HomeMy WebLinkAbout07(A) - Resolution Approving Final 2023 City Budgets and Certifying Final 2023 City of Prior Lake Property Tax Levy to Scott County Department of Taxation ReportCITY COUNCIL AGENDA REPORT ITEM: 7A
MEETING DATE:
PREPARED BY:
PRESENTED BY:
AGENDA ITEM:
GOAL AREA
OBJECTIVE:
December 05, 2022
Cathy Erickson, Jason Etter and Nicole Klekner
Cathy Erickson
Resolution Approving Final 2023 City Budgets and Certifying Final
2023 City of Prior Lake Property Tax Levy to Scott County
Department of Taxation
High-Value City Services
1.Establish financial stability for all funds.
2.Design a comprehensive funding strategy for capital needs.
3.Ensure sufficient resources and staffing to meet service
demands.
4.Attract, retain and train a high caliber workforce to ensure high
quality services.
RECOMMENDED ACTION:
Adopt the final 2023 budgets and determine the final 2023 property tax levy for the City of Prior
Lake and the Economic Development Authority for certification to the Scott County Department
of Taxation office.
BACKGROUND:
The following budget development meetings have been held. The impact of these updated plans
on the debt balance, tax levy, fund balance reserves and utility rates were a part of the Council
and staff discussion at these meetings.
June 6 Financial planninq work session
July 18 CIP work session
Auqust 1 2023 Budqet and Tax Levv work session
August 15 2023 Budget and Tax Levy work session
September 19 Preliminary 2023 budgets and
certification of preliminary 2023 city tax
levy
November 7 2023 Budget and Tax Levy work session
On September 19th, the City Council approved a preliminary tax levy increase of 13.35% from the
prior year levy. A key discussion point was setting the preliminary tax levy at a level that allows
the Council flexibility to consider strategic initiative funding options that include the transition to
full-time firefighter staffing model, funding our long-term capital improvement plans, and to fund
staffing needs based on the city's Personnel Plan. This action set the maximum tax levy for 2023
at $17,289,796.
On November 7, the Council held an additional budget workshop. Staff provided a recap of the
budget changes that reduce the proposed tax levy increase to 12.98% which is less than the
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
Item 7A
Page 12
13.35% max levy increase approved in September. The net budget expenditure reduction is
$55.840 (-.37% tax levy reduction).
Staff asked the Council if there was additional information needed, or any changes to be made to
the 2023 budgets prior to the December 5th public hearing. The Council decided not to make any
changes to the budget or tax levy as presented. However, the city is still waiting for notification
regarding a federal SAFER grant award to support the transition to a full-time firefighter staffing
model.
Transition to full-time firefighter staffing model:
The most significant staffing impact proposed in the city's five-year personnel plan is the addition
of twelve (12) Firefighters in 2023 to support the transition to full-time fire fighter staffing model.
The current PLFD staffing model relies on Paid-On-Call (POC) firefighters to respond to calls for
service via pager/phone which is a challenging deployment model due to most POC firefighters
not working within the city during the day. Recruitment and retention are also problems for PLFD
as class sizes have decreased significantly over the years. PLFD will still require POC firefighters
to supplement 'all calls' and backfill absences of the full-time crews.
In 2022, the city applied for a federal Staffing for Adequate Fire and Emergency Response
(SAFER) Grant to transition to a full-time fire department. The grant would pay for three years of
salary/benefits for newly hired full-time firefighters. The grant application requested three full-time
fire captains and nine full-time firefighters to provide round the clock service to the PLFD service
area beginning in January of 2023.
We do not know if the city will be notified of the SAFER grant award prior to the December 5 when
the final 2023 tax levy will be brought to the Council for approval. Council has directed staff to
move forward with the 2023 budget preparation with the assumption that the city will implement
the full-time fire staffing model in 2023, regardless of whether the SAFER grant is received.
Therefore, for the transition to full-time Fire staffing, the budget assumes that the city does not
receive the SAFER grant and hires the firefighters for a mid-year start of July 1, 2023. Under this
scenario, the tax levy impact of FT fire staffing is 5.62% of the tax levy increase.
See Attachment 4 for the Full-time Fire Department information sheet and see the city's video
regarding the transition to a full-time firefighter staffing model on the City of Prior Lake Facebook
page. Video link: https://www.facebook.com/CityofPriorLake/videos/815465179830535
Current Circumstances
Budget Overview
A budget overview is attached to this agenda report as Attachment 1 and reflects proposed
amounts for the 2023 budget for the following funds:
•General Fund
•Debt Service Funds
•Cable Fund
•Capital Park Fund
•Revolving Equipment Fund
•Revolving Park Equipment Fund
•Permanent Improvement Revolving Fund
•Facilities Management Fund
Item 7A
Page 13
•Economic Development Authority
•Water Fund
•Sewer Fund
•Water Quality Fund
The second page shows tax levy and budgetary comparisons from the 2022 adopted budget to
the proposed 2023 figures.
Key points regarding the 2023 proposed budget:
New Personnel Funding: FT Fire staffing model - 5.62% of tax levy increase. For the
transition to full-time Fire staffing, the financial plan assumes that the city does not receive the
SAFER grant and hires the firefighters for a mid-year start of July 1, 2023. Under this scenario,
the tax levy impact of FT fire staffing is 5.62% of the tax levy increase.
If the city is awarded the SAFER grant in December, the city would need to schedule an additional
City Council meeting prior to December 28. This is the deadline to submit the final tax levy to
Scott County. If the SAFER grant is awarded, the full-time firefighter impact on the tax levy would
be 2.18%of the tax levy increase.
New Personnel Funding: All Other -.71% of tax levy increase. The 2023 budget includes
new funding for Public Safety property room manager, a Financial Analyst (mid-year hire), and
conversion of a Mechanic from part-time to full-time. The Police department Property Room
Manager position is budget neutral due to elimination of the two seasonal CSO positions,
conversion of one open CSO position to the property room manager and retirement salary
savings.
Capital Improvement Program -.88% of tax levy increase. The Council has incrementally
increased the tax levy to support the long-term plans of the Capital Improvement Program (CIP)
with the goal of building cash reserves to minimize future debt and to meet our capital replacement
needs. Previous funding levels have not been enough to maintain our capital replacement needs.
To provide additional CIP funding outside of a tax levy increase, the Council approved an increase
in the gas and electric franchise fees, effective 1/1/22. This results in additional annual revenue
of about $1 M that is dedicated to funding the City's Pavement Management Plan.
