HomeMy WebLinkAbout09(B) - 2023-2027 Capital Improvement Program ReportCITY COUNCIL AGENDA REPORT ITEM: 9B
MEETING DATE:
PREPARED BY:
PRESENTED BY:
AGENDA ITEM:
GOAL AREA
OBJECTIVE:
August 15,2022
Jason Etter, Christine Watson, Andy Brotzler and Cathy Erickson
Andy Brotzler, Public Works Director
Cathy Erickson, Finance Director
2023-2027 Capital Improvement Program
High-Value City Services
1.Establish financial stability for all funds.
2.Design a comprehensive funding strategy for capital needs.
Transportation & Mobility
1.Maintain quality local street system based on a financially stable
plan that meets Overall Condition targets.
2.Promote neighborhood connectivity and safety through
development and street reconstruction projects.
3.Integrate trails to link neighborhoods with city and regional
assets.
4.Support complete street designs that ensure pedestrian mobility
and multi-modal transportation options.
RECOMMENDED ACTION:
Staff is requesting approval of the five-year (2023-2027) Capital Improvement (CIP) Program
which includes all plans: equipment replacement, parks, facilities, pavement management,
technology, water, sewer, and stormwater plans.
BACKGROUND:
The Capital Improvement Program is the city's singular most important long-term financial
planning tool. The CIP is updated on an annual basis. The CIP is designed to identify
infrastructure improvements and the associated funding sources needed due to ongoing
maintenance, repair, and community growth. Such projects include City-initiated
improvements, county, and state road improvements.
The following long-term planning documents are part of the CIP:
•Equipment Replacement Plan -identifies the City's vehicle and equipment needs and establishes
a regular replacement schedule.
•Park Plan -identifies the new park capital improvements and the equipment replacement demands
for 55 neighborhood parks.
•Facilities Management Plan -identifies major repairs or improvements to all City-owned buildings.
•Transportation Plan -identifies the annual street improvement project(s) and annual street overlay
project.
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
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o Annual Street Improvement Project{s) -identifies the major roadway improvements
involving both new and reconstruction projects that need to be coordinated with Scott County.
o Annual Street Overlay -identifies the City's annual street overlay costs and anticipated
project levy and bonding for the special assessment portion of the annual project costs.
•Technology Plan -identifies hardware and software needs and establishes a regular replacement
schedule.
•Water Plan -identifies major replacements or additional infrastructure needed to supply water to the
City.
•Sewer Plan -identifies major replacements or additional infrastructure needed to collect and
discharge sanitary waste from the City.
•Storm Water Plan -identifies major repairs or additional infrastructure needed to treat storm water
discharge in the City.
Each plan in the CIP was reviewed with the City Council during the workshop held on July 18, 2022. Staff
provided a detailed overview of the 2023 projects and highlights of other major projects scheduled for 2023-
2027. During the work session, guidance was provided to staff regarding change in the overall tax levy and
planned 2023 utility rates.
Current Circumstances
A presentation of the 2023-2027 CIP will be provided to inform the Council and the public of the planned
projects, financial planning, and financial impact of the CIP as part of the annual CIP update.
The projects that are reflected in year 2023 of the five-year CIP have been incorporated into the 2023
budget. The improvements that are funded in full or partially by tax levies have a direct impact on the
level of property taxes payable in future years. Bond proceeds are utilized to pay for projects and debt
levies are adopted to repay the debt service.
It is important for the Council to recognize that the CIP is a flexible planning tool that is affected by the
actions of several governmental agencies (State, County and Shakopee Mdewakanton Sioux
Community).
Conclusion
Approval of the CIP does not constitute final project or purchase approval. Projects or purchases identified
in 2023 have been incorporated into the development of the 2023 budget. Projects and all purchases over
$20,000 will come back to the City Council for subsequent approvals. All future bonding decisions are
approved by the City Council, as well.
Following Council approval of the Capital Improvement Program, Engineering staff will prepare a feasibility
report (if applicable) for those transportation projects identified for the upcoming year. Adequate lead time
is important for surveying, right-of-way acquisition and engineering to obtain the best possible bids, which
has generally occurred when the City is able to put projects out for bid early in the year. All the projects
included in the CIP will come before the City Council several times prior to final approval.
Item 9B
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The City Council should hear the staff report regarding the proposed CIP and Street Reconstruction Plan.
Following Council questions to staff, the Council should then consider approving the resolution for the
2023-2027 Capital Improvement Program as presented or with any recommended changes.
FULL-TIME FIRE STAFFING MODEL -CIP IMPACTS:
As discussed at the June 6 financial planning Council work session, the city has applied for the
federal SAFER grant that would fund 100% of the new full-time fire personnel wages and benefits
for three years (2023-2025). The firefighter grant funding will only be available for three years, so
staff is proposing to incrementally increase the tax levy to prepare for the city fully funding the
firefighters in 2026. This would be done through an annual transfer out of the General Fund. Since
this funding is in preparation of our 2026 needs, it will be used for capital project funding until
needed in 2026 for personnel funding. By doing this, the city will pay for capital purchases on a
pay go basis, instead of issuing debt. This will help us minimize future bond issues. The phased
tax levy increase and the capital project cost it will fund is shown in the table below:
2023 2024 2025 2026
Yearl Transfer Out Expenditure for Street Project -Marsh Drive NE Ext. 400,000
Year2 Transfer Out Expenditure for Facilities Capital Maintenance 500,000
Year3 Transfer Out Expenditure for Equipment -Fire Ladder Truck 300,000 1,200,000
Year4 Firefighter personnel costs 1,600,000
Total Expenditures 400,000 800,000 1,200,000 1,600,000
Phased Tax Levy Increase to fund firefighters by 2026 400,000 400,000 400,000 400,000
If the City does not receive the SAFER grant these capital expenditures would be funded through
a future bond issuance.
EQUIPMENT REPLACEMENT PLAN {ERP)
An evaluation of the condition of the City's fleet is completed annually and the ERP is updated.
A Cartegraph Vehicle Replacement Rating (VRR) is used as a tool in completing equipment
evaluations in an objective and systematic way using data collected through the fleet
management system. The ERP also includes an inventory and replacement schedule for
equipment attachments and the emergency sirens to ensure appropriate funding is identified for
these items as well. The cost for these items is updated annually based on recent purchases and
other industry changes. See Attachments 1 and 2 for more details.
Public Works -Proposed new additions to the fleet:
•Two 6-foot mowers (2023 and 2024) -These mowers are proposed additions to the
fleet to supplement the four current mowers in service. The 6-foot mowers are used
for city facilities, boulevards (both city and county), and non-athletic parks. The
proposed additions of these mowers are in anticipation of continued expansion of the
city park system and will also support a return to previous service levels. These
additions will also provide redundancy for down-time with any of the existing lawn
mowers. The 2023 mower is proposed to be a Toolcat mower that can be used year
round for plowing sidewalks as well as mowing. It's a more versatile and faster
machine than a traditional mower.
Item 9B
Page 14
•1-ton pickup w/plow (2024) -This is a proposed addition to the fleet that will be utilized
for asphalt maintenance, utility work, snow plowing and general staff transportation.
Currently staff utilizes a variety of former squad cars and UTVs for transportation.
•1.5-ton pickup w/dump box (2025) -This is a proposed addition to the fleet that will
be utilized for parks maintenance, landscaping, field maintenance, and transportation
of staff. Currently staff utilizes a variety of former squad cars, UTVs and lawnmowers
for transportation.
Fire -FD CIP includes three broad categories:
Fire Apparatus: This group includes the heavy rescue, pumper, and ladder trucks. Equipment of
this nature has an estimated 20-year useful life. Historically, this type of equipment has been
kept 25-28 years, which has resulted in significant repair costs and ongoing safety evaluation as
the equipment exceeds its useful life.
Fire First Response: This includes the fire department pickups, SUVs and grass rigs which are
on a replacement schedule based on the useful life of the asset. The replacement is evaluated
each year based on the condition, safety, and maintenance needs of the vehicles.
Fire -Other Equipment: This includes all other capital items necessary to provide fire response
and protection services. It includes items such as staff radios, utility vehicles, generators, etc.
The Fire department is currently replacing their radios over the course of four years (2020 -2023).
The radios were originally purchased in 2004 and are no longer supported by Motorola.
Police -PD CIP includes three broad categories:
Police Fleet: This includes the Police department vehicles which are on a replacement schedule
based on the useful life of the asset. The replacement is evaluated each year depending on the
condition, safety, and maintenance needs of the vehicles.
Emergency Sirens: The Prior Lake Police Department is the Emergency Manager (EM) for the
city. As part of the EM duties, staff manages the replacement and maintenance of the emergency
warning sirens. In 2023, three of the city's twelve sirens are due to be replaced.
Police -Other Equipment: This includes all other capital items necessary to provide Police
services, such as radios and generators.
Funding Sources:
Based on the planned use of funds for equipment replacement, the annual tax levy needs to
increase to meet our needs. Council has directed staff to smooth the levy increase where
possible, so an annual increase of approx. $50,000 has been built into the plan.
