HomeMy WebLinkAbout06(G) - Resolution Authorizing Preparation of Feasibility Report and Work Order for the 2024_25 Pavement Management Project (CP2024-01) ReportCITY COUNCIL AGENDA REPORT
MEETING DATE:
PREPARED BY:
PRESENTED BY:
January 04, 2023
Nick Monserud, Assistant City Engineer
Andy Brotzler
ITEM: 6G
AGENDA ITEM: Authorize the preparation of a feasibility report and approve a work
order for the 2024-2025 Pavement Management Project (CP 2024-
01)
GOAL AREA
OBJECTIVE:
Transportation & Mobility
1.Maintain quality local street system based on a financially stable
plan that meets Overall Condition targets.
RECOMMENDED ACTION:
Adopt a resolution authorizing the preparation of a feasibility report and approving a work order
for the 2024-2025 Pavement Management Project (CP 2024-01 ).
BACKGROUND:
The city maintains a 5-year Capital Improvement Program to plan its infrastructure improvements
and the financing for capital improvements. The 2024-2025 Pavement Management Project
proposes to reclaim and mill & overlay streets and perform spot utility repairs within the Wilds and
Jeffers neighborhoods denoted on the attached location map.
The M.S. Chapter 429 process applies to all projects that will be financed in whole or part through
special assessments or bond proceeds. The first step in the process is for the Council to order
the preparation of a Feasibility Report for the project. The Feasibility Report will provide options
and cost estimates for the improvements. The City assessment policy will be applied to the
preliminary assessment calculation which is completed as a part of the Feasibility Report.
A scope of services and schedule has been prepared by WSB & Associates (WSB), a member of
the City's consultant pool. The proposal in the amount of $723,343 includes the following items
that cover the full project:
•Feasibility Report
•Public Involvement, Communication, and Community Engagement
•Intersection Evaluation, Speed Study/Traffic Calming
•Geotechnical Report
•Topographic Survey
•Design
•Bidding Administration
•Construction Testing Services
•Project Close-out
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
Item 6G
Page 12
Staff recommends Council authorization for the preparation of a feasibility report and approval of
a work order with WSB for the 2024-2025 Pavement Management Project. The work order with
WSB will be on an hourly basis and individual components of the project scope will be authorized
only as the project advances. In the event it is determined the project is not feasible, activities and
costs associated with survey, design, bidding, testing, and project close-out will not be authorized
and cost will not be incurred for these activities.
FINANCIAL IMPACT:
The financial impact of the project will be further analyzed in the feasibility report, including the
preparation of preliminary assessment calculations and recommended funding sources. The
2023-2027 CIP includes $11,495,000 for the completion of the 2-year 2024-2025 Pavement
Management Project. The estimated project cost and proposed funding sources are shown
below:
FUNDING SOURCE 2024 2025 Total
Tax Levy $1,046,000 $3,400,000 $4,446,000
Assessment $470,000 $400,000 $870,000
Utility Fund -Sewer
Utility Fund -Water $1,850,000 $325,000 $2,175,000
F430 -Trail Replacement $800,000 $800,000
Franchise Fees $3,204,000 $3,204,000
Total $6,570,000 $4,925,000 $11,495,000
The total estimated project cost of $11,495,000 includes the estimated construction cost, 10%
contingency, and 28% overhead.
ALTERNATIVES:
1.Motion and second as part of the consent agenda to adopt a resolution authorizing the
preparation of a feasibility report and approving a work order for the 2024-2025
Pavement Management Project (CP 2024-01 ).
ATTACHMENTS:
1.Resolution -Authorize the preparation of a feasibility report and approve a work order for
the 2024-2025 Pavement Management Project (CP 2024-01)
2.Attach 2 -Location Map
3.Attach 3 -Work Order with Proposal
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This product is for informational purposes and is not suitable for legal, engineering, or surveying
purposes. This product has been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior Lake regarding specific accuracy
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2024-2025 Pavement Management Project
Council Item Location Map
10/17/22
Page 1 of 2
Public Works Consultant Pool Work Order
2024-2025 Pavement Management Project
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 4th day of January, 2023 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City Engineer.