Mandatory Items Funding -5.77% of tax levy increase.
Staffing:
•The city has labor agreements with two unions (2022-2024 ). The budget includes a
proposed cost of living adjustment and mandatory city payroll taxes and Public Employees
Retirement Association (PERA) contribution increases. The 2023 COLA adjustments per
the labor agreements is 2.25%. Additionally, there were positions filled at lower salaries
and a PD restructure to remove one CSO position which helped minimize the levy increase
needed.
•Health Insurance estimated expenditure increase of $79k for existing positions. The city's
current health insurance provider indicated the city may see a premium increase of 10-
25% for the 2023 insurance renewal. Staff went to market and secured a 13% premium
increase with a new provider, Medica. The budget reflects this premium increase.
Item 7A
Page 14
•There is no local election in 2023, so no election judges are needed. This results in a
budget savings of $54k.
Current Expenditures/Capital Outlay: • •
•
•
•
•
Other:
$204k increase in funding for gas and diesel fuel.
$132k to fund software service contract costs. $96k of the total is for Public Safety for
police camera & video storage technology, SEIM tool, Mobile Device management, and
encrypted cards & reader.
$95k net increase in funding for supplies (operating, R&M, etc.) and maintenance
agreements including general, building and equipment maintenance. The budget
increases are due to inflationary cost increases, technology upgrades and repairs to aging
playgrounds/parks.
$56k for capital outlay: 36k for mandatory poll pad replacement and new tabulators for the
precinct added and $20k for copier/printer replacement
$79k for utilities due to rate increases as well as a 12% increase in natural gas usage,
based on a rolling twelve-month total.
($105k) net reduction in other categories including professional services,
telecommunication costs, and LMCIT property insurance rate reduction.
•($88k) reduction in debt service
•($128k) levy reduction due to net increase in nontax revenue sources (primarily for
additional Minnesota state aid for Street Maintenance, Police and Fire of $102k)
•$297k increase in tax levy in 2023 due to less use of reserves as compared to the 2022
budget. We need to levy for expenditures that were funded with reserves in the prior year.
•The EDA budget includes a funding increase of $10k to bring the EDA tax levy to $370k.
This is an incremental increase in funding primarily for wages, property taxes and
maintenance costs for 2023 EDA owned properties including 4662/4662 Dakota St SE
and 16298 Main Ave SE.
FINANCIAL IMPACT:
Estimated Tax Levy Summary
As noted above, budget adjustments were made that reduced the proposed tax levy by $55,840.
The total proposed tax levy is $17,233,956. This is an increase of $1,981,195 from the prior year
tax levy.
The components of the proposed tax levy change based on the 2023 proposed budgets are
summarized on the chart below.
14.alll
ll.alll
12
It.all!
10
a dltory
5.6� $857,000
5.77% $880,000
Total: u.981' S1,981,000 • NO SARR GRANT JUI. Y 1, 2023 FT ARE
ModdwwtRGratt
...
See Attachments 1 -3 for further budget detail.
Item 7A
Page 15
STRATEGIC INITATM. TRANSffiON TO FT ARE STMFING MODEL· 5.6�
658k FT Fire New Personnel and Benefit Costs
29 FT Fire Unscheduled OT
29 FT Fire workstations/equipment/uniforms
(78k) POC firefighters' reduction due to FT staffing
(181k) Addi · onal fire service agreement rvenue
400k Incremental tax levy increase to prepare for 2026 FT Fire costs
857K et FT Fire Costs· Tax levy Supported
July 1, 2023 start/no SAFER Grant
93k PO Property Room Manager
(93k) Eliminate PT Convnunity Service Officer and seasonal CSOs
0 Property Rm Mgr levy Impact (headcount add but budget neutral)
68k FiN1ncial Analyst (half year)
41k Mechanic (0.3}
CAPITAllMPROVEMEHTPROGRAM: .8ln6
50k Equipn-.nt ReplKement
35k Park Equipment ReplacrMnt
50k Facilities Mc,nt
MANDATORY: S.TT,6
Staffing:
382k Wage/faxes/Benefiu • labor A&reemenu
(54k) No Election Judges in 2023
Current ExptnS@vres-204k Fu.i
132k Software Service Contracts• (Police only 96k)
95k Supplies
56k C.pital Outlay• EIKtion Equipn-.nt (36k) & copi..-replKemMt
79kUtilities
(105k) Professional services, tMKom, rNlintenance agret!ments etc.
21h!!·91k
The following table shows the proposed change in the 2023 property tax levy of $17,233,986 which
is a 12.98% increase from the prior year levy based on the proposed budgets.
It also shows the proposed change in the city tax rates (tax capacity and market value) and
proposed change in the EDA tax rate. Although the proposed tax levy increase is 12.98%, this
does not mean property taxes will increase by that amount. The tax base for the city has grown
20% over the past year, so the additional levy is spread out over a greater tax base resulting in a
decrease in the city tax rate of 7.8%.
Based on the proposed tax levy and tax capacity information:
•The city tax rate is estimated to decrease from 30.47% to 28.08%. Based on the proposed
tax levy and increase in the city tax base, we have been able to reduce the tax rate yet
still invest in public safety including the addition of twelve full-time firefighters.
•The city market value referendum rate for financing the construction of Fire Station #2 is
estimated to decrease almost 14%. The city refunded this debt in 2021 for interest savings
which reduced our annual debt service payment.
•The EDA tax rate is estimated to decrease from .74% to .62%. The proposed decrease of
16% is primarily due to increase in tax capacity as the total levy request only changed by
about 10k.
PROPERTY TAX PROJECTION SUMMARY
TAX LEVIES
General Fund
Debt Service Fund
Equip Revolving Fund
Revolving Park Equip Fund
EDA Fund
Facilities Mgmt Fund
Proposed Budget
Adopted 2023 -No SAFER
Budget 2022 Grant
10,003,395 11,927,588
3,679,366 3,591,368
700,000 750,000
405,000 440,000
360,000 370,000
105,000 155,000
Total Tax Levies 15,252,761 17,233,956
SUMMARY OF CHANGE IN TAX LEVIES
General Fund 823,011 1,924,193
Debt Service Fund 119,293 (87,998)
Equip Revolving Fund 50,000 50,000
Revolving Park Equip Fund 30,000 35,000
PIR Fund (120,000)
EDA Fund 10,250 10,000
Facilities Mgmt Fund 25,000 50,000
TOTAL$ CHANGE IN TAX LEVIES 937,554 1,981,195
CURRENT YEAR TAX LEVIES ANNUAL% CHANGE
General Fund
Debt Service Fund
Equip Revolv Fund
Revolv Park Equip Fund
EDA Fund
9.0%
3.4%
7.7%
80%
19.24%
-2.39%
7.14%
8.64%
2.78% �----:;-:;--:;:;;;-----,
Item 7A
Page 16
One of the key metrics the City Council targets during the budget process is to "maintain a level
of property taxes on a per household basis which takes into account the cost of inflation and
community growth."
