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HomeMy WebLinkAbout09(A) - Resolution Approving Preliminary Tax Levy and Announce Public Budget Hearing Date Report9/15/2022 ‐ Council Meeting From Amended Budget 2021 2022 2022 2023 2023 2023 BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE Fund 101 ‐ GENERAL FUND TAXES 9,462,313                  10,227,232               10,227,232               12,186,535               1,959,303                  19.16                           CHARGES FOR SERVICES 2,102,785                  2,022,200                  2,022,200                  2,041,444                  19,244                        0.95                             INTERGOVERNMENTAL 2,322,956                  2,585,932                  2,585,932                  2,833,610                  247,678                     9.58                             MISCELLANEOUS REVENUES 635,157                     257,200                     257,200                     292,500                     35,300                        13.72                           SALE OF ASSETS 30,022                         ‐                                    ‐                                    ‐                                    ‐                                    TRANSFERS IN 523,000                     546,000                     546,000                     555,000                     9,000                          1.65                             DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    LICENSES AND PERMITS 999,906                     897,323                     897,323                     894,370                     (2,953)                         (0.33)                            FINES AND FORFEITURES 38                                 ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 101 16,076,177               16,535,887               16,535,887               18,803,459               2,267,572                  13.71                           DEBT SERVICE FUNDS TAXES 3,005,284                  3,455,529                  3,455,529                  3,388,261                  (67,268)                      (1.95)                            MISCELLANEOUS REVENUES 617,006                     495,204                     495,204                     528,843                     (48,563)                      (9.81)                            DEBT ISSUED 8,880,053                   ‐                                    ‐                                    ‐                                    ‐                                    OTHER FINANCING SOURCES 1,326,441                   ‐                                    ‐                                    ‐                                    ‐                                    TRANSFERS IN 2,595,069                  1,342,764                  1,342,764                  1,094,701                  (248,063)                    (18.47)                          TOTALS ‐ DEBT SERVICE FUNDS 16,423,853               5,293,497                  5,293,497                  5,011,805                  (363,894)                    (6.87)                            Fund 210 ‐ CABLE FRANCHISE FUND CHARGES FOR SERVICES 23,252                        23,800                        23,800                        22,000                        (1,800)                         (7.56)                            MISCELLANEOUS REVENUES 103                              ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 210 23,355                        23,800                        23,800                        22,000                        (1,800)                         (7.56)                            Fund 225 ‐ CAPITAL PARK FUND CHARGES FOR SERVICES 653,652                     586,500                     586,500                     586,500                      ‐                                    ‐                               INTERGOVERNMENTAL ‐                                    ‐                                    ‐                                   250,000                     250,000                      MISCELLANEOUS REVENUES 9,868                          22,000                        22,000                        20,400                        (1,600)                         (7.27)                            TOTALS ‐ FUND 225 663,520                     608,500                     608,500                     856,900                     248,400                     40.82                           Fund 240 ‐ EDA SPECIAL REVENUE FUND TAXES 350,284                     360,000                     360,000                     370,000                     10,000                        2.78                             CHARGES FOR SERVICES 8,582                          24,360                        24,360                        24,588                        228                             0.94                             INTERGOVERNMENTAL ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    MISCELLANEOUS REVENUES 20,092                        5,400                          5,400                          2,600                          (2,800)                         (51.85)                          TRANSFERS IN 20,969                         ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 240 399,927                     389,760                     389,760                     397,188                     7,428                          1.91                             Fund 410 ‐ REVOLVING EQUIPMENT FUND TAXES 838,173                     700,000                     700,000                     750,000                     50,000                        7.14                             INTERGOVERNMENTAL ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    MISCELLANEOUS REVENUES 681                             6,800                          6,800                          10,000                        3,200                          47.06                           SALE OF ASSETS 114,480                      ‐                                    ‐                                    ‐                                    ‐                                    TRANSFERS IN 310,000                     217,500                     217,500                     217,500                      ‐                                    ‐                               DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    UNK_REV ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 410 1,263,334                  924,300                     924,300                     977,500                     53,200                        5.76                             Fund 430 ‐ REVOLVING PARK EQUIP FUND TAXES 377,113                     405,000                     405,000                     440,000                     35,000                        8.64                             INTERGOVERNMENTAL ‐                                    ‐                                    ‐                                   299,000                     299,000                      MISCELLANEOUS REVENUES 1,628                          13,800                        13,800                        13,700                        (100)                            (0.72)                            TRANSFERS IN ‐                                    ‐                                   49,358                         ‐                                   (49,358)                      (100.00)                       TOTALS ‐ FUND 430 378,741                     418,800                     468,158                     752,700                     284,542                     60.78                           BUDGET REPORT City of Prior Lake Revenues ‐ Summary 9/15/2022 ‐ Council Meeting From Amended Budget 2021 2022 2022 2023 2023 2023 BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE BUDGET REPORT City of Prior Lake Revenues ‐ Summary Fund 440 ‐ FACILITIES MANAGEMENT FUND TAXES 80,072                        105,000                     105,000                     155,000                     50,000                        47.62                           INTERGOVERNMENTAL ‐                                   535,000                     535,000                      ‐                                   (535,000)                    (100.00)                       MISCELLANEOUS REVENUES 594                             6,300                          6,300                          14,600                        8,300                          131.75                         TRANSFERS IN 930,000                     24,600                        24,600                         ‐                                   (24,600)                      (100.00)                       DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    ENERGY LEASE ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 440 1,010,666                  670,900                     670,900                     169,600                     (501,300)                    (74.72)                          Fund 450 ‐ PERMANENT IMPROVEMENT REVOLVING FUND TAXES 120,108                      ‐                                    ‐                                    ‐                                    ‐                                    CHARGES FOR SERVICES ‐                                   1,050,000                  1,050,000                  1,068,000                  18,000                        1.71                             MISCELLANEOUS REVENUES 149,094                     156,431                     156,431                     116,235                     (40,196)                      (25.70)                          TRANSFERS IN ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 450 269,202                     1,206,431                  1,206,431                  1,184,235                  (22,196)                      (1.84)                            Fund 601 ‐ WATER FUND CHARGES FOR SERVICES 5,569,918                  4,787,099                  4,787,099                  5,409,044                  621,945                     12.99                           INTERGOVERNMENTAL 1,066                           ‐                                    ‐                                    ‐                                    ‐                                    MISCELLANEOUS REVENUES 48,102                        67,400                        67,400                        72,900                        5,500                          8.16                             SALE OF ASSETS ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TRANSFERS IN ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    UNK_REV 888                              ‐                                    ‐                                    ‐                                    ‐                                    OTHER FINANCING SOURCES 16,762                         ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 601 5,636,736                  4,854,499                  4,854,499                  5,481,944                  627,445                     12.93                           Fund 602 ‐ STORM WATER UTILITY CHARGES FOR SERVICES 1,205,516                  1,197,920                  1,197,920                  1,360,333                  162,413                     13.56                           INTERGOVERNMENTAL 33,300                         ‐                                    ‐                                    ‐                                    ‐                                    MISCELLANEOUS REVENUES 7,881                          22,800                        22,800                        25,100                        2,300                          10.09                           TRANSFERS IN ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    UNK_REV 361                              ‐                                    ‐                                    ‐                                    ‐                                    STORM WATER CHARGES 1,050                           ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 602 1,248,108                  