               (42,550)                                 Other Financing SourcesTransfer from Other Funds 1,342,764           1,342,764            ‐                            (1,342,764)                            0%‐                             ‐                                             Total Revenues4,368,430           4,368,430           (44,403)               (4,412,833)                             ‐1% 12,735                 (57,138)                                 ExpendituresDebt ServicePrincipal 3,695,713           3,695,713            ‐                            3,695,713                             0%‐                             ‐                                             Interest and Other 775,949               775,949               750                      775,199                                0%‐                            (750)                                       Transfers to Other Funds 233,000               233,000                ‐                            233,000                                0%‐                             ‐                                             Total Expenditures4,704,662           4,704,662           750                      4,703,912                             0%‐                            (750)                                       Net Change(336,232)             (336,232)             (45,153)               12,735                 COMPARATIVE City of Prior Lake Cable Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesCharges for Services210‐41340.00‐34304.00PEG Access Fees 23,800                 23,800                  ‐                            (23,800)                                 0% 234                      (234)                                       Interest (losses) on investments210‐41340.00‐36210.00Interest Earnings‐                             ‐                            439                      439                                        n/a 372                      67                                          210‐41340.00‐36225.00Unrealized Inv. Gain (Loss)‐                             ‐                            (2,880)                  (2,880)                                   n/a (486)                     (2,394)                                   Total Revenues23,800                 23,800                 (2,441)                  (26,241)                                  ‐10% 120                      (2,561)                                   ExpendituresCurrent Expenditures210‐41340.00‐52400.20Small  Equipment ‐ Technology‐                             ‐                             ‐                             ‐                                             n/a 1,258                   1,258                                     Capital Outlay210‐41340.00‐55570.00Machinery and Equipment‐                            39,780                  ‐                            39,780                                   0% 3,576                   3,576                                     Total Expenditures‐                            39,780                  ‐                            39,780                                   0% 4,834                   4,834                                     Net Change23,800                 (15,980)               (2,441)                  (4,714)                  COMPARATIVE City of Prior Lake Capital Park Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGTActual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesCharges for Services225‐45200.00‐34760.01 Facility Rental ‐ Regular 24,000                 24,000                 5,100                   (18,900)                                 21% 6,000                   (900)                                       225‐45200.00‐34791.00 Dedication Fees 562,500               562,500                ‐                            (562,500)                               0% 22,752                 (22,752)                                 Charges for Services 586,500               586,500               5,100                   (581,400)                               1% 28,752                 (23,652)                                 Interest (losses) on investments225‐00000.00‐36210.00 Interest Earnings 22,000                 22,000                 6,088                   (15,912)                                 28% 6,527                   (439)                                       225‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                             ‐                            (40,027)               (40,027)                                 n/a (8,438)                  (31,589)                                 Interest (losses) on investments 22,000                 22,000                 (33,939)               (55,939)                                  ‐154% (1,911)                  (32,028)                                 Contributions and donations225‐00000.00‐36230.00 Contributions & Donations‐                             ‐                            11,675                 11,675                                   n/a 9,650                   2,025                                     Contributions and donations‐                             ‐                            11,675                 11,675                                   n/a 9,650                   2,025                                     Total Revenues608,500               608,500               (17,164)               (625,664)                                ‐3% 36,491                 (53,655)                                 Expenditures53100.80 Professional Services‐General 3,200                   3,200                   3,402                   (202)                                       106% 3,104                   (298)                                       55020.00 Projects ‐ Engineering‐                             ‐                            1,468                   (1,468)                                   n/a 33,959                 32,491                                   55530.00 Infrastructure‐                             ‐                             ‐                             ‐                                             n/a 3,117                   3,117                                     Total Expenditures3,200                   3,200                   4,870                   (1,670)                                   152% 40,180                 35,310                                   Net Change605,300               605,300               (22,034)               (3,689)                  COMPARATIVE City of Prior Lake Revolving Equipment Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesTaxes410‐00000.00‐31010.00 Current Property Taxes 700,000               700,000                ‐                             (700,000)                                0%‐                              ‐                                               Taxes700,000               700,000                ‐                             (700,000)                                0%‐                              ‐                                               Interest (losses) on investments410‐00000.00‐36210.00 Interest Earnings 6,800                    6,800                    3,291                    (3,509)                                     48% 2,426                    865                                          410‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (21,895)                (21,895)                                   n/a (3,101)                  (18,794)                                   Interest (losses) on investments 6,800                    6,800                    (18,604)                (25,404)                                    ‐274% (675)                      (17,929)                                   Sale of assets410‐00000.00‐39102.00 Sale of Property‐                              ‐                             27,000                 27,000                                    n/a 18,325                 8,675                                      Sale of assets‐                              ‐                             27,000                 27,000                                    n/a 18,325                 8,675                                      Transfers in410‐00000.00‐39203.00 Transfer from Other Funds 217,500               217,500               54,375                 (163,125)                                25% 77,500                 (23,125)                                   Transfers in217,500               217,500               54,375                 (163,125)                                25% 77,500                 (23,125)                                   Total Revenues924,300               924,300               62,771                 (861,529)                                7% 95,150                 (32,379)                                   COMPARATIVE City of Prior Lake Revolving Equipment Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVEExpendituresGeneral GovernmentPublic SafetyPolice410‐42100.00‐55550.00 Vehicles 260,000               260,000               8,770                    251,230                                  3% 13,269                 4,499                                      410‐42100.00‐55570.00 Machinery & Equipment 38,900                 38,900                  ‐                             38,900                                    0% 25,965                 25,965                                    Fire410‐42200.00‐55550.00 Vehicles 135,000               135,000               3,265                    131,735                                  2%‐                             (3,265)                                     410‐42200.00‐55570.00 Machinery & Equipment 53,000                 53,000                  ‐                             53,000                                    0%‐                              ‐                                               Total Public Safety 486,900               486,900               12,035                 474,865                                  2% 39,234                 27,199                                    Public WorksStreet410‐43100.00‐55570.00 Machinery & Equipment 65,000                 65,000                  ‐                             65,000                                    0% 4,400                    4,400                                      Central Garage410‐43400.00‐55550.00 Vehicles 20,000                 20,000                  ‐                             20,000                                    0%‐                              ‐                                               Total Public Works 85,000                 85,000                  ‐                             85,000                                    0% 4,400                    4,400                                      Culture and Recreation/Parks410‐45200.00‐55550.00 Vehicles 270,000               270,000                ‐                             270,000                                  0%‐                              ‐                                               410‐45200.00‐55570.00 Machinery and Equipment 79,500                 79,500                 69,144                 10,356                                    87% 48,183                 (20,961)                                   Total Culture & Recreation 349,500               349,500               69,144                 280,356                                  20% 48,183                 (20,961)                                   Total Expenditures921,400               921,400               81,179                 840,221                                  9% 91,817                 10,638                                    Net Change2,900                    2,900                    (18,408)                3,333                     City of Prior Lake Revolving Park Equipment Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGTActual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesTaxes430‐00000.00‐31010.00 Current Property Taxes 405,000               405,000                ‐                             (405,000)                                0%‐                              ‐                                              Taxes405,000               405,000                ‐                             (405,000)                                0%‐                              ‐                                              Interest (losses) on investments430‐00000.00‐36210.00 Interest Earnings 13,800                 13,800                 4,202                    (9,598)                                     30% 4,746                    (544)                                        430‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (27,586)                (27,586)                                   n/a (6,142)                  (21,444)                                   Interest (losses) on investments 13,800                 13,800                 (23,384)                (37,184)                                    ‐169% (1,396)                  (21,988)                                   Total Revenues418,800               418,800               (23,384)                (442,184)                                 ‐6% (1,396)                  (21,988)                                   ExpendituresCulture and RecreationDept 45200.00 ‐ PARKS430‐45200.00‐55020.00 Projects ‐ Engineering‐                              ‐                             1,107                    (1,107)                                     n/a‐                             (1,107)                                     430‐45200.00‐55050.00‐PRK22‐000001 Projects ‐ Professional Services‐                              ‐                             10,299                 (10,299)                                   n/a‐                             (10,299)                                   430‐45200.00‐55530.00 Infrastructure 158,000               158,000                ‐                             158,000                                  0%‐                              ‐                                              Dept 45500.00 ‐ LIBRARY430‐45500.00‐55050.00 Projects ‐ Professional Services‐                             38,000                  ‐                             38,000                                    0%‐                              ‐                                              Total Culture & Recreation 158,000               196,000               11,406                 184,594                                  6%‐                             (11,406)                                   Total Expenditures158,000               196,000               11,406                 184,594                                  6%‐                             (11,406)                                   Net Change260,800               222,800               (34,790)                (1,396)                  COMPARATIVE City of Prior Lake Facilities Management Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesTaxes440‐00000.00‐31010.00 Current Property Taxes105,000               105,000                ‐                             (105,000)                                0%‐                              ‐                                               Taxes105,000               105,000                ‐                             (105,000)                                0%‐                              ‐                                               Intergovernmental440‐00000.00‐33160.00 Fed Aids/Grants 400,000               400,000                ‐                             (400,000)                                0%‐                              ‐                                               440‐42200.00‐33620.00 Township Fire & Resc Aid 135,000               135,000               67,500                  (67,500)                                  50%‐                             67,500                                   535,000               535,000               67,500                  (467,500)                                13%‐                             67,500                                   Interest (losses) on investments440‐00000.00‐36210.00 Interest Earnings 6,300                    6,300                    4,996                    (1,304)                                    79% 1,975                    3,021                                      440‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (32,805)                (32,805)                                  n/a (2,564)                   (30,241)                                  Interest (losses) on investments6,300                    6,300                    (27,809)                (34,109)                                   ‐441% (589)                      (27,220)                                  Transfers in440‐00000.00‐39203.00 Transfer from Other Funds 24,600                  24,600                  6,150                    (18,450)                                  25% 32,500                  (26,350)                                  Transfers in24,600                  24,600                  6,150                    (18,450)                                  25% 32,500                  (26,350)                                  Total Revenues670,900               670,900               45,841                  (625,059)                                7% 31,911                  13,930                                   ExpendituresFunction: General Government41940‐55050.00 Projects Professional Svcs‐ FACILITIES ‐ CITY HALL‐                              ‐                             11,309                  (11,309)                                  n/a 10,979                  (330)                                        Total ‐ Function General Government‐                              ‐                             11,309                  (11,309)                                  n/a 10,979                  (330)                                        Function: Public Safety42100‐55520.00 Building & Building Improvements‐POLICE 167,000               167,000                ‐                             167,000                                 0%‐                              ‐                                               42200‐55050.00 Projects‐Professional Services‐FIRE‐                              ‐                             16,821                  (16,821)                                  n/a‐                             (16,821)                                  42200‐55520.00 Building & Building Improvements‐FIRE 700,000               700,000                ‐                             700,000                                 0%‐                              ‐                                               Total ‐ Function Public