3. Compensation for Work Order. City agrees to pay the Consultant an amount not to
exceed $723,343 as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Monica Heil, PE to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
Mayor
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
Signature
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
G:\.Clients All\Prior Lake\Proposals\2024 and 2025 Street Improvement Projects\Feas_Design_CA\Prior Lake 2024_2025 Street Improvement Project Prof.
Engineering Services Proposal REV 10 12 22.docx
540 GATEWAY BLVD |
BURNSVILLE, MN | 55337 |
952.737.4660 |
WSBENG.COM October 12,
2022 Mr. Nick Monserud
Assistant City Engineer City
of Prior Lake 4646 Dakota St SE Prior Lake,
MN 55372 RE: Supplemental Agreement to Provide Professional Engineering
Services to complete a Feasibility Report, Final Design and Provide Construction Administration
Support for the
City’s 2024 and 2025 Street Improvement Projects Dear Mr. Monserud: On behalf of WSB we
are pleased to submit this Supplemental Agreement to our Public Works Consultant Pool Master
Agreement, dated April 20, 2020 to provide engineering services to the City
of Prior Lake. Specifically, our services will include topographic survey, geotechnical services, traffic
studies to investigate the operation of requested roadways and/or intersections, the preparation
of a Feasibility Report, public engagement, final design, bidding, preparation of final assessment rolls and
assisting the City with Construction
Administration for
the City’s 2024 and 2025 Street Improvement Projects. PROJECT UNDERSTANING Streets within the City’s
2024 and 2025 Street Improvement Projects are located within the Wilds and Jeffers Pond subdivisions and
are generally located: north of 154th Street (CSAH 82); east of Mystic Lake Drive (CSAH 83); south
of 140th Street (CSAH 42); and west of Eagle Creek Parkway CSAH 21).
Streets within the two developments are experiencing various levels of pavement distress,
including: cracking (transverse, longitudinal and alligator), rutting, and isolated areas of settlement. Patching has
occurred over the years to address areas of more severe pavement distress. Curb and gutter
within portions of the project have settled or heaved, creating drainage issues for conveyance of
stormwater within the curb line, and there
are also structurally deficient curb
panels located within the project area. PROJECT APPROACH/SCOPE OF SERVICES WSB’s project scope and
proposed tasks are based on our understanding
of the project, and
we propose the following scope of services: Task 1 – Topographic Survey WSB will complete the topographic
survey for over 15-miles of roadway located within the two project areas. Initially, survey
controls will be set up for the project area followed immediately by the topographic survey
of the existing conditions within the road right -of-way. Topographic survey will include 100
feet of adjacent roadways that abut the project area. Storm sewer structures will include
measure downs and rim elevations for structures on Wilds Parkway only. Sanitary sewer will include
rim elevations, only for all streets. All hydrants and exposed valves will also be
surveyed. Topographic survey data, coupled with a geotechnical report,
will assist with developing recommendations for the appropriate pavement rehabilitation methodologies. It is also proposed to complete the Gopher
State One
Mr. Nick Monserud
October 12, 2022
Page 2
G:\.Clients All\Prior Lake\Proposals\2024 and 2025 Street Improvement Projects\Feas_Design_CA\Prior Lake 2024_2025 Street Improvement Project Prof.
Engineering Services Proposal REV 10 12 22.docx
the topographic survey work.
Should the City determine additional evaluation of the storm sewer system within Wild Parkway
warrants additional evaluation, WSB can utilize a subcontractor to televise existing storm sewer
within Wilds Parkway and review the televising reports to evaluate deficiencies within the
existing storm sewer network. WSB can provide a separate estimate for this work should the
City elect to move forward with such an evaluation.
Task 2 – Geotechnical
WSB will obtain soil borings for the streets identified, includes 37 borings at/to 5-foot
depths, and 10 borings at/to 10-foot depths. WSB will also:
Obtain geotechnical report with pavement evaluation and recommendations
Participate in a Gopher State One site meet.
