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Home My WebLink About05(I) - Resolution Approving a Work Order for the Marsh Drive Extension Feasibility Study (CP 2022-27) ReportPage 1 of 2 Public Works Consultant Pool Work Order Proposal for Professional Engineering Services Marsh Drive Extension – Feasibility Report BOLTON & MENK This work order (“Work Order”) is issued on this 5th day of December, 2022 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2.Term of Work Order. All Work requested by this Work Order shall be completed in accordance with the project schedule established by the City Engineer. 3.Compensation for Work Order. City agrees to pay the Consultant an estimated sum of $34,000 as full and complete payment for the Work requested by this Work Order. 4.Consultant Representative. Consultant has designated Brad Fisher, PE to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ City Manager ___________________________________ Mayor RECEIVED AND ACCEPTED BY CONSULTANT _____________________________________ By:_______________________________ Its:_______________________________ Page 2 of 2 Exhibit 1 – Scope of Work Order N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx November 7, 2022 Mr. Nick Monserud, P.E. Assistant City Engineer City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal for Professional Engineering Services Marsh Drive Extension – Feasibility Report Dear Mr. Monserud: Thank you for the opportunity to submit this proposal to provide professional engineering services for the extension of Marsh Drive NE between Hidden Lake Trail NE and the stub west of Pike Lake Trail NE . Based on our September 21st meeting with you, we understand that Tradition Development has initiated this project with the City and is interested in developing their adjacent parcels in coordination with this project. Tradition’s engineer has completed some preliminary design and provided a preliminary geotechnical findings report. The City will lead the design, bidding, and construction of the public improvements based on a developer’s agreement yet to be made with Tradition. The developer will complete the design and construction of all other improvements beyond the public improvements. The project improvements will include the roadway extension of Marsh Drive with a new bituminous trail connection along the south side of the road. The roadway will match existing street widths for the collector roadway, but will consider narrowing to a 28-ft width through the wetland areas to mitigate impacts/costs during final design, and no sidewalks will be installed. Driveway aprons will be included based on the provided lot/driveway locations provided by the developer. Watermain will be looped and installed for the length of the project, the sanitary sewer will be extended from the west to the east as far as possible before it loses minimum cover, and storm sewer will be installed as required, including a culvert under the roadway at the low point from the southern wetland to the northern lake. Additionally, new bituminous trails will be extended along the north side of county road 42 and from the north side of the Marsh Drive extension along the south side of Pike Lake to the northwest, then along the grades berm to the park parking lot. See the attached marked up map for a summary of the proposed improvements. Based on our October 28th meeting with the project team, the roles and responsibilities for the project were determined and it was authorized to add and move forward with a feasibility stage of the project only at this time. Bolton & Menk will complete preliminary design based on the Traditions Development provided LiDAR CAD data and will produce a feasibility report for the project. WSB will complete additional soil borings and deliver a geotechnical report that provides recommendations, including roadway/trail sections and construction methodology. WSB will also conduct the wetland delineations throughout the project areas and will complete all associated aquatic resource and public waters impact permitting, including preliminary conversations with the Department of Natural Resources & Army Corps of Engineers to determine the feasibility of the project to be provided for inclusion in the feasibility report. This scope and fee letter identifies the various project tasks and lists each task’s scope of work and associated fee to bring the project through the feasibility phase. Project: Marsh Drive Extension Date: November 7, 2022 Page: 2 N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx Task 1 – Feasibility Report $34,000 Work under this task includes completing high-level preliminary design, updating a preliminary cost estimate, and producing a feasibility report for the project. The preliminary design will be completed based on the LiDAR CAD file provided by Traditions Development and will roughly layout the roadway