Base tax levy considerations:
The following chart provides base considerations for establishing the 2023 tax levy based on
factors that impact the Prior Lake community:
September 19
Council Work
Session
Growth (New Construction) 2.0%
CPI-U (MSP) * 8.7%
Debt Service -0.3%
Base Property Tax Levy 10.4%
Considerations
Item 7A
Page 17
As mentioned above, the proposed tax levy change is 12.98%. Excluding the proposed levy
increase of 5.62% to transition to a fulltime fire department, our remaining proposed levy increase
of 7. 36% is below the base property tax consideration of 10 .4 % .
The following chart illustrates the total property tax levy on a per household basis.
$1,650
$1,600
$1.550
$1,500
$1,450
$1,400
$1,350
$1,300
$1,250
$1,200
$1,150
$1,100
$1,050
$1.000
Prope1·ty Tax Levy Per Household
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
_.,_Prope11Y Tax Levy/HH -Expected Prope11Y Ta x Levy/HH
As reflected in the chart, the proposed 2023 total tax levy/household is in line with the combined
annual cost of inflation and growth.
Another key metric the City Council targets is to "maintain a level of General Fund operational
expenditures on a per household basis which considers the cost of inflation and community
growth."
The following chart illustrates General Fund operating expenditures on a per household basis
from 2014 to the proposed 2023 budget:
Geutral Fund Total Operating
$2.200 Ex11endltures Per Household
$2,150 > $2.100 / $2,050 / $2.000 ✓ $1.950 / $1.900 / $1.850 ✓ $1.800 ,.r $1.750 --$1.700 ----/' $1.650 --/ $1,600 � / $1.550 -_,IT $1,500 / $1.450 ,/ $1.400 --$1.350 ... $1.300 --... $1.250
$1.200
$1.150
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Proposed
_.,_Expected Operating Expendintres/HH ..,.._Operating E.xpendittu·es/HH
Item 7A Page 18
As reflected in the chart above, the preliminary 2023 operating expenditures per household
continues to be less than the level which reflects the cost of inflation and growth.
Residential Impact of the City Tax Levy
Overall Residential Impact:
The table below stratifies the homeowner valuation change for all properties in the city. The city
wide increase in estimated market value was 18.4%. This is the valuation % change that was
used to estimate the change in the city portion of property tax from 2022 to 2023 proposed.
86% of city homeowners had a market value increase above 15% For a median valued home,
those homeowners would see a $114 annual increase (about $10/month) in the city portion of
their taxes. Owners of $550,000 and $1,000,000 valued homes would see a $163 and $322
annual increase, respectively.
9% of city homeowners had a market value increase of 10.01-15.00%. Those median valued
homeowners would see a $51 annual increase in the city portion of their taxes (about $4/month).
Owners of $550,000 and $1,000,000 valued homes would see a $66 and $145 annual increase
respectively
The remaining 5% of city homeowners would see their property tax remain flat or be reduced
based on the change in their market value.
RESIDENTIAL IMPACTS
Median $418,400 $550,000 $1,000,000
# of % Net Net Net Net Net Net
% EMV Value Range affected of Inc/Dec Difference Inc/Dec Difference Inc/Dec Difference
Inc/Dec Properties Total 22 vs 23 % Change 22 vs 23 % Change 22 vs 23 % Change
+15.01+%8,172 86% $ 114 10.6% $ 163 11.4% $ 322 11.2%
+10.01-15.00%845 9% $ 51 4.7% $ 66 4.6% $ 145 5.0%
+5.01-10.00%413 4% $ (4) -0.4% $ (16) -1.1% $ (5)-0.2%
+0.01-5.00%91 1% $ (59) -5.5% $ (82) -5.7% $ (155)-5.4%
No Change 5 0% $ (86) -8.0% $ (115) -8.0% $ (230)-8.0%
-0.01-5.00%9 0% $ (114) -10.5% $ (148) -10.3% $ (305)-10.6%
-5.01 -10.00%1 0% $ (169) -15.6% $ (215) -14.9% $ (455)-15.8%
-10.00 -15.00%0 0% $ (223) -20.7% $ (283) -19.6% $ (605)-21.0%
-15.01% +6 0% $ (251) -23.3% $ (319) -22.1% $ (680)-23.6%
9,542 100%
Use of General Fund Reserves:
The Council supported planned use of General Fund reserves of $32,000 for required
replacement of poll pad election equipment.
Enterprise Funds
Included on Attachment 1 are budget summaries of the three enterprise funds that the city
operates. The proposed rate changes are based on the Council discussion and the Capital
Improvement Program approved by Council on August 15. An annual rate increase is reflected
in the water, sewer and storm water budgets and will be presented to the Council for approval as
part of 2023 fee schedule adoption at the December 5 Council meeting.
Item 7A
Page 19
Staff presented rate increases necessary to fund operations as well as capital projects identified
in the Capital Improvements Plan. For example, in the approved Transportation Plan, there are
$4.6 million of water projects, $1.3 million of sewer projects, and $.9 million of water quality
projects planned over the next five years. The proposed utility rate increases are as follows:
•Water rate increase of 1.5%
•City Sewer rate increase of 2.0%
•MCES Sewer rate increase of 3.5%
•Stormwater rate increase of 11.50%.
MCES Sewer Rate
It should be noted that City utility bills also include a MCES Fee for Sewer. This fee does not
support City operations or the Capital Improvement Plan, but is a fee collected by the city from
residents to pay the Metropolitan Council's Environmental Services (MCES) fee for regional
wastewater disposal and treatment. The fee will increase 3.5% for 2023, reflecting the increased
fee that the Metropolitan Council is charging Prior Lake.
Stormwater Rate
Increase in stormwater fee is due to the decision in 2021 to add storm sewer replacement costs
on reconstruction projects to the stormwater utility fund as well as adding $950k in funding in 2024
for regional water quality pond project. The storm sewer replacement costs include catch basins,
manholes, pipes, etc. The storm sewer replacement costs, along with street replacement costs,
have historically been funded from the general tax levy and financed with G.O. Bonds. Paying for
these costs from the stormwater utility fund shifts the costs to a Pay Go funding source vs. debt
issuance. It shifts the costs to a utility user fee vs. the general property tax levy. This is in line with
council direction to fund projects on a Pay Go basis. Although the rate change is 11.5%, this is
an annual increase of $11.78 for a typical residential property.