Perform Standard Penetration Test borings and sampling
Evaluate soils from the 10-foot borings samples to determine corrosivity of the
soils throughout the project area
Perform lab testing for percent fines and organics for classification of subgrade
soils
Complete routine lab tests (moisture content and P200 wash)
Classify soils with USCS and prepare boring logs
Preparation of a Geotechnical Report with recommendations for pavement
design
WSB will obtain bituminous pavement corings for the streets identified. We propose to
collect a total of 65 coring samples from the project area.
Approximately 10 cores will be obtained from the Wilds Parkway/2025 Street
Improvement Project Area
i. WSB will perform field coring of bituminous pavements, collect
bituminous core samples, note existing conditions, photograph existing
roadways, and cold patch roadways.
ii. WSB will evaluate pavement thickness, condition, and field pictures to
be utilized within the geotechnical report findings and
recommendations.
Approximately 55 cores will be obtained with hand augers for the Wilds/Jeffers
Pond/2024 Street Improvement Project Area
i. WSB will perform field coring of bituminous pavements, collect
bituminous core samples, note existing conditions, photograph existing
roadways, and cold patch roadways.
ii. WSB will also perform field drilling directly below core and sample the
underlying aggregate base and obtain its approximate thickness.
Our Geotechnical Engineer will review samples, field notes, photographs and
readily available information from various web sources.
WSB will provide recommendations on pavement rehabilitation techniques.
WSB will provide recommendations on utility repairs based on an evaluation of
the soil compositions throughout the project areas.
Note: Traffic control is not included in the estimate. It is anticipated that all work
can be completed under traffic.
Mr. Nick Monserud
October 12, 2022
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Engineering Services Proposal REV 10 12 22.docx
Task 3– Intersection Evaluation at Jeffers Pass/CSAH 21
Jeffers Pass & CSAH 21 (near the entrance to Jeffers Pond Elementary School). The
scope of work will include a 1-hour drone flight during school start time and again at
dismissal. Footage from the drone flight will be used to evaluate traffic at the
intersection, the school access and the internal circulation area. WSB will provide to
the City:
Video and findings.
Recommendations for mitigating any potential issues.
Task 4 – Speed Study/Traffic Calming Measures
Wilds Ridge, McKenna Road and Jeffers Parkway –WSB will evaluate speed
information from the aforementioned streets and identify potential mitigation measures
in response to resident concerns about speeds in the aforementioned areas.
The City will collect 48-hours speed date with City-owned counters.
WSB will review speed information collected by the City and analyze findings
based on roadway location to identify potential mitigation measures including
traffic calming solutions.
Recommendations stemming from the intersection evaluation and speed study/traffic calming
evaluation may impact WSB’s design and construction administration support scope for the
project, the final extent of which will be evaluated following completion of the feasibility report.
Task 5 – Feasibility Report
WSB will prepare a Feasibility Report for the 2024 and 2025 Street Improvement Projects,
which will include:
Pavement recommendations
Utility replacement/repair recommendations based on Public Works maintenance histories
and soil corrosivity information
Recommendations for speeds and traffic calming measures for Wilds Ridge, McKenna
Road and Jeffers Parkway
Intersection recommendations at Jeffers Pass and Eagle Creek Parkway (CSAH 21)
Feasibility Report text — Executive Summary, Existing Conditions, Proposed
Improvements, Special Considerations, Cost Estimate/Financing, and Recommendations .
Preparation of the preliminary assessment roll for the 2024 and 2025 Street Improvement
Project areas
Maps and figures as necessary
Project schedule
WSB will attend the first neighborhood meeting for the Project as a part of this Feasibility Report.
WSB will also prepare materials for, and attend, the City Council meetings in which the
Feasibility Report is presented to the City Council and the Improvement Public Hearing is held
for the Project as a part of this task.
Task 6 – Project Communication
WSB will support City Staff in developing meeting materials and will attend three additional (3)
neighborhood meeting for the project: a meeting of the 2025 project area prior to commencing
Mr. Nick Monserud
October 12, 2022
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Engineering Services Proposal REV 10 12 22.docx
final design of the 2025 project, and a neighborhood meeting for each project area (2024 and
2025) prior to the assessment hearing for each project . WSB will serve as an extension of City
Staff in these meetings, working with members of the public to identify potential areas of concern
and incorporating comments received into the final design of the project.