alignments and profiles to determine approximate soil cuts and fills for the public improvements. We will also work with the city’s water resources engineer, Pete Young, to provide access to the city-wide stormwater model. The model will be fine-tuned to the specific project and used to determine storm sewer sizing, including the culvert size necessary under the roadway and whether a structural box culvert or standard reinforced concrete pipe culvert will be required. Investigation will be completed into PLSLWD requirements and how they apply to the project. Locations for stormwater treatment will be evaluated, as necessary, and discussed with project stakeholders. The preliminary cost estimate will be broken down based on adjacent property ownership: where Tradition owns property on both sides of the proposed road extension, Tradition will be responsible for 100% of the improvement costs; where Tradition owns property on one side of the road and the City owns property on the other side of the road, Tradition will be responsible for 50% of the improvement costs and the City will be responsible for 50% of the improvement costs; and where the City owns property on both sides of the proposed road extension, the City will be responsible for 100% of the improvement costs. It is our understanding that Scott County will also be providing funds to the City’s responsibility to assist with this roadway connection as it will alleviate some traffic from the adjacent county roads, but no further breakdown will be required for this funding source. Based on the preliminary design, cost estimate, and associated research, we will produce a feasibility report for the project. The report will discuss the existing conditions, proposed improvements, permitting requirements, project costs, responsibilities between the project team, and recommendations. Information on wetlands, soils, potential surcharging, and the associated permitting requirements will be provided by WSB for discussion in the report. Project Schedule We are committed to following a project schedule that meets the City’s expectations, but unique project challenges may have impacts on the schedule set forth. Additionally, after the feasibility phase of the project, the city has indicated the project will not more forward until a developer’s agreement has been executed. Our proposed schedule will approximately be as follows: Wetland Delineation (WSB) October, 2022 Soil Borings (WSB) Early December, 2022 Wetland TEP Decision (WSB) End December, 2022 Geotechnical Report & Preliminary Permitting Information (WSB) Early January, 2022 Preliminary Design (BMI) January - February, 2023 Draft Feasibility Report to City for Review (BMI) Mid February, 2023 Finalize Feasibility Report (BMI) End February, 2023 Project Consideration/Development Agreement (City) Spring, 2023 Design (Tentative) Summer-Winter, 2023 Construction (Tentative) May – September, 2024 Project: Marsh Drive Extension Date: November 7, 2022 Page: 3 N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx Proposed Fee In accordance with the City of Prior Lake’s project requirements, Bolton & Menk proposes to complete the scope of work as described above for an estimated hourly fee of $34,000. The attached fee table summarizes the hours breakdown for each major work task item. Thank you for inviting Bolton & Menk to offer you this proposal, as well as your continued consideration of our services to the City of Prior Lake. We look forward to working with you and the City on this project, along with the other project partners, WSB and Tradition Development. If you have any questions regarding our proposal, please do not hesitate to call us. Sincerely, Bolton & Menk, Inc. Brad Fisher, PE Project Manager Nick Monserud, PE Assistant City Engineer, City of Prior Lake Client: City of Prior Lake Project: Marsh Drive Extension Task No.Work Task Description Project ManagerPrincipal-in-ChargeQA/QCSenior Engineering TechnicianDesign EngineerWater Resources EngineerTotals 1.0 Feasibility Study 1.1 Preliminary Design 26 4 80 40 150 1.2 Preliminary Cost Estimate 8 4 8 20 1.3 Feasibility Report 40 6 12 58 Subtotal Hours - Task 1 74 10 4 100 40 228 Bolton & Menk, Inc. Estimated Hours Marsh Drive Extension City of Prior Lake, Minnesota WETLAND Flllllllllllllllllllll l l l l l l l lllll Outlot A74,212 SFOutlot I14,259 SF17,735 SF28,204 SF39,080 SF698,849 SF717,648 SFEXH.CLOT CONCEPT PLANSHEET NUMBER:03/30/2020DRAWN BY:APPROVED BY:SCALE:CHECKED BY:DATE:PROJECT NUMBER:20198054TRYMAWRLHAS NOTEDPROJECT INFORMATION:SHEET TITLE:CONSULTANTS:BOHLEN LAND SURVEYINGNOT FOR CONSTRUCTIONPIKE LAKE SOUTH CONCEPT 1BPROJECT TITLE:NO.DATEREVISIONSBYHWY 21 & HWY 42, PRIOR LAKE, MNH:\PLAK\_Marsh Drive Connection\8 Lot Concept-Culdesac_Parkhaven East9/20/2022 3:20 PM5432154321BACBACwww.graef-usa.com120 S. 6th Street,Suite 1220Minneapolis, MN 55402-1803763 / 898 4185GENERAL NOTES