Safety867,000               867,000               16,821                  850,179                                 2%‐                             (16,821)                                  Function: Public Works43400.00 CENTRAL GARAGE 86,000                  86,000                   ‐                             86,000                                    0%‐                              ‐                                                Total ‐ Function Public Works86,000                  86,000                   ‐                             86,000                                    0%‐                              ‐                                                Function: Culture and Recreation45100.00 RECREATION 60,000                  60,000                   ‐                             60,000                                   0%‐                              ‐                                               Total ‐ Function Culture and Recreation60,000                  60,000                   ‐                             60,000                                   0%‐                              ‐                                               Total Expenditures1,013,000            1,013,000            28,130                  984,870                                 3% 10,979                  (17,151)                                  Net Change(342,100)              (342,100)              17,711                  20,932                  COMPARATIVE City of Prior Lake Permanent Improvement Revolving Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGTActual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesTaxes450‐00000.00‐31010.00 Property Taxes  ‐ General Purpose‐                              ‐                              ‐                              ‐                                         n/a‐                              ‐                                              450‐00000.00‐31810.00 Franchise Taxes 1,050,000            1,050,000             ‐                             (1,050,000)                       0%‐                              ‐                                              Taxes1,050,000            1,050,000             ‐                             (1,050,000)                       0%‐                              ‐                                              Special Assessments450‐00000.00‐36101.00 City Assess. Collections‐                              ‐                             698                       698                                    n/a 6,037                    (5,339)                                     450‐00000.00‐36102.00 County Assess. Collection 150,731               150,731                ‐                             (150,731)                           0%‐                              ‐                                              150,731               150,731               698                       (150,033)                           0% 6,037                    (5,339)                                     Interest (losses) on investments450‐00000.00‐36210.00 Interest Earnings 5,700                    5,700                    1,239                    (4,461)                               22% 1,356                    (117)                                        450‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (8,138)                  (8,138)                               n/a (1,759)                  (6,379)                                     Interest (losses) on investments 5,700                    5,700                    (6,899)                  (12,599)                              ‐121% (403)                      (6,496)                                     Transfers in450‐00000.00‐39203.00 Transfer from Other Funds‐                              ‐                              ‐                              ‐                                         n/a‐                              ‐                                              Transfers in‐                              ‐                              ‐                              ‐                                         n/a‐                              ‐                                              Total Revenues1,206,431            1,206,431            (6,201)                  (1,212,632)                        ‐1% 5,634                    (11,835)                                   ExpendituresFunction: Public Works450‐43100.00‐55530.00 Infrastructure‐                              ‐                              ‐                              ‐                                         n/a‐                              ‐                                              Total ‐ Function Public Works‐                              ‐                              ‐                              ‐                                         n/a‐                              ‐                                              OTHER FINANCING USESTransfers out450‐80000.00‐59203.00 Transfers to Other Funds 282,751               282,751                ‐                             282,751                            0%‐                              ‐                                              Total Expenditures282,751               282,751                ‐                             282,751                            0%‐                              ‐                                              Net Change923,680               923,680               (6,201)                  5,634                    COMPARATIVE City of Prior Lake Water Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesOperating RevenueWater Charges601‐49400.00‐37100.00 Utility Receipts ‐ Water 3,361,372            3,361,372            131,069               (3,230,303)                             4% 119,471               11,598                                    601‐49400.00‐37160.00 Penalties 20,000                 20,000                 969                       (19,031)                                   5% 3,490                    (2,521)                                     3,381,372            3,381,372            132,038               (3,249,334)                             4% 122,961               9,077                                      Utility Base Fee601‐49400.00‐37110.00 Utility Base Fee Revenue 1,300,902            1,300,902            69,770                 (1,231,132)                             5% 63,227                 6,543                                      1,300,902            1,300,902            69,770                 (1,231,132)                             5% 63,227                 6,543                                      Meter Sales601‐49400.00‐37170.00 Water Meter Sales 79,825                 79,825                 23,815                 (56,010)                                   30% 23,106                 709                                          601‐49400.00‐37175.00 Pressure Reducers 25,000                 25,000                 5,634                    (19,366)                                   23% 5,074                    560                                          104,825               104,825               29,449                 (75,376)                                   28% 28,180                 1,269                                      Total Operating Revenue4,787,099            4,787,099            231,257               (4,555,842)                             5% 214,368               16,889                                    Non‐Operating RevenueIntergovernmental601‐00000.00‐33422.15 State Aids/Grants ‐ Operating Public Wor‐                              ‐                             142                       142                                          n/a 58                          84                                            ‐                              ‐                             142                       142                                          n/a 58                          84                                            Interest (losses) on investments601‐00000.00‐36210.00 Interest Earnings 67,400                 67,400                 22,155                 (45,245)                                   33% 21,561                 594                                          601‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (145,629)              (145,629)                                n/a (28,183)                (117,446)                                67,400                 67,400                 (123,474)              (190,874)                                 ‐183% (6,622)                  (116,852)                                Miscellaneous Revenues601‐00000.00‐36212.00 Miscellaneous Revenue‐                              ‐                             130                       130                                          n/a 100                       30                                            601‐49400.00‐37190.00 Miscellaneous Revenue Adj‐                              ‐                             (3)                          (3)                                             n/a 2                            (5)                                             ‐                              ‐                             127                       127                                           ‐                             102                       25                                            Total Non‐Operating Revenue67,400                 67,400                 (123,205)              (190,605)                                 ‐183% (6,462)                  (116,743)                                Total Revenues4,854,499            4,854,499            108,052               (4,746,447)                             2% 207,906               (99,854)                                   COMPARATIVE City of Prior Lake Water Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVETotal ExpendituresPersonnel and current expenditures (excluding depreciation)41520.00 Finance 112,766               112,766               28,249                 84,517                                    25% 22,308                 (5,941)                                     49400.00 Water 2,178,096            2,178,096            447,915               1,730,181                              21% 376,977               (70,938)                                   2,290,862            2,290,862            476,164               1,814,698                              21% 399,285               (76,879)                                   Principal49400.00 Water 125,000               125,000                ‐                             125,000                                  0%‐                              ‐                                               125,000               125,000                ‐                             125,000                                  0%‐                              ‐                                               Interest & other49400.00 Water 44,850                 44,850                  ‐                             44,850                                    0%‐                              ‐                                               44,850                 44,850                  ‐                             44,850                                    0%‐                              ‐                                               Capital improvements55530.00 Infrastructure 665,000               665,000                ‐                             665,000                                  0% 16,951                 16,951                                    55570.00 Machinery and equipment 182,000               182,000                ‐                             182,000                                  0%‐                              ‐                                               55580.00 Software 9,000                    9,000                     ‐                             9,000                                      0%‐                              ‐                                               856,000               856,000                ‐                             856,000                                  0% 16,951                 16,951                                    Total Expenditures3,316,712            3,316,712            476,164               2,840,548                              416,236               (59,928)                                   0.0%Other Financing Uses59203.00 Transfers to other funds 912,425               912,425               83,687                 828,738                                  883,256               799,569                                  Total Other Financing Uses912,425               912,425               83,687                 828,738                                  883,256               799,569                                  Total Revenues/ Other Financing Sources4,854,499            4,854,499            108,052               (4,746,447)                             2% 207,906               (99,854)                                   Total Expenditures/Other Financing Uses4,229,137            4,229,137            559,851               3,669,286                              13% 1,299,492            739,641                                  Net Change 625,362               625,362               (451,799)              (1,077,161)                             (1,091,586)          (839,495)                                 City of Prior Lake Sewer Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesSewer Charges604‐49450.00‐37102.00 Utility Receipts ‐ Sewer 2,152,952            2,152,952            (107,898)              (2,260,850)                              ‐5% (97,643)                (10,255)                                   604‐49450.00‐37104.00 Utility Recpt‐Sewer MCES 1,891,627            1,891,627            297,459               (1,594,168)                             16% 272,295               25,164                                    604‐49450.00‐37160.00 Penalties 20,000                 20,000                 1,129                    (18,871)                                   6% 5,416                    (4,287)                                     4,064,579            4,064,579            190,690               (3,873,889)                             5% 180,068               10,622                                    Capital Facility charges604‐49450.00‐37110.00 Utility Base Fee Revenue 1,112,042            1,112,042            60,575                 (1,051,467)                             5% 59,123                 1,452                                      1,112,042            1,112,042            60,575                 (1,051,467)                             5% 59,123                 1,452                                      Total Operating Revenue5,176,621            5,176,621            251,265               (4,925,356)                             5% 239,191               12,074                                    Non‐Operating RevenueInterest (losses) on investments604‐00000.00‐36210.00 Interest Earnings 31,200                 31,200                 12,482                 (18,718)                                   40% 10,045                 2,437                                      604‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (81,768)                (81,768)                                   n/a (13,407)                (68,361)                                   31,200                 31,200                 (69,286)                (100,486)                                 ‐222% (3,362)                  (65,924)                                   Miscellaneous Revenues604‐00000.00‐36212.00 Miscellaneous Revenue‐                              ‐                             (2)                          (2)                                             n/a‐                             (2)                                             ‐                              ‐                             (2)                          (2)                                             n/a‐                             (2)                                             Total Non‐Operating Revenue31,200                 31,200                 (69,288)                (100,488)                                 ‐222% (3,362)                  (65,926)                                   Total Revenue5,207,821            5,207,821            181,977               (5,025,844)                             3% 235,829               (53,852)                                   COMPARATIVE City of Prior Lake Sewer Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVETotal ExpendituresPersonnel and current expenditures (excluding depreciation)41520.00 Finance 112,296               112,296               28,247                 84,049                                    25% 22,305                 (5,942)                                     49450.00 Sewer 2,966,777            2,966,777            674,287               2,292,490                              23% 643,350               (30,937)                                   3,079,073            3,079,073            702,534               2,376,539                              23% 665,655               (36,879)                                   Principal49450.00 Sewer 125,000               125,000                ‐                             125,000                                  0%‐                              ‐                                               125,000               125,000                ‐                             125,000                                  0%‐                              ‐                                               Interest & other49450.00 Sewer 44,850                 44,850                  ‐                             44,850                                    0%‐                              ‐                                               44,850                 44,850                  ‐                             44,850                                    0%‐                              ‐                                               Capital improvements55530.00 Infrastructure 729,000               729,000               621                       728,379                                  0%‐                             (621)                                        55570.00 Machinery and equipment 281,500               281,500                ‐                             281,500                                  0%‐                              ‐                                               55580.00 Software 8,700                    8,700                     ‐                             8,700                                      0%‐                              ‐                                               