Our goal is to maintain the levy at a level that provides adequate cash flow to cover the next year's
expenditures, to absorb an unplanned equipment failure, or to fund an unanticipated equipment
need. Our average annual equipment funding need is $1.5 million per year over the next 10
years. We strive to only bond for Fire apparatus replacements and fund all other equipment
purchases on a pay go basis. The proposed funding level for 2023 is $975,000. This includes a
tax levy of $750,000 plus transfers in from the utility funds of $217,500. We will continue to
incrementally increase the property tax levy to get to our annual funding goal.
Item 9B Page 15
As discussed above, the Equipment CIP includes transfers in from the General fund of $1,500,000
to pay for the Fire ladder truck on a pay go basis instead of debt issuance if the City receives the
SAFER grant.
The major equipment purchases greater than $100,000 and all new additions are summarized
below.
2023
Public Works Sidewalk Machine $165,000
Public Works 6-foot Toolcat Mower (NEW add)$90,000
Fire Rescue Unit $200,000
Police Marked Squad (NEW add) $45,500
2024
Public Works 16-foot Mower $155,000
Public Works Tractor $135,000
Public Works 1-ton Pick-up w/Plow (NEW add)$54,000
Public Works 6-foot Mower (NEW add)$45,000
2025
Public Works Mechanical Sweeper $250,000
Public Works Loader Backhoe $177,000
Public Works 1.5-ton dump (NEW add) $125,000
Police Marked Squad (NEW add) $48,000
Fire Ladder Truck $1,500,000
2026
I Public Works I Wheel Loader I $27s,ooo
2027
Public Works 1.5-ton dump $103,000
Public Works 5-ton single axle dump $247,000
Public Works 16-foot mower $155,000
Police Marked squad (NEW add) $50,000
See Attachments 1 and 2 for more details.
PARK PLAN
New park capital improvements are budgeted in the Capital Park Fund (Fund 225). Existing park
capital improvements are budgeted in the Revolving Park Equipment Fund (Fund 430).
The purpose of the draft Park Master Plan is to look at current parks and proposed
changes/updates as well as the City's future needs and location of new parks. Based on the
current draft Park Master Plan, staff has developed a proposed 10-year plan for improvements in
existing neighborhood parks which includes both maintenance activities and proposed
replacement/redevelopment.
Funding Shortfall:
The estimated annual funding shortfall in the 10-year Park Plan for neighborhood park
renovations, major equipment replacement, and trail maintenance is $450,000 to $500,000 per
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year. It is anticipated that following the adoption of the DRAFT Parks and Trails Master Plan,
and as part of the Council's 2023 Strategic Planning work, strategies for the future funding of park
needs will begin to be developed.
Unfunded Projects of the Park Master Plan:
•All proposed neighborhood park renovation projects
•Funding for proposed city dock replacements at Sand Point and Watzl's
•Ponds Outfield Fencing
•Additionally, there is currently no funding plan for Sand Point Beach and Lakefront Park
proposed major renovations.
Fund 225 -New park improvements
In accordance with State Statutes, revenues in the Capital Park Fund may only be used for the
acquisition and development or improvement of parks, recreational facilities, playgrounds, trails,
wetlands, or open space based on the approved park systems plan. Future trail and
neighborhood park development is shown to occur in 2023 and 2026. See Attachment 3 and 5.
Fund 430 -Existing park improvement
This plan funds capital replacement projects, park amenities, and trail, sidewalk, and boardwalk
replacement. The plan proposes a phased increase in the tax levy to cover the capital projects
in the plan. See Attachments 4 and 5. The proposed improvements for the next five years include:
2023
Northwood Meadows BB court maintenance $10,000
Ponds Phase 1 (north½ of wheel)* $700,000
Ponds PlayQround replacement $350,000
Sand Point Park Backstop $10,000
Sand Point Beach Renovation study $75,000
Wilds North BB court maintenance $10,000 TOTAL $1,155,000
*The City received a grant from the Minnesota Department of
Natural Resources in the amount of $299,485 that will be used
towards this project
2024
Ryan BB court maintenance $15,000
Timbercrest BB court maintenance $10,000
Wilds BB court maintenance $15,000 TOTAL $40,000
2025
Ponds Phase 2 (south½ of wheel) $800,000
Wilds Parkway Trail replacement $800,000 TOTAL $1,600,000
2026
Cardinal Ridqe Parkinq lot improvements
Grainwood Crossinq Parkinq lot improvements
Memorial Parking lot improvements
Location TBD Playground replacement
TOTAL
2027
Crystal Lake Fishing pier
Enclave BB court maintenance
Howard Lake BB court maintenance
Memorial Drinking fountain and windscreen
Woodridge Ballfield backstop
Location TBD Playqround replacement
TOTAL
FACILITY MANAGEMENT PLAN (FMP)
$45,000
$5,000
$250,000
$250,000
$550,000
$22,000
$15,000
$15,000
$19,000
$10,000
$250,000
$331,000
Item 9B
Page 17
The FMP was developed to plan for major repairs, replacements, and upgrades for all our
facilities. The FMP uses standard life expectancy of the facility components and equipment to
determine the appropriate placement in the plan. See Attachments 6 and 7 for more details. The
major expenditures are summarized below.
The 2023-2027 Personnel Plan includes staff additions for Police and Fire, including the
implementation of the Full-time Fire staffing model. Additional costs to support these staffing
changes include:
•Fire Station #1: Renovation to accommodate full-time fire staffing (primarily completed in
2022).
•Police Station: With the projections of the current personnel plan, we will be running out
of parking in our underground facility. The PD owned vehicles would continue to be
parked inside but we will need some additional parking for staff that work 24/7. It is an
industry standard to have secured employee parking for PD.
As discussed above, the Facilities Management CIP includes transfers in from the General fund
of $500,000 to pay for planned 2024 roof replacement costs at City Hall and the Police Station on
a pay go basis instead of debt issuance.
The major equipment purchases and all new additions are summarized below.
2023
City Hall Wall coverings $70,000
Police Overhead folding door, irrigation system, $233,000
carpet
Library/CP Remodel -Phase 2 $125,000
Fire 1 lrriqation system, vehicle exhaust system $115,500
Fire 2 Carpet, infrared tube heater $70,000
TOTAL $613,500
2024
City Hall
Police Station
Library/GP
Maintenance Center
Fire 1
Fire 2
2025
Police
Library/GP
Fire Station 1
2026
City Hall
Police
Maintenance Center
Fire 2
2027
Police
Library/GP
Maintenance Center
Fire 2
Membrane roofinq, irriqation system
Membrane roofinq
VAV boxes
Overhead crane, auto gate
Wall coverings, turnout lockers, glass
doors, tile walls, exhaust fan, damper
Furnace and AC units (3 each)
TOTAL
Outdoor secure parkinq, fencinq
Parkinq lot improvements
Rooftop Unit
TOTAL
VAV boxes, doors, flooring, tile, HVAC,
carpet, etc.
VAV boxes, doors, HVAC, etc.
Windows, hoists, etc.
Membrane roofinq
TOTAL
Epoxy flooring
HVAC control system, air handlinq unit
Concrete floorinq
HVAC improvements
TOTAL
$283,500
$310,000
$17,500
$121,000
$104,600
$60,000
$896,600
$300,000
$300,000
$147,500
$747,500
Item 9B
Page 18
$1,194,500
$428,000
$301,500
$112,000
$2,036,000
$85,000
$228,500
$209,500
$95,000
$618,000
PAVEMENT MANAGEMENT PLAN -TRANSPORATION AND STREET OVERLAY PLANS
The proposed 2023-2027 Pavement Management Plan include the following projects that have been
previously discussed with the City Council.
2023 -Fish Point Road Phase II
The Fish Point Road Phase II project includes the full street and utility reconstruction of Fish Point Road
from 160th Street to TH 13.
2023 -CH 21/Revere Way Intersection Improvements
This project includes extending Revere Way north of CH 21 to 170th Street and eliminating the existing
170th Street/CH 21 intersection. The project costs will be shared with Scott County, but the City will be
the lead agency for design and project administration.
2023-Marsh Rd NE Extension
With the recent construction of the Pike Lake Landing development north of CH 42 and east of CH 21,
Marsh Drive is constructed from CH 21 east approximately 0.30 miles. As a collector road within the city's
transportation plan, Marsh Drive is planned to connect to the existing segment at Pike Lake Trail,
Item 9B Page 19
ultimately continuing east through the Vierling property to CH 18. The completion of this connection
requires an estimated $800,000 in city funding for the portion of Marsh Drive that would be constructed
through city property. Currently city funding in the amount of $400,000 from the General Fund is identified
and funding sources for the remaining $400,000 would potentially come from Scott County as they have
an interest in seeing this supporting roadway to CSAH 42 completed.