1,220,720                  1,220,720                  1,385,433                  164,713                     13.49                           Fund 604 ‐ SEWER FUND CHARGES FOR SERVICES 4,934,563                  5,176,621                  5,176,621                  5,440,957                  264,336                     5.11                             INTERGOVERNMENTAL ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    MISCELLANEOUS REVENUES 36,271                        31,200                        31,200                        38,400                        7,200                          23.08                           SALE OF ASSETS ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TRANSFERS IN ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    UNK_REV 842                              ‐                                    ‐                                    ‐                                    ‐                                    OTHER FINANCING SOURCES 16,762                         ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 604 4,988,438                  5,207,821                  5,207,821                  5,479,357                  271,536                     5.21                             TOTAL ‐ ALL FUNDS 48,382,057               37,354,915               37,404,273               40,522,121               3,117,848                  8.34                             3,167,206                  8.48                             From Original Budget 9/15/2022 ‐ Council Meeting From Amended Budget 2021 2022 2022 2023 2023 2023 BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE Fund 101 ‐ GENERAL FUND  41110.00 ‐ MAYOR & COUNCIL 71,698                        75,528                        75,528                        81,421                        5,893                          7.80                              41130.00 ‐ ORDINANCE 5,820                          6,000                          6,000                          6,000                           ‐                                    ‐                                41320.00 ‐ ADMINISTRATION 315,334                     390,765                     390,765                     366,822                     (23,943)                      (6.13)                             41330.00 ‐ BOARDS & COMMISSIONS 7,613                          11,365                        11,365                        15,471                        4,106                          36.13                            41400.00 ‐ CITY CLERK FUNCTIONS 121,818                     129,697                     129,697                     128,217                     (1,480)                         (1.14)                             41410.00 ‐ ELECTIONS 690                             62,200                        62,200                        58,150                        (4,050)                         (6.51)                             41520.00 ‐ FINANCE 566,980                     596,290                     596,290                     688,150                     91,860                        15.41                            41530.00 ‐ ACCOUNTING ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     41540.00 ‐ INTERNAL AUDITING 40,333                        42,200                        42,200                        43,700                        1,500                          3.55                              41550.00 ‐ ASSESSING 223,111                     231,135                     231,135                     239,135                     8,000                          3.46                              41610.00 ‐ LEGAL 181,237                     190,000                     190,000                     210,000                     20,000                        10.53                            41820.00 ‐ HUMAN RESOURCES 323,916                     332,139                     332,139                     346,102                     13,963                        4.20                              41830.00 ‐ COMMUNICATIONS 159,303                     174,261                     178,261                     170,008                     (8,253)                         (4.63)                             41910.00 ‐ COMMUNITY DEVELOPMENT 345,584                     385,472                     385,472                     369,784                     (15,688)                      (4.07)                             41920.00 ‐ INFORMATION TECHNOLOGY 383,533                     398,081                     404,081                     436,874                     32,793                        8.12                              41940.00 ‐ FACILITIES ‐ CITY HALL 523,557                     553,195                     553,195                     551,155                     (2,040)                         (0.37)                             42100.00 ‐ POLICE 5,411,230                  6,013,802                  6,141,802                  6,548,159                  406,357                     6.62                              42200.00 ‐ FIRE 1,135,252                  1,242,376                  1,242,376                  1,978,848                  736,472                     59.28                            42400.00 ‐ BUILDING INSPECTION 718,118                     816,265                     816,265                     885,893                     69,628                        8.53                              42500.00 ‐ EMERGENCY MANAGEMENT 1,220                          16,190                        16,190                        18,920                        2,730                          16.86                            42700.00 ‐ ANIMAL CONTROL 28,800                        28,800                        28,800                        28,800                         ‐                                    ‐                                43050.00 ‐ ENGINEERING 426,592                     419,812                     419,812                     447,188                     27,376                        6.52                              43100.00 ‐ STREET 1,225,910                  