1,019,200            1,019,200            621                       1,018,579                              0%‐                             (621)                                        Total  Expenditures4,268,123            4,268,123            703,155               3,564,968                              665,655               (37,500)                                   Other Financing Uses59203.00 Transfers to other funds 334,750               334,750               83,688                 251,062                                  25% 757,190               673,502                                  Total Other Financing Uses334,750               334,750               83,688                 251,062                                  25% 757,190               673,502                                  Total Revenues/ Other Financing Sources5,207,821            5,207,821            181,977               (5,025,844)                             3% 235,829               (53,852)                                   Total Expenditures/Other Financing Uses4,602,873            4,602,873            786,843               3,816,030                              17% 1,422,845            636,002                                  Net Change604,948               604,948               (604,866)              (1,209,814)                             (1,187,016)          (689,854)                                 City of Prior Lake Water Quality Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesStorm Water Charges602‐49420.00‐37120.00 Storm Water Revenue 1,193,920            1,193,920            67,404                 (1,126,516)                             6% 65,186                 2,218                                      1,193,920            1,193,920            67,404                 (1,126,516)                             6% 65,186                 2,218                                      Water Charges602‐49420.00‐37160.00 Penalties 4,000                    4,000                    261                       (3,739)                                     7% 773                       (512)                                        4,000                    4,000                    261                       (3,739)                                     7% 773                       (512)                                        Total Operating Revenue1,197,920            1,197,920            67,665                 (1,130,255)                             6% 65,959                 1,706                                      Non‐Operating RevenueIntergovernmental602‐49420.00‐33610.20 County‐City Aids/Grants‐                              ‐                              ‐                              ‐                                               n/a 6,300                    (6,300)                                     ‐                              ‐                              ‐                              ‐                                               n/a 6,300                    (6,300)                                     Interest (losses) on investments602‐00000.00‐36210.00 Interest Earnings 22,800                 22,800                 7,745                    (15,055)                                   34% 7,661                    84                                            602‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                              ‐                             (50,381)                (50,381)                                   n/a (10,064)                (40,317)                                   22,800                 22,800                 (42,636)                (65,436)                                    ‐187% (2,403)                  (40,233)                                   Total Non‐Operating Revenue22,800                 22,800                 (42,636)                (65,436)                                    ‐187% 3,897                    (46,533)                                   Total Revenues1,220,720            1,220,720            25,029                 (1,195,691)                             2% 69,856                 (44,827)                                   COMPARATIVE City of Prior Lake Water Quality Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGT Actual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)COMPARATIVETotal ExpendituresPersonnel and current expenditures (excluding depreciation)49420.00 Water Quality 552,425               552,425               103,316               449,109                                  19% 113,396               10,080                                    552,425               552,425               103,316               449,109                                  19% 113,396               10,080                                    Capital improvements55530.00 Infrastructure 497,000               497,000               169,601               327,399                                  34% 5,013                    (164,588)                                497,000               497,000               169,601               327,399                                  34% 5,013                    (164,588)                                Total Expenditures1,049,425            1,049,425            272,917               776,508                                  26% 118,409               (154,508)                                Other Financing Uses59203.00 Transfers to other funds 118,600               118,600               29,650                 88,950                                    25% 356,545               326,895                                  Total Other Financing Uses118,600               118,600               29,650                 88,950                                    25% 356,545               326,895                                  Total Revenues/ Other Financing Sources1,220,720            1,220,720            25,029                 (1,195,691)                             2% 69,856                 (44,827)                                   Total Expenditures/Other Financing Uses1,168,025            1,168,025            302,567               865,458                                  26% 474,954               172,387                                  Net Change52,695                 52,695                 (277,538)              (330,233)                                (405,098)              127,560                                   City of Prior Lake Economic Development Authority Special Revenue Fund As of 3/31/2022 (Preliminary & Unaudited)Variance from Variance2022 2022 2022 Amended Budget ‐ % BDGTActual from 2021Budget Amended Actual Positive ( Negative) USED3/31/2021Positive (Negative)RevenuesTaxes240‐00000.00‐31010.00 Current Property Taxes 360,000               360,000                ‐                            (360,000)                               0%‐                             ‐                                             Taxes360,000               360,000                ‐                            (360,000)                               0%‐                             ‐                                             Charges for Services240‐46500.00‐34760.02 Facility Rental ‐ EDA 24,360                 24,360                 6,147                   (18,213)                                 25%‐                            6,147                                     240‐46503.00‐34760.02 Facility Rental ‐ EDA‐                             ‐                             ‐                             ‐                                             n/a 1,848                   (1,848)                                   Charges for Services 24,360                 24,360                 6,147                   (18,213)                                 25% 1,848                   4,299                                     Interest (losses) on investments240‐00000.00‐36210.00 Interest Earnings 5,400                   5,400                   166                      (5,234)                                   3% 1,647                   (1,481)                                   240‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐                             ‐                            (993)                     (993)                                       n/a (2,117)                  1,124                                     Interest (losses) on investments 5,400                   5,400                   (827)                     (6,227)                                    ‐15% (470)                     357                                        Total Revenues389,760               389,760               5,320                   (384,440)                               1% 1,378                   3,942                                     ExpendituresFunction: Economic Development46500.00 ECONOMIC DEVELOPMENT 620,557               623,857               37,671                 586,186                                6% 31,239                 (6,432)                                   46503.00 TECH VILLAGE INCUBATOR‐                             ‐                             ‐                             ‐                                             n/a 1,072                   1,072                                     Total Expenditures620,557               623,857               37,671                 586,186                                6% 32,311                 (5,360)                                   Net Change(230,797)             (234,097)             (32,351)               (30,933)               COMPARATIVE ITEM: 5F CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Pete Young, Water Resources Engineer PRESENTED BY: Andy Brotzler, Public Works Director/City Engineer AGENDA ITEM: Approval of Receiving Quotes and Award Contract – Timber Crest Trail Project GOAL AREA Transportation & Mobility OBJECTIVE: 3. Integrate trails to link neighborhoods with city and regional assets. RECOMMENDED ACTION: Adopt a resolution to receive quotes and award the contract for replacing a section of trail adjacent to Timber Crest Park and the County Highway 21/State Highway 13 intersection. BACKGROUND: A portion of this trail was constructed with the 21/13 project. The section of trail within the proposed project limits connects the highway corridor with the adjacent neighborhood and Timber Crest Park and has been out of service for several years due to the failure of two wooden bridge structures and degraded pavement. The project will result in replacement of these wooden structures with concrete culverts, the design of which meets drainage and wetland requirements, along with a new section of paved trail. Quotes for the project were solicited from multiple local providers. The following four quotes were received: Contractor Name Quote Amount Krueger Excavating, Inc. $77,628.00 Bituminous Roadways, Inc. $85,784.20 Sunram Construction, Inc. $141,459.00 Minger Construction Co., Inc. $145,558.95 Staff recommends that City Council award the contract for the Timber Crest Trail project to Krueger Excavating, Inc. in the amount of $77,628.00. FINANCIAL IMPACT: $47,910.00 is budgeted in the Water Quality Fund for the drainage structures. The additional $29,718.00 for the paved trail will be paid from the Park Maintenance budget. ALTERNATIVES: 1. Motion and second to adopt a resolution to receive quotes and award the contract for the Timber Crest Trail project. ATTACHMENTS: 1. Resolution - Receive Quotes and Award Contract – Timber Crest Trail Project 2. Timbercrest Trail - ATTACH 2 City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5F Page | 2 3. Timbercrest Trail - ATTACH 3 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION RECEIVING QUOTES AND AWARDING THE CONTRACT FOR THE TIMBERCREST TRAIL PROJECT Motion By: Second By: WHEREAS, linking neighborhoods with City and regional assets is a primary goal area of the 2040 Comprehensive Plan; and, WHEREAS, reopening this section of trail will provide a trail connection between neighborhoods and businesses to the south of the 21/13 roundabout and downtown Prior Lake; and, WHEREAS, four quotes were received from local providers ranging from $77,628.00 to $145,558.95; and, WHEREAS, staff recommends awarding the contract to Krueger Excavating, Inc., who provided the lowest quote in the amount of $77,628.00. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the City’s standard contract for construction with Krueger Excavating, Inc. in the amount of $77,628.00. 3. This contract will be paid from the General Fund and the Water Quality Fund. Passed and adopted by the Prior Lake City Council this 16th day of May 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Timbercrest Trail Culvert Improvements City of Prior Lake WSB Project No. 018790-000 Bid Opening: April 27, 2022 at 12:00 pm local time DENOTES CORRECTED FIGURE Contractor Bid Security (5%)Grand Total Bid 1 Krueger Excavating, Inc.X $77,628.00 2 Bitumnious Roadways, Inc.X $85,784.20 3 Sunram Construction, Inc.X $141,459.00 4 Minger Construction Co., Inc.X $145,558.95 X Engineer's Opinion of Cost $94,599.50 BID TABULATION SUMMARY Jake Newhall, PE Project Manager I hereby certify that this is a true and correct tabulation of the bids as received on April 27, 2022. K:\018790-000\Admin\Construction Admin\Bidding\018790-000 Bid Tab Summary 042822 ITEM: 5G CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Nick Monserud, Assistant City Engineer PRESENTED BY: Nick Monserud AGENDA ITEM: Approval of Improvements for New Creations Addition GOAL AREA Desirable & Sustainable Development OBJECTIVE: 4. Encourage development and preservation of quality life-cycle residential housing options. RECOMMENDED ACTION: Adopt a resolution accepting the public improvements for the New Creations Addition. BACKGROUND: Accepting the public improvements from a Developer is standard protocol as part of the development agreement between the Developer and the City. This is the formal process through which privately installed improvements come into public ownership. The development agreement requires City Council authorization to accept the improvements in addition to the final written acceptance by the City Engineer. The developer has now completed the improvements as outlined in the Development Agreement. The improvements have been inspected by the city and comply with City standards and the approved drawings. In some cases, minor field changes were necessary during construction. These improvements, including any field adjustments, were documented in the completed as-built drawings. These as-built drawings were completed by the Developer and reviewed by the city. Public Works staff have reviewed the improvements and have written the acceptance letter for this development. It is now appropriate for the City Council to accept the improvements for this project. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Motion and second to adopt a resolution accepting the improvements for the New Creations Addition. ATTACHMENTS: 1. Resolution - Accept Improvements for New Creations Addition City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION ACCEPTING THE IMPROVEMENTS FOR THE NEW CREATIONS ADDITION Motion By: Second By: WHEREAS, on February 18, 2020, the City Council adopted Resolution 20-027 which authorized the City to enter into a Development Agreement with Amcon Overland Inc. for the New Creations Addition; and WHEREAS, the Development Agreement outlined the improvements the Developer was responsible for installing; and WHEREAS, these improvements are now complete to the satisfaction of the City; and WHEREAS, the City has received the as-built drawings; and WHEREAS, Public Works and Engineering staff have reviewed the improvements and have written the acceptance letter for this development. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the New Creation Addition. 3. Any remaining escrow dollars for construction inspection will be returned to the developer at the conclusion of the warranty period. Passed and adopted by the Prior Lake City Council this 16th day of May 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager ITEM: 5H CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Casey McCabe, Community Development Director PRESENTED BY: Casey McCabe AGENDA ITEM: Approval of an Ordinance Amending Section 1120.200 of Prior Lake City Code and the Official Zoning Map for the City of Prior Lake for The Preserve at Jeffers Pond GOAL AREA Desirable & Sustainable Development OBJECTIVE: 4. Encourage development and preservation of quality life-cycle residential housing options. RECOMMENDED ACTION: As part of the consent agenda, approve an ordinance amending section 1120.200 of Prior Lake City Code and the Official Zoning Map for the City of Prior Lake for The Preserve at Jeffers Pond. BACKGROUND: On May 2, 2022, the City Council approved a resolution for a Major Amendment to the Planned Unit Development (PUD) plan for The Preserve at Jeffers Pond and directed staff to prepare an ordinance for Council consideration to adopt the findings in the agenda report which are consistent with the PUD criteria in Section 1132 of the Zoning Ordinance. The approved PUD amendment and the attached ordinance would allow for the construction of a four-story market rate apartment building containing 197 units. The subject property is located on Outlot B, Jeffers Pond 1st Addition in the southwest corner of the CSAH 42 and Fountain Hills Drive NW intersection at 3729 Fountain Hills Drive NW (PID 254371690). PUDs are reviewed based on the criteria found in Section 1132 of the Zoning Ordinance. The City Council approved a resolution approving the Major Amendment to the Jeffers Pond PUD on May 2nd. The purpose of the attached ordinance is for the City Council to adopt the findings that were included in the May 2, 2022 staff report and identify Outlot B, Jeffers Pond First Addition as The Preserve at Jeffers Pond PUD on the City of Prior Lake zoning map. FINANCIAL IMPACT: Approval of the PUD would allow construction of a 197-unit market rate apartment building which will help diversify the city's tax base. ALTERNATIVES: 1. As part of the consent agenda, approve an ordinance amending section 1120.200 of Prior Lake City Code and the Official Zoning Map for the City of Prior Lake for The Preserve at Jeffers Pond and a resolution adopting a summary of the ordinance for publication. 2. Remove this item from the consent agenda for additional discussion. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE ORDINANCE NO. 122-___ AN ORDINANCE AMENDING SECTION 1120.200 OF PRIOR LAKE CITY CODE AND THE OFFICIAL ZONING MAP FOR THE CITY OF PRIOR LAKE FOR THE PRESERVE AT JEFFERS POND Motion By: Second By: WHEREAS, RCP Construction and Development LLC, on behalf of the property owner United Properties Residential LLC, requested a Major Planned Unit Development (PUD) Amendment for a development to be known as The Preserve at Jeffers Pond within the Jeffers Pond PUD; and WHEREAS, the City Council approved the original PUD Final Plan for Jeffers Pond per Resolution 05-107 on June 6, 2005; and WHEREAS, the Prior Lake Planning Commission conducted a public hearing on April 25, 2022, to consider the Major Amendment to the PUD to allow a 197-unit market st rate apartment building on Outlot B, Jeffers Pond 1 Addition; and WHEREAS, notice of said public hearing was duly published and posted in accordance with the applicable Minnesota Statutes and Prior Lake Ordinance; and WHEREAS, the City Council has reviewed the Major Amendment to the PUD according to the applicable provisions of the Prior Lake Zoning and Subdivision Ordinances and found said Major Amendment to the PUD to be consistent with the provisions of said Ordinances; and WHEREAS, on May 2, 2022, the Prior Lake City Council considered and approved a Major Amendment to the Jeffers Pond PUD for The Preserve at Jeffers Pond on Outlot st B, Jeffers Pond 1 Addition (PID: 254371690); and WHEREAS, the City Council finds the PUD is compatible with the stated purposes and intent of the Section 1132 Planned Unit Developments of the Zoning Ordinance. The City Council of the City of Prior Lake does hereby ordain: 1. The above recitals are herein fully incorporated herein as set forth above. 2. The Prior Lake Zoning Map, referred to in Prior Lake City Code Section 1120.200, is hereby amended to designate a Planned Unit Development (PUD) Overlay District to be known as The Preserve at Jeffers Pond over the following legally described property: LEGAL DESCRIPTION: st Outlot B, Jeffers Pond 1 Addition (PID 254371690) 3. The Preserve at Jeffers Pond Planned Unit Development includes the following elements: a. The PUD is a multi-family market rate rental apartment building consisting of 197 units. b. The elements of the plan will be as shown on the plans dated February 14, 2022, except for modifications approved as part of the final PUD plan. 4. It hereby adopts the following findings: a) Provides a flexible approach to development which is in harmony with the purpose and intent of the City's Comprehensive Plan and Zoning Ordinance. The proposed PUD Amendment is in harmony with the purpose and intent of the Zoning Ordinance and consistent with the Comprehensive Land Use Plan designations for high density residential development in this area. b) More creative, efficient, and effective use of land, open space, and public facilities through mixing of land uses. The proposed PUD amendment provides over 48% of open space on the site. c) Create a sense of place and provide more interaction among people. The proposed PUD amendment proposes a multi-family residential structure with interior community meeting space and exterior pool and recreational opportunities. d) Increase transportation options, such as walking, biking, or bussing. The proposed development is near existing regional trails which will provide convenient access for future tenants. e) Provide opportunities for life cycle housing to all ages. The proposed PUD amendment provides opportunities for current and future residents of Prior Lake that are seeking market rate rental housing options. f) Provide more efficient and effective use of streets, utilities, and public facilities that support high quality land use development at a lesser cost. The proposed PUD amendment will utilize existing street and utility infrastructure which was designed and installed previously to accommodate high density residential and commercial uses in the area of Outlot B. g) Enhanced incorporation of recreational, public, and open space components in the development which may be made more useable and be more suitably located than would otherwise be provided under conventional development procedures. The PUD district also encourages the developer to convey property to the public, over and above required dedications, by allowing a portion of the density to be transferred to other parts of the site. The proposed PUD amendment is consistent with the originally approved plan related to high density residential in this area of the Jeffers Pond development. The original Jeffers Pond PUD conveyed property to the public for recreation and open space use. h) Preserves and enhances desirable site characteristics and open space, and protection of sensitive environmental features including, but not limited to, steep slopes, wetlands, and trees. Where applicable, the PUD should also encourage historic preservation, re-use, and redevelopment of existing buildings. The proposed PUD amendment does not include any changes to the existing wetland and wooded areas on the west half of the site. i) High quality of design compatible with surrounding land uses, including both existing and planned. The proposed architectural design of the building is intended to compliment adjacent residential properties and the surrounding natural areas. The applicant has committed to the use of architectural standards including but not limited to varying building materials, accent design features, as well as varying wall depths and wall heights. 2 5. Final plans for The Preserve at Jeffers Pond Planned Unit Development are subject to the following conditions: a. The property owner shall obtain final plat approval for Outlot B. b. The property owner shall revise the plans per the March 14, 2022, Public Works & Engineering memorandum. c. The property owner shall revise the plans per the April 18, 2022, Community Development memorandum. d. The property owner must obtain the required permits from any other state or local agency prior to any work on the site. This ordinance shall become effective from and after its passage and publication. th Passed by the City Council of the City of Prior Lake this 16 day of May 2022. ATTEST: _________________________ __________________________ Jason Wedel, City Manager Kirt Briggs, Mayor th A summary of this Ordinance to be published in the Prior Lake American on the 28 day of May 2022. 3 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22-___ A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE 122-_____ AND ORDERING THE PUBLICATION OF SAID SUMMARY Motion By: Second By: WHEREAS, In accordance with Minnesota Statute, the Planning Commission held a public hearing regarding a Planned Unit Development (PUD) Plan to be known as The Preserve at Jeffers Pond on April 25, 2022; and WHEREAS, The City Council has considered the advice and recommendation of the Planning Commission, city staff reports and others pertaining to the Zoning Ordinance amendments; and WHEREAS, On May 2, 2022, the Prior Lake City Council considered and approved a Major Amendment st to the Jeffers Pond PUD for The Preserve at Jeffers Pond on Outlot B, Jeffers Pond 1 Addition (PID: 254371690); and WHEREAS, On May 16, 2022, the City Council adopted Ordinance 122-____ amending the Zoning Map to designate a PUD Overlay District for The Preserve at Jeffers Pond on Outlot B, Jeffers st Pond 1 Addition (PID: 254371690); and WHEREAS, Minnesota Statutes requires publication of an Ordinance in the official newspaper before it becomes effective; and WHEREAS, Minnesota Statutes also allows the publication of a summary of an ordinance if the City Council finds that the summary is an accurate representation of the Ordinance; and WHEREAS, The City Council desires to publish a summary of the amendment relating to The Preserve at Jeffers Pond PUD Plan and has determined the publication of a summary of this ordinance will meet the intent of the statute. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Ordinance No. 122-____ is lengthy. 3. The text of summary of Ordinance No. 122-____, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. 4. The title and summary shall be published once in the Prior Lake American in a body type no smaller than brevier or eight-point type. th Passed and adopted by the Prior Lake City Council this 16 day of May 2022. VOTE Briggs Thompson Braid Burkart Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________ Jason Wedel, City Manager 2 Exhibit A SUMMARY ORDINANCE NO. 122-___ AN ORDINANCE AMENDING THE ZONING MAP TO DESIGNATE A PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT FOR ST THE PRESERVE AT JEFFERS POND ON OUTLOT B, JEFFERS POND 1 ADDITION The following is only a summary of Ordinance No. 122-____. The full ordinance text will be available for public inspection after May 16, 2022 by any person during regular office hours at City Hall or in the Document Center on the City of Prior Lake Website. SUMMARY: The Ordinance approves a Planned Unit Development (PUD) Plan and amends the Zoning st Map to designate a PUD Overlay District for The Preserve at Jeffers Pond on Outlot B, Jeffers Pond 1 Addition (PID: 254371690). This ordinance shall become effective from and after its passage and publication. th Passed by the City Council of the City of Prior Lake this 16 day of May 2022. ATTEST: _________________________ __________________________ Jason Wedel, City Manager Kirt Briggs, Mayor th Summary Ordinance to be published in the Prior Lake American on the 28 day of May 2022. 3 ITEM: 5I CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: Approval of a Resolution Approving a Temporary Liquor License for Boathouse Brothers Brewing Co. on Saturday June 11, 2022 GOAL AREA Public Safety OBJECTIVE: 4. Ensure a safe and quality built environment. RECOMMENDED ACTION: Adopt a Resolution Approving a Temporary Liquor License for Boathouse Brothers Brewing Co, Saturday, June 11, 2022. BACKGROUND: Boathouse Brothers Brewing is hosting a bags tournament, on Saturday, June 11, 2022. State statute allows a brewer who manufactures fewer than 3,500 barrels of malt liquor in a year or a micro-distillery a temporary license for the on-sale of intoxicating liquor in connection with a social event within the municipality sponsored by the brewer or micro-distillery. Temporary licenses may be issued for up to four consecutive days. The City may not issue more than three (3) four-day temporary licenses, four (4) three-day licenses, six (6) two-day licenses, or twelve (12) one-day licenses, in any combination not to exceed twelve days per year to any one organization or for any one location. No more than one temporary license may be issued to any one organization or for any one location within any 30 days unless the licenses are issued in connection with an official community event. The Police Department has reviewed the temporary liquor license application to ensure that all requirements and issues concerning liquor compliance and public safety have been met. The closure of Main Avenue requires a Community Event Permit. This permit has been updated for 2022 to require applicants to send mailed notices to all businesses impacted by any street closures two weeks in advance of the event. Boathouse Brothers Brewing has submitted the required permit and will be sending the required notices accordingly. The City Council reviewed the frequency of Main Avenue closures at their Work Session on May nd 2. The direction to staff at that meeting was to permit Boathouse Brothers Brewing up to three closures per year. The closures would occur in April, October, and one Saturday in between. This permit will be their one approval for a closure between April and October. FINANCIAL IMPACT: Boathouse Brothers Brewing has paid the $75.00 temporary on-sale intoxicating liquor license fee. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5I Page | 2 ALTERNATIVES: 1. Motion and second, as part of the consent agenda, to adopt a resolution approving a Temporary Liquor License for Boathouse Brothers Brewing on June 11, 2022. 2. Motion and second to remove this item from the consent agenda for additional discussion. ATTACHMENTS: 1. Boathouse Brothers Bags Tournament Resolution June 11 2022 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION APPROVING A TEMPORARY ON-SALE INTOXICATING LIQUOR LICENSE FOR BOATHOUSE BROTHERS BREWING, CO Motion By: Second By: WHEREAS, Boathouse Brothers Brewing, Co., will hold a bags tournament on Main Street on Saturday, June 11, 2022; and WHEREAS, State statute allows brewers who manufacture less than 3,500 barrels of malt liquor in a year to apply for temporary on-sale intoxicating liquor license in connection with a social event within the municipality sponsored by the brewer; and WHEREAS, Boathouse Brother Brewing, Co. is planning to sponsor and sell beer as part of this social event. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. This license shall be valid on June 11, 2022. 3. Service and consumption of alcohol is limited to a fenced in area. 4. All liquor servers shall receive training prior to the event. 5. Boathouse Brother Brewing, Co. shall provide proof of liquor liability insurance as prescribed by M.S. Section 340A.409 to cover this event. th PASSED AND ADOPTED THIS 16 DAY OF MAY 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ _________________________________________________ Jason Wedel, City Manager ITEM: 5I CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Casey McCabe, Community Development Director PRESENTED BY: Casey McCabe AGENDA ITEM: Consider a Request from the Oakland Beach Homeowners Association Related to Dock Slip Placement GOAL AREA Environmental Stewardship & Recreation OBJECTIVE: 2. Protect and enhance the quality of Prior Lake’s surface waters. RECOMMENDED ACTION: Approval of a request to extend a Homeowners Association (HOA) two-dock system further into Lower Prior Lake Prior Lake in 2022 due to low water levels. BACKGROUND: Oaklakd Beach HOA received the attached Minnesota Department of Natural Resources (DNR) permit to retain two seasonal docks, 4-feet wide by 125-feet long, 25-feet apart, to provide a total of 39 boat slips on Lot 1, Block 1, Oakland Beach 7th Addition. Current Circumstances City staff was contacted by a representative of the Oakland Beach HOA requesting a one-year approval to move the south dock up to 40 additional feet and the north dock up to 30 additional feet into Lower Prior Lake during the 2022 boating season due to low water levels. The docks would be placed in the same locations and in the same direction into the lake as they have been for the past several years. As of Tuesday, May 10, 2022, the lake elevation was 900.6 feet above sea level; the ordinary high-water level of Prior Lake is 903.9 feet. Measurements are taken by automatic data logger at Lower Prior Lake outlet structure. In previous years the DNR had approved and administered dock permits for HOA dock systems; however, management of HOA controlled access lots is now the responsibility of individual cities as the DNR no longer administers this type of permit. Conclusion The City Council has recently approved two similar requests from other HOAs seeking temporary revisions for dock placement due to low water levels. City staff is in support of the request as the dock extensions should not create a safety or navigation issue on the lake. FINANCIAL IMPACT: No financial impact is anticipated due to this request. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5I Page | 2 ALTERNATIVES: 1. Motion and second as part of the consent agenda, authorizing the Oakland Beach Homeowners Association to extend the south dock 40 feet and the north dock 30 feet in 2022. 2. Motion and second to remove this item from the consent agenda for additional discussion. ATTACHMENTS: 1. General Location Map 2. DNR Permit Location Map Oakland Beach Homeowners Association Dock Lot 1, Block 1, Oakland Beach 7th Addition ITEM: «ItemNum» CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Jason Etter, Senior Accountant PRESENTED BY: Cathy Erickson, Finance Director AGENDA ITEM: Consider Approval of the 2021 Annual Financial Report and Management Letter GOAL AREA High-Value City Services OBJECTIVE: 1. Establish financial stability for all funds. RECOMMENDED ACTION: Adopt the attached resolution accepting the 2021 Annual Financial Report and Management Letter. BACKGROUND: Introduction The 2021 annual audit was conducted in accordance with generally accepted auditing standards and represents an independent opinion of the financial activities during the year and position of the City of Prior Lake as of 12/31/2021. The purpose of the audit is to express an opinion about whether the financial statements prepared are fairly presented, in all material respects, and in conformity with accounting principles generally accepted in the United States of America. History All cities with a population of more than 2,500 are required by state statute to complete an audit each year. The firm of Malloy, Montague, Karnowski, Radosevich & Co, P.A. (MMKR) has been retained by the city for this purpose. Current Circumstances Copies of the reports are included in the May 16th meeting packet that is distributed to Council members. Copies of the 2021 Annual Financial Report and Management Letter will also be available for the Council and public prior to the Council meeting on May 16th. The Annual Financial Report represents the financial reporting model that reflects GASB Statement No. 34 as required by the Governmental Accounting Standards Board (GASB). This format consolidates the City’s financial reporting activity into two groups (governmental activities and business-type activities) and includes a statement of net assets. A statement of net assets identifies capital assets (i.e., land, buildings, and improvements) and long-term liabilities. As stated in the Financial Report, the City’s overall net asset financial position (governmental and business- type activities combined) is $236,371,668 and represents an increase of $16,599,199 from December 31, 2020. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item «ItemNum» Page | 2 Conclusion The Management Letter is intended to bring to the City Council’s attention any deficiencies or conditions recommended for improvement within the design or administration of the City’s financial operations and to follow-up on prior year findings and recommendations. Based on their audit of the City’s financial statements for the year ended December 31, 2021:  MMKR issued an unmodified opinion on the City’s financial statements.  MMKR reported no deficiencies in the City’s internal control over financial reporting that they considered to be material weaknesses.  The results of MMKR’s testing disclosed no instances of noncompliance required to be reported under Government Auditing Standards.  