The Pavement Management Plan has been updated to identify a combination of mill and overlay,
rehabilitation and reconstruction projects based on an average annual funding level of $7.4M for streets
beginning in 2024. This is based on the updated Pavement Management Plan completed in 2021 that
corresponds with the Council's adoption of an increase in franchise fees with the new franchise fee
revenue being dedicated to pavement management. The projected projects for 2024 -2027 are noted
below:
2024 -Wilds/Jeffers mill and overlay (12.5 miles)
The majority of the streets within the Wilds and Jeffers Developments based on age and condition are
candidates for mill and overlay improvements to extend the life of the pavement. Included within the
estimated project cost for these improvements is the replacement of bolts on all watermain fittings and
valves due to noted corrosive soil conditions within these developments that has led to premature failures.
2025 -Wilds Parkway reclamation
Based on the existing condition of Wilds Parkway, a mill and overlay is not a feasible pavement
management strategy. A full-depth removal and replacement of the road and pavement section is
proposed as a rehabilitation project. Also included with this project is the replacement of the existing trail
along the west side of Wilds Parkway from CH 82 to CH 83.
2025 -Lords Street Bridge Rehabilitation
Based on a recent bridge inspection completed by Scott County and additional follow up this past winter,
rehabilitation and replacement of the timber pier caps, pile cap plates, and painting of the pilings is
recommended to extend the life of the bridge.
2025 -Martindale/Henning/Hickory Reclamation
The existing pavement within this rural residential neighborhood continues to deteriorate and nearing the
point where maintenance is becoming unfeasible. A full-depth pavement rehabilitation is proposed for
this area to extend the life of the pavement section.
2026 -Northwood Phase 1
2027 -Northwood Phase 2
See Attachments 8-10 for further detail of the Pavement Management Program.
TECHNOLOGY PLAN
The Technology Plan is used to plan for current and long-range IT capital needs including general
equipment, network infrastructure and software needs. While this plan is reflective of the needs of our
various departments, the actual request could change as part of the budget review process. See
Attachment 11 .
UTILITY FUNDS -FINANCIAL MANAGEMENT PLANS
Item 9B
Page 110
The City's utility funds finance their portions of the Capital Improvement Program through
transfers-out to other funds and by transactions occurring within the specific utility funds
themselves. The Utility funds make transfers-out for the Equipment Replacement Plan (ERP)
and Facilities Management Plan (FMP) for their portions of equipment purchases or facility
projects. Similarly, the Utility funds make transfers-out to the Construction Fund for their portions
of the Pavement Management Plan (PMP) projects. Other items that specifically relate only to
that utility are accounted for within the fund, such as a water tower rehabilitation occurring in the
Water fund. The City develops a financial management plan for each utility fund that includes
planning financing sources for capital activities.
The financial management plans for water, sewer and stormwater utility services achieve the
following goals:
•Rate Calculation: Provide for a rate calculation that results in equitable and competitive
fixed versus variable portion charge to customers and considers conservation impact of
tiers and block rates.
•Revenue Sufficiency: Focus on revenue sufficiency to provide cash balances that support
the following objectives:
o Revenue to meet current and future obligations
o Avoid future debt issuance consistent with City objectives
o Cash on-hand to provide:•Three-months of operating expense•Following-year debt service payments•Following year capital acquisition (planned to be paid from cash)•Reserves for replacement of infrastructure located under private streets•Reserves for future capital improvements
2023 Resident Impact and Sample Bill:
The City plans for modest annual increases in utility rates to accomplish the objectives discussed
above while moderating the effects on utility users. Based upon the City's current estimates and
water consumption level, utility customers will experience increases of 2.0% -3.4% in their 2023
utility bill.
In order for the utility funds to support operations and their respective portions of the Capital
Improvement Program, the City proposes a Water rate increase of 1.5%, Sewer rate increase of
2%, and Stormwater rate increase of 11.5%. Increase in stormwater fee is due to the decision in
2021 to add storm sewer replacement costs on reconstruction projects to the stormwater utility
fund (previously were part of the general levy and assessment cost), as well as adding $950k in
funding in 2024 for regional water quality pond project. The proposed Stormwater increase for a
residential property at 11.5% would be $11.78 per year or just under $1 per month.
It should be noted that City utility bills also include an MCES Fee for Sewer. This fee does not
support City operations or the Capital Improvement Plan, but rather is a fee collected by the City
from residents to pay the Metropolitan Council's Environmental Services fee for regional
wastewater treatment. The fee will increase 3.5% for 2023, reflecting the increased fee that the
Metropolitan Council is charging Prior Lake. This fee increase, as well as the utility rate increases
needed to support operations and the Capital Improvement Plan is reflected below. A bi-monthly
sample bill showing all utility services, and their projected change from 2022 is shown below:
Item 9B
Page 111
Water, Sewer & Stormwater -2023 High Volume Medium Volume Low Volume
Proposed Customer Customer Customer
Gallons Water Billed for Billing Period 78,000 18,000 8,000
Gallons Sewer Billed for Billing Period 47,000 12,000 7,000
Stormwater REU 1 1
2022
Base Fee $ 54.72 $ 54.72 $ 54.72
MCES Fee for Sewer 145.71 37.20 21.70
Tier 1 Volume 60.00 60.00 45.45
Tier 2 Volume 72.00 39.24
Tier 3 Volume 93.60
Tier 4 Volume 489.33
Total Fee $ 915.36 $ 191.16 $ 121.87
2023
Base Fee $ 57.33 $ 57.33 $ 57.33
MCES Fee for Sewer 150.87 38.52 22.47
Tier 1 Volume 61.03 61.03 46.22
Tier 2 Volume 73.23 39.86
Tier 3 Volume 95.20
Tier 4 Volume 497.18
Total Fee $ 934.85 $ 196.74 $ 126.03
% Increase 2.1% 2.9% 3.4%
$ Increase $ 19.48 $ 5.58 $ 4.15
The Five-Year Financial Management Plan Cash by Purpose and projected change in rates for
the Water, Sewer and Water Quality Funds are shown on Attachment 12, 13, and 14.
FINANCIAL IMPACT:
In reviewing the 2023-2027 Capital Improvement Program, the City Council should consider the
annual tax impact of the scheduled projects.
CIP Bonding:
The 2023-2027 CIP includes projects that are funded by bond proceeds. Bonds are issued for
the project costs that the City is funding through tax levies as well as the costs that are specially
assessed to property owners.
The 2023-2027 CIP anticipates the following bonding needs:
• The five-year Pavement Management Plan includes bonding of $17,383,500 for
transportation plan projects and $2,506,000 for street overlay projects. The repayment
sources for this bonding include:
o Taxlevy
o Project Special Assessment (The city provides the upfront funding for the special
assessment portion via bonding)
o MN State Aid - a portion of the annual allocation will be used for debt repayment
Item 9B
Page 112
•Bonding for the following major facility repairs, equipment replacements and water/sewer
plan capital projects by year:
Year Major Facility Equipment
Repairs Replacements
2023 --
2024 300,000 -
2025 --
2026 1,740,000 -
2027 --
The major facility expenditures are for City Hall and Police Station replacement of membrane
roofing and heating, ventilation and air conditioning (HVAC) updates.
Summary of Projected Debt Balances
The chart below reflects the cumulative effect of proposed new debt issued (blue section) and the
retirement of existing debt (green section).
Based on the proposed projects in the CIP, debt is projected to decrease from $33.8M at the end
of 2021 to $28.6M at the end of 2027. As mentioned above, staff is proposing a phased tax levy
increase to prepare for full-time firefighters by 2026. Since this funding is in preparation of our
2026 needs, it will be used for capital project debt reduction until needed in 2026 for personnel
funding. By doing this, the city will pay for capital purchases of $2.4M on a pay go basis, instead
of issuing debt. This minimizes the need for future bond issues (debt). If the SAFER grant is not
received this amount would need to be added back into future debt issuances.
Total Debt Outstanding Existing and Planned
� $40.0
$35.0
$30.0
$25.0
■ Planned New Debt
$20.0
$15.0 ■ Existing Debt
$10.0
$5.0
$0.0
2021 2022 2023 2024 2025 2026 2027
Summary of Projected Tax Levy for Debt Service:
Item 9B
Page 113
The chart below shows the projected annual tax levy for debt service. The chart illustrates that
debt service remains constant from 2021-2025 at about $3,600,000. Based on the proposed
projects in the CIP, debt service increases significantly in 2026 and 2027 due to bonding (debt
issuance) for two street projects in 2025 (Wilds Pkwy Reclamation and Martindale Area Street
projects) and the 2026 bonding for facility work at City Hall and the Police Station. Both buildings
were built in 2006. The significant facility project costs are replacement of VAV Boxes, Chillers,
Air Handlers, and Carpet.
Tax Levy for Debt Service ■ Existing Debt ■ Planned New Debt
! $5.0
i $4.5
$4.0
$3.5
$3.0
$2.5
$2.0
$1.5
$1.0
$0.5
$0.0
2022 2023 2024 2025 2026 2027
Debt per capita is estimated to decrease from $1,211 in 2021 to $960 in 2027 based on the current
capital projects planned. The city is working to manage its debt load while providing needed
capital replacement projects in a growing city.