WSB will also create a website, an email address and a project hotline for the combined
2024/2025 Street Improvement Projects. WSB will update the website content and monitor all
email and project hotline correspondence from the time the projects are initiated (October 2022)
through completion of the 2025 improvements (November 2025). Third party website hosting
fees will be billed to the City as a pass-through expense.
Task 7 – Final Design
Project Management
Project management includes the development of the project plan through bidding. This task
includes the appropriation of necessary staff and resources at all stages of the final design process
to achieve project milestones and completion. This includes frequent communication and
coordination with City staff and its agents governing all aspects of the project. Proper completion
of this task will allow for open lines of communication and routine updates on project issues, as
well as keeping the project on schedule and within budget.
Design, Specifications, and Plan Preparation
WSB will for each project:
Complete the design and prepare the project plans consistent with City, ADA, and local
regulatory standards.
Evaluate storm sewer inspection/maintenance needs identified by City Public Works Staff and
provide a recommendation regarding improvements.
Facilitate a Utility Coordination Meeting for the project.
Prepare the specifications consistent with City, ADA, and local regulatory standards.
Calculate project quantities and prepare the project Bid Form.
Prepare an Engineer’s Opinion of Probable Cost on the final design.
Perform quality control reviews regularly throughout the duration of the design.
Attend project meetings with City staff and design team (WSB staff) members as necessary.
The project plans will be generally organized as follows:
Title sheet
General layout
SEQ and Tabulations
Standard details
Removals
Improvement plans (plan view only except where storm sewer is planned to be
replaced/added)
Erosion control
SWPPP
Deliverables:
60% Plan Submittal: Draft plan set for City review and comment
90% Plan and Specification Submittal: Draft plan set and specifications for City review and
comment
Mr. Nick Monserud
October 12, 2022
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Engineering Services Proposal REV 10 12 22.docx
100% Plan and Specification Submittal: Three (3) 11” x 17” final plan sets and three (3)
specifications for your files
Permits
Prepare the following permits for each project:
Minnesota Pollution Control Agency – NPDES permit (if needed)
Erosion Control permit (if needed) for 2024
Prior Lake – Spring Lake Watershed District Permit (2025)
Scott County – General Permit for Work in Right-of-Way (CR 82, CR, 83, CR 21 and CR 42)
Bidding Assistance
Prepare the Advertisement for Bid in compliance with the City’s practices; facilitate project bidding
by answering contractor questions, prepare the Add enda if necessary, and host the virtual bid
opening for each project. The cost to advertise the projects will be paid by the City of Prior Lake.
The City will submit the Advertisement for Bid to the local paper and WSB will submit the
Advertisement for Bid to Finance and Commerce.
As-builts
WSB will prepare as-builts consistent with the City of Prior Lake standards for utility work associated
within each project. Deliverables will include a .pdf version of the as-builts.
Task 8 – Final Assessment Roll
Using as-bid unit prices, WSB will develop final assessment rolls for both the 2024 and 2025
Street Improvement Projects. WSB will assist with developing the Notice of Assessment
Hearing for Publication in the local paper, the letter to residents notifying property owners of the
assessment hearing and the presentation for the assessment hearing at the City Council
meeting. WSB will attend both assessment hearings as a part of this task and assist the City
with its delivery of the presentation as requested.
Task 9 – Assisting the City with Construction Management
Construction Staking
WSB will provide construction staking and survey for construction of the project. WSB assumes
one-time staking for all required staking needs. Any re-staking will be billed at a time and materials
hourly rate.
Construction Contract Administration
WSB will provide Contract Administration services through construction of the project and final
project closeout. This will include:
Preparation of materials for and attendance at the preconstruction meeting for the project.
Responding to all contractor requests for information (RFI).
Responding to all City requests for information/clarification during construction.
Mr. Nick Monserud
October 12, 2022
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Engineering Services Proposal REV 10 12 22.docx
We understand that the City does not anticipate needing construction observation support for the
project. Should the City’s needs change, WSB can provide a separate proposal to provide
construction observation services for the 2024 or 2025 construction season.