MMKR reported no findings based on testing of the City’s compliance with Minnesota laws and regulations. The Management Letter also includes summaries and graphs for operational activity for the General Fund and proprietary funds, comparative information for property taxes and governmental fund revenues and expenditures, and accounting and auditing updates. GASB requires that a Management’s Discussion and Analysis (known as an MD&A) be assimilated in the Annual Financial Report to provide supplementary information to facilitate a greater understanding of the audit report by the general reader. As in previous years, the MD&A includes a section attributed to the financial management policies of the City. A key element within the City’s Vision and Strategic Plan is the ability to demonstrate strong financial management and effective use of community resources. In addition, the Comprehensive Financial Management Policy (CFMP) includes a section on Financial Planning and Reporting for the purpose of providing “accurate, current and meaningful information about the City’s operations to guide decision making and enhance and protect the City’s financial position.” This section of the CFMP includes five (5) objectives/metrics to be included in the Annual Financial Report. They include: o Bond Rating – Maintain or improve current Aa2 bond rating. o General Fund Reserve Balance - Maintain a General Fund unrestricted fund balance (which includes Committed, Assigned and Unassigned classifications) within a range of 40 – 50% of projected expenditures for the subsequent year. o Property Taxes – Maintain or improve property tax rank when compared to a broader list of metro area cities. o Property Taxes / Household – Maintain a level of property taxes on a per household basis which considers the cost of inflation and community growth. o General Fund Expenditures / Household – Maintain a level of General Fund operational expenditures on a per household basis which considers the cost of inflation and community growth. All five objectives/metrics are discussed and graphically presented within the MD&A section of the 2021 Annual Financial Report. Item «ItemNum» Page | 3 FINANCIAL IMPACT: The primary results for the General Fund as indicated within the 2021 Annual Financial Report are: 1) Actual revenues were $16,164,607 (including transfers and sale of assets) compared to amended budgeted revenues of $14,953,717 or 109% of budget. 2) Actual expenditures were $15,848,078 (including transfers out) compared to amended budgeted expenditures of $16,222,713 or 98% of budget. 3) Gross revenue exceeded expenditures/transfers by $316,529. The components of the $316,529. At the end of the current fiscal year, the total fund balance for the General Fund was $10,430,617 or 62.9 percent of budgeted 2022 expenditures and transfers out of $16,585,887. The fund balance is maintained for cash flow, emergency purposes, etc. This level of reserve is higher than the targeted range of 40-50% as identified in the City’s Comprehensive Financial Management Policy primarily due to receipt of federal CARES Act funds and cost-saving measures put in place to minimize the financial impact of the pandemic. Of the total fund balance of $10,430,617, $573,420 is assigned for the 2022 budget for projects carried over from fiscal 2021. The unassigned amount of $9,857,197 is 59.4 percent of budgeted 2022 expenditures and transfers out of $16,585,887. The total fund balance of $10,430,617 reflects an increase of $316,529 from the prior year. The increase in fund balance is primarily due to revenues above budget by $1,180,868, expenditures less than budget by $374,635 and planned use of reserves of $1,268,996. The drivers in the revenue above budget were permits and fees due to building units and development above plan. Expenditures were less than budget primarily in Public Safety and Parks driven by supplies and equipment purchase delays due to the global supply chain issues, open Park department positions and carryover of maintenance projects. The amended budget reflected the use of fund balance of $1,268,996 primarily for a transfer to the Facilities Management Fund for capital projects, Police department mid-year wage and workers compensation adjustments, and mid-year hire of the Fire department Assistant Fire Chief. The total fund balance of $10,430,617 reflects an increase of $1,585,525 from the amended budget. The original budget reflected use of fund balance of $124,000 to primarily to offset anticipated revenue shortfalls in aid for police services. An amendment to increase the spending of the fund balance by $1,144,996 primarily for a transfer to the Facilities Management Fund for capital projects, Police department mid-year wage and workers compensation adjustments, and mid-year hire of the Fire department Assistant Fire Chief. Please feel free to contact Staff prior to the meeting if you have any questions or would like to review the Report on a more comprehensive basis. Jim Eichten of the firm MMKR & Co, P.A. will make a brief presentation regarding the Report and Management Letter and respond to any questions the Council may have. Additional Reporting Required A City Financial Reporting Form, which is a condensed excerpt of the official document, is required to be submitted to the Office of the State Auditor by June 30, 2022, along with this report. Item «ItemNum» Page | 4 MMKR will also complete the federal Data Collection Form regarding the single audit of expenditure of federal funds. ALTERNATIVES: 1. Motion and second to adopt the attached resolution accepting the 2021 Annual Financial Report and Management Letter as submitted. 2. Delay action according to a specific Council reason. ATTACHMENTS: 1. Resolution - Consider Approval of the 2021 Annual Financial Report and Management Letter 2. MMKR 2021 Prior Lake Audit Presentation 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- ACCEPTING THE 2021 ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER Motion By: Second By: WHEREAS, Minnesota Statutes requires that the City’s financial records be annually audited; and, WHEREAS, the annual audit is conducted in conformance with generally accepted accounting principles; and, WHEREAS, the purpose of the audit is to express an opinion about whether the financial statements prepared by the City are fairly presented in all material respects in conformity with accounting principles generally accepted in the United States of America; and, WHEREAS, the firm of Malloy, Montague, Karnowski, Radosevich and Co. P.A. (MMKR) have been retained by the City Council for this purpose; and, WHEREAS, MMKR has submitted the 2021 Annual Financial Report and Management Letter; and, WHEREAS, MMKR has issued an unmodified opinion with respect to the City’s 2021 financial statements; and, WHEREAS, The City staff and City Council have carefully examined the submitted statements and reports and their contents at a regular City Council meeting. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the 2021 Annual Financial Report and Management Letter. 3. The staff is hereby directed to submit the reports to the Office of the State Auditor. 4. Passed and adopted by the Prior Lake City Council this 16th day of May 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager CITY OF PRIOR LAKE AUDIT REPORT YEAR ENDED DECEMBER 31, 2021 James H. Eichten, CPA Opinion on Financial Statements ▪Financial statements are fairly presented in accordance with accounting principles generally accepted in the United States of America Testing of Internal Controls and Compliance ▪Internal controls over financial reporting ▪Compliance with laws and regulations related to financial reporting AUDITOR’S ROLE Minnesota Legal Compliance Audit ▪Compliance with Minnesota State Laws and Regulations Single Audit of Federal Awards ▪Not required for fiscal 2021 AUDITOR’S ROLE Audit Summary ▪Planned scope and timing of audit ▪Audit opinions and findings MANAGEMENT REPORT Financial Report ▪Unmodified or Clean Opinion Internal Controls Over Financial Reporting ▪No Findings Legal Compliance Audit Findings ▪No Findings AUDIT OPINIONS AND FINDINGS Audit Summary Governmental Funds Overview MANAGEMENT REPORT (CONT.) MANAGEMENT REPORT (CONT.) $– $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Taxable Market Value MANAGEMENT REPORT (CONT.) Tax Rates 2019 2020 2021 Average tax rate City 33.0 32.5 30.3 County 33.8 32.7 31.0 School 31.7 29.9 29.1 Special taxing 7.8 7.3 7.7 Total 106.3 102.4 98.1 City of Prior Lake Rates Expressed as a Percentage of Net Tax Capacity MANAGEMENT REPORT (CONT.) Year 2019 2020 2021 Population 2,500–10,000 10,000–20,000 20,000–100,000 26,849 27,222 27,917 Property taxes 540$ 517$ 537$ 475$ 498$ 514$ Tax increments 34 33 44 29 29 28 Franchise and other taxes 49 60 46 24 25 24 Special assessments 54 39 54 40 34 30 Licenses and permits 36 39 46 37 33 36 Intergovernmental revenues 474 367 273 154 178 104 Charges for services 113 89 91 125 85 175 Other 83 69 69 53 39 30 Total revenue 1,383$ 1,213$ 1,160$ 937$ 921$ 941$ December 31, 2020 City of Prior LakeState-Wide Governmental Funds Revenue per Capita With State-Wide Averages by Population Class MANAGEMENT REPORT (CONT.) Year 2019 2020 2021 Population 2,500–10,000 10,000–20,000 20,000–100,000 26,849 27,222 27,917 Current 176$ 140$ 118$ 112$ 121$ 117 315 288 320 230 246 261 146 122 112 73 73 75 100 112 95 72 60 72 95 108 104 7 6 8 832 770 749 494 506 533 Capital outlay and construction 586 429 331 375 161 325 Debt service 172 149 91 156 154 150 45 42 33 46 41 43 217 191 124 202 195 193 Total expenditures 1,635$ 1,390$ 1,204$ 1,071$ 862$ 1,051$ General government Governmental Funds Expenditures per Capita With State-Wide Averages by Population Class December 31, 2020 City of Prior LakeState-Wide Interest and fiscal charges Public safety Streets and highways Culture and recreation All other Principal MANAGEMENT REPORT (CONT.) 2021 2020 Change Fund balances of governmental funds Total by classification Nonspendable –$ 70,006$ (70,006)$ Restricted 8,086,463 7,321,154 765,309 Assigned 12,173,968 9,416,770 2,757,198 Unassigned 9,857,197 9,783,378 73,819 Total governmental funds 30,117,628$ 26,591,308$ 3,526,320$ Total by fund General 10,430,617$ 10,114,088$ 316,529$ Debt Service 2,583,668 2,834,191 (250,523) Construction 1,483,757 493,808 989,949 Special revenue nonmajor funds 4,526,053 3,622,398 903,655 Capital projects nonmajor funds 11,093,533 9,526,823 1,566,710 Total governmental funds 30,117,628$ 26,591,308$ 3,526,320$ Governmental Funds Change in Fund Balance Fund Balance as of December 31, MANAGEMENT REPORT (CONT.) 2017 2018 2019 2020 2021 Fund Balance $6,840,928 $7,213,402 $7,903,175 $10,114,088 $10,430,617 Cash and Inv (Net of Borrowing)$8,306,654 $8,938,262 $9,604,268 $11,068,473 $11,778,939 Expenditures and Transfers Out $13,208,933 $13,115,121 $13,350,330 $14,283,695 $15,848,078 $– $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 General Fund Financial Position Year Ended December 31, MANAGEMENT REPORT (CONT.) Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits All Other 2017 $8,779,030 $820,433 $1,657,988 $1,346,676 $2,250 $324,924 2018 $8,619,057 $994,613 $1,835,750 $1,357,049 $1,448 $385,047 2019 $9,007,634 $992,096 $1,925,225 $1,193,113 $996 $454,862 2020 $9,594,699 $900,601 $4,092,040 $1,081,405 $1,652 $351,608 2021 $10,125,022 $999,906 $2,322,956 $1,528,506 $38 $635,157 $– $1,500,000 $3,000,000 $4,500,000 $6,000,000 $7,500,000 $9,000,000 $10,500,000 $12,000,000 General Fund Revenue by Source Year Ended December 31, MANAGEMENT REPORT (CONT.) General Government Public Safety Public Works Culture and Recreation All Other 2017 $2,741,278 $5,239,456 $1,798,918 $1,677,597 $115,563 2018 $2,755,367 $5,746,524 $1,882,971 $1,850,587 $60,021 2019 $3,000,056 $6,071,462 $1,954,183 $1,889,264 $100,596 2020 $3,279,680 $6,693,505 $1,999,412 $1,628,772 $144,308 2021 $3,260,266 $7,261,344 $2,099,230 $1,982,787 $131,754 $– $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 General Fund Expenditures by Function Year Ended December 31, 2021 MANAGEMENT REPORT (CONT.) Audit Summary Governmental Funds Overview Enterprise Funds Overview MANAGEMENT REPORT (CONT.) 2021 2020 Change Net position of enterprise funds Total by classification Investment in capital assets 68,923,937$ 69,058,053$ (134,116)$ Unrestricted 11,099,055 9,784,086 1,314,969 Total enterprise funds 80,022,992$ 78,842,139$ 1,180,853$ Total by fund Water 47,310,844$ 46,737,472$ 573,372$ Sewer 28,265,386 27,724,006 541,380 Water Quality 4,446,762 4,380,661 66,101 Total enterprise funds 80,022,992$ 78,842,139$ 1,180,853$ Enterprise Funds Change in Financial Position Net Position as of December 31, MANAGEMENT REPORT (CONT.) 2017 2018 2019 2020 2021 Oper Revenue $3,796,097 $3,967,706 $3,792,321 $4,784,064 $5,569,995 Oper Expenses $2,621,448 $2,679,154 $2,983,966 $3,243,683 $3,212,458 Oper Income (Loss)$1,174,649 $1,288,552 $808,355 $1,540,381 $2,357,537 Inc Before Depr $1,912,281 $2,092,678 $1,696,804 $2,495,708 $3,346,673 $– $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 Water Enterprise Fund Year Ended December 31, MANAGEMENT REPORT (CONT.) 2017 2018 2019 2020 2021 Oper Revenue $3,090,773 $3,270,026 $3,622,033 $4,399,718 $4,761,256 Oper Expenses $2,771,143 $2,892,003 $3,281,824 $3,360,286 $3,365,918 Oper Income (Loss)$319,630 $378,023 $340,209 $1,039,432 $1,395,338 Inc Before Depr $789,288 $889,932 $904,035 $1,653,925 $2,036,083 $– $250,000 $500,000 $750,000 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 $2,250,000 $2,500,000 $2,750,000 $3,000,000 $3,250,000 $3,500,000 $3,750,000 $4,000,000 $4,250,000 $4,500,000 $4,750,000 $5,000,000 Sewer Enterprise Fund Year Ended December 31, MANAGEMENT REPORT (CONT.) 2017 2018 2019 2020 2021 Oper Revenue $925,988 $986,338 $1,060,295 $1,175,189 $1,206,566 Oper Expenses $633,557 $600,030 $611,654 $623,317 $730,212 Oper Income (Loss)$292,431 $386,308 $448,641 $551,872 $476,354 Inc Before Depr $402,799 $508,197 $583,068 $668,423 $594,451 $– $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 $1,300,000 Water Quality Enterprise Fund Year Ended December 31, Audit Summary Governmental Funds Overview Enterprise Funds Overview Legislative Updates Accounting and Auditing Updates MANAGEMENT REPORT (CONT.) Clean Opinion on Financial Statements No Findings Reported Improved General Fund Financial Results Improved Enterprise Fund Financial Results Continued Ongoing Assessment of Financial Projections and Results Including General, Other Operational and Enterprise Fund Activities SUMMARY ITEM: 6B CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Casey McCabe, Community Development Director PRESENTED BY: Casey McCabe AGENDA ITEM: Presentation of a Concept Plan for Gallery Apartments at the Intersection of West Avenue and CH21 GOAL AREA Desirable & Sustainable Development OBJECTIVE: 3. Explore ways to encourage downtown as a vibrant destination. 4. Encourage development and preservation of quality life-cycle residential housing options. RECOMMENDED ACTION: No formal action is required at this time. The City Council should provide the applicant with comments, impressions, and/or concerns about the concept plan as it relates to proposed multi- family residential development. Councilor comments are not binding, and the developer should not rely on any statements made by an individual Councilor as the sentiment of the entire body. However, in the absence of City Council concerns, comments, or suggestions to the contrary, the developer will likely proceed with the development as presented in this concept stage. BACKGROUND: The purpose of this agenda item is to review a concept plan for the Gallery Apartments, submitted by the applicant, Gallery Apartments/Chase Real Estate. A concept plan review allows the City Council an opportunity to provide informal, non-binding feedback to the applicant. City Council concept plan review generally includes a high-level discussion around density, parking, access, traffic impact to surrounding roadways/intersections and if additional public infrastructure improvements may be made necessary by the development, potential impact to surrounding properties, building design, building materials, building height, and any other topic the Council or applicant may wish to discuss. FINANCIAL IMPACT: Future commercial or multi-family residential development approval on this site would help diversify the city’s tax base. ALTERNATIVES: 1. Provide feedback to the applicant regarding the concept plan. ATTACHMENTS: 1. Site Plan 2. Site and Proposed Concept Information City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 15'-0" 100'-0"100'-0" 934 936 175'-0"75'-0" Eagle C r e e k A v e S West Ave SEPond Easement 83 Surface -The Gallery Prior Lake- Development Proposal Site Plan Sketch 5-6-2022 24,000 SF Parking 27,000 SF Bldg 72'-0"90'-0"Patio + connection to City Trail Sky Lounge 4th Floor 257'-9"60'-0" 82 Garage Existing utility easement and access to Duplex.42'-0"Extend Retaining Wall125'-0"Separate Pond on unutilized portion of easement THE GALLERY 2.42 Acres323'-0"250'-0"150'-0" Office Lounge Gym Yoga Lobby4-Story 97 Units Club Room 10'-0" 238'-0"205'-0"Project Stats: Zoning: TC Town Center 27,000 SF Bldg 4-Story Flat Roof Height: 50' +/- 97 Units Avg SF = 930 SF (630 to 1300 SF) Bedrooms = 130 165 Parking Stalls = 1.7 per Unit = 1.27 per Bedroom 10'-0" Patio Courtyard45'-0"Retaining Wall Chase Real Estate – The Gallery Apartments (Prior Lake) May 5, 2022 RE: Site Plan Submittal - The Gallery Prior Lake Apartments Property Address: Eagle Creek Ave SE and West Ave SE Submitted By: Chase Real Estate, Burnsville, MN City of Prior Lake | Planning Department Casey McCabe, Community Development Director Mr. McCabe: Please find attached our sketch Site Plan development submittal - per our recent meeting. We have the property under contract and are quickly working through our due diligence and engineering to prove out the project which we believe to be an excellent opportunity for upscale housing in the downtown - Town Center - neighborhood. Our office has extensive experience in new construction, multi-family development as a long-term owner, developer, general contractor and manager of upscale apartment properties in the south metro. I look forward to designing a high-quality project that fits with the planning goals and aesthetics of Prior Lake; one the City will be proud of. Our goal is to listen to Council’s feedback and move into the city approval process as we develop our plans for a hopeful late Summer/Fall construction start. See next page for Project Statistics. Thank you, Joe McElwain Director of Development, Architect Gallery Apartments Chase Real Estate 2140 County Road 42 West Burnsville, MN 55337 Joe@chasere.com Chase Real Estate – The Gallery Apartments (Prior Lake) Request: Site Plan Sketch Review. Council Work Session May 16th; review our proposal and gather input. Proposal: 97-Units, upscale market-rate apartment building. 