1,384,871                  1,464,261                  1,490,433                  26,172                        1.79                              43400.00 ‐ CENTRAL GARAGE 446,731                     518,031                     561,831                     563,623                     1,792                          0.32                              45100.00 ‐ RECREATION 477,153                     512,825                     512,825                     549,771                     36,946                        7.20                              45200.00 ‐ PARKS 1,473,941                  1,760,303                  1,777,913                  1,911,720                  133,807                     7.53                              45500.00 ‐ LIBRARIES 59,289                        70,446                        70,446                        85,227                        14,781                        20.98                            80000.00 ‐ Transfers to other Funds 1,112,697                  223,838                     223,838                     633,888                     410,050                     183.19                         TOTALS ‐ FUND 101 15,787,460               16,585,887               16,864,687               18,853,459               1,988,772                  11.79                           DEBT SERVICE FUNDS  47000.00 ‐ DEBT SERVICE   INTEREST AND OTHER 1,140,627                  1,035,199                  1,035,199                  1,012,299                  (22,900)                      (2.21)                              PRINCIPAL 3,949,859                  4,325,713                  4,325,713                  4,316,693                  (9,020)                         (0.21)                              ESCROW PRINCIPAL 10,048,295                ‐                                    ‐                                    ‐                                    ‐                                      PREMIUM ON DEBT ISSUED ‐                                    ‐                                    ‐                                    ‐                                    ‐                                      CURRENT EXPENDITURES ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     80000.00 ‐ Transfers to other Funds 1,442,801                  233,000                     233,000                     25,000                        (208,000)                    (89.27)                          TOTALS ‐ DEBT SERVICE FUNDS 16,581,582               5,593,912                  5,593,912                  5,353,992                  (239,920)                    (4.29)                            Fund 210 ‐ CABLE FRANCHISE FUND  41340.00 ‐ PUBLIC CABLE ACCESS   CURRENT EXPENDITURES 1,407                           ‐                                    ‐                                   11,000                        11,000                           CAPITAL OUTLAY 3,641                           ‐                                   39,780                         ‐                                   (39,780)                      (100.00)                       TOTALS ‐ FUND 210 5,048                           ‐                                   39,780                        11,000                        (28,780)                      (72.35)                          Fund 225 ‐ CAPITAL PARK FUND  45040.00 ‐ PIKE LAKE PARK 1,197                           ‐                                    ‐                                    ‐                                    ‐                                     45148.00 ‐ HWY 13 TRAIL GAP 3,117                           ‐                                    ‐                                    ‐                                    ‐                                     45200.00 ‐ PARKS 745,871                     3,200                          3,200                          653,400                     650,200                     20,318.75                    80000.00 ‐ Transfers to other Funds ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 225 750,185                     3,200                          3,200                          653,400                     650,200                     20,318.75                   Fund 240 ‐ EDA SPECIAL REVENUE FUND  46500.00 ‐ ECONOMIC DEVELOPMENT 261,519                     620,557                     623,857                     627,615                     3,758                          0.60                              46503.00 ‐ TECH VILLAGE INCUBATOR 1,232                           ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 240 262,751                     620,557                     623,857                     627,615                     3,758                          0.60                             BUDGET REPORT City of Prior Lake Expenditures ‐ Summary 9/15/2022 ‐ Council Meeting From Amended Budget 2021 2022 2022 2023 2023 2023 BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE BUDGET REPORT City of Prior Lake Expenditures ‐ Summary Fund 410 ‐ REVOLVING EQUIPMENT FUND  41830.00 ‐ COMMUNICATIONS 32,455                         ‐                                    ‐                                    ‐                                    ‐                                     42100.00 ‐ POLICE 342,143                     298,900                     298,900                     314,100                     15,200                        5.09                              42200.00 ‐ FIRE 343,771                     188,000                     618,000                     299,000                     (319,000)                    (51.62)                           42400.00 ‐ BUILDING INSPECTION ‐                                    ‐                                    ‐                                   38,000                        38,000                          43050.00 ‐ ENGINEERING ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     43100.00 ‐ STREET 238,885                     65,000                        65,000                        97,000                        32,000                        