Construction Materials Testing
WSB will provide the following construction materials testing services for the project:
Soil density testing utilizing the nuclear gauge method for utility trenches and/or soil correction
areas.
o Perform soil sampling proctor evaluations (where applicable)
o Perform gradations for reclaimed aggregate, topsoil and bituminous mix.
o Perform bituminous density testing
o Perform concrete testing for curb and gutter, driveways and sidewalk.
Coordination with City inspection staff to determine testing frequency and locations.
Communicate verbal testing results to the City inspection staff as soon as results are available.
Provide written testing reports to the City within two weeks of testing.
Utilize City survey stationing for all testing results.
Schedule
Based on our discussions with City Staff, we are proposing the following schedule for the 2024
and 2025 Street Improvement Projects:
October 2022: Authorize the contract with WSB and the preparation of the feasibility
report for the project
October 2022 – February 2023: Data collection
o Topographic survey
o Geotechnical evaluation
o Speed/Intersection evaluation data collection
March/Early April 2023: Neighborhood Meeting
April, 2023 - Deliver Draft Feasibility Report to City Staff for Review
May, 2023 - Present Feasibility Report to the Council and order Public Hearing
June, 2023 - Public Hearing and Order Project, Council authorizes final design for the
2024 and 2025 Street Improvement Projects
June – November 2023 – Final Design for the 2024 Street Improvement Project
December 2023 – Approve plans and specifications and authorize ads for bid
January 2024 – Receive bids for the 2024 Street Improvement Project
February 2024 – Declare costs and set assessment hearing
March 2024 – 2nd Neighborhood Meeting for the 2024 Street Improvement Project
March/April 2024 – Assessment Hearing 2024 Street Improvement Project
April – October 2024 – Construction 2024 Street Improvement Project
June 2024 – 2nd Neighborhood Meeting for 2025 Street Improvement Project
June – November 2024 – Final Design for the 2025 Street Improvement Project
December 2024 – Approve plans and specifications and authorize ads for bid
January 2025 – Receive bids for the 2025 Street Improvement Project
February 2025 – Declare costs and set assessment hearing
March 2025 – 3rd Neighborhood Meeting for the 2025 Street Improvement Project
March/April 2025 – Assessment Hearing 2025 Street Improvement Project
April – October 2025 – Construction 2025 Street Improvement Project
Mr. Nick Monserud
October 12, 2022
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Engineering Services Proposal REV 10 12 22.docx
PROPOSED FEE
WSB will provide the services as outlined in Project Approach/Scope of Services. Our budget
was developed based on our understanding of the scope and experience with past street
improvement projects in the area. We have assumed that the 2024 Street Improvement Project
will include mill and overlay improvements with limited utility improvements, and that the 2025
Street Improvement Project will include reclamation of Wilds Parkway with possible storm sewer
improvements and other utility maintenance efforts. Our proposal has considered estimated
year-over-year increases in our annual fee schedule. We estimate an hourly not to exceed fee
of $723,343.00.
The proposed scope and fee presented herein represents our complete understanding of the
project based on site visits and discussions with City staff. If you have any questions or
concerns, please feel free to contact me at (952) 737-4675. Once again, we appreciate the
opportunity to submit this proposal and look forward to working with you and your staff.