Debt Per Capita
Includes Existing and Planned New Debt
�Debt Per Capita
Based on population grm-vth of 150 pennits/year x 2.5 persons per household
$1,400
$1,211
$1,200 � ... ,. '""
$1,048
,'! $1,000 -�
---.......... $993 $988 ....... $960 ,_
$800
$600
$400
$200
$0
2021 2022 2023 2024 2025 2026 2027
Bond Repayment through Debt Service Tax Levy:
49000
44000
39000 �
:i C, 0 ..
34000 l;u
29000
24000
Item 9B
Page 114
The impact of the 2023-2027 CIP and other anticipated bond payment adjustments on the debt
service property tax levy are reflected in the following tables.
Projected five-year annual change in debt levy:
The table below indicates that we are planning to reduce our annual debt levy in 2023 and 2024.
We are showing an increase in the annual debt levy in 2022 and 2025. Staff will work with our
municipal advisor to review options for structuring the debt to minimize the annual debt service
impact.
2023-2027 CIP Projected Change in Debt Levy
2023 2024 2025 2026 2027
Debt:
Change in Debt Levy (57,218) (22,062) 176,319 468,784 413,992
The table below is a summary of the annual projected total CIP tax levy by component.
2023-2027 Cl P Projected CIP Tax Levy
Tax Levies: 2023 2024 2025 2026 2027
Equipment 750,000 800,000 850,000 900,000 950,000
Revolving Fund
Revolving Park 440,000 485,000 535,000 595,000 655,000
Equip Fund
Facilities 155,000 205,000 255,000 305,000 355,000
Management Fund
Debt Service 3,622,149 3,600,087 3,776,406 4,245,189 4,659,181
Total CIP Tax Levies 4,967,149 5,090,087 5,416,406 6,045,189 6,619,181
Projected change in total CIP Tax Levy:
The table below shows the projected change in the CIP tax levy by component.
2023-2027 CIP Projected Change in CIP Tax Levy
Tax Levies: 2023 2024 2025 2026
Equipment 50,000 50,000 50,000 50,000
Revolving Fund
Revolving Park 35,000 45,000 50,000 60,000
Equip Fund
Facilities 50,000 50,000 50,000 50,000
Management Fund
Debt Service (57,218) (22,062) 176,319 468,784
Total CIP Tax Levies 77,782 122,938 326,319 628,784
2027
Item 9B
Page 115
50,000
60,000
50,000
413,992
573,992
This project debt service levy estimates for years 2023-2027is based on ten-year level annual
debt service payments.
Bond Repayment Debt Service supported by Water and Sewer Fund Revenues:
•Revenues of the Water and Sewer Funds support the annual debt service for the Water
Treatment Plant debt refunding bond issues, the AMRS replacement, and the Huron area
street improvements. Based on the current projects in the CIP, staff is not proposing any
utility funds debt issuance in 2023-2027. The projected annual debt service for the utility
funds is shown below:
2023-2027 CIP Projected Debt Service (funded by Utility Fund Revenues)
2023 2024 2025 2026 2027
Water 779,100 784,300 789,000 791,950 801,700
Sewer 169,850 169,650 164,250 162,500 165,500
CIP Impact on Long Range Financial Plan:
The financial plan incorporates the debt and tax levy impacts of the Capital Improvement
Program. Approval of the CIP does not obligate the City to complete the proposed projects or
purchases. The 2023 projects/proposed purchases will be incorporated into the 2023 budget
requests for budgeted funds. Further Council approvals may be necessary to comply with state
statutes and the city's purchasing policy.
RECOMMENDED ACTION:
Motion and Second to approve the 2023-2027 Capital Improvement Program
ATTACHMENTS:
1.Attach 1 -F410 2022-2031 Sources and Uses of Funds
2.Attach 2 -F410 2022-2031 Projects by Category and Dept
3.Attach 3 -F225 2022-2031 Sources and Uses of Funds
4.Attach 4 -F430 2022-2031 Sources and Uses of Funds
5.Attach 5 -Parks 2022-2031 Projects by Category and Dept
6.Attach 6 -F440 2022-2031 Sources and Uses of Funds
7.Attach 7 -F440 2022-2031 Projects by Category and Dept
8. Attach 8 -F501 2022-2031 Sources and Uses of Funds
9.Attach 9 -F450 2022-2031 Sources and Uses of Funds
10.Attach 10 -Pavement Management 2022-2031 Projects and Funding by Dept
11.Attach 11 -Tech Plan 2022-2031 Projects by Category and Dept
12.Attach 12 -Water Fund Cash
13.Attach 13 -Sewer Fund Cash
14.Attach 14 -Stormwater Cash
15.Attach 15 -City Total Projects by Department and Funding Source
Item 9B
Page 116
2023 2024 2025 2026 2027
Revolving Equipment Fund (F410)
Beginning Balance 469,000 73,900 436,150 450,650 436,050
Revenues and Other Fund Sources
Revenue
Tax Levy 750,000 825,000 875,000 925,000 975,000
Water Fund (F601)108,750 73,500 162,450 0 0
Water Quality Fund (F602)0 0 125,000 0 0
Sewer Fund (F604)108,750 73,500 162,450 0 0
Contributions and Donations 00 000
Fire Contract (Spring Lake and Credit River)0 0 0 56,000 56,000
Transfer in from General Fund 0 300,000 1,200,000 0 0
Interest Earnings 10,000 7,000 7,000 7,000 7,000
Total Revenues and Other Fund Sources 977,500 1,279,000 2,531,900 988,000 1,038,000
Total Funds Available 1,446,500 1,352,900 2,968,050 1,438,650 1,474,050
Expenditures and Uses
Capital Projects & Equipment
Building Inspection (38,000) 0 0 0 0
Central Garage (20,000) (20,000) (20,000) (20,000) (20,000)
Fire (299,000) (102,000) (1,500,000) (49,500) (47,000)
Parks (604,500) (430,000) (50,600) (266,000) (380,500)
Police (314,100) (284,750) (315,300) (325,600) (329,000)
Streets (97,000) (80,000) (631,500) (341,500) (377,500)
Total Expenditures and Uses (1,372,600) (916,750) (2,517,400) (1,002,600) (1,154,000)
Change in Fund Balance (395,100) 362,250 14,500 (14,600) (116,000)
Ending Balance 73,900 436,150 450,650 436,050 320,050
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
REVOLVING EQUIPMENT FUND (F410)
SOURCES AND USES OF FUNDS
Capital Improvement Program
City of Prior Lake, Minnesota
PROJECTS BY CATEGORY AND DEPARTMENT
2023 2027thru
Total20232024202520262027
Department
Category
Building Inspection
Equipment: Pick Ups/Vans
38,000 38,000TRUCK-1/2 TON 6397
38,000 38,000Sub-Total
38,000 38,000DepartmentTotal:
Central Garage
Equipment: Miscellaneous
20,000 20,000 20,000 20,000 20,000 100,000RefurbishingREFUR
20,000 20,000 20,000 20,000 20,000 100,000Sub-Total
20,000 20,000 20,000 20,000 20,000 100,000DepartmentTotal:
Fire
Equipment: Apparatus
200,000 200,000Fire - Heavy Rescue 9215
00FireTruckHeavyRescue (Refurbish)9216
1,500,000 1,500,000FireLadderTruck9280
200,000 0 1,500,000 1,700,000Sub-Total
Equipment: First Response
49,500 49,500SquadFire (Chief)9200
52,000 52,000SquadPick-Up 1/2 Ton 9202
46,000 46,000SquadPick-Up 1/2 Ton 9203
46,000 52,000 49,500 147,500Sub-Total
Equipment: Grass Rigs
50,000 50,000FireTruck1Ton9272
50,000 50,000Sub-Total
Equipment: Other
47,000 47,000UTV9275
53,000 53,000FireRadiosFD-RADIOS
53,000 47,000 100,000Sub-Total
299,000 102,000 1,500,000 49,500 47,000 1,997,500DepartmentTotal:
Parks
Equipment: Attachments
2,500 2,500SKIDSTEERSNOWBUCKET8256
3,000 3,000SKIDSTEERSNOWBUCKET8257
1,600 1,600SKIDSTEERU-BLADE 8260
00DISC8266
12,000 12,000STUMPGRINDER8272
Tuesday, August 2, 2022Page1ProducedUsingthePlan-It Capital Planning Software
Total20232024202520262027
Department
Category
18,500 18,500TOPDRESSER8273
22,600 3,000 12,000 37,600Sub-Total
Equipment: Loaders/Skid Steers
75,000 75,000SKIDSTEER - TRACKS 8502
17,000 17,000FORKLIFT8558
92,000 92,000Sub-Total
Equipment: Pick Ups/Vans
43,000 43,000TRUCK1/2 TON 8508
31,000 31,000TRUCK-1 TON 8540
68,000 68,000TRUCK-1 TON 8543
78,500 78,500TRUCK-1 TON 8545
66,000 66,000Truck-1 Ton Dump 8546
62,500 62,500Truck-1 Ton Dump 8547
68,500 68,500TRUCK-1 TON 8548
146,500 228,000 43,000 417,500Sub-Total
Equipment: Street/Sidewalk
165,000 165,000SIDEWALKMACHINE8506
165,000 165,000Sub-Total
Equipment: Trailers
3,000 3,000TRAILER-SMALL ENCLOSED 8529
10,000 10,000TRAILER8533
10,000 3,000 13,000Sub-Total
Equipment: Tree Care
85,000 85,000WOODCHIPPER8510
85,000 85,000Sub-Total
Equipment: Turf Care
155,000 155,000MOWER-16FT 8503
155,000 155,000MOWER-16FT 8504
135,000 135,000TRACTOR8507
6,000 6,000SODCUTTER8512
90,000 90,000TOOLCATW/MOWER NEW 8513
45,000 45,000MOWER - 6 FT NEW 8522
45,000 45,000MOWER-6FT 8524
45,000 45,000MOWER-6FT 8525
45,000 45,000MOWER-6FT 8526
68,000 68,000UTILITYVEH-STRIPER 8535
24,000 24,000UTILITYVEHICLE8536
28,000 28,000UTILITYVEH-FIELD GROOMER 8537
31,500 31,500UTILITYVEH-WATER TANK 8538
29,000 29,000UTILITYVEHICLE8539
293,000 335,000 28,000 35,000 210,500 901,500Sub-Total
Equipment: Utility Equp.