49.23                            43400.00 ‐ CENTRAL GARAGE 19,937                        20,000                        20,000                        20,000                         ‐                                    ‐                                45200.00 ‐ PARKS 397,945                     349,500                     349,500                     604,500                     255,000                     72.96                            49400.00 ‐ WATER 48,875                         ‐                                    ‐                                    ‐                                    ‐                                     49420.00 ‐ WATER QUALITY ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     49450.00 ‐ SEWER 116,932                      ‐                                    ‐                                    ‐                                    ‐                                     80000.00 ‐ Transfers to other Funds ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 410 1,540,943                  921,400                     1,351,400                  1,372,600                  21,200                        1.57                             Fund 430 ‐ REVOLVING PARK EQUIP FUND  45200.00 ‐ PARKS 36,422                        158,000                     158,000                     1,155,000                  997,000                     631.01                          45500.00 ‐ LIBRARIES ‐                                    ‐                                   38,000                         ‐                                   (38,000)                      (100.00)                        80000.00 ‐ Transfers to other Funds 414,000                      ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 430 450,422                     158,000                     196,000                     1,155,000                  959,000                     489.29                         Fund 440 ‐ FACILITIES MANAGEMENT FUND  41910.00 ‐ COMMUNITY DEVELOPMENT ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     41940.00 ‐ FACILITIES ‐ CITY HALL 180,215                      ‐                                    ‐                                   70,000                        70,000                          41960.00 ‐ GESP ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     42100.00 ‐ POLICE ‐                                   167,000                     167,000                     233,000                     66,000                        39.52                            42200.00 ‐ FIRE 25,085                        700,000                     700,000                     185,500                     (514,500)                    (73.50)                           43100.00 ‐ STREET ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     43400.00 ‐ CENTRAL GARAGE 29,289                        86,000                        86,000                         ‐                                   (86,000)                      (100.00)                        45100.00 ‐ RECREATION 3,360                          60,000                        60,000                         ‐                                   (60,000)                      (100.00)                        45500.00 ‐ LIBRARIES ‐                                    ‐                                    ‐                                   125,000                     125,000                       49400.00 ‐ WATER ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     80000.00 ‐ Transfers to other Funds ‐                                    ‐                                    ‐                                    ‐                                    ‐                                    TOTALS ‐ FUND 440 237,949                     1,013,000                  1,013,000                  613,500                     (399,500)                    (39.44)                          Fund 450 ‐ PERMANENT IMPROVEMENT REVOLVING FUND  43100.00 ‐ STREET ‐                                    ‐                                    ‐                                    ‐                                    ‐                                     80000.00 ‐ Transfers to other Funds 287,150                     282,751                     282,751                     203,100                     (79,651)                      (28.17)                          TOTALS ‐ FUND 450 287,150                     282,751                     282,751                     203,100                     (79,651)                      (28.17)                          Fund 601 ‐ WATER FUND  41520.00 ‐ FINANCE 111,366                     112,766                     112,766                     117,979                     5,213                          4.62                              47000.00 ‐ DEBT SERVICE 24,825                         ‐                                    ‐                                    ‐                                    ‐                                     49400.00 ‐ WATER 3,125,717                  3,203,946                  3,203,946                  3,937,746                  733,800                     22.90                            80000.00 ‐ Transfers to other Funds 1,801,456                  912,425                     912,425                     938,963                     26,538                        2.91                             TOTALS ‐ FUND 601 5,063,364                  4,229,137                  4,229,137                  4,994,688                  765,551                     18.10                           Fund 602 ‐ STORM WATER UTILITY  49420.00 ‐ WATER QUALITY 730,212                     1,049,425                  1,049,425                  1,376,655                  327,230                     31.18                            80000.00 ‐ Transfers to other Funds 451,795                     118,600                     118,600                     110,000                     (8,600)                         (7.25)                            TOTALS ‐ FUND 602 1,182,007                  1,168,025                  1,168,025                  