HomeMy WebLinkAbout_12 05 2022 City Council Agenda PacketCHECK REGISTER FOR CITY OF PRIOR LAKE 1/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
Bank 1 General Bank
153.47Oct2022MerchantCardFeesTRANSFIRST000206939220(E)11/10/2022
82.462022DentalClaimsDELTADENTAL000272139251(E)11/15/2022
2,206.50Nov2022ElectricBillsSHAKOPEEPUBLICUTILITIES000193889252(E)11/15/2022
122.56WaterFilterARAMARKREFRESHMENTSERVICES0000177211119611/18/2022
224.16WaterFilters
346.72
22.66UBrefundforaccount: 20802701BACHMANCHRISTINEREFUND-UB11119711/18/2022
297.56MedicalSuppliesBOUNDTREEMEDICALLLC0000269511119811/18/2022
123.85UBrefundforaccount: 40659900BOYANLEEREFUND-UB11119911/18/2022
42.34UBrefundforaccount: 40597700BUHMANNDANIEL & LAURENREFUND-UB11120011/18/2022
75.00Jun2020ParkingMeterHostingCALEAMERICAINC0002763711120111/18/2022
90.00Jul2020ParkingMeterHosting
165.00
20.28UBrefundforaccount: 10559101CASEYMARYJANEREFUND-UB11120211/18/2022
45.56UBrefundforaccount: 10256001CASTRIOTTAOTTI & RACHELREFUND-UB11120311/18/2022
121,424.55 #3 FS #1 RenovationCENTURYCONSTRUCTION0002820511120411/18/2022
589.10UBrefundforaccount: 30921201CHITTINENIPRABHAKARREFUND-UB11120511/18/2022
41.25MtceCenter1stAidSuppliesCINTAS0000350611120611/18/2022
325.50Nov2022FS #2 CarpetCleaningCOMMERCIALSTEAMTEAM0000372511120711/18/2022
2,066.76Nov2022CityHallCarpetCleaning
1,629.18Nov2022PDCarpetCleaning
4,021.44
10.20UBrefundforaccount: 40693800DAHLBARBREFUND-UB11120811/18/2022
44.53UBrefundforaccount: 40691002DALEYDANIELREFUND-UB11120911/18/2022
3,181.18Oct2022RefuseDICK'S SANITATIONINC0002791811121011/18/2022
2,500.0021-0033 5012 Beach StreetNEDISTINCTIVEDESIGNBUILDMISC-CD11121111/18/2022
2,500.0021-2801 3088 Sunflower WayNWDRHORTONMISC-CD11121211/18/2022
31.59UBrefundforaccount: 20605601DUEBERCHUCKREFUND-UB11121311/18/2022
161.06Frazer - SailboatAwardEXECUTIVEOCEAN0000594711121411/18/2022
36.92UBrefundforaccount: 40552904FANGHOUREFUND-UB11121511/18/2022
2,500.0022-0873 16037 Simms CourtSEFIELDSTONEFAMILYHOMESMISC-CD11121611/18/2022
39.48InvestigativeSubpoenaFIFTHTHIRDBANK0002826611121711/18/2022
120.32UBrefundforaccount: 10293300FLECKRICHARDVREFUND-UB11121811/18/2022
1,200.00FS #1 CarpetReplacementFOUNDATIONFLOORCOVERINGS0002826211121911/18/2022
142.56UBrefundforaccount: 10657700FOXBRUCE & SANDRAREFUND-UB11122011/18/2022
36.50UBrefundforaccount: 40576300FREDRICKSONPATRICIAREFUND-UB11122111/18/2022
124.89UBrefundforaccount: 30922101GARANICHBRIANREFUND-UB11122211/18/2022
850.98HeaterGRAINGERINC0002303011122311/18/2022
108.82UBrefundforaccount: 40768403GRAMLOWKELLYREFUND-UB11122411/18/2022
603.70ReplacementPump - WildBoosterHAYESELECTRICINC0000831511122511/18/2022
1,073.70SCADAWiring - WTF
1,677.40
141.88UBrefundforaccount: 20509602HEMMING-PRATT MKAYREFUND-UB11122611/18/2022
2,500.0021-1289 16032 Simms CourtSEJBWOODFITTERSMISC-CD11122711/18/2022
151.58UBrefundforaccount: 40615801JENKINSALEXANDRAREFUND-UB11122811/18/2022
1,550.00DecembrrrDazzleReindeerKENDALLVILLEFARM0001123211122911/18/2022
463.00CandyCrawlBalloonFrameKEVINLINDH0002806611123011/18/2022
2,500.0022-0547 17838 Mission TrailSEKEYLANDHOMESMISC-CD11123111/18/2022
CHECK REGISTER FOR CITY OF PRIOR LAKE 2/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
7,152.34CSAH21/RevereKIMLEY-HORN & ASSOCIATESINC0001137211123211/18/2022
2,190.00RPZReplacement - MaintenanceCenterKLAMMMECHANICALCONTRACTORSINC0002690411123311/18/2022
720.00MechanicalRoomRepairs - City Hall
305.00Repair - Pump House #6
3,215.00
56,005.00WelcomeAvenueStormSewerRepairsProjeKRUEGEREXCAVATING0001182811123411/18/2022
6,057.00WaterServiceRepair - 16361 Northwood R
62,062.00
1,279.00FiveHawksPrairieLandRestorationLANDBRIDGEECOLOGICAL0002824711123511/18/2022
5.72UBrefundforaccount: 30016203LARIOSADRIANAREFUND-UB11123611/18/2022
30.82UBrefundforaccount: 20311003LATOWILLIAM & MEGANREFUND-UB11123711/18/2022
160.45UBrefundforaccount: 40774102MADDIMOHANREFUND-UB11123811/18/2022
1,100.00UBrefundforaccount: 90022944MCNAMARACONTRACTINGREFUND-UB11123911/18/2022
609.00OzarkCountryJubileeMEDICINELAKETOURS0002820911124011/18/2022
1,520.0012/13/2022 St Paul Lights Tour
2,129.00
33.96FliptogglesMENARDSLUMBERCO0001331811124111/18/2022
751.06ConcretePlantInspectionsMNDEPTOFTRANSPORTATION0001382611124211/18/2022
873.64Oct2022RepairPartsNAPAAUTOPARTS0001406011124311/18/2022
45.00UBrefundforaccount: 10699000NOOKFRANK & JULIEREFUND-UB11124411/18/2022
4,224.00TIF1-6NORTHLANDSECURITIESINC0001477511124511/18/2022
1,290.00DellLatitudeNOWMICROINC0002796611124611/18/2022
5,842.50FireStation #1RemodelOERTELARCHITECTS0001515511124711/18/2022
2,500.0022-0594 4847 Bennett StreetSEONETENTENHOMESMISC-CD11124811/18/2022
221.58UBrefundforaccount: 30023261OPENDOORLABSREFUND-UB11124911/18/2022
2,500.0021-0072 16075 Simms CourtSEPEBBLECREEKCUSTOMHOMESMISC-CD11125011/18/2022
124.35UBrefundforaccount: 10547102PERRYDAVIDREFUND-UB11125111/18/2022
123.00UBrefundforaccount: 40621301PETERSONMATTHEWREFUND-UB11125211/18/2022
450.0021-2702 15380 Beezy Point RoadSEPINNACLEFAMILYHOMESMISC-CD11125311/18/2022
2,500.0021-2702 15380 Breezy Point Road SE
7,125.0021-2702 15380 Breezy Point Road SE
10,075.00
277.42785FrontaxlesealPOWERPLAN0002243511125411/18/2022
1,185.43784Cylinderrepair
1,462.85
87.31HedgeTrimmerPRIORLAKERENTALCENTER0001670011125511/18/2022
150.00InvestigationFeeRELIANCEBANK0002826711125611/18/2022
22.32UBrefundforaccount: 40708804RIDGEINVESTMENTPROPERTIESREFUND-UB11125711/18/2022
100.72UBrefundforaccount: 30425000ROESKENRUDYREFUND-UB11125811/18/2022
362.22CandyCrawlSuppliesSAM'SCLUB0001903611125911/18/2022
67.67UBrefundforaccount: 10288201SCHWICHTENBERGCHRISTINEREFUND-UB11126011/18/2022
3.60CashICR #21013392SCOTTCOUNTYATTORNEY0001923211126111/18/2022
93.63CashICR #21010751
231.60CashICR #21003358
234.00CashICR #21015786
600.00CashICR #21002596
701.40CashICR #21007597
CHECK REGISTER FOR CITY OF PRIOR LAKE 3/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
1,864.23
2,285.00MarkleyLakeWaterMonitoringSCOTTSOIL & WATER CONSERVDIST0001930511126211/18/2022
24.31UBrefundforaccount: 10378602SHUPERUSSELLREFUND-UB11126311/18/2022
4,120.79SignsSIGNSOLUTIONSUSALLC0002822811126411/18/2022
45.91UBrefundforaccount: 30023190SIMPSONRANDY & PATRICEREFUND-UB11126511/18/2022
289.85LumberSIWEKLUMBER & MILLWORKINC0001953811126611/18/2022
724.49Oct2022LegalAdsSOUTHWESTNEWSMEDIA0001967611126711/18/2022
1.80CashICR #21013392STATETREASURER0001979611126811/18/2022
46.81CashICR #21010751
115.80CashICR #21003358
117.00CashICR #21015786
300.00CashICR #21002596
350.70CashICR #21007597
932.11
26.15UBrefundforaccount: 40624901TATLOCKSTEVENREFUND-UB11126911/18/2022
71.07UBrefundforaccount: 40458400TESLERLOUREFUND-UB11127011/18/2022
13.08UBrefundforaccount: 40510501UNDERFERTHJACQUELINEREFUND-UB11127111/18/2022
22.58TrainingFoodUSBANK0000210511127211/18/2022
366.90Wedel - Fall Conference
1,091.00Wedel - Annual Membership Dues
121.00Wedel - Meals
120.00Wedel - Dues
46.66Meetingw/JW, KB
71.58Meetingw/JW, KB, CM
25.40SCALEDeliveryServiceMeeting
58.93Beverages - Supervisor/Command Meeting
170.00Chard, Kes - Fall Seminar
32.19Snacks - Respectful Workplace Training
29.98Screwdriver
19.89DellKeyboardUSBDongo
537.98FS #2 Aruba Switch
1,722.00AnnualSubscription
104.89WellnessRoomCoffeeTable
53.70ToughbookCover
68.85WinterHats
33.24AABatteries
159.99VacuumCleaner
65.12MiscOfficeSupplies
55.03Pizza - Supervisor Meeting
150.00Etter - Gov't GAAP Update
28.33AreaFinanceDirector's Qtrly Meeting
27.00EricksonCPARenewal
959.20General - Election Judge Lunches
1,111.47General - Election Judge Dinners
360.50Pointsettias2022
45.10InterviewPanelLunch
160.00FallTraining
426.00NitrileGloves
849.80FS #1 TV Mounts
141.99GasCans
18.88GasCanFillerNecks
17.99BrushPumpFuel
0.9950GBiCloudStorage
180.00FallWorkshop
120.00Briese - Const Recertification
120.00Monserud - Const Recertification
CHECK REGISTER FOR CITY OF PRIOR LAKE 4/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
155.00Monserud - SWPPP Recertification
155.00Young - SWPPP Recertification
50.00Hein - Tree Inspector Recertification
50.00Coy - Tree Inspector Recertification
50.00TreeInspectorRecertification
302.04PVCGloves
244.00WD40
17.98GlassCoffeeDecanter
299.90Plowheadlights
101.82SquadCabinFilters
242.61BleutoothHeadsets
20.7412VRelaySwitch
107.90DrillBits
57.75HolidayLightBulbs
24.56iPhoneCarMount
48.98Pens, iPhone Charger
244.01PWSnowplowMeeting
390.432" Banjo Valves
1,729.18ManholePullerMagnets
1,193.75VibrationMeter
20.00VirtualWorkshop
180.00AnnualMembershipDues
20.08Fuel - MRPA Conference