ALTERNATIVES:
1.Conduct the public hearing and approve a resolution adopting final budgets and setting
maximum levies as set forth in the resolution.
2.Approve the resolutions modified to adjust certain expenditures and the programs they
support.
ATTACHMENTS:
1 . Budget Overview
2.Components of 2023 Proposed Tax Levy Change
3.Revenue and Expenditure Summaries
4.Full-Time Fire Department Information
5.Resolution -Consider Approval of a Resolution Approving Final 2023 City Budgets and
Certifying Final 2023 City of Prior Lake Property Tax Levy to Scott County Department of
Taxation
6.Resolution 2 -Consider Approval of a Resolution Approving Final 2023 EDA Budget and
Property Tax Levy and Certifying Final 2023 Economic Development Authority Property
Tax Levy to Scott County Department of Taxation
City of Prior Lake Council Meeting 12/5/2022
2023 Budget Attachment 1
Budgeted Funds
Debt Capital Revolving Revolving Park Permanent Facilities Total Total
General Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
Revenues / Sources
Property Taxes
Levy - Tax Capacity 11,927,587$ 3,357,481$ -$ -$ 750,000$ 440,000$ -$ 155,000$ 370,000$ 17,000,068$ -$ -$ -$ -$ 17,000,068$
Levy - Market Value 233,888 - - - - - - 233,888 - - - - 233,888
MVHC Aid - - - - - - - - - - - - -
Special Assessments - 476,798 - - - 110,535 - - 587,333 - - - - 587,333
Licenses & Permits 894,370 - - - - - - 894,370 - - - - 894,370
Fines & Forfeits - - - - - - - - - - - - -
Intergovernmental 2,833,610 - - 250,000 - 299,000 - - 3,382,610 - - - - 3,382,610
Charges for Services 2,041,444 - 22,000 562,500 - 1,068,000 - 24,588 3,718,532 5,409,044 5,440,957 1,360,333 12,210,334 15,928,866
Other Revenues 292,500 30,700 - 44,400 10,000 13,700 5,700 14,600 2,600 414,200 72,900 38,400 25,100 136,400 550,600
Bond Proceeds - - - - - - - - - - .- -
Lease Proceeds - - - - - - - - - - - - - - -
Transfers From Other Funds -
General Fund - 233,888 - - - - - - - 233,888 - - - - 233,888
Debt Service Funds - 25,000 - - - - - - - 25,000 - - - - 25,000
Water Fund 223,000 607,213 - - 108,750 - - - - 938,963 - - - - 938,963
Sewer Fund 222,000 - - - 108,750 - - - - 330,750 - - - - 330,750
Water Quality Fund 110,000 - - - - - - - - 110,000 - - - - 110,000
Trunk Reserve Fund - - - - - - - - - - - - - - -
TIF Fund - 25,500 - - - - - - - 25,500 - - - - 25,500
PIR Fund - 203,100 - - - - - - - 203,100 - - - - 203,100
Facilities Management Fund - - - - - - - - - - - - - - -
Capital Park Fund - - - - - - - - - - - - - - -
Police Forfeiture Fund - - - - - - - - - - -$ -$ -$ -
Total Revenues / Sources 18,778,399$ 4,959,680$ 22,000$ 856,900$ 977,500$ 752,700$ 1,184,235$ 169,600$ 397,188$ 28,098,202$ 5,481,944$ 5,479,357$ 1,385,433$ 12,346,734$ 40,444,936$
Expenditures / Uses
Employee Services 13,082,130$ -$ -$ -$ -$ -$ -$ -$ 148,115$ 13,230,245$ 1,075,953$ 734,962$ 366,805$ 2,177,720$ 15,407,965$
Current Expenditures 5,065,881 - 11,000 3,400 - - - - 94,500 5,174,781 1,879,864 2,407,200 298,850 4,585,914 9,760,695
Capital Outlay 28,500 - - - 1,372,600 - - - 385,000 1,786,100 135,500 247,000 711,000 1,093,500 2,879,600
Capital Improvements - - - 650,000 - 1,155,000 - 613,500 - 2,418,500 797,700 724,000 - 1,521,700 3,940,200
Subtotal 18,176,511$ -$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ -$ 613,500$ 627,615$ 22,609,626$ 3,889,017$ 4,113,162$ 1,376,655$ 9,378,834$ 31,988,460$
Transfers To Other Funds
General Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 223,000$ 222,000$ 110,000$ 555,000$ 555,000$
Construction Fund 400,000 - - - - - - - - 400,000 - - - - 400,000
Equipment Fund - - - - - - - - - - 108,750 108,750 - 217,500 217,500
Park Equipment Fund - - - - - - - - - - - - - - -
Debt Service Funds 233,888 25,000 - - - - 203,100 - - 461,988 607,213 - - 607,213 1,069,201
PIR Fund - - - - - - - - - - - - - - -
Facilities Management Fund - - - - - - - - - - - - - - -
EDA Fund - - - - - - - - - - - - - - -
Severance Compensation Fund - - - - - - - - - - - - - - -
Contingency - - - - - - - - - - - - - - -
Debt Service - 5,278,506 - - - - - - - 5,278,506 169,850 169,850 - 339,700 5,618,206
Subtotal 633,888$ 5,303,506$ -$ -$ -$ -$ 203,100$ -$ -$ 6,140,494$ 1,108,813$ 500,600$ 110,000$ 1,719,413$ 7,859,907$
Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
Change in Fund Balance (32,000)$ (343,826)$ 11,000$ 203,500$ (395,100)$ (402,300)$ 981,135$ (443,900)$ (230,427)$ (651,918)$ 484,114$ 865,595$ (101,222)$ 1,248,487$ 596,569$
2023 Property Tax Levy Comparison Council Meeting 12/5/2022Attachment1
Change 22 - 23
Property Taxes 2022 2023 Amount Percent
Levy - Tax Capacity
General Fund - Operating 10,003,394$ 11,927,587$ 1,924,193$ 19.24%
Debt Service Funds 3,455,529 3,357,481 (98,048) -2.84%
Revolving Equipment Fund 700,000 750,000 50,000 7.14%
Revolving Park Equipment Fund 405,000 440,000 35,000 8.64%
Permanent Improvement Revolving Fund - - - n/a
Facilities Management Fund 105,000 155,000 50,000 47.62%
Levy - Economic Dev Authority 360,000 370,000 10,000 2.78%
15,028,923 17,000,068 1,971,145 13.12%
Levy - Market Value - General Fund 223,838 233,888 10,050 4.49%
Total Levy 15,252,761$ 17,233,956$ 1,981,195$ 12.98%
2023 Budget Expenditure Comparisons (2022 Original Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2023 Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
2022 Total Expenditures / Uses 16,585,887$ 5,593,912$ -$ 3,200$ 921,400$ 158,000$ 282,751$ 1,013,000$ 620,557$ 25,178,707$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,178,742$
Change 2022 to 2023 ($)2,224,512$ (290,406)$ 11,000$ 650,200$ 451,200$ 997,000$ (79,651)$ (399,500)$ 7,058$ 3,571,413$ 768,693$ 10,889$ 318,630$ 1,098,212$ 4,669,625$
Change 2022 to 2023 (%)13.41%-5.19%n/a n/a 48.97%631.01%n/a -39.44%1.14%14.18%18.18%0.24%27.28%10.98%13.27%