4-stories w/ flat roof and architecture that fits into the downtown and nautical theme of Prior Lake. Project Statistics: Total Site Area: 2.42 Acres Zoning: TC, Town Center Proposal foresees meeting code and not requiring any variances. Setbacks: to be within Code limits. Building Size: 27,000 SF footprint. 4 Floors. Flat Roof proposed. Height: +/- 50 ft to top of parapet depending on final average grade around building. Dwelling Units: 97 Units Proposed. A mix of one bedroom and large two-bedroom corner plans. Average Unit Size 930 SF. Ranging from 620 SF to 1300 SF. Condo style finishes. Most to have 5x10 balconies. Common Areas: All amenity rooms facing Eagle Creek for active-lifestyle/vibrant feel and design; large outdoor patio with grill stations, dining, firepit, gazebo. Gym, yoga room, Lounge and work-from home areas, Club Room, Lobby, possible 4th-floor Sky Lounge, and on-site management Office. Bike storage. Pet wash. Interior landscaped courtyard. Parking: 83 Surface Stalls and 82 Garage Stalls. =165 Total Stalls = 1.7 Stalls / Unit. 1.27 Stalls / Bedroom. Topography: Elevations dropping from south hill down toward Eagle Creek Ave to the north. Existing retaining wall that was built as part of the eastern adjoining properties (of which falls on this property) will be extended as needed for grading of the south portion of the building. Chase Real Estate – The Gallery Apartments (Prior Lake) Wetlands: NW Corner wetland is a County stormwater easement. Developer is working with County on existing runoff rates and volumes. Utilities: existing easement feeding Duplex property has 8-inch Sewer and 6-inch Water w/ plug. Design team verifying project needs and elevations. Access: All access to site will be off West Ave SE. Existing curb cut serving Duplex (4351 Racine Street SE) will be moved slightly north to align with future drive aisle. An additional curb cut is proposed 45 feet north to provide a drive lane to the underground parking garage. This lower parking low will require some retaining wall, making this second curb cut necessary to work with grading. Neighboring Duplex and Access Easement: Existing access is a gravel driveway and curb cut off West Ave SE. Future Access will be maintained through the development’s new parking lot drive aisle. Owner is supportive of the proposed project. Downtown Development Project Goals | Vision and Strategic Plan • Encourage Downtown as a vibrant destination ✓ • Promote density and interaction among residents in the downtown area ✓ • Encourage Development of Life-cycle Residential Housing Options ✓ • Integrate pedestrian paths/trails and connection among neighboring properties and uses ✓ Project Timeline Goals: ▪ May 16 – Council Work Session ▪ June 13 – Planning Commission Meeting ▪ July 18 – City Council Meeting Submitted By: Joe McElwain Director of Development Chase Real Estate 2140 County Road 42 West Burnsville, MN 55337 Technical Memorandum To: Joe McElwain – Chase Real Estate, Inc. From: Jonah Finkelstein, PE Re: Trip Generation Memorandum Purpose of Report The purpose of this study is to determine the expected traffic generation for the proposed development site located on the eastern corner of 9th Street & Wacouta Street in Saint Paul, Minnesota. The new land use will consist of a 167-unit apartment complex in place of the existing 4-unit apartment and 5,000 square foot storage facility. Scenario Description (source) Daily Trips AM Peak Hour PM Peak Hour Entering Exiting Entering Exiting Entering Exiting Proposed Land Use Multifamily Housing (Mid-Rise) – (ITE-221) 611 611 18 59 59 35 TOTAL Re: Prior Lake - 97-Units Apartment Proposal The purpose of this study is to determine the expected traffic generation for the proposed development site located at the western corner of Eagle Creek Ave and West Ave near downtown Prior Lake, MN. The new land use will consist of a 97-unit apartment complex situated on an undeveloped property. 97-Units 354 354 10 34 34 20 354 354 10 34 34 20 May 4, 2022 Trip Generation Draft Review Memo The Gallery Prior Lake Apartments - Development Proposal May 2022 Trip Generation The existing and future traffic forecasts for the site are based on the data and methods published in the Institute of Transportation Engineers (ITE) Trip Generation Manual, 10th Edition. The ITE Trip Generation Manual is a compilation of traffic data for various land uses from existing developments throughout the United States. from existing developments throughout the United States. -Traffic Trips Eric Fagerberg, PE Page 1 of 1 Eagle C r e e k A v e S West Ave SE-The Gallery Prior Lake- Development Proposal Site Plan Sketch 5-6-2022 15'-0" 934 936 175'-0"75'-0"West Ave SE83 Surface24,000 SF Parking 27,000 SF Bldg 72'-0"90'-0"257'-9"60'-0" 82 Garage 42'-0"125'-0"THE GALLERY 2.42 Acres"250'-0"150'-0" Office Lounge Gym Yoga Lobby4-Story 97 Units Club Room 10'-0" 238'-0"205'-0"10'-0" Patio Courtyard THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PROP THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL Architecture Precedents: Concept entry design. Proposal to be flat roof. Compliment neighboring building; tower corner, lighting, trim windows, etc Nautical theme. Inspiration for patio and common room exteriors facing Eagle Creek Ave. THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR OUR PROPERTIES THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL Our Work - Precedent Interiors Lobby, fireplace and Mezzanine Club Room Lounge Room Yoga, Gym Landscaped courtyard OUR PROPERTIES | COMMON SPACES (Images from ChaseRE properties) •100% smoke-free •24/7 Emergency Maintenance •9ft. minimum Ceilings •Bike Rentals and Bike Storage •Coffee Bar and Media Lounge •Concierge at Lobby •Controlled Access •Conference Room •Crown Molding in Units •Dry Cleaning Services •EnergyStar Stainless Steel Appliances •Extensive Common Areas •First Floor Walk-Out Units •Free Resident Yoga Classes •Full Size Washer/Dryer in Unit •On-site Full Time Maintenance •Pet Friendly - Doggy DNA Policy •Planned Social Activities •Private Balconies •Professional On-Site Management •Recycling and Trash Chutes •Underground Heated Parking THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL OVEN FD FD FD FD FD REF. CONCRETE FILL -SEE STRUCT LINK WILSON REG. NO: 21629 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. Date Project Number 1301 American Blvd E. Suite 100 Bloomington, MN 55425 tel: (612) 879-6000 fax: (612) 879-6666 www.kaaswilson.com Owner:Project:wilson architects 1/4" = 1'-0" Floor Finish Plans 12/03/2019 19004Gallery on the ParkwayChase Real EstateI400a200 E. Burnsville Parkway, Burnsville, MN 55337General Contractor:Stonebridge Construction2100 County Road 42 W.Burnsville, MN 55337tel: (952) 431-5700fax: (952) 431-5701 Civil/Landscape:James R. Hill, Inc.2500 W Cty Rd 42, Suite 120Burnsville, MN 55337tel: (952) 890-6044fax: (952) 890-6244 Structural Engineer:Hanuschak Consultants26 Edmonton StreetWinnipeg, ManitobaCanada RC3, 1P7tel: (204) 956-2220fax: (204) 956-1671 2140 County Road 42 WBurnsville, MN 55337Rev. No.RevisionDate3ASI #28/14/19RESIDENT WALK-OUTS AMENITY SPACES CLUB ROOM PRIVATE DINING WINE CELLAR LIBRARY CONCIERGE WIFI LOBBY YOGA | CRAFTS FITNESS COFFEE BAR PACKAGE ROOM 1 2 6 3 7 4 8 5 9 COURTYARD GRILL STATION OUTDOOR LOUNGE GAMES 1 2 3 1 2 3 1 23 4 5 7 8 9 6 10 10 THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL Gallery on the Parkway - Burnsville OUR PROPERTIES | COMMON SPACES Example Courtyard and Amenity Plan One Bedroom + Den (920 SF) tel 651.292.9000 info@v2apartment 750 OTTO AVENUE | ST. PAUL, MN 5510 2 www.v2apartments.com ng. Natu W/D LIVING 14' x 12' KITCHEN/DINING 13'10" x 10' DEN 9'10" x 11' BEDROOM 11'4" x 15'10" BATH • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios e management PROPOSED FLOOR PLANS & FINISHES om • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly W/D LIVING 20'8" x 10'10" KITCHEN/DINING 20'10" x 12'10" BEDROOM 11'0" x 12'0" BEDROOM 11'8" x 13'0" BATH BATH lly Connected. THE DELTA 933 SF One Bedroom + Den (9 n (920 SF) PMENT PROPOSAL Two Bedroom (1,200 SF)(1,240 SF) (720 SF) W/D LIVING/DINING 12'2" x 20'6" KITCHEN 12'0" x 12'8" BEDROOM 10'2" x 14'10" BATH Target Market: • Empty nesters, retirees, working professionals looking for an amenity-rich community with access to parks and recreation. • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly e management om • Concierge, on-site full time management • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly • Concierge, on-site full time management • Concierge, on-site full time management and maintenance staff • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios PROPOSED FLOOR PLANS & FINISHES • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly PROPOSED FLOOR PLANS & FINISHES • Concierge, on-site full time management • Variety of 1-Bed, 1+Dens and 2-Bed plans • Granite countertops and designer cabinetry • Walk-in closets and in-unit Washer & Dryer • Crown molding, built-in buffets • Energy-star, stainless steel appliances • LED lighting throughout • Large windows and patio doors • Private decks and patios • Pet friendly • Concierge, on-site full time management • Concierge, on-site full time management and maintenance staff OUR PROPERTIES | FLOOR PLANS & FINISHESTHE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL Two Bedroom Corner Apartment One bedroom - designer cabinets, matching barn doors to dens/office Crafted hallways Island kitchens, built-in buffet OUR PROPERTIES | FLOOR PLANS & FINISHESTHE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PR THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY CHASKA - CLOVER RIDGE DEVELOPMENT PRO THE GALLERY OF PRIOR LAKE - SKETCH PLAN PROPOSAL Kaas Wilson Architects - Precedent Projects ITEM: 7A CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Jason Wedel, City Manager AGENDA ITEM: Public Hearing for Approval of a Resolution Approving On-Sale Wine Liquor License for Edelweiss Bakery GOAL AREA High-Value City Services OBJECTIVE: 6. Seek community engagement through a variety of communication methods to reach all residents. RECOMMENDED ACTION: Approval of a Resolution Approving On-Sale Wine Liquor License for Edelweiss Bakery. BACKGROUND: Edelweiss Bakery opened at their current address in April of 2005 primarily functioning as a bakery, coffee, and lunch restaurant as their day-to-day operations. Edelweiss Bakery would like to add the selling of beer and wine to their current menu and are seeking approval of an On-Sale Wine Liquor License. The Prior Lake Police Department has completed an investigation of this applicant to ensure that all requirements and issues concerning public safety and compliance have been met. All property taxes and monies owed to the City for 16186 Main Ave SE are current and there does not appear to be any other reasons set forth in Minnesota Statutes 340A or in the Prior Lake City Code which would preclude issuance of a license. It has been the city’s practice to conduct a public hearing for initial license issuance but not for renewals. Therefore, the city council should conduct a public hearing to determine if substantive information is offered which would be germane to this topic. Once the hearing is conducted, the city council could act if it deems appropriate. FINANCIAL IMPACT: Edelweiss Bakery has paid the $100.00 investigation fee and the On-Sale Wine Liquor License fee of $2,167.00. ALTERNATIVES: 1. Conduct the public hearing and if no new information is offered, approve the resolution issuing an On-Sale Wine liquor license for Edelweiss Bakery for the period of June 1, 2022 to June 30, 2023 as proposed or with conditions. 2. Take no action and direct the staff to obtain additional information relative to the license issuance or denial. 3. Direct the staff to prepare a resolution with findings of facts denying the license request. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22- A RESOLUTION TO CONSIDER APPROVAL OF AN ON-SALE INTOXICATING LIQUOR LICENSE FOR EDELWEISS BAKERY Motion By: Second By: WHEREAS, Minnesota Statutes Chapter 340A authorizes the City to issue on and off sale liquor and 3.2 malt liquor license, Sunday licenses, and club licenses, and WHEREAS, Prior Lake City Code sets forth the application process for such licenses, and WHEREAS, Edelweiss Bakery has submitted an On Sale Wine liquor license application, and WHEREAS, Pursuant to the Prior Lake City Code section 301.600, “no license shall be granted for operation on any premises on which taxes, assessments or other financial claims of the City are delinquent or unpaid.” NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein, 2. The liquor license for the premises of Edelweiss Bakery, 16186 Main Ave SE, hereby approved for the period June 1, 2022, to June 30, 2023 and, 3. All property taxes for the premises of the16186 Main Ave SE are paid and current in compliance with Prior Lake City Code 301.600. Passed and adopted by the Prior Lake City Council this ____ day of ________ 2022. VOTE Briggs Thompson Burkart Braid Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager ITEM: 9A CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Cathy Erickson, Finance Director PRESENTED BY: Cathy Erickson AGENDA ITEM: Consider Approval of a Resolution Authorizing the Competitive Negotiated Sale of General Obligation Bonds, Series 2022A GOAL AREA High-Value City Services OBJECTIVE: 2. Design a comprehensive funding strategy for capital needs. RECOMMENDED ACTION: Council adoption of the attached resolution which provides for the issuance and sale of the Series 2022A. BACKGROUND: Introduction A representative of the City’s municipal advisor, Tammy Omdal, from Northland Securities Inc., will be present at the meeting to answer questions related to the Council approval of the sale of bonds for the Downtown South Street Improvement Project. A resolution is attached providing for the competitive negotiated sale of General Obligation Bonds, Series 2022A in an amount not-to-exceed $2,175,000. The final bond amount will be determined at the time of the sale on August 15. History Bids have been received and contracts awarded for the Downtown South Street project. Current Circumstances The city will use a competitive sale process to solicit proposals from underwriters. The resolution providing for the sale of the bonds will set terms for the bond issue. On August 15, the city will receive bids from interested underwriters or underwriting groups. The low bid will be determined based on the true interest cost (TIC) of the underwriter’s discount and interest expense. Closing on the bonds is expected to occur in early September. The structure of the bond issue itself will be based upon the following components in rounded amounts for the new project: City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Improvement Downtown South Reconstruction Estimated Project Costs$ 5,783,287 Less: Water Fund (832,290) Less: Sewer Fund (513,153) Less: Storm Water Fund (3,709) Less: Other funding - MSA (583,161) Less: Other funding - ARPA Grant Revenue (1,750,000) Project Costs to Bond 2,100,974 Costs of Issuance 48,565 Total Underwriter's Discount (1.100%) 23,925 Rounding Amount 1,536 Item 9A Total New Money$ 2,175,000 Page | 2 Attached is a Finance Plan Summary prepared by Northland Securities, which provides additional detail with respect to the estimated sources and uses of funds, interest rates, debt service principal/interest payments, and sources of repayment. The two primary sources of repayment are property taxes and special assessments. The City’s bond counsel, Taft Law, has reviewed all the necessary bond documents and has prepared the attached resolution providing for the issuance and sale of the general obligation bonds. Prior to August 1, the City Manager, Finance Director, and Ms. Omdal will participate in a bond rating call with S&P Global. The city currently has a “AA+” rating from S&P Global. Conclusion The City Council should adopt the attached resolution which provides for the issuance and sale of bonds. FINANCIAL IMPACT: Street Project The city was able to reduce the project costs financed with debt/bond issuance. American Rescue Plan grant revenue (CSLFR program) will fund $1,750,000 of the project cost. Based on the contract award, the project cost funded by the bond issue is $2,113,000 with the tax levy supporting about $1,405,000. The street project will be financed over ten years. Debt service tax levy impact on the financial plan-Preliminary The bonds are structured with relatively level annual debt service payments. New Money The new money portion of the 2022 bond issue finances the street project. The preliminary net annual average debt service tax levy per the Finance Plan is about $179,220 over the term of the bond. Item 9A Page | 3 Special assessments Special assessments support the repayment of the Downtown South Street improvement bond issuance. The street assessments for this project have a 10-year term. ALTERNATIVES: 1. Motion and a second to Adopt the Resolution Authorizing the Issuance of General Obligation Bonds, Series 2022A 2. Motion and a second to table action and to provide direction to staff for more information. ATTACHMENTS: 1. Finance Plan General Obligation Bonds, Series 2022A 2. Resolution - Consider Approval of a Resolution Authorizing the Competitive Negotiated Sale of General Obligation Bonds, Series 2022A EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF PRIOR LAKE, MINNESOTA HELD: MAY 16, 2022 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Prior Lake, Scott County, Minnesota, was duly held at the City Hall on May 16, 2022, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $2,175,000 General Obligation Improvement Bonds, Series 2022A. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2022A A. WHEREAS, the City Council of the City of Prior Lake, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue General Obligation Improvement Bonds, Series 2022A (the "Bonds") to finance various street improvements projects in the City; and B. WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis, Minnesota ("Northland"), as its independent municipal advisor and is therefore authorized to sell the Bonds by competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and C. WHEREAS, the City has retained Taft Stettinius & Hollister LLP, in Minneapolis, Minnesota as its bond counsel for purposes of this financing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Prior Lake, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Northland to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at the time and place specified in the Notice of Sale, in substantially the form attached hereto as Exhibit A, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. The City Finance Director, or designee, shall open proposals at the time and place specified in the Notice of Sale. 73458994v1 3. Notice of Sale. The terms and conditions of the Bonds and the negotiation thereof are substantially in the form set forth in the Notice of Sale attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the competitive negotiated sale of the Bonds, the City Manager and other officers or employees of the City are hereby authorized to cooperate with Northland and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 2 73458994v1 STATE OF MINNESOTA COUNTY OF SCOTT CITY OF PRIOR LAKE I, the undersigned, being the duly qualified and acting City Administrator of the City of Prior Lake, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $2,175,000 General Obligation Improvement Bonds, Series 2022A. WITNESS my hand on May 16, 2022. __________________________________ City Manager 3 73458994v1 EXHIBIT A NOTICE OF SALE * $2,175,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2022A CITY OF PRIOR LAKE, MINNESOTA (Book-Entry Only) NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms: TIME AND PLACE: Proposals (also referred to herein as “bids”) will be opened by the City’s Finance Director, or designee, on Monday, August 15, 2022, at 10:00 A.M., CT, at the offices of Northland Securities, Inc. (the City’s “Municipal Advisor”), 150 South 5th Street, Suite 3300, Minneapolis, Minnesota 55402. Consideration of the Proposals for award of the sale will be by the City Council at its special meeting at the City Offices beginning Monday, August 15, 2022 at 7:00 P.M., CT. SUBMISSION OF PROPOSALS Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at 612-851-5918, c) emailed to PublicSale@northlandsecurities.com d) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at 612-851-5900 or 612-851-4968, or e) submitted electronically. ™ Notice is hereby given that electronic proposals will be received via PARITY, or its successor, in the manner described below, until 10:00 A.M., CT, on Monday, August 15, 2022. Proposals may be submitted ™ electronically via PARITY or its successor, pursuant to this Notice until 10:00 A.M., CT, but no Proposal will be received after the time for receiving Proposals specified above. To the extent any instructions or ™ directions set forth in PARITY, or its successor, conflict with this Notice, the terms of this Notice shall ™ control. For further information about PARITY, or its successor, potential bidders may contact Northland  nd Securities, Inc. or i-Dealat 1359 Broadway, 2 floor, New York, NY 10018, telephone 212-849-5021. Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of ™ PARITYor its successor. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. BOOK-ENTRY SYSTEM The Bonds will be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. The Bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the * The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. A-1 73458994v1 name of Cede & Co. as nominee of Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the City through Northland Trust Services, Inc. Minneapolis, Minnesota (the “Paying Agent/Registrar”), to DTC, or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City will pay reasonable and customary charges for the services of the Paying Agent/Registrar. DATE OF ORIGINAL ISSUE OF BONDS Date of Delivery (Estimated to be September 8, 2022) AUTHORITY/PURPOSE/SECURITY The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. Proceeds will be used to finance the Downtown South street project and to pay costs associated with the issuance of the Bonds. The Bonds are payable from special assessments against benefited property and additionally secured by ad valorem taxes on all taxable property within the City. The full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy ad valorem taxes in the event of any deficiency in the debt service account established for this issue. INTEREST PAYMENTS Interest is due semiannually on each June 15 and December 15, commencing June 15, 2023, to registered owners of the Bonds appearing of record in the Bond Register as of the close of business on the first day (whether or not a business day) of the calendar month of such interest payment date. MATURITIES Principal is due annually on December 15, inclusive, in each of the years and amounts as follows: Year Amount Year Amount 2023 $175,000 2028 $220,000 2024 200,000 2029 225,000 2025 205,000 2030 235,000 2026 210,000 2031 240,000 2027 215,000 2032 250,000 Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. INTEREST RATES All rates must be in integral multiples of 1/20th or 1/8th of 1%. The rate for any maturity may not be more than 2.00% less than the rate for any preceding maturity. All Bonds of the same maturity must bear a single uniform rate from date of issue to maturity. A-2 73458994v1 ESTABLISHMENT OF ISSUE PRICE (HOLD-THE-OFFERING-PRICE RULE MAY APPLY – BIDS NOT CANCELLABLE) The winning bidder shall assist the City in establishing the issue price of the Bonds and shall execute and deliver to the City at closing an “issue price” or similar certificate setting forth the reasonably expected initial offering price to the public or the sales price or prices of the Bonds, together with the supporting pricing wires or equivalent communications, substantially in the form attached hereto as Exhibit A, with such modifications as may be appropriate or necessary, in the reasonable judgment of the winning bidder, the City and Bond Counsel. All actions to be taken by the City under this Notice of Sale to establish the issue price of the Bonds may be taken on behalf of the City by the City’s Municipal Advisor and any notice or report to be provided to the City may be provided to the City’s Municipal Advisor. The City intends that the provisions of Treasury Regulation Section 1.148-1(f)(3)(i) (defining “competitive sale” for purposes of establishing the issue price of the Bonds) will apply to the initial sale of the Bonds (the “competitive sale requirements”) because: (1) the City shall disseminate this Notice of Sale to potential underwriters in a manner that is reasonably designed to reach potential underwriters; (2) all bidders shall have an equal opportunity to bid; (3) the City may receive bids from at least three underwriters of municipal bonds who have established industry reputations for underwriting new issuances of municipal bonds; and (4) the City anticipates awarding the sale of the Bonds to the bidder who submits a firm offer to purchase the Bonds at the highest price (or lowest cost), as set forth in this Notice of Sale. Any bid submitted pursuant to this Notice of Sale shall be considered a firm offer for the purchase of the Bonds, as specified in the bid. In the event that the competitive sale requirements are not satisfied, the City shall promptly so advise the winning bidder. The City may then determine to treat the initial offering price to the public as of the award date of the Bonds as the issue price of each maturity by imposing on the winning bidder the Hold-the- Offering-Price Rule as described in the following paragraph (the “Hold-the-Offering-Price Rule”). Bids will not be subject to cancellation in the event that the City determines to apply the Hold-the-Offering- Price Rule to the Bonds. Bidders should prepare their bids on the assumption that the Bonds will be subject to the Hold-the-Offering-Price Rule in order to establish the issue price of the Bonds. By submitting a bid, the winning bidder shall (i) confirm that the underwriters have offered or will offer the Bonds to the public on or before the date of award at the offering price or prices (the “Initial Offering Price”), or at the corresponding yield or yields, set forth in the bid submitted by the winning bidder and (ii) agree, on behalf of the underwriters participating in the purchase of the Bonds, that the underwriters will neither offer nor sell unsold Bonds of any maturity to which the Hold-the-Offering Price Rule shall apply to any person at a price that is higher than the Initial Offering Price to the public during the period starting on the award date for the Bonds and ending on the earlier of the following: th (1) the close of the fifth (5) business day after the award date; or (2) the date on which the underwriters have sold at least 10% of a maturity of the Bonds to the public at a price that is no higher than the Initial Offering Price to the public (the “10% Test”), at which time only that particular maturity will no longer be subject to the Hold-the-Offering-Price Rule. The City acknowledges that, in making the representations set forth above, the winning bidder will rely on (i) the agreement of each underwriter to comply with the requirements for establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the Bonds, as set forth in an agreement among underwriters and the related pricing wires, (ii) in the event a selling group has been created in connection with the initial sale of the Bonds to the public, the agreement of each dealer who is a member of the selling group to comply with the requirements for establishing issue price of the Bonds, including but not limited to, its agreement to comply with the Hold- the-Offering-Price Rule, if applicable to the Bonds, as set forth in a selling group agreement and the related A-3 73458994v1 pricing wires, and (iii) in the event that an underwriter or dealer who is a member of the selling group is a party to a third-party distribution agreement that was employed in connection with the initial sale of the Bonds to the public, the agreement of each broker-dealer that is a party to such agreement to comply with the requirements for establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule, if applicable to the Bonds, as set forth in the third-party distribution agreement and the related pricing wires. The City further acknowledges that each underwriter shall be solely liable for its failure to comply with its agreement regarding the requirements for establishing issue price of the Bonds, including but not limited to, its agreement to comply with the Hold-the-Offering- Price Rule, if applicable to the Bonds, and that no underwriter shall be liable for the failure of any other underwriter, or of any dealer who is a member of a selling group, or of any broker-dealer that is a party to a third-party distribution agreement to comply with its corresponding agreement to comply with the requirements for establishing issue price of the Bonds, including, but not limited to, its agreement to comply with the Hold-the-Offering-Price Rule if applicable to the Bonds. By submitting a bid, each bidder confirms that: (i) any agreement among underwriters, any selling group agreement and each third-party distribution agreement (to which the bidder is a party) relating to the initial sale of the Bonds to the public, together with the related pricing wires, contains or will contain language obligating each underwriter, each dealer who is a member of the selling group, and each broker-dealer that is a party to such third-party distribution agreement, as applicable, (A) to comply with the Hold-the- Offering-Price Rule, if applicable if and for so long as directed by the winning bidder and as set forth in the related pricing wires, (B) to promptly notify the winning bidder of any sales of Bonds that to its knowledge, are made to a purchaser who is a related party to an underwriter participating in the initial sale of the Bonds to the public (each such term being used as defined below), and (C) to acknowledge that, unless otherwise advised by the underwriter, dealer or broker-dealer, the winning bidder shall assume that each order submitted by the underwriter, dealer or broker-dealer is a sale to the public, and (ii) any agreement among underwriters or selling group agreement relating to the initial sale of the Bonds to the public, together with the related pricing wires, contains or will contain language obligating each underwriter or dealer that is a party to a third-party distribution agreement to be employed in connection with the initial sale of the Bonds to the public to require each broker-dealer that is a party to such retail distribution agreement to comply with the Hold-the-Offering-Price Rule, if applicable, in each case if and for so long as directed by the winning bidder or the underwriter and as set forth in the related pricing wires. Notes: Sales of any Bonds to any person that is a related party to an underwriter participating in the initial sale of the Bonds to the public (each such term being used as defined below) shall not constitute sales to the public for purposes of this Notice of Sale. Further, for purposes of this Notice of Sale: (1) “public” means any person other than an underwriter or a related party, (2) “underwriter” means (A) any person that agrees pursuant to a written contract with the City (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the public and (B) any person that agrees pursuant to a written contract directly or indirectly with a person described in clause (A) to participate in the initial sale of the Bonds to the public (including a member of a selling group or a party to a third-party distribution agreement participating in the initial sale of the Bonds to the public). (3) a purchaser of any of the Bonds is a “related party” to an underwriter if the underwriter and the purchaser are subject, directly or indirectly, to (A) more than 50% common ownership of the voting power or the total value of their stock, if both entities are corporations (including direct ownership by one corporation or another), (B) more than 50% common ownership of their capital interests or profits interests, if both entities are partnerships (including direct ownership by one partnership of another), or (C) more than 50% common ownership of the value of the outstanding stock of the corporation or the capital interests or profit interests of the partnership, as applicable, if one entity is a corporation and the other entity is a partnership (including direct ownership of the applicable stock or interests by one entity of the other), and (4) “sale date” means the date that the Bonds are awarded by the City to the winning bidder. A-4 73458994v1 ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once submitted to the City for any reason, including post-sale adjustment. Any adjustment shall be conclusive and shall be binding upon the successful bidder. OPTIONAL REDEMPTION Bonds maturing on December 15, 2031 and 2032 are subject to redemption and prepayment at the option of the City on December 15, 2030 and any date thereafter, at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the successful bidder. DELIVERY Delivery of the Bonds will be within forty days after award, subject to an approving legal opinion by Taft Stettinius & Hollister LLP, Bond Counsel. The legal opinion will be paid by the City and delivery will be anywhere in the continental United States without cost to the successful bidder at DTC. TYPE OF PROPOSAL Proposals of not less than $2,151,075 (98.90%) and accrued interest on the principal sum of $2,175,000 must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to: Cathy Erickson, Finance Director 4646 Dakota Street SE. Prior Lake, Minnesota 55372 A good faith deposit (the “Deposit”) in the amount of $43,500 in the form of a federal wire transfer (payable to the order of the City) is only required from the apparent winning bidder, and must be received within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will receive notification of the wire instructions from the Municipal Advisor promptly after the sale. If the Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said offer. A-5 73458994v1 The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement and no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with the accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the time set for receiving Proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City’s computation of the interest rate of each Proposal, in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will reserve the right to: (i) waive non-substantive informalities of any Proposal or of matters relating to the receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any Proposal which the City determines to have failed to comply with the terms herein. INFORMATION FROM SUCCESSFUL BIDDER The successful bidder will be required to provide, in a timely manner, certain information relating to the initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. OFFICIAL STATEMENT By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide to the senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB). FULL CONTINUING DISCLOSURE UNDERTAKING The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure Undertaking to provide, or cause to be provided, annual financial information, including audited financial statements of the City, and notices of certain material events, as required by SEC Rule 15c2-12. BANK QUALIFICATION The City will designate the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. BOND INSURANCE AT UNDERWRITER’S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder to accept delivery on the Bonds. A-6 73458994v1 The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale. Dated: May 16, 2022 BY ORDER OF THE PRIOR LAKE CITY COUNCIL /s/ Cathy Erickson Finance Director Additional information may be obtained from: Northland Securities, Inc. th 150 South 5 Street, Suite 3300 Minneapolis, Minnesota 55402 Telephone No.: 612-851-5900 A-7 73458994v1 EXHIBIT A \[FORM OF ISSUE PRICE CERTIFICATE – COMPETITIVE SALE SATISFIED\] The undersigned, on behalf of ______________________________ (the "Underwriter"), hereby certifies as set forth below with respect to the sale of the General Obligation Improvement Bonds, Series 2022A (the "Bonds") of the City of Prior Lake, Minnesota (the "Issuer"). 