34.68Lunch - MRPA Conference
20.00Workshop - Race Equity & Inclusion
25.00Coy - Foundation Membership
45.05CandyCrawlSupplies
31.89CandyCrawlDecorations
37.59CandyCrawlDecorations
40.00Coy - Membership Dues
125.00DeafSensitivityTraining
35.41Fan
418.95FemalePistolSkills
96.64SRTReplacementLenses
232.00SRTBoots
244.77SRTBootReplacement
941.75SRTLights
868.75SRTLights
943.75SRTLights
110.00SRTOperatorEquipment
83.01ClubPriorSupplies
46.13GameNightSupplies
4.60CertifiedMail
141.61ClubPriorSupplies
171.80ClubPriorGameNight
441.61FallTeaSupplies
243.34FallTeaSupplies
2,040.06FS #1 TV's
7.91MiscHardware
69.29NonOxFuel
504.55OpenHouseFood
60.11ArgoFuel
209.97)Return SRT Winter Shirts
124.18)Return Replacement Soccer Goal and Nets
218.65)Credit - Rain Gear Order Cancelled
22,912.34
26.12UBrefundforaccount: 30910601VANWILSONJENNIFERREFUND-UB11127311/18/2022
8.19UBrefundforaccount: 40360104VIGTARAREFUND-UB11127411/18/2022
33.48UBrefundforaccount: 20299002WENDLANDRANDYREFUND-UB11127511/18/2022
CHECK REGISTER FOR CITY OF PRIOR LAKE 5/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
89.29UBrefundforaccount: 10258306WOCELKAJOHNREFUND-UB11127611/18/2022
73.13MileageANNSCHROEDER000270359222(A)11/18/2022
348.35BatteriesBATTERIESPLUS000021309223(A)11/18/2022
90.00CardinalOverlookAdditionBOLTON & MENKINC000026379224(A)11/18/2022
835.0021/13 Improvements
256.00DistinctiveShores
180.00Lil' Explorers-Fountain Hills
90.00MesenbrinkSWPPPInspection
5,458.00ParkwoodEstatesDevelopment
630.00PikeLakeLandingConstObservation
6,397.50SpringviewMeadows
135.00SuiteLivingofPriorLake
3,350.00WaterSystemMemo
525.00ReverePlaceDevelopment
20,430.00ReverePlaceDevelopment
1,512.66PlattingofCityHall & Adjoining Lots
39,889.16
9,775.10Oct2022GeneralMattersCAMPBELLKNUTSONPA000280439225(A)11/18/2022
699.50Oct2022Litigation
10,474.60
150.00SafetyBoots2022CHADSHIMOTA000270449226(A)11/18/2022
4,500.00Remove7Boxelders - 4605 Parkwood DrSECOLLINSTREE000036709227(A)11/18/2022
195.00Nov2022LakefrontPavillionCarpetCleCOMMERCIALSTEAMTEAM000037259228(A)11/18/2022
248.50Nov2022MCCarpetCleaning
199.50Nov2022ClubPriorCarpetCleaning
643.00
1,391.42464RustRepairCOMMERCIALTRUCKCOLLISION000037279229(A)11/18/2022
377.70784PaintSuctionTube
1,769.12
1,125.00Dec2022CITManagedBackupCOMPUTERINTEGRATIONTECH000037609230(A)11/18/2022
2,614.00Nov2022Office365
3,739.00
150.00SafetyBoots2022DANIELMEGER000133249231(A)11/18/2022
324.00BeehiveGrate - OaklandBeachESSBROTHERS & SONSINC000057859232(A)11/18/2022
779.00CoatRepairsFIREEQUIPMENTSPECIALTIESINC000064559233(A)11/18/2022
19.98BrassNameplateGALLSLLC000070759234(A)11/18/2022
59.38MileageHEIDISIMON000281839235(A)11/18/2022
1,576.25Ponds & Memorial ParkImprovementsHOISINGTONKOEGLERGROUPINC000087309236(A)11/18/2022
2,998.75LakefrontPark - Watzl's Beach Master Pl
4,575.00
29.68Wallace - NamePlateINNOVATIVEOFFICESOLUTIONSLLC000271499237(A)11/18/2022
43.97BusinessCardUpdate
73.65
150.00SafetyBoots2022JAMESMAYER000132359238(A)11/18/2022
CHECK REGISTER FOR CITY OF PRIOR LAKE 6/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
8,603.54BeetHeetDe-IcerK-TECH SPECIALTY COATINGSINC000275689239(A)11/18/2022
14,500.00TowerStWTRecon- Verizon Reinstall-SprKLMENGINEERINGINC000115209240(A)11/18/2022
88.75Sep/Oct 022MileageNICHOLASMONSERUD000273909241(A)11/18/2022
255.30Oct2022RepairPartsO'REILLY AUTOPARTS000150889242(A)11/18/2022
348.87RockPENTAGONMATERIALSINC000274269243(A)11/18/2022
308.81Rock - Deerfield
657.68
400.00Nov2022ROWayAppPERRILL000065029244(A)11/18/2022
179.99InsulatedBootsSTEVENKVAM000279429245(A)11/18/2022
150.00SafetyBoots2022TOMHEIN000084389246(A)11/18/2022
4.35PartsVIKINGELECTRICSUPPLY000226309247(A)11/18/2022
160.66Parts
474.37Parts
639.38
283.65AsphaltWMMUELLER & SONSINC000236459248(A)11/18/2022
15,050.00TRN20-000001 Fish Pt Road EngSvcsWSB & ASSOCIATESINC000237809249(A)11/18/2022
291.00MarkleyLakeMonitoring
430.00Kiehm170thStreetReplacementPlanRevi
802.00KiehmStorage
348.75ReverePlace
2,096.00GeneralEngineeringSupport
279.75SpringLakeRidge
11,270.00TH13TrailPlanningAnalysis
1,675.50PikeLakeLandingPost-Construction Supp
2,472.00ChaseREGalleryAptTrafficStudy
34,715.00
65.00PestControl - FS #1XTREMEPESTSOLUTIONSINC000271169250(A)11/18/2022
65.00PestControl - FS #2
130.00
288.99Oct2022FuelTaxMNDEPTOFREVENUE000136129253(E)11/18/2022
6,473.00Oct2022SalesTax
6,761.99
68.00Oct2022COBRAAdminFeeALERUS000013759254(E)11/21/2022
1,671.942022DentalClaimsDELTADENTAL000272139255(E)11/21/2022
1,647.23Nov2022PhoneBillsNUVERA000193049256(E)11/21/2022
1,135.87Oct2022AdminFeesDELTADENTAL000272139266(E)11/22/2022
23,049.86Nov2022ElectricBillsMNVALLEYELECTRIC000137389267(E)11/22/2022
324.81CoffeeARAMARKREFRESHMENTSERVICES0000177211127711/23/2022
391.93MedicalSuppliesBOUNDTREEMEDICALLLC0000269511127811/23/2022
250.00DecembrrrDazzleSantaDAVIDLBORKA0002754411127911/23/2022
2,500.0021-2760 5026 Beach StreetNEDISTINCTIVEDESIGNBUILDMISC-CD11128011/23/2022
417.07TankerRepairEMERGENCYAPPARATUSMAINT0000547511128111/23/2022
93.54Spitzmueller - SpiritAwardEXECUTIVEOCEAN0000594711128211/23/2022
5,000.0021-1758 3880 Fountain Hills DriveNWGDSDESIGN & BUILDINCMISC-CD11128311/23/2022
3,100.002023RemovalofFishingPeir & BoatLiftGREATOUTDOORSERVICESLLC0002764811128411/23/2022
50.00UnloadingFeeHERMAN'S LANDSCAPESUPPLIES0000861711128511/23/2022
160.94TurkeyBingoSuppliesKATHYVOMACKAREFUND-REC11128611/23/2022
500.00DecembrrrDazzleDJKIDSDANCE0001134711128711/23/2022
CHECK REGISTER FOR CITY OF PRIOR LAKE 7/7Page: 11/28/2022 09:31 AM
User: jringberg
DB: Prior Lake
CHECK DATE FROM 11/10/2022 - 11/23/2022
AmountDescriptionVendorNameVendorCheckCheckDate
2,906.25CurbBoxReplacement - 3598 WillowBeachKRUEGEREXCAVATING0001182811128811/23/2022
11,810.00ForcedSewerRepair - 17245 Deerfield Dr
14,716.25
130.00PumpWorkshop - SpinlerMNPOLLUTIONCONTROLAGCY0001385011128911/23/2022
23.00Stephes - Wastewater OperatorCertMNPOLLUTIONCONTROLAGCY0001385011129011/23/2022
8,040.00Station1DormFurnitureNATIONALHOSPITALITYSUPPLY0002826811129111/23/2022
257.00DellThunderboltDockNOWMICROINC0002796611129211/23/2022
1,494.55UBrefundforaccount: 90022946RYANCONTRACTINGCOREFUND-UB11129311/23/2022
1,100.00DecembrrDazzleIceCarversSAKATAHCARVERSSIGNS & CREATIONS0002700911129411/23/2022
61,472.602022WaterPurchasesSMSC0001938411129511/23/2022
16.40Nov2022PhoneBillT-MOBILE0002696211129611/23/2022
150.00SafetyBoots2022BRUCEFRIEDGES000269509257(A)11/23/2022
150.00SafetyBoots2022CODYYUNGBAUER000282699258(A)11/23/2022
689.00FlagDISPLAYSALESCOMPANY000044939259(A)11/23/2022
447.53 #10EnvelopesINNOVATIVEOFFICESOLUTIONSLLC000271499260(A)11/23/2022
115.69MiscOfficeSupplies
563.22
42.50MileageJESSICAERICKSON000281829261(A)11/23/2022
18.75MileageKIRTBRIGGS000272209262(A)11/23/2022
197.73Mileage
216.48
451.51ApparelNORTHAMERICANSAFETY000145749263(A)11/23/2022
126.00Gloves
258.83Apparel
320.40Apparel
1,156.74
436,137.20 #7 Downtown SouthReconstructionRYANCONTRACTINGCO000281539264(A)11/23/2022
93,387.90Dec2022HealthInsurancePremiumsMNPEIP000279099265(E)11/23/2022
1 TOTALS:
1,088,800.23Totalof148Disbursements:
0.00Less0VoidChecks:
1,088,800.23Totalof148Checks:
CITY COUNCIL AGENDA REPORT
MEETING DATE:
PREPARED BY:
PRESENTED BY:
December 05, 2022
Heidi Simon, City Clerk
Heidi Simon
ITEM: SB
AGENDA ITEM:
GOAL AREA
OBJECTIVE:
Resolution Designating the Polling Locations for all 2023 Elections
High-Value City Services
3.Ensure sufficient resources and staffing to meet service
demands.
RECOMMENDED ACTION:
Approve a resolution approving the polling locations for all elections held in 2023.
BACKGROUND:
State legislature passed a law in 2016 to require the governing body of every municipality to
annually designate by resolution its local polling place for elections even if there are no changes
from the previous year.
The City of Prior Lake has nine (9) polling locations for City residents determined by location of
the resident's home address and on file with the Minnesota Secretary of State's office:
Precinct
#1
#2
#3
#4
#5
#6
#7
#8
#9
Location
St. Michaels Church
16400 Duluth Ave SE
Friendship Church
17741 Fairlawn Ave
Prior Lake Fire Station #1
16776 Fish Point Road
St. Paul's Lutheran Church
5634 Luther Road SE
Prior Lake City Hall
4646 Dakota Street SE
Holy Cross Church
14085 Pike Lake Trail NE
Living Hope Lutheran Church
8600 Horizon Drive, Shakopee
Prior Lake Fire Station #2
3906 Station Place NW
Shepherd of the Lake Lutheran Church
13760 McKenna Road NW
These locations are consistent with the polling locations that were identified in 2022.