20,000 20,000ELECTRICSCISSORLIFT8551
20,000 20,000Sub-Total
604,500 430,000 50,600 266,000 380,500 1,731,600DepartmentTotal:
Police
Tuesday, August 2, 2022Page2ProducedUsingthePlan-It Capital Planning Software
Total20232024202520262027
Department
Category
Equipment: Emerg. Sirens
10,800 10,8001996Siren@13760McKennaRdNWPD-Siren08
10,800 10,8001997Siren@16730NorthwoodRdNWPD-Siren09
25,000 25,0001998Siren@14649GlendaleAveSEPD-Siren10
25,750 25,7502003Siren@16280DuluthAveSEPD-Siren11
26,500 26,5002004Siren@5634LutherRdSEPD-Siren12
27,300 27,3002005Siren@14998WildsPkwyNWPD-Siren13
28,100 28,1002006Siren@1546BelmontAveNWPD-Siren14
29,000 29,0002007Siren@1500SpringLakeCir., Jordan PD-Siren15
46,600 52,250 27,300 28,100 29,000 183,250Sub-Total
Equipment: Squads
45,500 45,500SQUADNEW7114
48,000 48,000SQUADNEW7115
50,000 50,000SQUADNEW7116
50,000 50,000InvestigatorCar (1516)7135
40,000 40,000DrugTaskForceCar (1815)7298
182,000 247,500 429,500Squads-Marked Multiple 1
232,500 250,000 482,500Squads-Marked Multiple 2
240,000 240,000Squads-Marked Multiple 3
267,500 232,500 288,000 297,500 300,000 1,385,500Sub-Total
314,100 284,750 315,300 325,600 329,000 1,568,750DepartmentTotal:
Streets
Equipment: Attachments
00SKIDSTEERTRAILERMOVER8254
26,000 26,000SKIDSTEERASPHALTMILL8258
27,500 27,500SKIDSTEERMANHOLECUTTER8261
25,000 25,0002003DIRECTIONALSAFETYSIGN8426
25,000 26,000 0 27,500 78,500Sub-Total
Equipment: Dump Trucks
247,000 247,000TRUCK-5TON-DUMP-SINGLE AXLE 8466
247,000 247,000Sub-Total
Equipment: Emergency Power
55,000 55,000Generator - PD GEN-PD
55,000 55,000Sub-Total
Equipment: Loaders/Skid Steers
79,500 79,500SKIDSTEER8781
177,000 177,000LOADER-BACKHOE 8785
275,000 275,000LOADERWHEEL8789
256,500 275,000 531,500Sub-Total
Equipment: Pick Ups/Vans
103,000 103,000TRUCK-1.5 TON-DUMP 8452
57,000 57,000TRUCK-1 TON 8457
54,000 54,000Pickup1TonNew8550
125,000 125,000Truck - 1.5 Ton - Dump New 8552
57,000 54,000 125,000 103,000 339,000Sub-Total
Equipment: Street/Sidewalk
250,000 250,000STREETSWEEPER-MECHANICAL 8472
Tuesday, August 2, 2022Page3ProducedUsingthePlan-It Capital Planning Software
Total20232024202520262027
Department
Category
250,000 250,000Sub-Total
Equipment: Trailers
11,500 11,500TRAILER8479
15,000 15,000TRAILER8480
15,000 11,500 26,500Sub-Total
97,000 80,000 631,500 341,500 377,500 1,527,500DepartmentTotal:
1,372,600 916,750 2,517,400 1,002,600 1,154,000 6,963,350GRANDTOTAL
Tuesday, August 2, 2022Page4ProducedUsingthePlan-It Capital Planning Software
2023 2024 2025 2026 2027
Capital Park Fund (F225) - NEW PARKS
Beginning Balance 2,185,000 2,388,500 2,995,600 3,603,700 3,712,800
Revenues and Other Fund Sources
Revenue
Charges for Services: Park Dedication Fees 562,500 562,500 562,500 562,500 562,500
Rent 24,000 24,000 24,000 24,000 24,000
Mn DNR Local Trail Grant 250,0000000
Interest Earnings 20,400 24,000 25,000 26,000 27,000
Total Revenues and Other Fund Sources 856,900 610,500 611,500 612,500 613,500
Total Funds Available 3,041,900 2,999,000 3,607,100 4,216,200 4,326,300
Expenditures and Uses
Capital Projects & Equipment
Parks: Projects
Future Neighborhood Park Development 225-001 0 0 0 (500,000) 0
TH13 Trail TRN19-000004 (650,000)0000
Total (650,000) 0 0 (500,000) 0
Other Uses
Property Taxes (3,400) (3,400) (3,400) (3,400) (3,400)
Total (3,400) (3,400) (3,400) (3,400) (3,400)
Total Expenditures and Uses (653,400) (3,400) (3,400) (503,400) (3,400)
Change in Fund Balance 203,500 607,100 608,100 109,100 610,100
Ending Balance 2,388,500 2,995,600 3,603,700 3,712,800 4,322,900
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
CAPITAL PARK FUND (F225)
SOURCES AND USES OF FUNDS
2023 2024 2025 2026 2027
Revolving Park Equipment Fund (F430) - REPLACEMENT
Beginning Balance 1,398,000 995,700 1,452,700 399,700 456,700
Revenues and Other Fund Sources
Revenue
Tax Levy 440,000 485,000 535,000 595,000 655,000
Mn DNR Outdoor Recreation Grant 299,000 0 0 0 0
Interest Earnings 13,700 12,000 12,000 12,000 12,000
Total Revenues and Other Fund Sources 752,700 497,000 547,000 607,000 667,000
Total Funds Available 2,150,700 1,492,700 1,999,700 1,006,700 1,123,700
Expenditures and Uses
Capital Projects & Equipment
Parks: Projects
Wilds North BB Court Maintenance 430-010 (10,000) 0 0 0 0
Memorial Windscreen 430-025 0 0 0 0 (7,000)
Ponds Phase I Imp 430-028 (700,000) 0 0 0 0
Sand Point Ballfield 430-029 (10,000) 0 0 0 0
Sand Point Beach Renovation Study 430-030 (75,000) 0 0 0 0
Ryan BB Court Surface, Hoop/Stand 430-036 0 (15,000) 0 0 0
Timbercrest BB Court Surface, Hoop/Stand 430-037 0 (10,000) 0 0 0
Memorial Parking Lots (2)430-039 0 0 0 (250,000) 0
Ponds Phase II Imp 430-041 0 0 (800,000) 0 0
Ponds Playground 430-042 (350,000) 0 0 0 0
Cardinal Ridge Parking Lot 430-044 0 0 0 (45,000) 0
Grainwood Crossing Parking Lot 430-045 0 0 0 (5,000) 0
Northwood Meadows BB Court Surface 430-047 (10,000) 0 0 0 0
Crystal Lake Fishing Pier 430-049 0 0 0 0 (22,000)
Enclave BB Court Surface 430-050 0 0 0 0 (15,000)
Howard Lake BB Court Surface 430-051 0 0 0 0 (15,000)
Memorial Drinking Fountain 430-052 0 0 0 0 (12,000)
Woodridge Ballfield 430-054 0 0 0 0 (10,000)
Wilds North Playground 430-065 0 (15,000) 0 0 0
Wilds Parkway Trail 430-068 0 0 (800,000) 0 0
Misc Playground 0 0 0 (250,000) (250,000)
Total (1,155,000) (40,000) (1,600,000) (550,000) (331,000)
Other Uses
Transfer to Debt Service Funds 00 000
Total 00 000
Total Expenditures and Uses (1,155,000) (40,000) (1,600,000) (550,000) (331,000)
Change in Fund Balance (402,300) 457,000 (1,053,000) 57,000 336,000
Ending Balance 995,700 1,452,700 399,700 456,700 792,700
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
REVOLVING PARK EQUIPMENT FUND (F430)
SOURCES AND USES OF FUNDS
Capital Improvement Program
City of Prior Lake, Minnesota
PROJECTS BY CATEGORY AND DEPARTMENT
2023 2027thru
Total20232024202520262027
Department
Category
Parks: Projects
New Park Development
500,000 500,000FutureNeighborhoodParkDevelopment225-001
650,000 650,000TH13TrailTRN19-000004
650,000 500,000 1,150,000Sub-Total
Park Replacement
10,000 10,000WildsNorthBBCourtMaintenance430-010
7,000 7,000MemorialWindscreen430-025
700,000 700,000PONDSPHASEIIMP430-028
10,000 10,000SandPointBallfield430-029
75,000 75,000SandPointBeachRenovationStudy430-030
15,000 15,000RyanBBCourtMaintenance430-036
10,000 10,000TimbercrestBBCourtMaintenance430-037
250,000 250,000MemorialParkingLots (2)430-039
800,000 800,000PONDSPHASEIIIMP430-041
350,000 350,000PondsPlayground430-042
45,000 45,000CardinalRidgeParkingLot430-044
5,000 5,000GrainwoodCrossingParkingLot430-045
10,000 10,000NorthwoodMeadowsBBCourtMaintenance430-047
15,000 15,000WildsBBCourtMaintenance430-048
22,000 22,000CrystalLakeFishingPier430-049