1,486,655                  318,630                     27.28                           Fund 604 ‐ SEWER FUND  41520.00 ‐ FINANCE 111,332                     112,296                     112,296                     117,456                     5,160                          4.59                              47000.00 ‐ DEBT SERVICE 24,825                         ‐                                    ‐                                    ‐                                    ‐                                     49450.00 ‐ SEWER 3,279,211                  4,155,827                  4,155,827                  4,162,414                  6,587                          0.16                              80000.00 ‐ Transfers to other Funds 1,031,690                  334,750                     334,750                     330,750                     (4,000)                         (1.19)                            TOTALS ‐ FUND 604 4,447,058                  4,602,873                  4,602,873                  4,610,620                  7,747                          0.17                             TOTALS ‐ ALL FUNDS 46,595,919               35,178,742               35,968,622               39,935,629               3,967,007                  11.03                           4,756,887                  13.52                           From Original Budget City of Prior LakeCouncil Meeting 9/19/2022 2023 BudgetAttachment 1 Budgeted FundsPreliminaryDebt Capital Revolving Revolving Park Permanent Facilities TotalTotalGeneral Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise BudgetedFund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds FundsRevenues / SourcesProperty TaxesLevy - Tax Capacity 11,952,647$ 3,388,261$ -$ -$ 750,000$ 440,000$ -$ 155,000$ 370,000$ 17,055,908$ -$ -$ -$ -$ 17,055,908$ Levy - Market Value 233,888 - - - - - - 233,888 - - - - 233,888 MVHC Aid - - - - - - - - - - - - - Special Assessments - 498,143 - - - 110,535 - - 608,678 - - - - 608,678 Licenses & Permits 894,370 - - - - - - 894,370 - - - - 894,370 Fines & Forfeits - - - - - - - - - - - - - Intergovernmental 2,833,610 - - 250,000 - 299,000 - - 3,382,610 - - - - 3,382,610 Charges for Services 2,041,444 - 22,000 562,500 - 1,068,000 - 24,588 3,718,532 5,409,044 5,440,957 1,360,333 12,210,334 15,928,866 Other Revenues 292,500 30,700 - 44,400 10,000 13,700 5,700 14,600 2,600 414,200 72,900 38,400 25,100 136,400 550,600 Bond Proceeds - - - - - - - - - - . - - Lease Proceeds - - - - - - - - - - - - - - - Transfers From Other Funds - General Fund - 233,888 - - - - - - - 233,888 - - - - 233,888 Debt Service Funds - 25,000 - - - - - - - 25,000 - - - - 25,000 Water Fund 223,000 607,213 - - 108,750 - - - - 938,963 - - - - 938,963 Sewer Fund 222,000 - - - 108,750 - - - - 330,750 - - - - 330,750 Water Quality Fund 110,000 - - - - - - - - 110,000 - - - - 110,000 Trunk Reserve Fund - - - - - - - - - - - - - - - TIF Fund - 25,500 - - - - - - - 25,500 - - - - 25,500 PIR Fund - 203,100 - - - - - - - 203,100 - - - - 203,100 Facilities Management Fund - - - - - - - - - - - - - - - Capital Park Fund - - - - - - - - - - - - - - - Police Forfeiture Fund - - - - - - - - - - -$ -$ -$ - Total Revenues / Sources 18,803,459$ 5,011,805$ 22,000$ 856,900$ 977,500$ 752,700$ 1,184,235$ 169,600$ 397,188$ 28,175,387$ 5,481,944$ 5,479,357$ 1,385,433$ 12,346,734$ 40,522,121$ Expenditures / UsesEmployee Services 13,082,130$ -$ -$ -$ -$ -$ -$ -$ 148,115$ 13,230,245$ 1,075,953$ 734,962$ 366,805$ 2,177,720$ 15,407,965$ Current Expenditures 5,075,441 - 11,000 3,400 - - - - 94,500 5,184,341 1,876,722 2,404,058 298,850 4,579,630 9,763,971 Capital Outlay 62,000 - - - 1,372,600 - - - 385,000 1,819,600 135,500 247,000 711,000 1,093,500 2,913,100 Capital Improvements - - - 650,000 - 1,155,000 - 613,500 - 2,418,500 797,700 724,000 - 1,521,700 3,940,200 Subtotal 18,219,571$ -$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ -$ 613,500$ 627,615$ 22,652,686$ 3,885,875$ 4,110,020$ 1,376,655$ 9,372,550$ 32,025,236$ Transfers To Other FundsGeneral Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 223,000$ 222,000$ 110,000$ 555,000$ 555,000$ Construction Fund 400,000 - - - - - - - - 400,000 - - - - 400,000 Equipment Fund - - - - - - - - - - 108,750 108,750 - 217,500 217,500 Park Equipment Fund - - - - - - - - - - - - - - - Debt Service Funds 233,888 25,000 - - - - 203,100 - - 461,988 607,213 - - 607,213 1,069,201 PIR Fund - - - - - - - - - - - - - - - Facilities Management Fund - - - - - - - - - - - - - - - EDA Fund - - - - - - - - - - - - - - - Severance Compensation Fund - - - - - - - - - - - - - - - Contingency - - - - - - - - - - - - - - - Debt Service - 5,328,992 - - - - - - - 5,328,992 169,850 169,850 - 339,700 5,668,692 Subtotal 633,888$ 5,353,992$ -$ -$ -$ -$ 203,100$ -$ -$ 6,190,980$ 1,108,813$ 500,600$ 110,000$ 1,719,413$ 7,910,393$ Total Expenditures / Uses 18,853,459$ 5,353,992$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,843,666$ 4,994,688$ 4,610,620$ 1,486,655$ 11,091,963$ 39,935,629$ Change in Fund Balance (50,000)$ (342,187)$ 11,000$ 203,500$ (395,100)$ (402,300)$ 981,135$ (443,900)$ (230,427)$ (668,279)$ 487,256$ 868,737$ (101,222)$ 1,254,771$ 586,492$ 2023 Property Tax Levy ComparisonCouncil Meeting 9/19/2022Attachment 1Change 22 - 23Property Taxes 2022 2023 Amount PercentLevy - Tax Capacity General Fund - Operating 10,003,394$ 11,952,647$ 1,949,253$ 19.49% Debt Service Funds 3,455,529 3,388,261 (67,268) -1.95% Revolving Equipment Fund 700,000 750,000 50,000 7.14% Revolving Park Equipment Fund 405,000 440,000 35,000 8.64% Permanent Improvement Revolving- - - n/a Facilities Management Fund 105,000 155,000 50,000 47.62%Levy - Economic Dev Authority 360,000 370,000 10,000 2.78%15,028,923 17,055,908 2,026,985 13.49%Levy - Market Value - General Fund 223,838 233,888 10,050 4.49%Total Levy 15,252,761$ 17,289,796$ 2,037,035$ 13.35%2023 Budget Expenditure Comparisons (2022 Original Budgets)Capital Revolving Revolving Park Permanent Facilities TotalTotalGeneral Debt Service Cable Park Equipment Equipment ImprovementManagementEDAGovernmental