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake. MN 55372
RESOLUTION 22-
A RESOL TUION DESIGNATING POLLING LOCATIONS
FOR ALL ELECTIONS IN 2023
Motion By: Second By: ---------
WHEREAS, Minn. Stat. 204B.16 requires the City Council to designate the City's local polling
places for elections annually; and
WHEREAS, the City of Prior Lake has nine (9) polling locations for City residents determined by
location of the resident's home address and on file with the Minnesota Secretary of
State's office:
Precinct
#1
#2
#3
#4
#5
#6
#7
#8
#9
Location
St. Michaels Church
16400 Duluth Ave SE
Friendship Church
17741 Fairlawn Ave
Prior Lake Fire Station #1
16776 Fish Point Road
St. Paul's Lutheran Church
5634 Luther Road SE
Prior Lake City Hall
4646 Dakota Street SE
Holy Cross Church
14085 Pike Lake Trail NE
Living Hope Lutheran Church
8600 Horizon Drive, Shakopee
Prior Lake Fire Station #2
3906 Station Place NW
Shepherd of the Lake Lutheran Church
13760 McKenna Road NW
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.That as required by Minn. Stat. 204B.16, the City Council of the City of Prior Lake, Scott
County, Minnesota, does hereby designate the nine locations listed above as polling
locations in 2023.
City of Prior Lake
Treasurers Report
October 2022
Fund 10/1/2022 10/31/2022
Fund Type & Name No. Balance Receipts Disbursements Balance
Business-Type Funds
Water Fund 601 6,025,548.77$ 1,478,415.33$ 278,037.77$ 7,225,926.33$
Sewer Fund 604 3,663,126.37 806,048.45 288,831.34 4,180,343.48
Water Quality Fund 602 2,217,536.65 197,949.67 31,810.71 2,383,675.61
Total Business-Type Funds 11,906,211.79$ 2,482,413.45$ 598,679.82$ 13,789,945.42$
Governmental-Type Funds
General Fund 101 9,727,442.30$ 728,334.90$ 1,474,283.86$ 8,981,493.34$
Special Revenue Funds
Cable Franchise Fund 210 80,408.76$ 5,110.99$ -$ 85,519.75$
Capital Park Fund 225 1,674,137.88 4,477.29 1,305.75 1,677,309.42
Police Forfeiture Fund 235 147,344.90 6,807.94 1,960.25 152,192.59
EDA Special Revenue 240 171,513.38 265.38 11,506.43 160,272.33
Econ Dev Federal Revolving Loan Fund 250 135,057.79 224.00 - 135,281.79
Econ Dev MN Revolving Loan Fund 255 - - - -
Developer Agreement Fund 260 1,394,685.29 11,286.82 42,150.84 1,363,821.27
Federal ARPA Fiscal Recovery Fund 265 2,992,602.78 7,012.24 - 2,999,615.02
Total Special Revenue Funds 6,595,750.78$ 35,184.66$ 56,923.27$ 6,574,012.17$
Capital Project Funds
Tax Increment 402 -$ -$ -$ -$
TIF #1-3 413 130,920.10 217.14 - 131,137.24
TIF #3-1 414 402,753.94 - - 402,753.94
TIF #5-1 416 11,241.48 18.64 - 11,260.12
TIF #6-1 417 489,666.02 812.13 - 490,478.15
TIF #1-4 418 - - - -
TIF #1-5 419 41,210.94 68.35 - 41,279.29
Revolving Equipment Fund 410 692,295.61 1,645.08 12,277.28 681,663.41
Revolving Park Equipment Fund 430 1,311,252.48 2,160.77 8,442.25 1,304,971.00
Facilities Management Fund 440 1,373,379.16 2,088.29 114,270.79 1,261,196.66
Permanent Impr Revolving Fund 450 892,367.15 265,512.99 - 1,157,880.14
Construction Fund 501 1,923,857.71 2,326.40 523,864.88 1,402,319.23
Trunk Reserve Fund 502 5,577,048.24 26,964.13 - 5,604,012.37
Street Oversize Fund 503 1,435,432.54 2,380.73 - 1,437,813.27
Water Storage Fund 505 - - - -
Total Capital Project Funds 14,281,425.37$ 304,194.65$ 658,855.20$ 13,926,764.82$
Debt Service Funds
314-351 &
549-573 $ 4,113,366.56 77,017.44$ -$ 4,190,384.00$
Agency Fund 801 664,662.50$ 29,612.50$ 92,500.00$ 601,775.00$
Total Governmental Type Funds 35,382,647.51$ 1,174,344.15$ 2,282,562.33$ 34,274,429.33$
Internal Service Funds 7xx 678,437.76$ 4,632.80$ -$ 683,070.56$
Total All Funds 47,967,297.06$ 3,661,390.40$ 2,881,242.15$ 48,747,445.31$
Investment Pool & Ratio as of 10/31/2022 95.50% 46,553,577.33$
This report does not reflect financial obligations from contracts, agreements, purchases, services received, etc.
TREASURER’S REPORT FUND DESCRIPTIONS
General Fund - Represents the resources to support general operating budget expenditures of the City. The year-
end fund balance represents dollars that have accumulated over a period of time. The City Council has designated
a minimum of 45% of the current operating budget, for working capital to finance city operations.
Water Fund - For the collection of water billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Water departments and normally reserved for large capital municipal system expenses.
Sewer Fund - For the collection of sewer billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Sewer department and normally reserved for large capital municipal system expenses.
Water Quality Fund - An enterprise account funded by the storm water charge that is generated on the bi-monthly
water and sewer utility bills. The funds in the account are dedicated to finance water quality improvements
including departmental administration, storm water maintenance operations and improvement projects related to
water quality.
Cable Franchise Fund - Acts as a clearing house for funds received from the cable franchise company as specified
by ordinance.
Capital Park Fund - Dedicated funds received from developers in accordance with the City’s Park Dedication
requirement when land is platted. Funds are collected for the purpose of developing the City’s neighborhood park
and trail system. These dollars are programmed throughout the course of the City’s Capital Improvement
Program.
Police Forfeiture Fund – Special revenue fund created to track criminal and DWI forfeiture revenues and
expenditures.
ED Special Revenue – Reserved and expended at the direction of the Prior Lake Economic Development
Authority for specific economic development activity as allowed by MN Statute. The purpose is to provide
economic incentives for new business expansion within the community.
ED Fed/MN Loan Funds - Accounts for the proceeds of economic development grants received either from the
federal government or the State of Minnesota to provide seed money for a revolving loan account. This provides
economic incentive for new business expansion within the community.
DAG Special Revenue Fund - Special revenue fund related to costs the City incurs in connection with a
subdivision. Fees are paid to the City by the developer when the Development Contract and Final Plat are
approved by City Council. Revenues are used to pay for legal expenses incurred with review and approval of the
plat and inspection services on developer installed-utilities for newly approved subdivisions within Prior Lake.
Federal ARPA Fiscal Recovery Fund – Special revenue fund created to track American Rescue Plan Act funds
received by the City.
Water Revenue Bond Fund – PW Bldg - Debt service fund to pay bonds issued to construct the public works
maintenance building. The capital facility charge generated on the utility bill provides the funding for the bond
payments which occur semi-annually. Funds are transferred from Sewer and Water Fund.
Water Revenue Bond Fund – WT Plant - Debt service fund to pay bonds issued to construct the water treatment
plant. Revenue from the utility bills provides the funding for the bond payments which occur semi-annually.
Funds are transferred from Sewer and Water Fund.
Tax Increment Funds - Represents an accumulation of funds such as bond proceeds and project administration
fees charged to companies requesting project write-downs in the form of tax increment financing for new and/or
redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established
to track their respective revenue.
Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000
has been adopted. Periodic fund transfers are appropriated to provide a funding source for the acquisition and
purchase of new and replacement vehicles and equipment.
Revolving Park Equipment Fund – Consists of funds reserved for the replacement of park equipment.
Facilities Management Fund – Established in conjunction with the Facilities Management Plan (FMP). The FMP
provides a schedule of major repairs, replacements and upgrades to all of the City facilities.
Permanent Improvement Revolving Fund – Consists of funds available for annual street mill and overlay projects
with any remaining funds to be used to provide upfront funding for future improvements.
Construction Fund - Represent unexpended bond proceeds that are reserved to pay for improvement projects
approved by the City Council on an annual basis. These dollars are necessary to complete outstanding
construction contracts and related engineering and professional services.
Street Oversize Fund - Consists of dedicated revenue generated by fees associated with new development and
new construction building permits for the funding of pedestrian related improvements i.e., bikeways, sidewalks,
trails plus right of way acquisition along collector streets and occasional collector street links.
Trunk Reserve Fund - Consists of dedicated revenue generated from utility connection permits and acreage fees
assessed at time of sewer and water installation for the recovering of trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the
course of the City’s capital improvement plan.
Water Storage Fund - Accounts for the water tower fee that is charged and collected on building permits. This
fund balance is 100% reserved for the construction of elevated and ground water storage facilities.
Debt Service Funds - Represents prepayments of special assessments, property tax collections and special levies
needed to pay the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the
payment of bond principal and interest.
Agency Fund - Accounts for the residential building permit deposit that is refunded to the building contractor
upon final inspection. This provides financial assurance that the property site will be adequately cleaned up and
debris free before an occupancy permit is granted.
Severance Compensation Fund – Internal Service Fund established to partially fund the City’s compensated
absence liability associated with the accrued vacation and sick leave for employees upon termination as
recommended by the State Auditor’s Office.
Insurance Fund – Internal Service Fund established to track revenues and expenditures related to insurance funds.
City of Prior Lake
Treasurers Report
October 2022
Fund Type & Name Fund Balance Classification Constraints
Business-Type Funds
Water Fund Unrestricted Identified on utility bill for this purpose
Sewer Fund Unrestricted Identified on utility bill for this purpose
Water Quality Fund Unrestricted Identified on utility bill for this purpose
Governmental-Type Funds
General Fund Unassigned Cash flow, emergencies, one-time opportunities
Special Revenue Funds
Cable Franchise Fund Assigned for communications Statutory obligation to use for PEG access
Capital Park Fund Assigned for capital improvements Contractually obligated; park dedication fees
EDA Special Revenue Assigned for development Economic Development
Econ Dev Federal Revolving Loan Fund Restricted for economic development Economic Development
Econ Dev MN Revolving Loan Fund Restricted for economic development Economic Development
Developer Agreement Fund Assigned for development Contractually obligated;
Federal ARPA Recovery Funds Restricted for equipment and improvements Contractually obligated
Capital Project Funds
Tax Increment Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-3 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-4 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #3-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #4-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #5-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #6-1 Restricted for tax increment Contractually obligated by tax increment agreements
Revolving Equipment Fund Assigned for capital improvements Identified for equipment replacement
Revolving Park Equipment Fund Assigned for capital improvements Identified for park equipment replacement
Facilities Management Fund Assigned for capital improvements Identified for funding Facilities Management Plan
Permanent Improvement Revolving Fund Assigned for capital improvements Identified for funding street improvement projects
Construction Fund Restricted for capital improvements Construction projects in progress
Trunk Reserve Fund Assigned for capital improvements Contractually obligated by developer agreements
Street Oversize Fund Assigned for capital improvements Contractually obligated by developer agreements
Water Storage Fund Assigned for capital improvements Contractually obligated by developer agreements
Debt Service Funds Restricted for Debt Service Reserved for contractually obligated debt service
Agency Fund N/A Escrows to be reimbursed to depositors
Internal Service Funds Unrestricted Identified as payment for severance compensation and insurance
2023 Pond Maintenance Project
City of Prior Lake, MN
WSB Project No. 020854-000
Bid Opening: November 8, 2022 at time 12:00 am. local time
DENOTES CORRECTED FIGURE
Contractor Grand Total Bid
1 Minnesota Dirt Works, Inc.$79,234.00
2 Krueger Excavating, Inc.$97,672.00
3 Peterson Companies, Inc.$104,808.44
4 Bituminous Roadways, Inc.$157,684.50
Engineer's Opinion of Cost $91,805.00
BID TABULATION SUMMARY
Laura Rescorla, PE Project Manager
I hereby certify that this is a true and correct tabulation of the bids as received on November 8, 2022.