Sincerely,
WSB
Monica Heil, PE
Vice President of Municipal Services
Attachments
Cc: Jenn Edison, PE, WSB
Task Description
1
1.1 Control Points 20 20 $1,820.00
1.2 Topographic Survey 63 284 80 427 $67,449.00
Task 1 Total Estimated Hours and Fee 83 284 80 447 $69,269.00
2
2.1 Soil Borings LS $25,506.00
2.2 Bituminous Coring LS $8,300.00
2.3 Analysis 6 6 $858.00
2.4 Pavement Recommendation 8 8 $1,144.00
2.5 Report 8 8 $1,392.00
Task 2 Total Estimated Hours and Fee 8 14 22 $37,200.00
3,4
3.1 Drone Flight LS $2,500.00
3.2 Speed Data Collection LS $1,240.00
3.3 Review Information 8 8 $1,376.00
3.4 Analyze and Recommendations 2 4 22 28 $4,884.00
Task 3,4 Total Estimated Hours and Fee 2 4 30 36 $10,000.00
5
2.1 Feasibility Report 16 40 6 24 84 24 194 $24,252.00
2.2 Assessments/Preliminary Assessment Rolls 4 12 8 16 40 $5,376.00
2.2 Neighborhood Meeting 6 2 6 14 $2,174.00
2.3 Public Hearing 4 2 6 $1,168.00
Task 5 Total Estimated Hours and Fee 30 56 6 38 100 24 254 $32,970.00
Total Estimated Hours 32 60 30 8 14 6 38 100 24 83 284 80 759
Average Hourly Billing Rate 206.00 172.00 172.00 174.00 143.00 162.00 99.00 106.00 76.00 91.00 159.00 207.00
Total Fee by Labor Classification $6,592.00 $10,320.00 $5,160.00 $1,392.00 $2,002.00 $972.00 $3,762.00 $10,600.00 $1,824.00 $7,553.00 $45,156.00 $16,560.00 $149,439.00
TOTAL PROJECT FEE $149,439.00
Intersection Evaluation/Traffic Calming
Graduate
Engineer
Monica Heil
Project Manager
Topographic Survey
Geotechnical
Senior Project
Manager
Jenn Edison Matt Indihar
Feasibility Report
Two-Person
Survey Crew
Administrative
Assistant
Tabitha Walsh
GIS Technician
Erik Seiberlich
Geotechnical
Engineer
Mark Osborn
Estimate of Fee
City of Lakeville
Professional Engineering Services
2024 and 2025 Street Improvement Projects Feasibility Report
Estimated Hours
Total Hours
Survey Technician
Cooper Forsbrook
Transportation
Engineer
Sam Lundquist Mike Philippi
Materials Project
Manager Pavement Design
Fee
Rachel Origer
One-Person
Survey Crew
Task Description
6
6.1 Develop Communication Materials 30 80 110 $13,770.00
6.2 Attend Neighborhood Meetings & Prep (1)15 10 25 $3,555.00
6.3 Communication Management 125 125 $20,375.00
6.4 Maintain Project Hotline and Email Address 120 120 $19,560.00
6.5 Website Hosting (2 years)LS $1,400.00
Task 6 Total Estimated Hours and Fee 290 90 380 $58,660.00
7
7.1 Project Management 50 40 90 $19,470.00
7.2 Design, Specifications and Plan Prep.16 24 40 60 120 40 150 16 24 490 $70,956.00
7.3 Permitting 2 6 8 16 $2,582.00
7.4 Bidding Assistance 4 6 4 12 26 $3,782.00
7.5 As-Builts 2 8 24 4 24 62 $11,646.00
Task 7 Total Estimated Hours and Fee 72 80 40 88 120 46 158 28 4 24 24 684 $108,436.00
8
8.1 Development of Final Assessment Roll 2 8 8 18 $2,902.00
8.2 Assessment Hearing 4 4 2 10 $2,038.00
Task 8 Total Estimated Hours and Fee 6 12 8 2 28 $4,940.00
9
9.1 Construction Staking 24 80 104 $22,448.00
9.2 Construction Contract Administration 50 50 40 200 340 $54,800.00
9.3 Materials Testing LS $28,500.00
Task 9 Total Estimated Hours and Fee 50 50 40 24 200 80 444 $105,748.00
Total Estimated Hours 128 142 40 128 120 46 8 158 292 90 28 28 224 104 1536
Average Hourly Billing Rate 235 193 193 145 126 206 111 120 163 111 92 182 138 226
Total Fee by Labor Classification $30,080.00 $27,406.00 $7,720.00 $18,560.00 $15,120.00 $9,476.00 $888.00 $18,960.00 $47,596.00 $9,990.00 $2,576.00 $5,096.00 $30,912.00 $23,504.00 $277,784.00
TOTAL PROJECT FEE $277,784.00
Project Communication
Final Design
Final Assessment Roll
Assisting the City with Construction Management
Rachel Origer Kirsten Gray Tabitha Walsh Pete Helder TBD