2023 Budget Expenditure Comparisons (2022 Amended Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2023 Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
2022 Total Expenditures / Uses 16,864,687$ 5,593,912$ 39,780$ 3,200$ 1,351,400$ 196,000$ 282,751$ 1,013,000$ 623,857$ 25,968,587$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,968,622$
Change 2022 to 2023 ($)1,945,712$ (290,406)$ (28,780)$ 650,200$ 21,200$ 959,000$ (79,651)$ (399,500)$ 3,758$ 2,781,533$ 768,693$ 10,889$ 318,630$ 1,098,212$ 3,879,745$
Change 2022 to 2023 (%)11.54%-5.19%n/a 20318.75%1.57%489.29%-28.17%-39.44%0.60%10.71%18.18%0.24%27.28%10.98%10.79%
1
2023 Proposed Tax Levy Components
Attachment 2
LEVY CHANGE TO MAINTAIN CURRENT SERVICE LEVELS AND ADD FT FIRE STAFF – 12.98%
FT Fire staffing model with NO SAFER Grant – 5.62%
FT Fire Personnel New Personnel and Benefit Costs 658,000
FT Fire Unscheduled OT 29,000
FT Fire workstations/equipment/uniforms 29,000
POC firefighters’ reduction due to FT staffing (78,000)
Additional fire service agreement revenue (181,000)
Incremental tax levy increase to prepare for future FT Fire costs 400,000
Total FT Fire levy impact with NO SAFER Grant $857,000
For the transition to full-time Fire staffing, the financial plan assumes that the city does not receive the SAFER grant
and hires the firefighters for a mid-year start of July 1, 2023. Under this scenario, the tax levy impact of FT fire
staffing is 5.62% of the tax levy increase. The funding request includes an incremental tax levy increase of $400k
in 2023 to prepare for future full-year fire department costs.
Additional Personnel Adds: .71%
Police Property Room Manager $93,000
Eliminate PT Community Service Officer and seasonal CSOs (93,000)
Headcount add but budget neutral - 0 -
The immediate need for the Police Dept is the addition of one civilian FTE to manage the property room. The
property room is currently staffed by a part-time CSO which is not in line with any best practice. The integrity
required and liability associated with property room oversight must be second to none. This position can be created
in a budget neutral way by repurposing the CSO PT and seasonal positions.
Financial Analyst - $68,000 This position will help support all aspects of financial planning and management, including capital project
expenditure monitoring and debt management. Financial and accounting activity levels are growing along with new
reporting requirements and governmental accounting standards.
Mechanic - $41,000 The part-time mechanic position would become full-time for fleet maintenance as well as to provide additional
support for snow and ice control operations. With continued growth in the city, vehicles and equipment are being
added. Preventative maintenance is critical to enhance the life of the City’s assets.
Capital Improvement Program (CIP) Tax Levy Components - .88%
Equipment Replacement funding - $50,000 The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement of the City’s equipment
and vehicle fleet. The ten-year annualized cost for the plan is about $1.47M. The financing plan reflects a gradual
increase in the tax levy until the annual levy reaches our annual funding goal. The proposed total levy for 2023 is
975k. Since the proposed levy increase is gradual, bonding may be required for the plan to meet our funding
needs.
Park Equipment Replacement funding -$35,000 The Revolving Park Plan funds capital replacement projects, park amenities, and trail, sidewalk, and boardwalk
replacement. The plan proposes a phased increase in the tax levy to cover the capital projects in the plan. 2023
projects include Ponds phase I, Ponds playground replacement, the Northwood basketball court maintenance,
and the Sand Point Beach renovation study.
Facilities Management Plan funding -$50,000 The Facility Management Plan (FMP) was developed to plan for major repairs, replacements, and upgrades for all
city facilities on a long-term basis (25 years). It does not cover minor expenses for repairs and maintenance.
Those will continue to be funded through the operating budgets. 2023 includes carpet, overhead doors and
irrigation system at the Police Station, phase II of the library remodel, irrigation system and vehicle exhaust
system at FS #1, carpet and infrared tube heater at FS #2, and wall coverings at City Hall.
Mandatory Items – 5.77%
2
STAFFING
Wage/COLA and Benefits - $382,000 The budget includes a proposed cost of living adjustment (per labor agreements), city payroll taxes and health
insurance premium contribution increase.
Election Judges – ($54,000) There are no elections in 2023.
CURRENT EXPENDITURES
Fuel - $204,000 Increase in funding due to the rising cost of gas and diesel fuel.
Software Service Contracts – $132,000 Most of this cost ($96k) is for Public Safety: police cameras, video storage technology, SEIM tool, mobile device
management and encrypted cards and reader.
Supplies – $95,000 Increase in funding for supplies due to price increases due to inflation, technology upgrades and repairs to aging
playgrounds/parks.
Capital Outlay - $56,000 $36k for mandatory poll pad replacement and new tabulators for the precinct; copier/printer replacements.
Utilities - $79,000 72% estimated increase in electric and street/park lighting.
Professional Services/Maintenance/Other – ($105,000) Decrease in maintenance agreements (due to 2022 one-time expenses and Public Works reductions), professional
services (decreases in legal expenses and LMCIT property insurance rate reduction; as well as 2022 one-time
expense for the community survey); and other services.
OTHER
Other Items - 91,000 88,000) reduction in debt service.