K:\020854-000\Admin\Construction Admin\Bidding\020854-000 Bid Tab Summary 110822
F R A N KLIN T RL S E
BRUNSWICKAVESED UBL I N RD SE ERIN CI R
SE TIMBER C R E S
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SEScott
County
GIS
16
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82
18 78 14 21 This product is for informational purposes and is not suitable for
legal, engineering, or surveying purposes. This product has been produced by the City of Prior Lake for
the sole purpose of geographic reference. No warranty is made by the City of Prior
Lake regarding
specific accuracy or completeness.0
200
400 500 700 Feet 2022-2023 Pond
Maintenance Project (Pond 197)
Council Item Location
K:\020854-000\Admin\Construction Admin\Bidding\020854-000 LOR 110822.docx
701 XENIA AVENUE
S | SUITE 300 | MINNEAPOLIS, MN |
55416 | 763.541.4800 |
WSBENG.COM November 8,
2022 Honorable Mayor and
City Council City of Prior
Lake 4646 Dakota Street SE
Prior Lake, MN 55372 Re:
2023 Pond Maintenance Project WSB Project No. 020854-000 Dear Mayor and Council Members: Quotes
were received for the above-referenced project on or before Tuesday, November 8, 2022. A
total of 4 quotes were received. The quotes were checked for mathematical accuracy and tabulated and
there are no errors made on the Bid Form. The Engineer’s Estimate was 91,805.00.
The bid tabulation indicates the low bidder as
Minnesota Dirt Works, Inc. of Lakeville, MN, in the amount of $79,234.00. We
recommend that the City consider these quotes and award a
contract
to
Minnesota Dirt Works,
Inc. based
on
the results of the quotes received. Sincerely,
WSB Laura Rescorla, PE Project Engineer
Enclosure cc: Tom
Bermel,
6010 170th Street East
Preliminary Plat, Preliminary Planned Unit Development
and Rezone
170th St E
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4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE
ORDINANCE NO. 122-___
AN ORDINANCE AMENDING SECTION 1141, ACCESSORY STRUCTURES,
OF THE PRIOR LAKE CITY CODE
1. The City Council of the City of Prior Lake, Minnesota, does hereby ordain that Subsection
1141.207(3) ATTACHED STRUCTURES is hereby amended as follows:
3) Attached structures. An accessory structure shall be considered attached, and an integral
part of the principal structure when it is structurally connected to the principal structure or
when 200 square feet or greater in size and located six (6) feet or less from the principal
structure. Such structures shall be subject to the provisions of the Zoning Code applicable
to principal structures including, but not limited to, setbacks, building height, and other
dimensional requirements.
2. City Code Section 104 entitled “General Penalty” is adopted in its entirety, by reference, as
though repeated verbatim herein.
3. This ordinance shall become effective upon its passage and publication.
Passed by the City Council of the City of Prior Lake this 5th day of December 2022.
ATTEST:
Jason Wedel, City Manager Kirt Briggs, Mayor
A copy of this ordinance is to be published in the Prior Lake American on December 17th 2022.
Page 1 of 2
Public Works Consultant Pool
Work Order
Proposal for Professional Engineering Services
Marsh Drive Extension – Feasibility Report
BOLTON & MENK
This work order (“Work Order”) is issued on this 5th day of December, 2022 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City Engineer.
3.Compensation for Work Order. City agrees to pay the Consultant an estimated sum of
34,000 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Brad Fisher, PE to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
City Manager
Mayor
RECEIVED AND ACCEPTED BY
CONSULTANT
By:_______________________________
Its:_______________________________
Page 2 of 2
Exhibit 1 – Scope of Work Order
N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx
November 7, 2022
Mr. Nick Monserud, P.E.
Assistant City Engineer
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Proposal for Professional Engineering Services
Marsh Drive Extension – Feasibility Report
Dear Mr. Monserud:
Thank you for the opportunity to submit this proposal to provide professional engineering services for the
extension of Marsh Drive NE between Hidden Lake Trail NE and the stub west of Pike Lake Trail NE .
Based on our September 21st meeting with you, we understand that Tradition Development has initiated
this project with the City and is interested in developing their adjacent parcels in coordination with this
project. Tradition’s engineer has completed some preliminary design and provided a preliminary
geotechnical findings report. The City will lead the design, bidding, and construction of the public
improvements based on a developer’s agreement yet to be made with Tradition. The developer will
complete the design and construction of all other improvements beyond the public improvements.
The project improvements will include the roadway extension of Marsh Drive with a new bituminous trail
connection along the south side of the road. The roadway will match existing street widths for the collector
roadway, but will consider narrowing to a 28-ft width through the wetland areas to mitigate impacts/costs
during final design, and no sidewalks will be installed. Driveway aprons will be included based on the
provided lot/driveway locations provided by the developer. Watermain will be looped and installed for the
length of the project, the sanitary sewer will be extended from the west to the east as far as possible before
it loses minimum cover, and storm sewer will be installed as required, including a culvert under the roadway
at the low point from the southern wetland to the northern lake. Additionally, new bituminous trails will be
extended along the north side of county road 42 and from the north side of the Marsh Drive extension along
the south side of Pike Lake to the northwest, then along the grades berm to the park parking lot. See the
attached marked up map for a summary of the proposed improvements.
Based on our October 28th meeting with the project team, the roles and responsibilities for the project were
determined and it was authorized to add and move forward with a feasibility stage of the project only at this
time. Bolton & Menk will complete preliminary design based on the Traditions Development provided
LiDAR CAD data and will produce a feasibility report for the project. WSB will complete additional soil
borings and deliver a geotechnical report that provides recommendations, including roadway/trail sections
and construction methodology. WSB will also conduct the wetland delineations throughout the project areas
and will complete all associated aquatic resource and public waters impact permitting, including
preliminary conversations with the Department of Natural Resources & Army Corps of Engineers to
determine the feasibility of the project to be provided for inclusion in the feasibility report.
This scope and fee letter identifies the various project tasks and lists each task’s scope of work and
associated fee to bring the project through the feasibility phase.
Project: Marsh Drive Extension
Date: November 7, 2022
Page: 2
N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx
Task 1 – Feasibility Report $34,000
Work under this task includes completing high-level preliminary design, updating a preliminary cost
estimate, and producing a feasibility report for the project. The preliminary design will be completed based
on the LiDAR CAD file provided by Traditions Development and will roughly layout the roadway
alignments and profiles to determine approximate soil cuts and fills for the public improvements. We will
also work with the city’s water resources engineer, Pete Young, to provide access to the city-wide
stormwater model. The model will be fine-tuned to the specific project and used to determine storm sewer
sizing, including the culvert size necessary under the roadway and whether a structural box culvert or
standard reinforced concrete pipe culvert will be required. Investigation will be completed into PLSLWD
requirements and how they apply to the project. Locations for stormwater treatment will be evaluated, as
necessary, and discussed with project stakeholders.
The preliminary cost estimate will be broken down based on adjacent property ownership: where Tradition
owns property on both sides of the proposed road extension, Tradition will be responsible for 100% of the
improvement costs; where Tradition owns property on one side of the road and the City owns property on
the other side of the road, Tradition will be responsible for 50% of the improvement costs and the City will
be responsible for 50% of the improvement costs; and where the City owns property on both sides of the
proposed road extension, the City will be responsible for 100% of the improvement costs. It is our
understanding that Scott County will also be providing funds to the City’s responsibility to assist with this
roadway connection as it will alleviate some traffic from the adjacent county roads, but no further
breakdown will be required for this funding source.
Based on the preliminary design, cost estimate, and associated research, we will produce a feasibility report
for the project. The report will discuss the existing conditions, proposed improvements, permitting
requirements, project costs, responsibilities between the project team, and recommendations. Information
on wetlands, soils, potential surcharging, and the associated permitting requirements will be provided by
WSB for discussion in the report.
Project Schedule
We are committed to following a project schedule that meets the City’s expectations, but unique project
challenges may have impacts on the schedule set forth. Additionally, after the feasibility phase of the
project, the city has indicated the project will not more forward until a developer’s agreement has been
executed. Our proposed schedule will approximately be as follows:
Wetland Delineation (WSB) October, 2022
Soil Borings (WSB) Early December, 2022
Wetland TEP Decision (WSB) End December, 2022
Geotechnical Report & Preliminary Permitting Information (WSB) Early January, 2022
Preliminary Design (BMI) January - February, 2023
Draft Feasibility Report to City for Review (BMI) Mid February, 2023
Finalize Feasibility Report (BMI) End February, 2023
Project Consideration/Development Agreement (City) Spring, 2023
Design (Tentative) Summer-Winter, 2023
Construction (Tentative) May – September, 2024
Project: Marsh Drive Extension
Date: November 7, 2022
Page: 3
N:\Proposals\Prior Lake\Marsh Drive Extension\Proposal\20221107 Proposal 2 - Feasibility\Marsh Drive Extension Proposal.docx
Proposed Fee
In accordance with the City of Prior Lake’s project requirements, Bolton & Menk proposes to complete the
scope of work as described above for an estimated hourly fee of $34,000. The attached fee table summarizes
the hours breakdown for each major work task item.
Thank you for inviting Bolton & Menk to offer you this proposal, as well as your continued consideration
of our services to the City of Prior Lake. We look forward to working with you and the City on this project,
along with the other project partners, WSB and Tradition Development. If you have any questions
regarding our proposal, please do not hesitate to call us.
Sincerely,
Bolton & Menk, Inc.
Brad Fisher, PE
Project Manager
Nick Monserud, PE
Assistant City Engineer, City of Prior Lake
Client: City of Prior Lake
Project: Marsh Drive Extension
Task No.Work Task Description
Project
ManagerPrincipal-in-ChargeQA/QCSenior
Engineering TechnicianDesign EngineerWater Resources EngineerTotals 1.0 Feasibility Study
1.1 Preliminary Design 26 4 80 40 150
1.2 Preliminary Cost Estimate 8 4 8
20 1.3 Feasibility Report 40 6 12 58 Subtotal
Hours - Task 1
74 10
4 100 40
228 Bolton & Menk, Inc.Estimated
WETLAND
Flllllllllllllllllllll
l
l l l l l
l
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
1
CONSTRUCTION COOPERATIVE AGREEMENT
THIS AGREEMENT, by and between the County of Scott, a body politic and corporate under the laws
of the State of Minnesota, hereinafter referred to as the "County" and the City of Prior Lake, a body politic and
corporate under the laws of the State of Minnesota, hereinafter referred to as the "City".
RECITALS:
A. County and City plan to improve the County Highway (“CH”) 21/ 87/170th Street intersection area to
establish a ¾ intersection at the current CH 21/ 87 intersection location and provide left and right turn
lanes along CH 21 (hereinafter referred to as the “Project”). The Project will include grading, storm
sewer, curb and gutter, sidewalk, trail, bituminous paving, utility installation and other related
improvements.
B. The purpose of this project is to improve the operational safety and efficiency of the intersection area
and to provide an appropriate alignment so that local economic development can occur.
C. City is the lead agency in the design, letting and contract administration of the project. County will
lead in inspecting construction of the Project.
D. The project will be constructed in 2023 in accordance with the 2022 County Project (“CP”) 21-29
listed in the County 2022-2031 Transportation Improvement Program.
E. It is contemplated that the Project shall be carried out by the parties under the provisions of Minn.
Stat. Sec. 162.17, subd. 1.