15,000 15,000EnclaveBBCourtMaintenance430-050
15,000 15,000HowardLakeBBCourtMaintenance430-051
12,000 12,000MemorialDrinkingFountain430-052
10,000 10,000WoodridgeBallfield430-054
800,000 800,000WildsParkwayTrail430-068
250,000 250,000 500,000MISCPLAYGROUNDPLAY
0 0 0 0 00TrailMaintenanceTRAILS
1,155,000 40,000 1,600,000 550,000 331,000 3,676,000Sub-Total
1,805,000 40,000 1,600,000 1,050,000 331,000 4,826,000DepartmentTotal:
1,805,000 40,000 1,600,000 1,050,000 331,000 4,826,000GRANDTOTAL
Wednesday, August 3, 2022Page1ProducedUsingthePlan-It Capital Planning Software
2023 2024 2025 2026 2027
Facilities Management Fund (F440)
Beginning Balance 941,000 497,100 635,500 556,000 631,000
Revenues and Other Fund Sources
Revenue
Tax Levy 155,000 205,000 255,000 305,000 355,000
Tax Levy - Debt Service 0 0 360,000 0 0
G.O. Capital Improvement Bonds 0 300,000 0 1,740,000 0
Water Fund (F601) - transfer for portion of maint ctr costs 0 12,000 0 30,000 21,000
Sewer Fund (F604) - transfer for portion of maint ctr costs 0 12,000 0 30,000 21,000
MVTA 0 0 47,000 0 0
Transfer in from General Fund 0 500,000 0 0 0
Interest Earnings 14,600 6,000 6,000 6,000 6,000
Total Revenues and Other Fund Sources 169,600 1,035,000 668,000 2,111,000 403,000
Total Funds Available 1,110,600 1,532,100 1,303,500 2,667,000 1,034,000
Expenditures and Uses
Capital Projects & Equipment
City Hall (70,000)(283,500)0 (1,194,500)0
Fire Station #1 (115,500)(104,600)(147,500)0 0
Fire Station #2 (70,000)(60,000)0 (112,000)(95,000)
Library & Club Prior (125,000)(17,500)(300,000)0 (228,500)
Maintenance Center - Total Cost including water & sewer 0 (121,000)0 (301,500)(209,500)
Police Station (233,000)(310,000)(300,000)(428,000)(85,000)
Total Expenditures and Uses (613,500)(896,600)(747,500)(2,036,000)(618,000)
Change in Fund Balance (443,900)138,400 (79,500)75,000 (215,000)
Ending Balance 497,100 635,500 556,000 631,000 416,000
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
FACILITIES MANAGEMENT FUND (F440)
SOURCES AND USES OF FUNDS
Capital Improvement Program
City of Prior Lake, Minnesota
PROJECTS BY CATEGORY AND DEPARTMENT
2023 2027thru
Total20232024202520262027
Department
Category
Facilities
Facil: City Hall
70,000 70,000WallCoverings440-008
255,500 255,500MembraneRoofing440-017
393,000 393,000VavBoxes440-032
12,000 12,000GlassDoors440-034
16,500 16,500CoilingDoors440-037
281,000 281,000Carpet440-038
28,000 28,000IrrigationSystem440-081
25,000 25,000BrickWallcovering / Cherrywood Paneling 440-088
23,000 23,000ResiliantFlooring440-089
17,000 17,000TileWalls440-090
66,000 66,000BellandGossetPumps (2)440-091
23,500 23,500CabinetUnitHeater440-092
14,000 14,000GreenheckExhaust (2)440-093
145,500 145,500AirHandler (2)440-094
171,500 171,500Chiller440-095
6,500 6,500Miscellaneous440-096
70,000 283,500 1,194,500 1,548,000Sub-Total
Facil: Fire Station #1
15,500 15,500IrrigationSystem440-011
21,500 21,500WallCoverings440-018
10,000 10,000TurnoutLockers440-019
35,000 35,000Doors440-020
14,500 14,500TileWalls440-021
15,500 15,500ExhaustFan440-022
8,100 8,100Damper440-023
147,500 147,500RooftopUnit440-031
00RoomDivider / Display Case 440-085
100,000 100,000VEHICLEEXHAUSTSYSTEM440-188
115,500 104,600 147,500 367,600Sub-Total
Facil: Fire Station #2
30,000 30,000Carpet440-012
40,000 40,000InfraredTubeHeater440-013
30,000 30,000ForcedAirFurnace (3)440-024
112,000 112,000MembraneRoofing440-039
30,000 30,000ACUnit (3)440-086
15,000 15,000ExhaustFan (2)440-123
20,000 20,000AirExchanger440-124
60,000 60,000Make-Up Air Unit 440-125
70,000 60,000 112,000 95,000 337,000Sub-Total
Tuesday, June 14, 2022Page1ProducedUsingthePlan-It Capital Planning Software
Total20232024202520262027
Department
Category
Facil: Library & Club Prior
17,500 17,500VavBoxes440-025
300,000 300,000ParkingLots440-026
131,500 131,500HVACControlSystem440-052
97,000 97,000AirHandlingUnit - Trane 440-110
125,000 125,000REMODELPH2440-187
125,000 17,500 300,000 228,500 671,000Sub-Total
Facil: Maintenance Ctr.
40,500 40,500AutoGate440-027
80,500 80,500OverheadCrane440-028
51,500 51,500Windows - Aluminum 440-041
00RoomDivider440-042
154,000 154,000Hoists (In-Ground and Utility)440-043
209,500 209,500ConcreteFloors440-053
28,500 28,500Skylights (3)440-116
24,000 24,000Miscellaneous440-117
43,500 43,500SteelDoorsandFrames440-118
121,000 301,500 209,500 632,000Sub-Total
Facil: Police Station
310,000 310,000MembraneRoofing440-029
8,000 8,000OverheadCoilingDoor (2)440-047
13,000 13,000IrrigationSystem440-082
100,000 100,000OverheadFoldingDoor10x14440-083
300,000 300,000Parking / Safety Enhancements 440-087
40,000 40,000FrontEntrySecurityUpdate440-101
19,000 19,000BellandGossetPump440-102
14,000 14,000GreenheckExhaust (2)440-103
79,000 79,000AirHandler - McQuay 440-104
60,000 60,000ACCondenser440-105
208,000 208,000VAVBoxes440-106
85,000 85,000EpoxyFlooring440-107
120,000 120,000CARPET440-185
233,000 310,000 300,000 428,000 85,000 1,356,000Sub-Total
613,500 896,600 747,500 2,036,000 618,000 4,911,600DepartmentTotal:
613,500 896,600 747,500 2,036,000 618,000 4,911,600GRANDTOTAL
Tuesday, June 14, 2022Page2ProducedUsingthePlan-It Capital Planning Software
2023 2024 2025 2026 2027
Construction Fund (F501)
Revenues and Other Fund Sources
Revenue
G.O. Special Assessment Bonds - Project Levy 183,000 - 4,500,000 4,352,000 2,149,000
G.O. Special Assessment Bonds - Project Assessment 1,246,500 - 505,000 1,000,000 340,000
G.O. Special Assessment Bonds - Project MSA 3,108,000 - - - -
City - MSA Funds 1,355,000
County 2,473,973 - - - -
Street Oversize Fund (F503)1,514,290 - - - -
Developer Upfront Costs 394,000 - - - -
ARPA Funds 578,750 - - - -
Franchise Fees - - 300,000 1,948,000 1,151,000
City - Unidentified Funding Source 40,000 - - - -
General Fund (F101)400,000 - - - -
TIF Funds (F414)100,000 - - - -
Revolving Park Equip Funds (F430)- - 800,000 - -
Construction Fund (F501)60,000 - - - -
Water Fund (F601)581,500 - 325,000 1,150,000 650,000
Water Quality Fund (F602)- - 150,000 693,000 360,000
Sewer Fund (F604)330,000 - - 1,020,000 700,000
Total Revenues and Other Fund Sources 12,365,013 0 6,580,000 10,163,000 5,350,000
Expenditures and Uses
Capital Projects & Equipment
Streets: Transportation
Fish Point Road Phase II TRN22-000001 (5,998,000) - - - -
CSAH 21 (Revere to 170th St)TRN22-000002 (5,567,013) - - - -
Marsh St Extension TRN23-000001 (800,000) - - - -
Wilds Pkwy Reclamation TRN24-000001 - - (4,925,000) - -
Lords Street Bridge Rehab TRN24-000002 - - (300,000) - -
Martindale/Henning/Hickory Reclamation TRN24-000003 - - (1,355,000) - -
Northwood Phase 1 TRN25-000001 - - - (10,163,000) -
Northwood Phase 2 TRN26-000001 - - - - (5,350,000)
Green Heights Area TRN27-000001 - - - -
Sunset Hills Area TRN28-000001 - - - - -