128,000) levy reduction due to net increase in non-tax revenue sources (primarily for additional
Minnesota state aid for Street Maintenance, Police and Fire of $102,000)
297,000 increase in tax levy in 2023 due to less use of reserves as compared to the 2022 budget. We
need to levy for expenditures that were funded with reserves in the prior year.
The EDA budget includes a funding increase of $10,000 to bring the EDA tax levy to $370,000. This is an
incremental increase in funding primarily for wages, property taxes and maintenance costs for 2023 EDA
owned properties including 4662/4662 Dakota St SE and 16298 Main Ave SE.
GENERAL FUND RESERVE
Background information: The city’s comprehensive financial management plan calls for maintaining a fund balance
between 40-50% to ensure adequate reserves for cash flow, unplanned expenditures, and to maintain the city’s
credit worthiness (AA+ credit rating). Staff recommends the use of reserves for one-time expenditures or revenue
shortfall; otherwise, the fund balance could drop below the level stated in the comprehensive financial
management plan over time.
The total 2022 use of reserves is $328,800 comprised of the following items:
54,000 for the community survey
6,000 for maintenance and updates of the council chambers equipment to televise the council meetings
43,800 to increase the fuel budget
Several items were carried forward from the 2021 budget as the work could not be done due to supply chain
issues
3
13,000 for emergency siren maintenance costs and training – carry forward from prior year due to
supply chain issues
115,000 for police department expenditures
79,390 for the street department and $17,610 for the parks department. Staff was not able to complete
sidewalk maintenance at the police department and on Willow Lane
2023 Planned Use of Reserves is $32,000 to fund the following items:
Election equipment –poll pad replacement and new tabulators for the precinct added
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
TAXES 9,462,313 10,227,232 10,227,232 12,161,475 1,934,243 18.91
CHARGES FOR SERVICES 2,102,785 2,022,200 2,022,200 2,041,444 19,244 0.95
INTERGOVERNMENTAL 2,322,956 2,585,932 2,585,932 2,833,610 247,678 9.58
MISCELLANEOUS REVENUES 635,157 257,200 257,200 292,500 35,300 13.72
SALE OF ASSETS 30,022 - - - -
TRANSFERS IN 523,000 546,000 546,000 555,000 9,000 1.65
DEBT ISSUED - - - - -
LICENSES AND PERMITS 999,906 897,323 897,323 894,370 (2,953) (0.33)
FINES AND FORFEITURES 38 - - - -
TOTALS - FUND 101 16,076,177 16,535,887 16,535,887 18,778,399 2,242,512 13.56
DEBT SERVICE FUNDS
TAXES 3,005,284 3,455,529 3,455,529 3,357,481 (98,048) (2.84)
MISCELLANEOUS REVENUES 617,006 495,204 495,204 507,498 12,294 2.48
DEBT ISSUED 8,880,053 - - - -
OTHER FINANCING SOURCES 1,326,441 - - - -
TRANSFERS IN 2,595,069 1,342,764 1,342,764 1,094,701 (248,063) (18.47)
TOTALS - DEBT SERVICE FUNDS 16,423,853 5,293,497 5,293,497 4,959,680 (333,817) (6.31)
Fund 210 - CABLE FRANCHISE FUND
CHARGES FOR SERVICES 23,252 23,800 23,800 22,000 (1,800) (7.56)
MISCELLANEOUS REVENUES 103 - - - -
TOTALS - FUND 210 23,355 23,800 23,800 22,000 (1,800) (7.56)
Fund 225 - CAPITAL PARK FUND
CHARGES FOR SERVICES 653,652 586,500 586,500 586,500 - -
INTERGOVERNMENTAL - - - 250,000 250,000
MISCELLANEOUS REVENUES 9,868 22,000 22,000 20,400 (1,600) (7.27)
TOTALS - FUND 225 663,520 608,500 608,500 856,900 248,400 40.82
Fund 240 - EDA SPECIAL REVENUE FUND
TAXES 350,284 360,000 360,000 370,000 10,000 2.78
CHARGES FOR SERVICES 8,582 24,360 24,360 24,588 228 0.94
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 20,092 5,400 5,400 2,600 (2,800) (51.85)
TRANSFERS IN 20,969 - - - -
TOTALS - FUND 240 399,927 389,760 389,760 397,188 7,428 1.91
Fund 410 - REVOLVING EQUIPMENT FUND
TAXES 838,173 700,000 700,000 750,000 50,000 7.14
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 681 6,800 6,800 10,000 3,200 47.06
SALE OF ASSETS 114,480 - - - -
TRANSFERS IN 310,000 217,500 217,500 217,500 - -
DEBT ISSUED - - - - -
UNK_REV - - - - -
TOTALS - FUND 410 1,263,334 924,300 924,300 977,500 53,200 5.76
Fund 430 - REVOLVING PARK EQUIP FUND
TAXES 377,113 405,000 405,000 440,000 35,000 8.64
INTERGOVERNMENTAL - - - 299,000 299,000
MISCELLANEOUS REVENUES 1,628 13,800 13,800 13,700 (100) (0.72)
TRANSFERS IN - - 49,358 - (49,358) (100.00)
TOTALS - FUND 430 378,741 418,800 468,158 752,700 284,542 60.78
BUDGET REPORT
City of Prior Lake
Revenues - Summary
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Revenues - Summary
Fund 440 - FACILITIES MANAGEMENT FUND
TAXES 80,072 105,000 105,000 155,000 50,000 47.62
INTERGOVERNMENTAL - 535,000 535,000 - (535,000) (100.00)
MISCELLANEOUS REVENUES 594 6,300 6,300 14,600 8,300 131.75
TRANSFERS IN 930,000 24,600 24,600 - (24,600) (100.00)
DEBT ISSUED - - - - -
ENERGY LEASE ISSUED - - - - -
TOTALS - FUND 440 1,010,666 670,900 670,900 169,600 (501,300) (74.72)
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
TAXES 120,108 - - - -
CHARGES FOR SERVICES - 1,050,000 1,050,000 1,068,000 18,000 1.71
MISCELLANEOUS REVENUES 149,094 156,431 156,431 116,235 (40,196) (25.70)
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
TOTALS - FUND 450 269,202 1,206,431 1,206,431 1,184,235 (22,196) (1.84)
Fund 601 - WATER FUND
CHARGES FOR SERVICES 5,569,918 4,787,099 4,787,099 5,409,044 621,945 12.99
INTERGOVERNMENTAL 1,066 - - - -