NOW, THEREFORE, IT IS HEREBY AGREED:
1. The recitals above are incorporated and made a part of this agreement as if they had been fully restated.
2. The City shall prepare the Project plans, proposal documents and advertise for bids for the construction of
the Project, receive and open bids pursuant to said advertisement and enter into a contract (hereinafter
referred to as the (“Contract”) with the successful bidder at the unit prices specified in the bid of such
bidder, according to law applicable to cities and City policies.
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
2
3. The Contract will include the plans and specifications prepared by the City or its agents, which plans and
specifications are by this reference made a part hereof.
4. City shall have overall authority to administer the Contract and oversee inspection of the construction of the
Contract work for the Project. City shall have ultimate authority in approving change orders, supplemental
agreements and final quantities. County will provide primary inspection of the Contract work and shall
cooperate with the City Engineer and City staff at their request to administer the Contract.
5. A cost estimate for construction of the Project is attached to this agreement and incorporated as “Exhibit A”.
It is specifically agreed that the estimate(s) attached in this agreement is only a preliminary estimate of the
cost for the work on the Project and that the unit prices set forth in the Contract and the final quantities as
measured by the City Engineer shall govern in computing the total final construction cost for apportioning
the cost of the Project according to the provisions of this paragraph. Based upon the total final construction
costs:
a. County shall pay one hundred percent (100%) of the participating roadway and storm sewer costs of
reconstruction of CH 87.
b. County shall pay the first $250,000 of the Participating Storm Sewer costs associated with
reconstruction along CH 21. County shall pay thirty-five percent (35%) of the remaining costs of the
Participating Roadway and Storm Sewer costs of CH 21 reconstruction. County shall pay one hundred
percent (100%) of the CH 87 mill and overlay costs.
c. County shall pay one hundred percent (100%) of the Project’s material testing.
d. County and the City further agree each agency will be responsible for their individual costs for Contract
Administration, including the cost of contract inspection.
e. All other costs of construction shall be the responsibility of the City.
f. Total County cost responsibility for construction shall not exceed one hundred five percent (105%) of
the County’s portion of the awarded bid amount.
6. The cost to acquire Right of Way shall be apportioned as follows:
a. City shall pay one hundred percent (100%) of acquisitions costs including but not limited to:
1) private utilities with property rights
2) appraisal costs
3) property management
4) demolition
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
3
5) staff
6) attorney fees
7) recording fees
8) plats
b. County shall pay one hundred percent (100%) of the actual purchase price of temporary easement and
permanent right of way for each parcel up to one hundred twenty percent (120%) of the Just
Compensation by Market Value Appraisal of each parcel.
7. The County shall, based on the Contract price, deposit with the City one hundred percent (100%) of the
estimated County's share of construction costs, (as shown in Exhibit B) as partial payment within thirty (30)
days after award of Contract or execution of this Agreement, whichever is later. The final amount of the
County's share of construction costs of the Project shall be determined upon completion of the Project and
any amount remaining due to the City shall be reflected in the City's final, itemized, statement of the Project
costs submitted to the County. In the event the initial payment exceeds the County's share of these final
costs, such overpayment shall be returned to the County by the City.
8. The City Engineer shall prepare monthly progress payments to the contractor as provided in the
specifications. A copy of these payments shall be furnished to the County upon request.
9. County reserves the right not to issue any permits for a period of five (5) years after completion of the
Project for any service cuts in the roadway surfacing of the County Highway included in the Project for any
installation of underground utilities which would be considered as new work; service cuts shall be allowed
for the maintenance and repair of any existing underground utilities.
10. City shall, at its own expense, remove and replace all City owned signs that are within the construction
limits of the Project.
11. Upon completion of the Project, the County, at its expense, shall place the necessary signs and the City, at
its expense, shall provide the enforcement for the prohibition of on-street parking on those portions of
CH 21 and CH 87 constructed under the Project. No modification of the above parking restrictions shall be
made without first obtaining a resolution from the County Board of Commissioners permitting said
modification.
12. Initial pavement striping and markings shall be included as part of the Project. The County shall be
responsible for all subsequent pavement striping and markings on its county roads as required after the
initial work and shall be responsible for one hundred percent (100%) of the subsequent related costs. The
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
4
City shall be responsible for all subsequent striping and markings on its city roads, including pedestrian
markings across its roadways, as required after the initial work and shall be responsible for one hundred
percent (100%) of the subsequent related costs.
13. Upon completion of the Project, City, at its expense, shall maintain all sanitary and storm sewer
appurtenances, including all stormwater quality, rate control, and volume control features such as ponds,
infiltration basins and all aesthetic landscaping elements. All future maintenance of the stormwater features
shall be the responsibility of the City. The City may in the future alter the stormwater quality, rate control,
and volume control features to accommodate future development as long as County drainage is maintained.
14. Upon completion of the Project, the City, at its expense, shall perform snow, ice, and debris removal on all
trails and sidewalks constructed with the Project.
15. Upon completion of the Project, preventative maintenance on trails constructed with the Project, including
sealcoating and crack-sealing, will be a shared cost responsibility with each agency being responsible for
fifty percent (50%) of the cost. The County will administer the preventative trail maintenance process.
16. A future County Global Maintenance Agreement, upon execution, may supersede maintenance
responsibilities stated in this Agreement.
17. Since each party is a political subdivision of the State of Minnesota, each party shall maintain a program of
self-insurance or insurance covering general liability and automobile liability coverage protecting itself, its
officers, agents, employees and duly authorized volunteers against any usual and customary public liability
claims to the limits prescribed under Minn. Stat. Sec. 466.04 and Workers’ Compensation in accordance
with the Minnesota statutory requirements. Said coverage shall be kept in effect during the entire term of
this Agreement.
18. All records kept by the City and the County with respect to the Project shall be subject to examination by
the representatives of each party. All data collected, created, received, maintained or disseminated for any
purpose by the activities of the County or City pursuant to this Agreement shall be governed by Minnesota
Statutes Chapter 13, as amended, and the Minnesota Rules implementing such Act now in force or hereafter
adopted.
19. Neither party, its officers, agents or employees, either in their individual or official capacity, shall be
responsible or liable in any manner to the other party for any claim, demand, action or cause of action of any
kind or character arising out of, allegedly arising out of or by reason of the performance, negligent
performance or nonperformance of the described maintenance, restoration, repair or replacement work by
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
5
the other party, or arising out of the negligence of any contractor under any contract let by the other party
for the performance of said work; and each party agrees to defend, save, keep and hold harmless the other,
its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out
of negligent performance by its officers, agents or employees.
20. It is further agreed that neither party to this Agreement shall be responsible or liable to the other or to any
other person or entity for any claims, damages, actions, or causes of actions of any kind or character arising
out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance
of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole
cost and expense and indemnify the other party for any action or proceeding commenced for the purpose of
asserting any claim of whatsoever character arising in connection with or by virtue of performance of its
own work as provided herein. Each party’s obligation to indemnify the other under this clause shall be
limited in accordance with the statutory tort liability limitation as set forth in Minnesota Statutes Chapter
466.04 to limit each party’s total liability for all claims arising from a single occurrence, include the other
party’s claim for indemnification, to the limits prescribed under 466.04. It is further understood and agreed
that the Parties’ total liability shall be limited by Minnesota Statute Section 471.59, Subdivision 1(a) as a
single governmental unit.
21. It is further agreed that any and all employees of each party and all other persons engaged by a party in the
performance of any work or services required or provided herein to be performed by the party shall not be
considered employees, agents or independent contractors of the other party, and that any and all claims that
may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the
State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said employees while so engaged shall be the
sole responsibility of the employing party and shall not be the obligation or responsibility of the other party.
22. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil Rights and
discrimination and the affirmative action policy statement of Scott County shall be considered a part of this
Agreement.
23. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and accounting procedures and
practices of the County and City pursuant to this Agreement shall be subject to examination by the County,
City and the State Auditor. Complete and accurate records of the work performed pursuant to this
Agreement shall be kept by the County and City for a minimum of six (6) years following termination of
County Project No. CP 21-29
S.A.P. 070-621-037(County)
S.A.P. 201-020-011 (City)
City of Prior Lake
County of Scott
6
this Agreement for such auditing purposes. The retention period shall be automatically extended during the
course of any administrative or judicial action involving the County or the City regarding matters to which
the records are relevant. The retention period shall be automatically extended until the administrative or
judicial action is finally completed or until the authorized agent of the County or City notifies each party in
writing that the records no longer need to be kept.
24. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and
construction of this Agreement and the legal relations between the parties and performance under it. The
appropriate venue and jurisdiction for any litigation hereunder shall be those courts located with the County
of Scott, State of Minnesota. Litigation, however, in the federal courts involving the parties shall be in the
appropriate federal court within the State of Minnesota.
25. In the event any provision of this Agreement shall be held invalid and unenforceable, the remaining
provisions shall be valid and binding upon the parties unless such invalidity or non-enforceability would
cause the Agreement to fail its purpose. One or more waivers by either party of any provision, term,
condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the
same by the other party.
26. The County’s Authorized Agent for the purpose of the administration of this Agreement is Mary Keen,
Contract Management Coordinator - Transportation, or her successor. Her current address and phone
number are Scott County, 200 Fourth Avenue West, Shakopee, MN 55379, (952) 496-8491.
27. The City’s Authorized Agent for the purpose of the administration of this Agreement is Andy Brotzler,
Public Works Director, or his successor. His current address and phone number are 4646 Dakota Street SE,
Prior Lake, MN 55372-1714, (952) 447-9896. Any change in name, address, or telephone shall be noticed
to the other party.
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed
by their respective duly authorized officers as of the day and year first above written.
CITY OF PRIOR LAKE
By And
Kirt Briggs, Mayor Jason Wedel, City Manager
Date Date
COUNTY OF SCOTT
ATTEST:
By By
Michael L. Beard, Chair of Its County Lezlie Vermillion, County Administrator
Date Date
Upon proper execution, this agreement RECOMMEND FOR APPROVAL:
will be legally valid and binding.
By By
Jeanne Andersen, Assistant County Attorney Anthony J. Winiecki, County Engineer
Date Date
EXHIBIT A
INITIAL STORM SEWER CONSTRUCTION $250,000.00
35% OF REMAINING CH 21 PARTICIPATING
ROADWAY AND STORM SEWER $930,594.58
CH 87 ROADWAY $175,466.00
CH 87 MILL AND OVERLAY $325,007.00
TOTAL ESTIMATED COUNTY COST $1,681,067.58
ITEM COST
COUNTY ESTIMATED COST OF CONSTRUCTION
EXHIBIT B
Request for Board Action BOARD MEETING DATE:
6/21/2022
AGENDA ITEM NUMBER:
7.8
Department Information
ORIGINATING DIVISION/DEPARTMENT:
Transportation Services/Program Delivery (Construction)
PRESENTER(S):
Lisa Freese--8363
PROJECT:
CP 21-29
Agenda Item Details
AGENDA ITEM TYPE:
Consent
TIME REQUESTED:
None
ACTION REQUESTED:
Adopt Resolution No. 2022-162; Approving Entering into a Construction Cooperative Agreement
with the City of Prior Lake for the County Highway 21 and Revere Way Project
ORGANIZATIONAL VALUES:
Customer Service: We will deliver government services in a respectful, responsive, and solution-
oriented manner
Communication: We will always be clear about what we’re doing and why we’re doing it
Collaboration: We will work with partners - communities, schools, faith groups, private business,
and non-profit agencies - to see that services are not duplicated but rather are complimentary,
aligned, and provided by the partners who can deliver the service most effectively
Stewardship: We will work proactively to make investments, guided by resident input, which will
transform lives, communities, and government
BACKGROUND/JUSTIFICATION:
The purpose of this agenda item is to adopt Resolution No. 2022-162; Approving Entering into a
Construction Cooperative Agreement with the City of Prior Lake for the County Highway 21 and
Revere Way Project.