1. Reasonably Expected Initial Offering Price. (a) As of the Sale Date, the reasonably expected initial offering prices of the Bonds to the Public by the Underwriter are the prices listed in Schedule A (the "Expected Offering Prices"). The Expected Offering Prices are the prices for the Maturities of the Bonds used by the Underwriter in formulating its bid to purchase the Bonds. Attached as Schedule B is a true and correct copy of the bid provided by the Underwriter to purchase the Bonds. (b) The Underwriter was not given the opportunity to review other bids prior to submitting its bid. (c) The bid submitted by the Underwriter constituted a firm offer to purchase the Bonds. 2. Defined Terms. (a) "Maturity" means Bonds with the same credit and payment terms. Bonds with different maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as separate Maturities. (b) "Public" means any person (including an individual, trust, estate, partnership, association, company, or corporation) other than an Underwriter or a related party to an Underwriter. The term "related party" for purposes of this certificate generally means any two or more persons who have greater than 50 percent common ownership, directly or indirectly. (c) "Sale Date" means the first day on which there is a binding contract in writing for the sale of a Maturity of the Bonds. The Sale Date of the Bonds is _______________. (d) "Underwriter" means (i) any person that agrees pursuant to a written contract with the Issuer (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly with a person described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the Public (including a member of a selling group or a party to a retail distribution agreement participating in the initial sale of the Bonds to the Public). The representations set forth in this certificate are limited to factual matters only. Nothing in this certificate represents the Underwriter's interpretation of any laws, including specifically Sections 103 and 148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder. The undersigned understands that the foregoing information will be relied upon by the Issuer with respect to certain of the representations set forth in the Nonarbitrage Certificate and with respect to compliance with the federal income tax rules affecting the Bonds, and by Taft Stettinius & Hollister LLP, Bond Counsel in connection with rendering its opinion that the interest on the Bonds is excluded from gross income for federal income tax purposes, the preparation of the Internal Revenue Service Form 8038-G, and other federal income tax advice that it may give to the Issuer from time to time relating to the Bonds. Dated: September 8, 2022. A-8 73458994v1 \[FORM OF ISSUE PRICE CERTIFICATE – HOLD-THE-OFFERING-PRICE RULE APPLIES\] The undersigned, on behalf of ________________________________(the "Underwriter"), on behalf of itself, hereby certifies as set forth below with respect to the sale and issuance of General Obligation Improvement Bonds, Series 2022A (the "Bonds") of the City of Prior Lake, Minnesota (the "Issuer"). 1. Initial Offering Price of the Bonds. (a) The Underwriter offered each Maturity of the Bonds to the Public for purchase at the respective initial offering prices listed in Schedule A (the "Initial Offering Prices") on or before the Sale Date. A copy of the pricing wire or equivalent communication for the Bonds is attached to this certificate as Schedule B. (b) As set forth in the Notice of Sale and bid award, the Underwriter has agreed in writing that, (i) for each Maturity of the Bonds, it would neither offer nor sell any of the Bonds of such Maturity to any person at a price that is higher than the Initial Offering Price for such Maturity during the Holding Period for such Maturity (the "hold-the-offering-price rule"), and (ii) any selling group agreement shall contain the agreement of each dealer who is a member of the selling group, and any retail distribution agreement shall contain the agreement of each broker-dealer who is a party to the retail distribution agreement, to comply with the hold-the-offering-price rule. Pursuant to such agreement, no Underwriter (as defined below) has offered or sold any Maturity of the Bonds at a price that is higher than the respective Initial Offering Price for that Maturity of the Bonds during the Holding Period. 2. Defined Terms. (a) "Holding Period" means, for each Maturity of the Bonds, the period starting on the Sale Date and ending on the earlier of (i) the close of the fifth business day after the Sale Date (________________), or (ii) the date on which the Underwriter has sold at least 10% of such Maturity of the Bonds to the Public at prices that are no higher than the Initial Offering Price for such Maturity. (b) "Maturity" means Bonds with the same credit and payment terms. Bonds with different maturity dates, or Bonds with the same maturity date but different stated interest rates, are treated as separate Maturities. (c) "Public" means any person (including an individual, trust, estate, partnership, association, company, or corporation) other than an Underwriter or a related party to an Underwriter. The term "related party" for purposes of this certificate generally means any two or more persons who have greater than 50 percent common ownership, directly or indirectly. (d) "Sale Date" means the first day on which there is a binding contract in writing for the sale of a Maturity of the Bonds. The Sale Date of the Bonds is ________________. (e) "Underwriter" means (i) any person that agrees pursuant to a written contract with the Issuer (or with the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bonds to the Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly with a person described in clause (i) of this paragraph to participate in the initial sale of the Bonds to the Public (including a member of a selling group or a party to a retail distribution agreement participating in the initial sale of the Bonds to the Public). The representations set forth in this certificate are limited to factual matters only. Nothing in this certificate represents the Representative's interpretation of any laws, including specifically Sections 103 A-9 73458994v1 and 148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations thereunder. The undersigned understands that the foregoing information will be relied upon by the Issuer with respect to certain of the representations set forth in the Nonarbitrage Certificate and with respect to compliance with the federal income tax rules affecting the Bonds, and by Taft Stettinius & Hollister LLP, Bond Counsel, in connection with rendering its opinion that the interest on the Bonds is excluded from gross income for federal income tax purposes, the preparation of the Internal Revenue Service Form 8038-G, and other federal income tax advice that it may give to the Issuer from time to time relating to the Bonds. Dated: September 8, 2022. A-10 73458994v1 ITEM: 9B CITY COUNCIL AGENDA REPORT MEETING DATE: May 16, 2022 PREPARED BY: Casey McCabe, Community Development Director PRESENTED BY: Casey McCabe AGENDA ITEM: Approval of a Resolution Approving a Public Property Use Permit (PPUP) to Allow Outdoor Seating on the Public Sidewalk Adjacent to 16186 Main Avenue SE GOAL AREA Desirable & Sustainable Development OBJECTIVE: 2. Preserve and enhance Prior Lake’s small-town feel. 3. Explore ways to encourage downtown as a vibrant destination. RECOMMENDED ACTION: Approval of a Resolution approving the Public Property Use Permit. BACKGROUND: The purpose of this agenda item is to consider approval of a resolution approving a Public Property Use Permit (PPUP) to allow outdoor seating on the public sidewalk adjacent to Edelweiss Bakery. Current Circumstances Edelweiss Bakery is a tenant of the property located at 16186 Main Avenue SE. Edelweiss would like to add outdoor seating on the north and east sides of the building. The proposed outdoor seating would be located on a public sidewalk in the Main Avenue and Dakota Street right-of-way. For the business to utilize this area for seating, the City Council must approve a Public Property Use Permit. The proposed outdoor seating plan shows four tables on the Dakota Street sidewalk and four tables on the Main Avenue sidewalk; each table has seating for four. The outdoor seating plan identifies a minimum of 7.5 feet of navigable sidewalk area between the curb and tables. City staff identified potential issues related to safe pedestrian travel on the sidewalk, liability, insurance, maintenance, and trash removal. The attached PPUP was drafted to address these concerns. If approved, the PPUP would be entered into by three parties; the City of Prior Lake, Edelweiss Bakery, and the property owner. FINANCIAL IMPACT: No financial impact is anticipated because of this action. ALTERNATIVES: 1. Motion and Second to approve the Resolution approving the Public Property Use Permit and authorizing the City Manager to execute the agreement. 2. Motion and Second to deny the Resolution approving the Public Property Use Permit. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 9B Page | 2 3. Table this item and provide direction to staff. ATTACHMENTS: 1. Outdoor Seating Plan 2. Public Property Use Permit 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 22-____ RESOLUTION APPROVING A PUBLIC PROPERTY USE PERMIT TO ALLOW OUTDOOR SEATING ON THE PUBLIC SIDEWALK ADJACENT TO 16186 MAIN AVENUE SE Motion By: Second By: WHEREAS, Edelweiss Bakery, Inc. is a tenant of property located at 16186 Main Avenue SE, Prior Lake, Minnesota (the “Property”); and WHEREAS, Elizabeth C. Speiker is the owner of the Property; and WHEREAS, Edelweiss Bakery, Inc. has applied for a Public Property Use Permit to allow outdoor seating on the public sidewalk adjacent to the Property; and WHEREAS, the City of Prior Lake requires approval and execution of a Public Property Use Permit prior to placement of private property on a public sidewalk; and WHEREAS, on May 16, 2022, the Prior Lake City Council reviewed and approved the Public Property Use Permit. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council of Prior Lake authorizes the City Manager to execute the Public Property Use Permit on behalf of the City. th PASSED AND ADOPTED THIS 16 DAY OF MAY 2022. VOTE Briggs Thompson Braid Burkart Churchill Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ____________________________ Jason Wedel, City Manager PUBLIC PROPERTY USE PERMIT This Public Property Use Permit (“PPUP”) is entered into on this ____ day of _____________, 2022, by and between the City of Prior Lake, a Minnesota municipal corporation (the “City”), Edelweiss Bakery, Inc., a Minnesota business corporation (the “Permittee”) and Elizabeth C. Speiker (the “Property Owner”). RECITALS WHEREAS, Permittee is a tenant of property located at 16186 Main Avenue SE, Prior Lake, Minnesota (PID No. 250010270) (the “Property”); and WHEREAS, Property Owner is owner of the Property; and WHEREAS, Permittee has requested permission of City to add outdoor seating on the public sidewalk on the north and east sides of the Property; and WHEREAS, City requires approval and execution of this PPUP prior to placement of the private property on a public sidewalk; and WHEREAS, Permittee has applied to the City for permission to place four tables on the Dakota Street sidewalk and four tables on the Main Avenue sidewalk, with each table having seating for four. The outdoor seating plan identifies a minimum of 7.5 feet of navigable sidewalk area between the curb and tables. AGREEMENT In consideration of the foregoing Recitals, incorporated herein as if fully set forth, and the mutual covenants herein, the parties agree as follows: 1. PUBLIC PROPERTY. Permittee and Property Owner acknowledge that the sidewalk adjacent to the Property is public property which must remain open to the public for public use. 2. OUTDOOR SEATING PERMITTED. Subject to the terms of this PPUP and the City’s right to terminate it as provided for elsewhere in this PPUP, the Permittee may use that portion of the public sidewalk area depicted on attached Exhibit A to place the outdoor tables and chairs. 1 3. PEDESTRIAN USE OF SIDEWALK. The primary use of the public sidewalk is to provide the public a safe location for pedestrian traffic. The use of the sidewalk for commercial uses is subordinate to the publics’ use of the sidewalk for foot or chair travel. The Permittee shall always maintain a minimum travel distance of seven and one-half (7.5) feet for foot and chair travel. The Permittee shall be vigilant to observe whether the Outdoor Seating interferes with pedestrian traffic; and if so, to remove or adjust the location of the Outdoor Seating. The City may terminate this Permit, upon written notice to Permittee, if in the opinion of the Zoning Administrator, the commercial use of the sidewalk (location of the Outdoor Seating) adversely interferes with the publics’ right to travel on the sidewalk. 4. NO SMOKING. The Permittee and Property Owner shall ensure there is no smoking permitted on the Outdoor Seating area. 5. INDEMNITY. The Permittee and Property Owner shall indemnify, defend, and hold the City and its employees, contractors, agents, representatives, elected and appointed officials, and attorneys harmless from any and all claims, damages, losses, costs and expenses, including attorneys’ fees, arising from, based on, or related to the Outdoor Seating, including, but not limited to, any claim asserted against the City as a result of the location allowed by the Permit. The Permittee and Property Owner shall be jointly and severally liable for the obligations set forth in this paragraph. 6. INSURANCE. Permittee shall maintain a general liability insurance policy which provides coverage for damage to personal property and injury to persons in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. Said policy shall contain a clause which provides language stating that the company that issues the policy shall not change, non-renew, or materially change the policy without first providing the City thirty (30) days prior written notice. The Permittee shall provide the City with a Certificate of Insurance that names the City as an additional insured. 7. WAIVER OF CLAIMS. The Permittee and Property Owner acknowledge City’s ownership of the sidewalk for the benefit of the public and knowingly and voluntarily waive and release any and all claims against the City arising from, based on, or related to the use of the sidewalk as permitted by this PPUP. The Permittee and Property Owner acknowledge that they were advised that this is a legal document and that the Permittee and Property Owner should seek legal counsel in connection with this PPUP and that the Permittee and Property Owner have read and understand the terms of this PPUP. 8. CONDITION OF SIDEWALK. The Permittee and Property Owner acknowledge the City has made no representations or warranties regarding the condition of the sidewalk or its suitability for the uses permitted by this PPUP. 9. BINDING EFFECT. Except as hereinafter provided, this PPUP shall run with the land and bind and inure to the benefit of the parties hereto and their respective heirs, successors and assigns. 2 10. MAINTENANCE. Permittee and Property Owner acknowledge the City will not sweep or remove snow from or around the Outdoor Seating and Permittee and Property Owner further agree that sidewalk maintenance, including snow removal and sweeping, on and around the Outdoor Seating shall be the responsibility of Permittee and Property Owner. Permittee shall be diligent in ensuring the sidewalk area remains clean and free of debris, including food and beverage spills. 11. SEASONAL OUTDOOR SEATING. This permit allows Permittee to place outdoor seating, thst as depicted in Exhibit A, seasonally from April 15 to October 31. Outdoor seating shall be stth removed from the public sidewalk from November 1 to April 14. In the event of snow or thst other inclement weather between April 15 and October 31, Permittee and Property Owner acknowledge City will not sweep or remove snow from the Outdoor Seating area if the tables and chairs are in place 12. TRASH. Permittee shall install trash bins in the outdoor seating area as necessary to ensure Permittee customers are not utilizing City trash bins. Permittee shall be responsible for emptying Permittee trash bins as necessary in Permittee’s dumpster. City is not responsible for maintenance of trash that is generated from the Outdoor Seating Area; Permittee shall be attentive to trash collection. 13. COMMUNITY EVENTS. Permittee and Property Owner acknowledge that from time to time, City of Prior Lake community events on Main Avenue or Dakota Street may impact their ability to fully utilize the Outdoor Seating Area. 14. TERMINATION. This PPUP may be terminated by the City with written notice delivered to the Permittee at the addresses written above. If the City terminates this Permit, the Permittee shall have ten (10) days from receipt of the written notice to remove the Outdoor Seating. The City may terminate this Permit, if in the opinion of the Zoning Administrator, the commercial use of the sidewalk (location of the Outdoor Seating) adversely interferes with the publics’ right to travel on the sidewalks, the Outdoor Seating is considered a hazard or danger to the public, the Outdoor Seating becomes deteriorated or damaged, the Outdoor Seating interferes with maintenance or construction projects in the area, or for any other reason at the City’s sole discretion. 15. ENTIRE AGREEMENT. This PPUP contains all the terms and conditions related to the placement of a Outdoor Seating on the sidewalk adjacent to the Property and replaces any oral agreements or other negotiations between the parties. No modifications of this PPUP shall be valid until they have been placed in writing and signed by all parties hereto. 16. RECORDING. The Permittee shall cause this PPUP to be filed for record within 30 days of its execution by all parties. Evidence of filing shall be provided to the City within 30 days thereafter. (Signature Pages Follow) 3 CITY: By: Jason Wedel Its: City Manager STATE OF MINNESOTA ) ) ss COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 2022, by Jason Wedel, City Manager of the City of Prior Lake, Minnesota, a municipal corporation on behalf of the corporation. NOTARY PUBLIC 4 PERMITTEE: By: Its: STATE OF MINNESOTA ) ) ss COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 2022, by , of Edelweiss Bakery, Inc., a Minnesota business corporation on behalf of the corporation. NOTARY PUBLIC 5 PROPERTY OWNER: By: Elizabeth C. Speiker STATE OF MINNESOTA ) ) ss COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 2022, by Elizabeth C. Speiker, owner of property at 16186 Main Avenue SE, Prior Lake, Minnesota, NOTARY PUBLIC DRAFTED BY: City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 6 Exhibit A Outdoor Seating Plan 7