Raspberry Ridge Neighborhood TRN29-000001 - - - - -
Lords Neighborhood TRN30-000001 - - - - -
Village Lake/Tower TRN31-000002 - - - - -
Total Expenditures and Uses (12,365,013)0 (6,580,000)(10,163,000)(5,350,000)
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
CONSTRUCTION FUND (F501)
SOURCES AND USES OF FUNDS
2023 2024 2025 2026 2027
Perm. Imp. Revolving Fund (F450)
Beginning Balance 1,270,000 2,251,210 285,164 285,565 258,370
Revenues and Other Fund Sources
Revenue
G.O. Special Assessment Bonds - Project Levy 0 1,046,000 0 0 705,000
G.O. Special Assessment Bonds - Overlay Assessment 0 470,000 0 0 285,000
Franchise Fees 1,068,000 1,086,000 0 0 0
Special Assessment Revenue 110,535 212,806 103,930 76,328 159,196
Transfer from Water Fund 0 1,850,000 0 0 0
Interest Earnings 5,700 33,648 4,157 4,163 3,755
Total Revenues and Other Fund Sources 1,184,235 4,698,454 108,087 80,491 1,152,951
Total Funds Available 2,454,235 6,949,664 393,251 366,056 1,411,321
Expenditures and Uses
Capital Projects & Equipment
Streets: Overlay
Wilds / Jeffers Mill and Overlay PIR24-000001 0 (6,570,000) 0 0 0
Northwoods Phase 2 Mill and Overlay PIR27-000001 0 0 0 0 (990,000)
Total 0 (6,570,000) 0 0 (990,000)
Other Uses
Transfer to Debt Service Funds (203,025) (94,500) (107,686) (107,686) (107,686)
Total (203,025) (94,500) (107,686) (107,686) (107,686)
Total Expenditures and Uses (203,025) (6,664,500) (107,686) (107,686) (1,097,686)
Change in Fund Balance 981,210 (1,966,046) 401 (27,195) 55,265
Ending Balance 2,251,210 285,164 285,565 258,370 313,635
City of Prior Lake, Minnesota
Capital Improvement Program
2023 thru 2027
PERMANENT IMPROVEMENT REVOLVING FUND (F450)
SOURCES AND USES OF FUNDS
Capital Improvement Program
City of Prior Lake, Minnesota
PROJECTS & FUNDING SOURCES BY DEPARTMENT
2023 2027thru
Total20232024202520262027DepartmentProject #
Streets: Overlay
PIR24-000001 6,570,0006,570,000Wilds/Jeffers Mill and Overlay
Franchise Fees 3,204,000 3,204,000
G.O. SA Bonds - Overlay Assessment 470,000 470,000
G.O. SA Bonds - Project Levy 1,046,000 1,046,000
Utility: Water Fund (F601)1,850,000 1,850,000
PIR27-000001 990,000990,000NorthwoodsPhase2MillandOverlay
G.O. SA Bonds - Overlay Assessment 285,000 285,000
G.O. SA Bonds - Project Levy 705,000 705,000
7,560,0006,570,000 990,000Streets: Overlay Total
Streets: Transportation
TRN22-000001 5,998,0005,998,000FishPointRoadPhaseII
City MSA Funds 1,355,000 1,355,000
G.O. SA Bonds - Project Assessment 440,500 440,500
G.O. SA Bonds - Project Levy 183,000 183,000
G.O. SA Bonds - Project MSA 3,108,000 3,108,000
Utility: Sewer Fund (F604)330,000 330,000
Utility: Water Fund (F601)581,500 581,500
TRN22-000002 5,567,0005,567,000CSAH21 (Revere to 170th St)
County 2,274,000 2,274,000
Developer - Upfront Costs 394,000 394,000
Federal Grant 578,700 578,700
G.O. SA Bonds - Project Assessment 806,000 806,000
Street Oversize Fund (F503)1,514,300 1,514,300
TRN23-000001 800,000800,000MarshDrNEExt
City - Unidentified Funding Source 40,000 40,000
Construction Fund (F501)60,000 60,000
County 200,000 200,000
General Fund (F101)400,000 400,000
TIF Fund (F414)100,000 100,000
TRN24-000001 4,925,0004,925,000WildsPkwyReclamation
G.O. SA Bonds - Project Assessment 400,000 400,000
G.O. SA Bonds - Project Levy 3,400,000 3,400,000
Revolving Park Equip. Fund (F430)800,000 800,000
Utility: Storm Water Fund (F602)0 0
Utility: Water Fund (F601)325,000 325,000
TRN24-000002 300,000300,000LordsStreetBridgeRehab
Franchise Fees 300,000 300,000
TRN24-000003 1,355,0001,355,000Martindale/Henning/Hickory Reclamation
G.O. SA Bonds - Project Assessment 105,000 105,000
G.O. SA Bonds - Project Levy 1,100,000 1,100,000
Utility: Storm Water Fund (F602)150,000 150,000
TRN25-000001 10,163,00010,163,000NorthwoodPhase1
Franchise Fees 1,948,000 1,948,000
G.O. SA Bonds - Project Assessment 1,000,000 1,000,000
Thursday, June 16, 2022Page1ProducedUsingthePlan-It Capital Planning Software
Total20232024202520262027DepartmentProject #
G.O. SA Bonds - Project Levy 4,352,000 4,352,000
Utility: Sewer Fund (F604)1,020,000 1,020,000
Utility: Storm Water Fund (F602)693,000 693,000
Utility: Water Fund (F601)1,150,000 1,150,000
TRN26-000001 5,350,0005,350,000NorthwoodPhase2
Franchise Fees 1,151,000 1,151,000
G.O. SA Bonds - Project Assessment 340,000 340,000
G.O. SA Bonds - Project Levy 2,149,000 2,149,000
Utility: Sewer Fund (F604)700,000 700,000
Utility: Storm Water Fund (F602)360,000 360,000
Utility: Water Fund (F601)650,000 650,000
34,458,00012,365,000 6,580,000 10,163,000 5,350,000Streets: Transportation Total
GRAND TOTAL 42,018,00012,365,000 6,570,000 6,580,000 10,163,000 6,340,000
Thursday, June 16, 2022Page2ProducedUsingthePlan-It Capital Planning Software
Capital Improvement Program
City of Prior Lake, Minnesota
PROJECTS BY CATEGORY AND DEPARTMENT
2023 2027thru
Total20232024202520262027
Department
Category
Cable
Equipment: Audio/Visual
11,650 11,650TightropeFlexLite340 - Control Room COMM-001
12,400 12,400Webstreaming - Control Room COMM-002
52,400 52,400ChambersPresentation - Chambers COMM-003
62,000 62,000ControlRoomProduction - Control Room COMM-004
24,050 52,400 62,000 138,450Sub-Total
24,050 52,400 62,000 138,450DepartmentTotal:
Elections
I.T.- General Equipment
36,000 36,000PollPads - qty 28 ELEC-001
18,000 20,000 38,000Tabulators - qty 2 ELEC-002
54,000 20,000 74,000Sub-Total
54,000 20,000 74,000DepartmentTotal:
Technology
I.T.- General Equipment
00EpsonProjector - Parkview TECH-EQ-002
10,600 10,600RicohMPC4503 - CD/Eng TECH-EQ-003
10,600 10,600RicohMPC4504 - Admin TECH-EQ-005
9,000 9,000RicohMPC3003 - PW TECH-EQ-006
9,500 9,500RicohMPC3504 - Police TECH-EQ-007
6,000 6,000RicohMPC2504TECH-EQ-008
18,000 18,000RicohW3601Copier - CD/Eng TECH-EQ-010
40,000 40,000MarcoPhoneUpgradeTECH-EQ-012
10,600 27,000 20,100 46,000 103,700Sub-Total
I.T.- Network Infrastructure
12,000 12,000NetworkSwitchTECH-NW-005
15,000 15,000HPProliantDL380ESX01TECH-NW-006
15,000 15,000HPProliantDL380ESX02TECH-NW-007
36,000 36,000DellSANTECH-NW-008
12,000 66,000 78,000Sub-Total
10,600 39,000 20,100 112,000 181,700DepartmentTotal:
64,600 39,000 44,150 164,400 82,000 394,150GRANDTOTAL
Wednesday, August 3, 2022Page1ProducedUsingthePlan-It Capital Planning Software
Water Fund
Summary of Key Financial Information
Water Fund 2023 2024 2025 2026 2027
Cash by Purpose
For future capital improvements 3,798,268 4,368,731 4,246,914 4,562,963 2,603,615
For following year pay-go capital 2,038,500 559,500 1,520,000 1,300,000 3,574,500
For 3-months of operating cash 833,148 845,601 889,356 881,386 905,220
For following year debt service 784,300 789,000 791,950 801,700 810,450
Ending Cash 7,454,216 6,562,832 7,448,220 7,546,049 7,893,784