In 2019, the County initiated a traffic study in order to determine the most appropriate future
intersection configuration for the County Highway (CH) 21/87 (Revere Way) and CH 21/170th
Street offset intersections. The City of Prior Lake (City), Spring Lake Township and Credit River
Township participated in this study. The study considered future traffic growth, commercial and
residential land development and area intersection operations and crash history. Numerous
intersection design alternatives were reviewed and it was determined a 3/4 intersection that
provides left and right turn lanes along CH 21 onto a single realigned intersection of CH 87/170th
Street would best support Prior Lake's planned commercial development, and support traffic
operations and safety on CH 21.
During this timeframe, the City received a development proposal and requested that the County
expedite a project at this intersection to facilitate this planned commercial development. The
County and City have reached agreement on a funding package for this project based on the
County's cost participation policy for development-driven projects. The City is leading the final
design, advertisement, right of way acquisition, letting and contract administration of the project.
Page 89 of 153
The County will provide the construction inspection and provide support to the City for construction
pay vouchers and change orders. It is anticipated the project will be let during the Fall of 2022 and
construction will begin in the spring of 2023. A Construction Cooperative Agreement between the
County and City will define agency roles, responsibilities and financial terms for the project. The
County has agreed to contribute 100 percent of the work on CH 87, and 35 percent of the CH 21
roadway and storm sewer construction costs. The County will also participate in right of way costs
on CH 21, with the city providing the acquisition services.
As part of this project, the section of CH 87 from CH 21 south to 180th Street will be milled and
resurfaced in preparation for the turnback of this segment of roadway. At the completion of
construction, this remaining segment of CH 87 will be turned back to the cities of Prior Lake and
Credit River and Spring Lake Township.
BUDGET AMENDMENT:
No
FUNDING DESCRIPTION:
The CH 21 and Revere Way Project is programmed in the 2022-2031 Transportation Improvement
Program (TIP) for 2022 with $1.885 million budgeted to cover the County share of the project
costs. This is a City of Prior Lake led project with County cost participation and construction
inspection as a partner to the project.
ATTACHMENTS:
1.2022_RBA_21-87_Intersection_Location
Action
ACTION TAKEN: MOTION/SECOND/VOTE: DEPUTY CLERK:
Page 90 of 153
APPROVED BWB/TW/5 AYES
Council Item Location Map
CH 21 CH 87 170th Street
Construction Project (CP 2022-29)
N
A
0.1 0.2 0.3
Miles
12/05/22
This product isfor informationalpurposesand is not suitable for legaL @n9ineerin9, or su,veyin9
purposes, This product has been produced by the Qty of PriorLake for the sole purpose of
geographic rt!ference. No w.irr.;;inty is made by the City of Prior Lake regarding specific .teCYtacy
or completeness.
0.4
Council Item Location Map
CH 21 CH 87 170th Street
Construction Project (CP 2022-29)
N
A
0.1 0.2 0.3
Miles
12/05/22
This product isfor informationalpurposesand is not suitable for legaL @n9ineerin9, or su,veyin9
purposes, This product has been produced by the Qty of PriorLake for the sole purpose of
geographic rt!ference. No w.irr.;;inty is made by the City of Prior Lake regarding specific .teCYtacy
or completeness.
0.4
COUN
T
Y
87SCOT
T
COUNTY
SCOTT
21
REVERE WAYEAGLE CREEK AVE SE
CREDIT RIVER RD SE WELCOME AVE
SE
170T
H
S
T
E
PROP TRAIL
EASEMENT
PROP R/W
PROPOSED BITUMINOUS PROPOSED LIGHT INDUSTRIAL DEVELOPMENT (14 ACRES)
PROPOSED MEDIAN PROPOSED GENERAL BUSINESS DEVELOPMENT (9 ACRES)
PROPOSED TRAIL EXISTING BUSINESS PARK
STORMWATER POND
LEGEND CH 21/REVERE WAY
INTERSECTION IMPROVEMENTS
PROPOSED IMPROVEMENTS
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
TAXES 9,462,313 10,227,232 10,227,232 12,161,475 1,934,243 18.91
CHARGES FOR SERVICES 2,102,785 2,022,200 2,022,200 2,041,444 19,244 0.95
INTERGOVERNMENTAL 2,322,956 2,585,932 2,585,932 2,833,610 247,678 9.58
MISCELLANEOUS REVENUES 635,157 257,200 257,200 292,500 35,300 13.72
SALE OF ASSETS 30,022 - - - -
TRANSFERS IN 523,000 546,000 546,000 555,000 9,000 1.65
DEBT ISSUED - - - - -
LICENSES AND PERMITS 999,906 897,323 897,323 894,370 (2,953) (0.33)
FINES AND FORFEITURES 38 - - - -
TOTALS - FUND 101 16,076,177 16,535,887 16,535,887 18,778,399 2,242,512 13.56
DEBT SERVICE FUNDS
TAXES 3,005,284 3,455,529 3,455,529 3,357,481 (98,048) (2.84)
MISCELLANEOUS REVENUES 617,006 495,204 495,204 507,498 12,294 2.48
DEBT ISSUED 8,880,053 - - - -
OTHER FINANCING SOURCES 1,326,441 - - - -
TRANSFERS IN 2,595,069 1,342,764 1,342,764 1,094,701 (248,063) (18.47)
TOTALS - DEBT SERVICE FUNDS 16,423,853 5,293,497 5,293,497 4,959,680 (333,817) (6.31)
Fund 210 - CABLE FRANCHISE FUND
CHARGES FOR SERVICES 23,252 23,800 23,800 22,000 (1,800) (7.56)
MISCELLANEOUS REVENUES 103 - - - -
TOTALS - FUND 210 23,355 23,800 23,800 22,000 (1,800) (7.56)
Fund 225 - CAPITAL PARK FUND
CHARGES FOR SERVICES 653,652 586,500 586,500 586,500 - -
INTERGOVERNMENTAL - - - 250,000 250,000
MISCELLANEOUS REVENUES 9,868 22,000 22,000 20,400 (1,600) (7.27)
TOTALS - FUND 225 663,520 608,500 608,500 856,900 248,400 40.82
Fund 240 - EDA SPECIAL REVENUE FUND
TAXES 350,284 360,000 360,000 370,000 10,000 2.78
CHARGES FOR SERVICES 8,582 24,360 24,360 24,588 228 0.94
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 20,092 5,400 5,400 2,600 (2,800) (51.85)
TRANSFERS IN 20,969 - - - -
TOTALS - FUND 240 399,927 389,760 389,760 397,188 7,428 1.91
Fund 410 - REVOLVING EQUIPMENT FUND
TAXES 838,173 700,000 700,000 750,000 50,000 7.14
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 681 6,800 6,800 10,000 3,200 47.06
SALE OF ASSETS 114,480 - - - -
TRANSFERS IN 310,000 217,500 217,500 217,500 - -
DEBT ISSUED - - - - -
UNK_REV - - - - -
TOTALS - FUND 410 1,263,334 924,300 924,300 977,500 53,200 5.76
Fund 430 - REVOLVING PARK EQUIP FUND
TAXES 377,113 405,000 405,000 440,000 35,000 8.64
INTERGOVERNMENTAL - - - 299,000 299,000
MISCELLANEOUS REVENUES 1,628 13,800 13,800 13,700 (100) (0.72)
TRANSFERS IN - - 49,358 - (49,358) (100.00)
TOTALS - FUND 430 378,741 418,800 468,158 752,700 284,542 60.78
BUDGET REPORT
City of Prior Lake
Revenues - Summary
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Revenues - Summary
Fund 440 - FACILITIES MANAGEMENT FUND
TAXES 80,072 105,000 105,000 155,000 50,000 47.62
INTERGOVERNMENTAL - 535,000 535,000 - (535,000) (100.00)
MISCELLANEOUS REVENUES 594 6,300 6,300 14,600 8,300 131.75
TRANSFERS IN 930,000 24,600 24,600 - (24,600) (100.00)
DEBT ISSUED - - - - -
ENERGY LEASE ISSUED - - - - -
TOTALS - FUND 440 1,010,666 670,900 670,900 169,600 (501,300) (74.72)
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
TAXES 120,108 - - - -
CHARGES FOR SERVICES - 1,050,000 1,050,000 1,068,000 18,000 1.71
MISCELLANEOUS REVENUES 149,094 156,431 156,431 116,235 (40,196) (25.70)
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
TOTALS - FUND 450 269,202 1,206,431 1,206,431 1,184,235 (22,196) (1.84)
Fund 601 - WATER FUND
CHARGES FOR SERVICES 5,569,918 4,787,099 4,787,099 5,409,044 621,945 12.99
INTERGOVERNMENTAL 1,066 - - - -
MISCELLANEOUS REVENUES 48,102 67,400 67,400 72,900 5,500 8.16
SALE OF ASSETS - - - - -
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
UNK_REV 888 - - - -
OTHER FINANCING SOURCES 16,762 - - - -
TOTALS - FUND 601 5,636,736 4,854,499 4,854,499 5,481,944 627,445 12.93
Fund 602 - STORM WATER UTILITY
CHARGES FOR SERVICES 1,205,516 1,197,920 1,197,920 1,360,333 162,413 13.56
INTERGOVERNMENTAL 33,300 - - - -
MISCELLANEOUS REVENUES 7,881 22,800 22,800 25,100 2,300 10.09
TRANSFERS IN - - - - -
UNK_REV 361 - - - -
STORM WATER CHARGES 1,050 - - - -
TOTALS - FUND 602 1,248,108 1,220,720 1,220,720 1,385,433 164,713 13.49
Fund 604 - SEWER FUND
CHARGES FOR SERVICES 4,934,563 5,176,621 5,176,621 5,440,957 264,336 5.11
INTERGOVERNMENTAL - - - - -
MISCELLANEOUS REVENUES 36,271 31,200 31,200 38,400 7,200 23.08
SALE OF ASSETS - - - - -
TRANSFERS IN - - - - -
DEBT ISSUED - - - - -
UNK_REV 842 - - - -
OTHER FINANCING SOURCES 16,762 - - - -
TOTALS - FUND 604 4,988,438 5,207,821 5,207,821 5,479,357 271,536 5.21
TOTAL - ALL FUNDS 48,382,057 37,354,915 37,404,273 40,444,936 3,040,663 8.13
3,090,021 8.27
From Original Budget
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
41110.00 - MAYOR & COUNCIL 71,698 75,528 75,528 81,421 5,893 7.80
41130.00 - ORDINANCE 5,820 6,000 6,000 6,000 - -
41320.00 - ADMINISTRATION 315,334 390,765 390,765 366,822 (23,943) (6.13)
41330.00 - BOARDS & COMMISSIONS 7,613 11,365 11,365 15,471 4,106 36.13
41400.00 - CITY CLERK FUNCTIONS 121,818 129,697 129,697 128,217 (1,480) (1.14)
41410.00 - ELECTIONS 690 62,200 62,200 43,240 (18,960) (30.48)
41520.00 - FINANCE 566,980 596,290 596,290 688,150 91,860 15.41
41530.00 - ACCOUNTING - - - - -
41540.00 - INTERNAL AUDITING 40,333 42,200 42,200 43,700 1,500 3.55
41550.00 - ASSESSING 223,111 231,135 231,135 239,135 8,000 3.46
41610.00 - LEGAL 181,237 190,000 190,000 210,000 20,000 10.53
41820.00 - HUMAN RESOURCES 323,916 332,139 332,139 346,102 13,963 4.20
41830.00 - COMMUNICATIONS 159,303 174,261 178,261 170,008 (8,253) (4.63)
41910.00 - COMMUNITY DEVELOPMENT 345,584 385,472 385,472 369,784 (15,688) (4.07)
41920.00 - INFORMATION TECHNOLOGY 383,533 398,081 404,081 447,224 43,143 10.68
41940.00 - FACILITIES - CITY HALL 523,557 553,195 553,195 551,155 (2,040) (0.37)
42100.00 - POLICE 5,411,230 6,013,802 6,141,802 6,548,159 406,357 6.62
42200.00 - FIRE 1,135,252 1,242,376 1,242,376 1,972,848 730,472 58.80
42400.00 - BUILDING INSPECTION 718,118 816,265 816,265 885,893 69,628 8.53
42500.00 - EMERGENCY MANAGEMENT 1,220 16,190 16,190 18,920 2,730 16.86
42700.00 - ANIMAL CONTROL 28,800 28,800 28,800 28,800 - -
43050.00 - ENGINEERING 426,592 419,812 419,812 447,188 27,376 6.52
43100.00 - STREET 1,225,910 1,384,871 1,464,261 1,490,433 26,172 1.79
43400.00 - CENTRAL GARAGE 446,731 518,031 561,831 553,623 (8,208) (1.46)
45100.00 - RECREATION 477,153 512,825 512,825 545,771 32,946 6.42
45200.00 - PARKS 1,473,941 1,760,303 1,777,913 1,893,220 115,307 6.49