MISCELLANEOUS REVENUES 48,102 67,400 67,400 72,900 5,500 8.16
SALE OF ASSETS - - - - -
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
UNK_REV 888 - - - -
OTHER FINANCING SOURCES 16,762 - - - -
TOTALS - FUND 601 5,636,736 4,854,499 4,854,499 5,481,944 627,445 12.93
Fund 602 - STORM WATER UTILITY
CHARGES FOR SERVICES 1,205,516 1,197,920 1,197,920 1,360,333 162,413 13.56
INTERGOVERNMENTAL 33,300 - - - -
MISCELLANEOUS REVENUES 7,881 22,800 22,800 25,100 2,300 10.09
TRANSFERS IN - - - - -
UNK_REV 361 - - - -
STORM WATER CHARGES 1,050 - - - -
TOTALS - FUND 602 1,248,108 1,220,720 1,220,720 1,385,433 164,713 13.49
Fund 604 - SEWER FUND
CHARGES FOR SERVICES 4,934,563 5,176,621 5,176,621 5,440,957 264,336 5.11
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 36,271 31,200 31,200 38,400 7,200 23.08
SALE OF ASSETS - - - - -
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
UNK_REV 842 - - - -
OTHER FINANCING SOURCES 16,762 - - - -
TOTALS - FUND 604 4,988,438 5,207,821 5,207,821 5,479,357 271,536 5.21
TOTAL - ALL FUNDS 48,382,057 37,354,915 37,404,273 40,444,936 3,040,663 8.13
3,090,021 8.27
From Original Budget
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
41110.00 - MAYOR & COUNCIL 71,698 75,528 75,528 81,421 5,893 7.80
41130.00 - ORDINANCE 5,820 6,000 6,000 6,000 - -
41320.00 - ADMINISTRATION 315,334 390,765 390,765 366,822 (23,943) (6.13)
41330.00 - BOARDS & COMMISSIONS 7,613 11,365 11,365 15,471 4,106 36.13
41400.00 - CITY CLERK FUNCTIONS 121,818 129,697 129,697 128,217 (1,480) (1.14)
41410.00 - ELECTIONS 690 62,200 62,200 43,240 (18,960) (30.48)
41520.00 - FINANCE 566,980 596,290 596,290 688,150 91,860 15.41
41530.00 - ACCOUNTING - - - - -
41540.00 - INTERNAL AUDITING 40,333 42,200 42,200 43,700 1,500 3.55
41550.00 - ASSESSING 223,111 231,135 231,135 239,135 8,000 3.46
41610.00 - LEGAL 181,237 190,000 190,000 210,000 20,000 10.53
41820.00 - HUMAN RESOURCES 323,916 332,139 332,139 346,102 13,963 4.20
41830.00 - COMMUNICATIONS 159,303 174,261 178,261 170,008 (8,253) (4.63)
41910.00 - COMMUNITY DEVELOPMENT 345,584 385,472 385,472 369,784 (15,688) (4.07)
41920.00 - INFORMATION TECHNOLOGY 383,533 398,081 404,081 447,224 43,143 10.68
41940.00 - FACILITIES - CITY HALL 523,557 553,195 553,195 551,155 (2,040) (0.37)
42100.00 - POLICE 5,411,230 6,013,802 6,141,802 6,548,159 406,357 6.62
42200.00 - FIRE 1,135,252 1,242,376 1,242,376 1,972,848 730,472 58.80
42400.00 - BUILDING INSPECTION 718,118 816,265 816,265 885,893 69,628 8.53
42500.00 - EMERGENCY MANAGEMENT 1,220 16,190 16,190 18,920 2,730 16.86
42700.00 - ANIMAL CONTROL 28,800 28,800 28,800 28,800 - -
43050.00 - ENGINEERING 426,592 419,812 419,812 447,188 27,376 6.52
43100.00 - STREET 1,225,910 1,384,871 1,464,261 1,490,433 26,172 1.79
43400.00 - CENTRAL GARAGE 446,731 518,031 561,831 553,623 (8,208) (1.46)
45100.00 - RECREATION 477,153 512,825 512,825 545,771 32,946 6.42
45200.00 - PARKS 1,473,941 1,760,303 1,777,913 1,893,220 115,307 6.49
45500.00 - LIBRARIES 59,289 70,446 70,446 85,227 14,781 20.98
80000.00 - Transfers to other Funds 1,112,697 223,838 223,838 633,888 410,050 183.19
TOTALS - FUND 101 15,787,460 16,585,887 16,864,687 18,810,399 1,945,712 11.54
DEBT SERVICE FUNDS
47000.00 - DEBT SERVICE
INTEREST AND OTHER 1,140,627 1,035,199 1,035,199 1,016,813 (18,386) (1.78)
PRINCIPAL 3,949,859 4,325,713 4,325,713 4,261,693 (64,020) (1.48)
ESCROW PRINCIPAL 10,048,295 - - - -
PREMIUM ON DEBT ISSUED - - - - -
CURRENT EXPENDITURES - - - - -
80000.00 - Transfers to other Funds 1,442,801 233,000 233,000 25,000 (208,000) (89.27)
TOTALS - DEBT SERVICE FUNDS 16,581,582 5,593,912 5,593,912 5,303,506 (290,406) (5.19)
Fund 210 - CABLE FRANCHISE FUND
41340.00 - PUBLIC CABLE ACCESS
CURRENT EXPENDITURES 1,407 - - 11,000 11,000
CAPITAL OUTLAY 3,641 - 39,780 - (39,780) (100.00)
TOTALS - FUND 210 5,048 - 39,780 11,000 (28,780) (72.35)
Fund 225 - CAPITAL PARK FUND
45040.00 - PIKE LAKE PARK 1,197 - - - -
45148.00 - HWY 13 TRAIL GAP 3,117 - - - -
45200.00 - PARKS 745,871 3,200 3,200 653,400 650,200 20,318.75
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 225 750,185 3,200 3,200 653,400 650,200 20,318.75
Fund 240 - EDA SPECIAL REVENUE FUND
46500.00 - ECONOMIC DEVELOPMENT 261,519 620,557 623,857 627,615 3,758 0.60
46503.00 - TECH VILLAGE INCUBATOR 1,232 - - - -
TOTALS - FUND 240 262,751 620,557 623,857 627,615 3,758 0.60
BUDGET REPORT
City of Prior Lake
Expenditures - Summary
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Expenditures - Summary
Fund 410 - REVOLVING EQUIPMENT FUND
41830.00 - COMMUNICATIONS 32,455 - - - -
42100.00 - POLICE 342,143 298,900 298,900 314,100 15,200 5.09
42200.00 - FIRE 343,771 188,000 618,000 299,000 (319,000) (51.62)
42400.00 - BUILDING INSPECTION - - - 38,000 38,000
43050.00 - ENGINEERING - - - - -
43100.00 - STREET 238,885 65,000 65,000 97,000 32,000 49.23
43400.00 - CENTRAL GARAGE 19,937 20,000 20,000 20,000 - -
45200.00 - PARKS 397,945 349,500 349,500 604,500 255,000 72.96
49400.00 - WATER 48,875 - - - -
49420.00 - WATER QUALITY - - - - -
49450.00 - SEWER 116,932 - - - -
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 410 1,540,943 921,400 1,351,400 1,372,600 21,200 1.57
Fund 430 - REVOLVING PARK EQUIP FUND
45200.00 - PARKS 36,422 158,000 158,000 1,155,000 997,000 631.01
45500.00 - LIBRARIES - - 38,000 - (38,000) (100.00)
80000.00 - Transfers to other Funds 414,000 - - - -