Total Average Number of Customer Bills 9,678 9,813 9,938 10,063 10,188
Total Water Volume Billed (1,000 of gallons)829,723 839,443 848,443 857,443 866,443
High Volume Customer (78,000 gallons)1.5%1.5%1.5%1.5%1.5%
Medium Volume Customer (18,000 gallons)1.5%1.5%1.5%1.5%1.5%
Low Volume Customer (8,000 gallons)1.5%1.5%1.5%1.5%1.5%
Average Annual % Change in Water Bill for Billing Period
Water Fund
Capital Improvement Plan
Water Fund
Project Description 2023 2024 2025 2026 2027
Capital Outlay
Transportation Plan 581,500 1,850,000 325,000 1,150,000 650,000
Meter Replacement Program - Software Upgrade - - 12,500 - -
Wells 105,000 55,000 57,500 60,000 50,000
Misc projects 105,000 70,000 15,000 300,000 300,000
Current Year Projects - Facilities 135,500 40,500 - - 300,000
Water Storage & Tower Reconditioning 6,200 - - 10,000 -
Technology Plan - 3,000 1,500 - -
Current year projects - Equipment - - 128,000 - -
WTF Rehabs & Equipment - 20,000 20,000 - -
Total Capital Outlay 933,200 2,038,500 559,500 1,520,000 1,300,000
Source of Funds
Bond proceeds - - - - -
Current revenue / use of cash in fund 933,200 2,038,500 559,500 1,520,000 1,300,000
Total Source of Funds 933,200 2,038,500 559,500 1,520,000 1,300,000
Sanitary Sewer Fund
Summary of Key Financial Information
Sewer Fund 2023 2024 2025 2026 2027
Cash by Purpose
For future capital improvements 2,291,671 3,358,320 3,555,413 4,365,425 3,923,333
For following year pay-go capital 1,678,000 837,500 1,689,000 1,339,500 2,641,000
For 3-months of operating cash 868,285 906,921 974,615 992,956 1,045,353
For following year debt service 169,650 164,250 162,500 165,500 168,000
Ending Cash 5,007,606 5,266,991 6,381,528 6,863,381 7,777,686
Total Average Number of Customer Bills 9,539 9,674 9,799 9,924 10,049
Total Sewer Volume Billed (1,000 of gallons)747,778 755,878 763,378 770,878 778,378
High Volume Customer (47,000 gallons)2.0%2.1%2.1%2.1%2.1%
Medium Volume Customer (12,000 gallons)2.1%2.2%2.3%2.3%2.3%
Low Volume Customer (7,000 gallons)2.1%2.3%2.3%2.4%2.4%
Average Annual % Increase for Fees and Charges
Sanitary Sewer Fund
Capital Improvement Plan
Sewer Fund
Project Description 2023 2024 2025 2026 2027
Capital Outlay
Transportation Plan 330,000 - - 1,020,000 700,000
Meter Replacement Program - - 12,500 - -
Sewer Lining - Inflow/Infiltration Prevention 394,000 1,500,000 454,500 468,000 482,000
Lift Station Rehabilitation 247,000 175,000 142,500 150,000 157,500
Technology Plan - 3,000 10,000 - -
Generator/Equipment - - 218,000 51,000 -
Total Capital Outlay 971,000 1,678,000 837,500 1,689,000 1,339,500
Source of Funds
Bond Proceeds - - - - -
Current revenue / use of cash in fund 971,000 1,678,000 837,500 1,689,000 1,339,500
Total Source of Funds 971,000 1,678,000 837,500 1,689,000 1,339,500
Storm Water Quality Fund
Summary of Key Financial Information
Stormwater Fund 2023 2024 2025 2026 2027
Cash by Purpose
For future capital improvements 337,338 238,804 10,144 15,610 158,241
For following year pay-go capital 1,448,000 860,000 1,095,000 800,000 949,250
For 3-months of operating cash 196,064 199,580 205,186 242,207 216,899
Ending Cash 1,981,402 1,298,384 1,310,330 1,057,817 1,324,391
Total Average Number of Residential Equivalent
Units Billed 11,877 12,012 12,137 12,262 12,387
Per Residential Equivalent Unit 11.5%11.5%8.0%6.0%6.0%
Average Annual % Increase for Fees and Charges
Storm Water Quality Fund
Capital Improvement Plan
Stormwater Fund
Project Description 2023 2024 2025 2026 2027
Capital Outlay
Transportation Plan - - 150,000 693,000 360,000
Pond Maintenance & Retrofit 200,000 206,000 212,000 218,000 225,000
Stormwater Improvements 150,000 150,000 150,000 150,000 150,000
Stormwater Pond Planning 31,000 32,000 33,000 34,000 35,000
Other 50,000 - - - -
Misc projects 280,000 110,000 190,000 - 30,000
Regional Water Quality Pond
Project
950,000 - - -
Equipment - - 125,000 - -
Total Capital Outlay 711,000 1,448,000 860,000 1,095,000 800,000
Source of Funds
Bond Proceeds - - - - -
Current revenue / use of cash
in fund
711,000 1,448,000 860,000 1,095,000 800,000
Total Source of Funds 711,000 1,448,000 860,000 1,095,000 800,000
Capital Improvement Program
City of Prior Lake, Minnesota
DEPARTMENT SUMMARY
2023 2027thru
Total20232024202520262027Department
Building Inspection 38,00038,000
Cable 138,45024,050 52,400 62,000
Central Garage 100,00020,000 20,000 20,000 20,000 20,000
Elections 74,00054,000 20,000
Facilities 4,911,600613,500 896,600 747,500 2,036,000 618,000
Fire 1,997,500299,000 102,000 1,500,000 49,500 47,000
Parks 1,731,600604,500 430,000 50,600 266,000 380,500
Parks: Projects 4,826,0001,805,000 40,000 1,600,000 1,050,000 331,000
Police 1,568,750314,100 284,750 315,300 325,600 329,000
Streets 1,527,50097,000 80,000 631,500 341,500 377,500
Streets: Overlay 7,560,0006,570,000 990,000
Streets: Transportation 34,458,00012,365,000 6,580,000 10,163,000 5,350,000
Technology 181,70010,600 39,000 20,100 112,000
16,220,700 8,462,350 11,489,050 14,416,000 8,525,000 59,113,100TOTAL
Thursday, August 4, 2022Page1ProducedUsingthePlan-It Capital Planning Software
Capital Improvement Program
City of Prior Lake, Minnesota
FUNDING SOURCE SUMMARY
2023 thru 2027
TotalSource20232024202520262027
Cable Franchise Fund (F210)138,45024,050 52,400 62,000
Capital Park Fund (F225)1,150,000650,000 0 500,000
City - Unidentified Funding Source 40,00040,000
City MSA Funds 1,355,0001,355,000
Construction Fund (F501)60,00060,000
County 2,474,0002,474,000
Developer - Upfront Costs 394,000394,000
Facilities Management Fund (F440)2,871,600613,500 596,600 747,500 296,000 618,000
Federal Grant 578,700578,700
Franchise Fees 6,603,0003,204,000 300,000 1,948,000 1,151,000
G.O. Capital Improvement Bonds 2,040,000300,000 1,740,000
G.O. SA Bonds - Overlay Assessment 755,000470,000 285,000
G.O. SA Bonds - Project Assessment 3,091,5001,246,500 505,000 1,000,000 340,000
G.O. SA Bonds - Project Levy 12,935,000183,000 1,046,000 4,500,000 4,352,000 2,854,000
G.O. SA Bonds - Project MSA 3,108,0003,108,000
General Fund (F101)671,600486,500 33,000 20,100 112,000 20,000
Revolving Equip. Fund (F410)7,042,3501,372,600 916,750 2,596,400 1,002,600 1,154,000
Revolving Park Equip. Fund (F430)4,476,0001,155,000 40,000 2,400,000 550,000 331,000
Street Oversize Fund (F503)1,514,3001,514,300
TIF Fund (F414)100,000100,000
Utility: Sewer Fund (F604)6,515,000971,000 1,678,000 837,500 1,689,000 1,339,500
Utility: Storm Water Fund (F602)4,914,000711,000 1,448,000 860,000 1,095,000 800,000
Utility: Water Fund (F601)6,351,200933,200 2,038,500 559,500 1,520,000 1,300,000
17,946,300 11,770,850 13,350,050 15,857,000 10,254,500 69,178,700GRANDTOTAL
Wednesday, June 22, 2022Page1ProducedUsingthePlan-It Capital Planning Software