45500.00 - LIBRARIES 59,289 70,446 70,446 85,227 14,781 20.98
80000.00 - Transfers to other Funds 1,112,697 223,838 223,838 633,888 410,050 183.19
TOTALS - FUND 101 15,787,460 16,585,887 16,864,687 18,810,399 1,945,712 11.54
DEBT SERVICE FUNDS
47000.00 - DEBT SERVICE
INTEREST AND OTHER 1,140,627 1,035,199 1,035,199 1,016,813 (18,386) (1.78)
PRINCIPAL 3,949,859 4,325,713 4,325,713 4,261,693 (64,020) (1.48)
ESCROW PRINCIPAL 10,048,295 - - - -
PREMIUM ON DEBT ISSUED - - - - -
CURRENT EXPENDITURES - - - - -
80000.00 - Transfers to other Funds 1,442,801 233,000 233,000 25,000 (208,000) (89.27)
TOTALS - DEBT SERVICE FUNDS 16,581,582 5,593,912 5,593,912 5,303,506 (290,406) (5.19)
Fund 210 - CABLE FRANCHISE FUND
41340.00 - PUBLIC CABLE ACCESS
CURRENT EXPENDITURES 1,407 - - 11,000 11,000
CAPITAL OUTLAY 3,641 - 39,780 - (39,780) (100.00)
TOTALS - FUND 210 5,048 - 39,780 11,000 (28,780) (72.35)
Fund 225 - CAPITAL PARK FUND
45040.00 - PIKE LAKE PARK 1,197 - - - -
45148.00 - HWY 13 TRAIL GAP 3,117 - - - -
45200.00 - PARKS 745,871 3,200 3,200 653,400 650,200 20,318.75
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 225 750,185 3,200 3,200 653,400 650,200 20,318.75
Fund 240 - EDA SPECIAL REVENUE FUND
46500.00 - ECONOMIC DEVELOPMENT 261,519 620,557 623,857 627,615 3,758 0.60
46503.00 - TECH VILLAGE INCUBATOR 1,232 - - - -
TOTALS - FUND 240 262,751 620,557 623,857 627,615 3,758 0.60
BUDGET REPORT
City of Prior Lake
Expenditures - Summary
12/5/2022 - Council Meeting From Amended Budget
2021 2022 2022 2023 2023 2023
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Expenditures - Summary
Fund 410 - REVOLVING EQUIPMENT FUND
41830.00 - COMMUNICATIONS 32,455 - - - -
42100.00 - POLICE 342,143 298,900 298,900 314,100 15,200 5.09
42200.00 - FIRE 343,771 188,000 618,000 299,000 (319,000) (51.62)
42400.00 - BUILDING INSPECTION - - - 38,000 38,000
43050.00 - ENGINEERING - - - - -
43100.00 - STREET 238,885 65,000 65,000 97,000 32,000 49.23
43400.00 - CENTRAL GARAGE 19,937 20,000 20,000 20,000 - -
45200.00 - PARKS 397,945 349,500 349,500 604,500 255,000 72.96
49400.00 - WATER 48,875 - - - -
49420.00 - WATER QUALITY - - - - -
49450.00 - SEWER 116,932 - - - -
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 410 1,540,943 921,400 1,351,400 1,372,600 21,200 1.57
Fund 430 - REVOLVING PARK EQUIP FUND
45200.00 - PARKS 36,422 158,000 158,000 1,155,000 997,000 631.01
45500.00 - LIBRARIES - - 38,000 - (38,000) (100.00)
80000.00 - Transfers to other Funds 414,000 - - - -
TOTALS - FUND 430 450,422 158,000 196,000 1,155,000 959,000 489.29
Fund 440 - FACILITIES MANAGEMENT FUND
41910.00 - COMMUNITY DEVELOPMENT - - - - -
41940.00 - FACILITIES - CITY HALL 180,215 - - 70,000 70,000
41960.00 - GESP - - - - -
42100.00 - POLICE - 167,000 167,000 233,000 66,000 39.52
42200.00 - FIRE 25,085 700,000 700,000 185,500 (514,500) (73.50)
43100.00 - STREET - - - - -
43400.00 - CENTRAL GARAGE 29,289 86,000 86,000 - (86,000) (100.00)
45100.00 - RECREATION 3,360 60,000 60,000 - (60,000) (100.00)
45500.00 - LIBRARIES - - - 125,000 125,000
49400.00 - WATER - - - - -
80000.00 - Transfers to other Funds - - - - -
TOTALS - FUND 440 237,949 1,013,000 1,013,000 613,500 (399,500) (39.44)
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
43100.00 - STREET - - - - -
80000.00 - Transfers to other Funds 287,150 282,751 282,751 203,100 (79,651) (28.17)
TOTALS - FUND 450 287,150 282,751 282,751 203,100 (79,651) (28.17)
Fund 601 - WATER FUND
41520.00 - FINANCE 111,366 112,766 112,766 121,121 8,355 7.41
47000.00 - DEBT SERVICE 24,825 - - - -
49400.00 - WATER 3,125,717 3,203,946 3,203,946 3,937,746 733,800 22.90
80000.00 - Transfers to other Funds 1,801,456 912,425 912,425 938,963 26,538 2.91
TOTALS - FUND 601 5,063,364 4,229,137 4,229,137 4,997,830 768,693 18.18
Fund 602 - STORM WATER UTILITY
49420.00 - WATER QUALITY 730,212 1,049,425 1,049,425 1,376,655 327,230 31.18
80000.00 - Transfers to other Funds 451,795 118,600 118,600 110,000 (8,600) (7.25)
TOTALS - FUND 602 1,182,007 1,168,025 1,168,025 1,486,655 318,630 27.28
Fund 604 - SEWER FUND
41520.00 - FINANCE 111,332 112,296 112,296 120,598 8,302 7.39
47000.00 - DEBT SERVICE 24,825 - - - -
49450.00 - SEWER 3,279,211 4,155,827 4,155,827 4,162,414 6,587 0.16
80000.00 - Transfers to other Funds 1,031,690 334,750 334,750 330,750 (4,000) (1.19)
TOTALS - FUND 604 4,447,058 4,602,873 4,602,873 4,613,762 10,889 0.24
TOTALS - ALL FUNDS 46,595,919 35,178,742 35,968,622 39,848,367 3,879,745 10.79
4,669,625 13.27
From Original Budget
City of Prior Lake Council Meeting 12/5/2022
2023 Budget Attachment 1
Budgeted Funds
Debt Capital Revolving Revolving Park Permanent Facilities Total Total
General Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
Revenues / Sources
Property Taxes
Levy - Tax Capacity 11,927,587$ 3,357,481$ -$ -$ 750,000$ 440,000$ -$ 155,000$ 370,000$ 17,000,068$ -$ -$ -$ -$ 17,000,068$
Levy - Market Value 233,888 - - - - - - 233,888 - - - - 233,888
MVHC Aid - - - - - - - - - - - - -
Special Assessments - 476,798 - - - 110,535 - - 587,333 - - - - 587,333
Licenses & Permits 894,370 - - - - - - 894,370 - - - - 894,370
Fines & Forfeits - - - - - - - - - - - - -
Intergovernmental 2,833,610 - - 250,000 - 299,000 - - 3,382,610 - - - - 3,382,610
Charges for Services 2,041,444 - 22,000 562,500 - 1,068,000 - 24,588 3,718,532 5,409,044 5,440,957 1,360,333 12,210,334 15,928,866
Other Revenues 292,500 30,700 - 44,400 10,000 13,700 5,700 14,600 2,600 414,200 72,900 38,400 25,100 136,400 550,600
Bond Proceeds - - - - - - - - - - .- -
Lease Proceeds - - - - - - - - - - - - - - -
Transfers From Other Funds -
General Fund - 233,888 - - - - - - - 233,888 - - - - 233,888
Debt Service Funds - 25,000 - - - - - - - 25,000 - - - - 25,000
Water Fund 223,000 607,213 - - 108,750 - - - - 938,963 - - - - 938,963
Sewer Fund 222,000 - - - 108,750 - - - - 330,750 - - - - 330,750
Water Quality Fund 110,000 - - - - - - - - 110,000 - - - - 110,000
Trunk Reserve Fund - - - - - - - - - - - - - - -
TIF Fund - 25,500 - - - - - - - 25,500 - - - - 25,500
PIR Fund - 203,100 - - - - - - - 203,100 - - - - 203,100
Facilities Management Fund - - - - - - - - - - - - - - -
Capital Park Fund - - - - - - - - - - - - - - -
Police Forfeiture Fund - - - - - - - - - - -$ -$ -$ -
Total Revenues / Sources 18,778,399$ 4,959,680$ 22,000$ 856,900$ 977,500$ 752,700$ 1,184,235$ 169,600$ 397,188$ 28,098,202$ 5,481,944$ 5,479,357$ 1,385,433$ 12,346,734$ 40,444,936$
Expenditures / Uses
Employee Services 13,082,130$ -$ -$ -$ -$ -$ -$ -$ 148,115$ 13,230,245$ 1,075,953$ 734,962$ 366,805$ 2,177,720$ 15,407,965$
Current Expenditures 5,065,881 - 11,000 3,400 - - - - 94,500 5,174,781 1,879,864 2,407,200 298,850 4,585,914 9,760,695
Capital Outlay 28,500 - - - 1,372,600 - - - 385,000 1,786,100 135,500 247,000 711,000 1,093,500 2,879,600
Capital Improvements - - - 650,000 - 1,155,000 - 613,500 - 2,418,500 797,700 724,000 - 1,521,700 3,940,200
Subtotal 18,176,511$ -$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ -$ 613,500$ 627,615$ 22,609,626$ 3,889,017$ 4,113,162$ 1,376,655$ 9,378,834$ 31,988,460$
Transfers To Other Funds
General Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 223,000$ 222,000$ 110,000$ 555,000$ 555,000$
Construction Fund 400,000 - - - - - - - - 400,000 - - - - 400,000
Equipment Fund - - - - - - - - - - 108,750 108,750 - 217,500 217,500
Park Equipment Fund - - - - - - - - - - - - - - -
Debt Service Funds 233,888 25,000 - - - - 203,100 - - 461,988 607,213 - - 607,213 1,069,201
PIR Fund - - - - - - - - - - - - - - -
Facilities Management Fund - - - - - - - - - - - - - - -
EDA Fund - - - - - - - - - - - - - - -
Severance Compensation Fund - - - - - - - - - - - - - - -
Contingency - - - - - - - - - - - - - - -
Debt Service - 5,278,506 - - - - - - - 5,278,506 169,850 169,850 - 339,700 5,618,206
Subtotal 633,888$ 5,303,506$ -$ -$ -$ -$ 203,100$ -$ -$ 6,140,494$ 1,108,813$ 500,600$ 110,000$ 1,719,413$ 7,859,907$
Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
Change in Fund Balance (32,000)$ (343,826)$ 11,000$ 203,500$ (395,100)$ (402,300)$ 981,135$ (443,900)$ (230,427)$ (651,918)$ 484,114$ 865,595$ (101,222)$ 1,248,487$ 596,569$
2023 Property Tax Levy Comparison Council Meeting 12/5/2022Attachment1
Change 22 - 23
Property Taxes 2022 2023 Amount Percent
Levy - Tax Capacity
General Fund - Operating 10,003,394$ 11,927,587$ 1,924,193$ 19.24%
Debt Service Funds 3,455,529 3,357,481 (98,048) -2.84%
Revolving Equipment Fund 700,000 750,000 50,000 7.14%
Revolving Park Equipment Fund 405,000 440,000 35,000 8.64%
Permanent Improvement Revolving Fund - - - n/a
Facilities Management Fund 105,000 155,000 50,000 47.62%
Levy - Economic Dev Authority 360,000 370,000 10,000 2.78%
15,028,923 17,000,068 1,971,145 13.12%
Levy - Market Value - General Fund 223,838 233,888 10,050 4.49%
Total Levy 15,252,761$ 17,233,956$ 1,981,195$ 12.98%
2023 Budget Expenditure Comparisons (2022 Original Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2023 Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
2022 Total Expenditures / Uses 16,585,887$ 5,593,912$ -$ 3,200$ 921,400$ 158,000$ 282,751$ 1,013,000$ 620,557$ 25,178,707$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,178,742$
Change 2022 to 2023 ($)2,224,512$ (290,406)$ 11,000$ 650,200$ 451,200$ 997,000$ (79,651)$ (399,500)$ 7,058$ 3,571,413$ 768,693$ 10,889$ 318,630$ 1,098,212$ 4,669,625$
Change 2022 to 2023 (%)13.41%-5.19%n/a n/a 48.97%631.01%n/a -39.44%1.14%14.18%18.18%0.24%27.28%10.98%13.27%
2023 Budget Expenditure Comparisons (2022 Amended Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2023 Total Expenditures / Uses 18,810,399$ 5,303,506$ 11,000$ 653,400$ 1,372,600$ 1,155,000$ 203,100$ 613,500$ 627,615$ 28,750,120$ 4,997,830$ 4,613,762$ 1,486,655$ 11,098,247$ 39,848,367$
2022 Total Expenditures / Uses 16,864,687$ 5,593,912$ 39,780$ 3,200$ 1,351,400$ 196,000$ 282,751$ 1,013,000$ 623,857$ 25,968,587$ 4,229,137$ 4,602,873$ 1,168,025$ 10,000,035$ 35,968,622$
Change 2022 to 2023 ($)1,945,712$ (290,406)$ (28,780)$ 650,200$ 21,200$ 959,000$ (79,651)$ (399,500)$ 3,758$ 2,781,533$ 768,693$ 10,889$ 318,630$ 1,098,212$ 3,879,745$
Change 2022 to 2023 (%)11.54%-5.19%n/a 20318.75%1.57%489.29%-28.17%-39.44%0.60%10.71%18.18%0.24%27.28%10.98%10.79%
1
2023 Proposed Tax Levy Components
Attachment 2
LEVY CHANGE TO MAINTAIN CURRENT SERVICE LEVELS AND ADD FT FIRE STAFF – 12.98%
FT Fire staffing model with NO SAFER Grant – 5.62%