Two-Person
Survey Crew
Total Hours Fee
Monica Heil Jenn Edison Erik Seiberlich Jerry Schimmel Mike Miller Jake Newhall Mike Philippi
GIS Technician Graduate
Engineer
Public
Engagement
Specialist
Administrative
Assistant
Survey
Coordinator
Construction
Administration
Support
Senior Project
Manager Project Manager Transportation
Engineer Project Engineer Engineering
Specialist
Water Resources
Engineer Graphic Support
Ryan Delwiche
The City of Prior Lake will be responsible for all permit fees associated with the project (Watershed, Scott County Work in ROW, MPCA)
This assumes a multi-phased 20-week duration construction schedule with 10-hours per week to perform on-site review of the project's work and status; 10-hours per month for 5-months to progress meeting attendance and time to support City staff dring construction
Estimate of Fee
City of Lakeville
Professional Engineering Services
2024 Street Improvement Project Final Design, Bidding and Construction Services
Estimated Hours
Task Description
6
6.1 Develop Communication Materials 30 80 110 $14,740.00
6.2 Attend Neighborhood Meetings & Prep (2)30 20 50 $7,600.00
6.3 Communication Management 120 120 $20,880.00
6.4 Maintain Project Hotline and Email Address 80 80 $13,920.00
6.5 Website Hosting (2 years)LS $1,400.00
Task 6 Total Estimated Hours and Fee 260 100 360 $58,540.00
7
7.1 Project Management 40 50 90 $20,390.00
7.2 Design, Specifications and Plan Prep.16 24 16 80 120 60 80 16 412 $65,904.00
7.3 Permitting 2 4 24 8 38 $7,634.00
7.4 Bidding Assistance 4 6 4 12 26 $4,042.00
7.5 As-Builts 2 8 30 4 36 80 $16,300.00
Task 7 Total Estimated Hours and Fee 64 92 16 114 120 84 88 28 4 36 646 $114,270.00
8
7.1 Development of Final Assessment Roll 2 8 8 18 $3,110.00
8.2 Assessment Hearing 4 4 2 10 $2,180.00
Task 8 Total Estimated Hours and Fee 6 12 8 2 28 $5,290.00
9
9.1 Construction Staking 36 120 156 $36,060.00
9.2 Construction Contract Administration 50 50 40 200 340 $58,700.00
9.3 Materials Testing LS $24,500.00
Task 9 Total Estimated Hours and Fee 50 50 40 36 200 120 496 $119,260.00
Total Estimated Hours 120 154 16 154 120 84 8 88 262 100 28 40 200 156 1530
Average Hourly Billing Rate 251 207 207 155 135 220 119 128 174 119 98 195 148 242
Total Fee by Labor Classification $30,120.00 $31,878.00 $3,312.00 $23,870.00 $16,200.00 $18,480.00 $952.00 $11,264.00 $45,588.00 $11,900.00 $2,744.00 $7,800.00 $29,600.00 $37,752.00 $297,360.00
TOTAL PROJECT FEE $297,360.00
Estimate of Fee
City of Lakeville
Professional Engineering Services
2025 Street Improvement Project Final Design, Bidding and Construction Services
Estimated Hours
Senior Project
Manager Project Manager Transportation
Engineer Project Engineer Engineering
Specialist
Water Resources
Engineer
Total Hours Fee
Monica Heil Jenn Edison Erik Seiberlich Jerry Schimmel Mike Miller Jake Newhall
GIS Technician Graduate
Engineer
Kirsten Gray Ryan Delwiche Tabitha Walsh Pete Helder
Construction
Administration
Support
Two-Person
Survey Crew
Public
Engagement
Specialist
Graphic Designer Administrative
Assistant
Survey
Coordinator
The City of Prior Lake will be responsible for all permit fees associated with the project (Watershed, Scott County Work in ROW, MPCA)
This assumes a multi-phased 20-week duration construction schedule with 10-hours per week to perform on-site review of the project's work and status; 10-hours per month for 5-months to progress meeting attendance and time to support City staff dring construction
TBD
Project Communication
Final Design
Final Assessment Roll
Assisting the City with Construction Management
Mike Philippi Rachel Origer