TOTALS - FUND 430 450,422 158,000 196,000 1,155,000 959,000 489.29
Fund 440 - FACILITIES MANAGEMENT FUND
41910.00 - COMMUNITY DEVELOPMENT - - - - -
41940.00 - FACILITIES - CITY HALL 180,215 - - 70,000 70,000
41960.00 - GESP - - - - -
42100.00 - POLICE - 167,000 167,000 233,000 66,000 39.52
42200.00 - FIRE 25,085 700,000 700,000 185,500 (514,500) (73.50)
43100.00 - STREET - - - - -
43400.00 - CENTRAL GARAGE 29,289 86,000 86,000 - (86,000) (100.00)
45100.00 - RECREATION 3,360 60,000 60,000 - (60,000) (100.00)
45500.00 - LIBRARIES - - - 125,000 125,000
49400.00 - WATER - - - - -
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 440 237,949 1,013,000 1,013,000 613,500 (399,500) (39.44)
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
43100.00 - STREET - - - - -
80000.00 - Transfers to other Funds 287,150 282,751 282,751 203,100 (79,651) (28.17)
TOTALS - FUND 450 287,150 282,751 282,751 203,100 (79,651) (28.17)
Fund 601 - WATER FUND
41520.00 - FINANCE 111,366 112,766 112,766 121,121 8,355 7.41
47000.00 - DEBT SERVICE 24,825 - - - -
49400.00 - WATER 3,125,717 3,203,946 3,203,946 3,937,746 733,800 22.90
80000.00 - Transfers to other Funds 1,801,456 912,425 912,425 938,963 26,538 2.91
TOTALS - FUND 601 5,063,364 4,229,137 4,229,137 4,997,830 768,693 18.18
Fund 602 - STORM WATER UTILITY
49420.00 - WATER QUALITY 730,212 1,049,425 1,049,425 1,376,655 327,230 31.18
80000.00 - Transfers to other Funds 451,795 118,600 118,600 110,000 (8,600) (7.25)
TOTALS - FUND 602 1,182,007 1,168,025 1,168,025 1,486,655 318,630 27.28
Fund 604 - SEWER FUND
41520.00 - FINANCE 111,332 112,296 112,296 120,598 8,302 7.39
47000.00 - DEBT SERVICE 24,825 - - - -
49450.00 - SEWER 3,279,211 4,155,827 4,155,827 4,162,414 6,587 0.16
80000.00 - Transfers to other Funds 1,031,690 334,750 334,750 330,750 (4,000) (1.19)
TOTALS - FUND 604 4,447,058 4,602,873 4,602,873 4,613,762 10,889 0.24
TOTALS - ALL FUNDS 46,595,919 35,178,742 35,968,622 39,848,367 3,879,745 10.79
4,669,625 13.27
From Original Budget
In 2023, the City of Prior Lake will transition from a paid-on-call to a full-time
Fire Department. This is necessary to better response times, provide a safer
environment, and enhance public education.
Members of the community who are paid-on-call firefighters respond to emergency
calls, like car accidents, medical assistance, and fires. Our firefighters respond to calls
over a 74 square mile area in Prior Lake, Credit River, and Spring Lake Township,
providing services to over 37,000 people. City leaders from all three communities are
working together to develop a plan to move forward with a full-time department.
The proposed department would add 12 full-time firefighters to provide 24/7
emergency response. The Department already has a full-time Fire Chief and Assistant
Fire Chief along with paid-on-call firefighters who will continue to support the
Department.
Full-Time Fire Department
CITY OF PRIOR LAKE
Why does the City need a full-time Fire Department?
Recruitment and Retention
Emergency calls occur at all hours which is difficult for paid-on-call firefighters with
full-time employment and families. The Department budgets for 50 paid-on-call
firefighters but only 33 positions are currently filled. The most recent hiring process
saw only four applications and, in the end, none were able to serve. Over the past five
years, 27 firefighters retired or resigned and only 19 were hired to replace them.
J U L Y 2 0 2 2
Enhanced Safety Programs
Currently many requests for public education visits go unanswered due to staffing
challenges. Full-time staff will be readily available for fire prevention and education
giving our community a better understanding of fire safety. Full-time staff will also
develop a life safety inspection and pre-plan program of high occupancy facilities and
commercial buildings. This program will give our firefighters better working
knowledge of target hazards in and around properties to work more efficiently and
safely.
Funding for the transition to a full-time Department will be a blend of general fund
tax levy and contracts with Credit River and Spring Lake Township. The City has
applied for a federal grant to help staffing costs for the first three years.
Response Times
A fire can engulf a home in less than five minutes. After eight minutes, the chance of
surviving a heart attack is reduced by 60 percent.
Paid-on-call firefighters get paged for emergencies and respond from wherever they
are, they could be at home, work, shopping, etc., traveling to the fire station adds
critical minutes to response times. Travel time to the station adds almost six minutes
to each call response. Full time firefighters, on duty 24/7, will be on the scene much
faster to aid in saving lives and limiting property loss.
Growth
As the population grows, so does the demand for services. Calls have increased by 44
percent over the past five years, especially medical calls. What worked in the year
2000 simply cannot meet the needs of a larger community in 2022 and beyond. With
a service area population projected to be over 49,000 by 2040, the Department needs
to be prepared to meet the needs of a growing community.
Staffing has decreased 36% *Calls have increased 44% *
Data collected from 2017-2022
How will this be funded?
J U L Y 2 0 2 2
Full-Time Fire Department
CITY OF PRIOR LAKE