FT Fire Personnel New Personnel and Benefit Costs 658,000
FT Fire Unscheduled OT 29,000
FT Fire workstations/equipment/uniforms 29,000
POC firefighters’ reduction due to FT staffing (78,000)
Additional fire service agreement revenue (181,000)
Incremental tax levy increase to prepare for future FT Fire costs 400,000
Total FT Fire levy impact with NO SAFER Grant $857,000
For the transition to full-time Fire staffing, the financial plan assumes that the city does not receive the SAFER grant
and hires the firefighters for a mid-year start of July 1, 2023. Under this scenario, the tax levy impact of FT fire
staffing is 5.62% of the tax levy increase. The funding request includes an incremental tax levy increase of $400k
in 2023 to prepare for future full-year fire department costs.
Additional Personnel Adds: .71%
Police Property Room Manager $93,000
Eliminate PT Community Service Officer and seasonal CSOs (93,000)
Headcount add but budget neutral - 0 -
The immediate need for the Police Dept is the addition of one civilian FTE to manage the property room. The
property room is currently staffed by a part-time CSO which is not in line with any best practice. The integrity
required and liability associated with property room oversight must be second to none. This position can be created
in a budget neutral way by repurposing the CSO PT and seasonal positions.
Financial Analyst - $68,000 This position will help support all aspects of financial planning and management, including capital project
expenditure monitoring and debt management. Financial and accounting activity levels are growing along with new
reporting requirements and governmental accounting standards.
Mechanic - $41,000 The part-time mechanic position would become full-time for fleet maintenance as well as to provide additional
support for snow and ice control operations. With continued growth in the city, vehicles and equipment are being
added. Preventative maintenance is critical to enhance the life of the City’s assets.
Capital Improvement Program (CIP) Tax Levy Components - .88%
Equipment Replacement funding - $50,000 The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement of the City’s equipment
and vehicle fleet. The ten-year annualized cost for the plan is about $1.47M. The financing plan reflects a gradual
increase in the tax levy until the annual levy reaches our annual funding goal. The proposed total levy for 2023 is
975k. Since the proposed levy increase is gradual, bonding may be required for the plan to meet our funding
needs.
Park Equipment Replacement funding -$35,000 The Revolving Park Plan funds capital replacement projects, park amenities, and trail, sidewalk, and boardwalk
replacement. The plan proposes a phased increase in the tax levy to cover the capital projects in the plan. 2023
projects include Ponds phase I, Ponds playground replacement, the Northwood basketball court maintenance,
and the Sand Point Beach renovation study.
Facilities Management Plan funding -$50,000 The Facility Management Plan (FMP) was developed to plan for major repairs, replacements, and upgrades for all
city facilities on a long-term basis (25 years). It does not cover minor expenses for repairs and maintenance.
Those will continue to be funded through the operating budgets. 2023 includes carpet, overhead doors and
irrigation system at the Police Station, phase II of the library remodel, irrigation system and vehicle exhaust
system at FS #1, carpet and infrared tube heater at FS #2, and wall coverings at City Hall.
Mandatory Items – 5.77%
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STAFFING
Wage/COLA and Benefits - $382,000 The budget includes a proposed cost of living adjustment (per labor agreements), city payroll taxes and health
insurance premium contribution increase.
Election Judges – ($54,000) There are no elections in 2023.
CURRENT EXPENDITURES
Fuel - $204,000 Increase in funding due to the rising cost of gas and diesel fuel.
Software Service Contracts – $132,000 Most of this cost ($96k) is for Public Safety: police cameras, video storage technology, SEIM tool, mobile device
management and encrypted cards and reader.
Supplies – $95,000 Increase in funding for supplies due to price increases due to inflation, technology upgrades and repairs to aging
playgrounds/parks.
Capital Outlay - $56,000 $36k for mandatory poll pad replacement and new tabulators for the precinct; copier/printer replacements.
Utilities - $79,000 72% estimated increase in electric and street/park lighting.
Professional Services/Maintenance/Other – ($105,000) Decrease in maintenance agreements (due to 2022 one-time expenses and Public Works reductions), professional
services (decreases in legal expenses and LMCIT property insurance rate reduction; as well as 2022 one-time
expense for the community survey); and other services.
OTHER
Other Items - 91,000 88,000) reduction in debt service.
128,000) levy reduction due to net increase in non-tax revenue sources (primarily for additional
Minnesota state aid for Street Maintenance, Police and Fire of $102,000)
297,000 increase in tax levy in 2023 due to less use of reserves as compared to the 2022 budget. We
need to levy for expenditures that were funded with reserves in the prior year.
The EDA budget includes a funding increase of $10,000 to bring the EDA tax levy to $370,000. This is an
incremental increase in funding primarily for wages, property taxes and maintenance costs for 2023 EDA
owned properties including 4662/4662 Dakota St SE and 16298 Main Ave SE.
GENERAL FUND RESERVE
Background information: The city’s comprehensive financial management plan calls for maintaining a fund balance
between 40-50% to ensure adequate reserves for cash flow, unplanned expenditures, and to maintain the city’s
credit worthiness (AA+ credit rating). Staff recommends the use of reserves for one-time expenditures or revenue
shortfall; otherwise, the fund balance could drop below the level stated in the comprehensive financial
management plan over time.
The total 2022 use of reserves is $328,800 comprised of the following items:
54,000 for the community survey
6,000 for maintenance and updates of the council chambers equipment to televise the council meetings
43,800 to increase the fuel budget
Several items were carried forward from the 2021 budget as the work could not be done due to supply chain
issues
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13,000 for emergency siren maintenance costs and training – carry forward from prior year due to
supply chain issues
115,000 for police department expenditures
79,390 for the street department and $17,610 for the parks department. Staff was not able to complete
sidewalk maintenance at the police department and on Willow Lane
2023 Planned Use of Reserves is $32,000 to fund the following items:
Election equipment –poll pad replacement and new tabulators for the precinct added
In 2023, the City of Prior Lake will transition from a paid-on-call to a full-time
Fire Department. This is necessary to better response times, provide a safer
environment, and enhance public education.
Members of the community who are paid-on-call firefighters respond to emergency
calls, like car accidents, medical assistance, and fires. Our firefighters respond to calls
over a 74 square mile area in Prior Lake, Credit River, and Spring Lake Township,
providing services to over 37,000 people. City leaders from all three communities are
working together to develop a plan to move forward with a full-time department.
The proposed department would add 12 full-time firefighters to provide 24/7
emergency response. The Department already has a full-time Fire Chief and Assistant
Fire Chief along with paid-on-call firefighters who will continue to support the
Department.
Full-Time Fire Department
CITY OF PRIOR LAKE
Why does the City need a full-time Fire Department?
Recruitment and Retention
Emergency calls occur at all hours which is difficult for paid-on-call firefighters with
full-time employment and families. The Department budgets for 50 paid-on-call
firefighters but only 33 positions are currently filled. The most recent hiring process
saw only four applications and, in the end, none were able to serve. Over the past five
years, 27 firefighters retired or resigned and only 19 were hired to replace them.
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Enhanced Safety Programs
Currently many requests for public education visits go unanswered due to staffing
challenges. Full-time staff will be readily available for fire prevention and education
giving our community a better understanding of fire safety. Full-time staff will also
develop a life safety inspection and pre-plan program of high occupancy facilities and
commercial buildings. This program will give our firefighters better working
knowledge of target hazards in and around properties to work more efficiently and
safely.
Funding for the transition to a full-time Department will be a blend of general fund
tax levy and contracts with Credit River and Spring Lake Township. The City has
applied for a federal grant to help staffing costs for the first three years.
Response Times
A fire can engulf a home in less than five minutes. After eight minutes, the chance of
surviving a heart attack is reduced by 60 percent.
Paid-on-call firefighters get paged for emergencies and respond from wherever they
are, they could be at home, work, shopping, etc., traveling to the fire station adds
critical minutes to response times. Travel time to the station adds almost six minutes
to each call response. Full time firefighters, on duty 24/7, will be on the scene much
faster to aid in saving lives and limiting property loss.
Growth
As the population grows, so does the demand for services. Calls have increased by 44
percent over the past five years, especially medical calls. What worked in the year
2000 simply cannot meet the needs of a larger community in 2022 and beyond. With
a service area population projected to be over 49,000 by 2040, the Department needs
to be prepared to meet the needs of a growing community.
Staffing has decreased 36% *Calls have increased 44% *
Data collected from 2017-2022
How will this be funded?
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Full-Time Fire Department
CITY OF PRIOR LAKE