Water Sewer Water Quality Enterprise BudgetedFundFundsFundFundFundFund Revolving FundFundFundsFundFundFundFundsFunds2023 Total Expenditures / Uses 18,853,459$ 5,353,992$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,843,666$ 4,994,688$ 4,610,620$ 1,486,655$ 11,091,963$ 39,935,629$ 2022 Total Expenditures / Uses 16,585,887$ 5,593,912$ -$ 3,200$ 921,400$ 158,000$ 282,751$ 1,013,000$ 620,557$ 25,178,707$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,178,742$ Change 2022 to 2023 ($) 2,267,572$ (239,920)$ 11,000$ 650,200$ 451,200$ 997,000$ (79,651)$ (399,500)$ 7,058$ 3,664,959$ 765,551$ 7,747$ 318,630$ 1,091,928$ 4,756,887$ Change 2022 to 2023 (%) 13.67% -4.29% n/a n/a 48.97% 631.01% n/a -39.44% 1.14% 14.56% 18.10% 0.17% 27.28% 10.92% 13.52%2023 Budget Expenditure Comparisons (2022 Amended Budgets)Capital Revolving Revolving Park Permanent Facilities TotalTotalGeneral Debt Service Cable Park Equipment Equipment ImprovementManagementEDAGovernmental Water Sewer Water Quality Enterprise BudgetedFundFundsFundFundFundFund Revolving FundFund FundsFundFundFundFundsFunds2023 Total Expenditures / Uses 18,853,459$ 5,353,992$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,843,666$ 4,994,688$ 4,610,620$ 1,486,655$ 11,091,963$ 39,935,629$ 2022 Total Expenditures / Uses 16,864,687$ 5,593,912$ 39,780$ 3,200$ 1,351,400$ 196,000$ 282,751$ 1,013,000$ 623,857$ 25,968,587$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,968,622$ Change 2022 to 2023 ($) 1,988,772$ (239,920)$ (28,780)$ 650,200$ 21,200$ 959,000$ (79,651)$ (399,500)$ 3,758$ 2,875,079$ 765,551$ 7,747$ 318,630$ 1,091,928$ 3,967,007$ Change 2022 to 2023 (%) 11.79% -4.29% n/a 20318.75% 1.57% 489.29% -28.17% -39.44% 0.60% 11.07% 18.10% 0.17% 27.28% 10.92% 11.03% In 2023, the City of Prior Lake will transition from a paid-on-call to a full-time Fire Department. This is necessary to better response times, provide a safer environment, and enhance public education. Members of the community who are paid-on-call firefighters respond to emergency calls, like car accidents, medical assistance, and fires. Our firefighters respond to calls over a 74 square mile area in Prior Lake, Credit River, and Spring Lake Township, providing services to over 37,000 people. City leaders from all three communities are working together to develop a plan to move forward with a full-time department. The proposed department would add 12 full-time firefighters to provide 24/7 emergency response. The Department already has a full-time Fire Chief and Assistant Fire Chief along with paid-on-call firefighters who will continue to support the Department. Full-Time Fire Department CITY OF PRIOR LAKE Why does the City need a full-time Fire Department? Recruitment and Retention Emergency calls occur at all hours which is difficult for paid-on-call firefighters with full-time employment and families. The Department budgets for 50 paid-on-call firefighters but only 33 positions are currently filled. The most recent hiring process saw only four applications and, in the end, none were able to serve. Over the past five years, 27 firefighters retired or resigned and only 19 were hired to replace them. J U L Y 2 0 2 2 Enhanced Safety Programs Currently many requests for public education visits go unanswered due to staffing challenges. Full-time staff will be readily available for fire prevention and education giving our community a better understanding of fire safety. Full-time staff will also develop a life safety inspection and pre-plan program of high occupancy facilities and commercial buildings. This program will give our firefighters better working knowledge of target hazards in and around properties to work more efficiently and safely. Funding for the transition to a full-time Department will be a blend of general fund tax levy and contracts with Credit River and Spring Lake Township. The City has applied for a federal grant to help staffing costs for the first three years. Response Times A fire can engulf a home in less than five minutes. After eight minutes, the chance of surviving a heart attack is reduced by 60 percent. Paid-on-call firefighters get paged for emergencies and respond from wherever they are, they could be at home, work, shopping, etc., traveling to the fire station adds critical minutes to response times. Travel time to the station adds almost six minutes to each call response. Full time firefighters, on duty 24/7, will be on the scene much faster to aid in saving lives and limiting property loss. Growth As the population grows, so does the demand for services. Calls have increased by 44 percent over the past five years, especially medical calls. What worked in the year 2000 simply cannot meet the needs of a larger community in 2022 and beyond. With a service area population projected to be over 49,000 by 2040, the Department needs to be prepared to meet the needs of a growing community. Staffing has decreased 36% *Calls have increased 44% * *Data collected from 2017-2022 How will this be funded? J U L Y 2 0 2 2 Full-Time Fire Department CITY OF PRIOR LAKE 1 2023 Proposed Tax Levy Components Attachment 5 LEVY CHANGE TO MAINTAIN CURRENT SERVICE LEVELS AND ADD FT FIRE STAFF – 13.35% FT Fire staffing model with NO SAFER Grant – 5.62% FT Fire Personnel New Personnel and Benefit Costs 658,000 FT Fire Unscheduled OT 29,000 FT Fire workstations/equipment/uniforms 29,000 POC firefighters’ reduction due to FT staffing (78,000) Additional fire service agreement revenue (181,000) Incremental tax levy increase to prepare for future FT Fire costs 400,000 Total FT Fire levy impact with NO SAFER Grant $857,000 For the transition to full-time Fire staffing, the financial plan assumes that the city does not receive the SAFER grant and hires the firefighters for a mid-year start of July 1, 2023. Under this scenario, the tax levy impact of FT fire staffing is 5.62% of the tax levy increase. The funding request includes an incremental tax levy increase of $400k in 2023 to prepare for future full-year fire department costs. Additional Personnel Adds: .71% Police Property Room Manager $93,000 Eliminate PT Community Service Officer and seasonal CSOs (93,000) Headcount add but budget neutral - 0 - The immediate need for the Police Dept is the addition of one civilian FTE to manage the property room. The property room is currently staffed by a part-time CSO which is not in line with any best practice. The integrity required and liability associated with property room oversight must be second to none. This position can be created in a budget neutral way by repurposing the CSO PT and seasonal positions. Financial Analyst - $68,000 This position will help support all aspects of financial planning and management, including capital project expenditure monitoring and debt management. Financial and accounting activity levels are growing along with new reporting requirements and governmental accounting standards. Mechanic - $41,000 The part-time mechanic position would become full-time for fleet maintenance as well as to provide additional support for snow and ice control operations. With continued growth in the city, vehicles and equipment are being added. Preventative maintenance is critical to enhance the life of the City’s assets. Capital Improvement Program (CIP) Tax Levy Components - .88% Equipment Replacement funding - $50,000 The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement of the City’s equipment and vehicle fleet. The ten-year annualized cost for the plan is about $1.47M. The financing plan reflects a gradual increase in the tax levy until the annual levy reaches our annual funding goal. The proposed total levy for 2023 is $975k. Since the proposed levy increase is gradual, bonding may be required for the plan to meet our funding needs. Park Equipment Replacement funding -$35,000 The Revolving Park Plan funds capital replacement projects, park amenities, and trail, sidewalk, and boardwalk replacement. The plan proposes a phased increase in the tax levy to cover the capital projects in the plan. 2023 projects include Ponds phase I, Ponds playground replacement, the Northwood basketball court maintenance, and the Sand Point Beach renovation study. Facilities Management Plan funding -$50,000 The Facility Management Plan (FMP) was developed to plan for major repairs, replacements, and upgrades for all city facilities on a long-term basis (25 years). It does not cover minor expenses for repairs and maintenance. Those will continue to be funded through the operating budgets. 2023 includes carpet, overhead doors and irrigation system at the Police Station, phase II of the library remodel, irrigation system and vehicle exhaust system at FS #1, carpet and infrared tube heater at FS #2, and wall coverings at City Hall. Mandatory Items – 6.14% 2 STAFFING Wage/COLA and Benefits - $382,000 The budget includes a proposed cost of living adjustment (per labor agreements), city payroll taxes and health insurance premium contribution increase. Election Judges – ($54,000) There are no elections in 2023. CURRENT EXPENDITURES Fuel - $204,000 Increase in funding due to the rising cost of gas and diesel fuel. Software Service Contracts – $132,000 Most of this cost ($96k) is for Public Safety: police cameras, video storage technology, SEIM tool, mobile device management and encrypted cards and reader. Supplies – $95,000 Increase in funding for supplies due to price increases due to inflation, technology upgrades and repairs to aging playgrounds/parks. Capital Outlay - $74,000 $54k for mandatory poll pad replacement and new tabulators for the precinct; copier/printer replacements. Utilities - $79,000 72% estimated increase in electric and street/park lighting. Professional Services/Maintenance/Other – ($80,000) Decrease in maintenance agreements (due to 2022 one-time expenses), professional services (decreases in legal expenses and LMCIT property insurance rate reduction; as well as 2022 one-time expense for the community survey); and other services. OTHER Other Items - $104,000 . • $57,000 reduction in debt service. This is estimated as the 2022 bond issuance will not be completed until mid-August 2022. • ($129,000) levy reduction due to net increase in non-tax revenue sources (primarily for additional Minnesota state aid for Street Maintenance, Police and Fire of $102,000) • $279,000 increase in tax levy in 2023 due to less use of reserves as compared to the 2022 budget. We need to levy for expenditures that were funded with reserves in the prior year. • The EDA budget includes a funding increase of $10,000 to bring the EDA tax levy to $370,000. This is an incremental increase in funding primarily for wages, property taxes and maintenance costs for 2023 EDA owned properties including 4662/4662 Dakota St SE and 16298 Main Ave SE. GENERAL FUND RESERVE Background information: The city’s comprehensive financial management plan calls for maintaining a fund balance between 40-50% to ensure adequate reserves for cash flow, unplanned expenditures, and to maintain the city’s credit worthiness (AA+ credit rating). Staff recommends the use of reserves for one-time expenditures or revenue shortfall; otherwise, the fund balance could drop below the level stated in the comprehensive financial management plan over time. The total 2022 use of reserves is $328,800 comprised of the following items: • $54,000 for the community survey • $6,000 for maintenance and updates of the council chambers equipment to televise the council meetings • $43,800 to increase the fuel budget Several items were carried forward from the 2021 budget as the work could not be done due to supply chain issues 3 • $13,000 for emergency siren maintenance costs and training – carry forward from prior year due to supply chain issues • $115,000 for police department expenditures • $79,390 for the street department and $17,610 for the parks department. Staff was not able to complete sidewalk maintenance at the police department and on Willow Lane 2023 Planned Use of Reserves is $50,000 to fund the following items: • Election equipment –poll pad replacement and new tabulators for the precinct added