HomeMy WebLinkAbout23-002 Delegating Authority to Pay Claims and Make Electronic Fund Transfers
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-02
RESOLUTION DELEGATING AUTHORITY TO PAY CLAIMS
AND MAKE ELECTRONIC FUND TRANSFERS
Motion By: Braid Second By: Lake
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Minnesota State Statute Section 412.271, Subd. 8 states that a city council may
delegate its authority for paying certain claims against the city to a city administrative
official subject to certain criteria; and
Minnesota State Statute Section 471.38, Subd. 3 and 3a state that a city council
may authorize electronic fund transfers subject to certain criteria; and
the prerequisite criteria for delegating the payment of claims authority have all been
met by the city through the following: (i) city’s internal accounting and administrative
procedures, (ii) regular review of expenditure list by City Council at each meeting,
and (iii) preparation of an annual audited financial statement attested by an
independent certified public accountant, public accountant or state auditor; and
procurement of goods and services are made under the authority granted in the
purchasing policy, council-approved resolutions and/or applicable state statutes;
and
Minnesota State Statute Section 471.425, Subd. 2 states that cities that have at least
one regularly scheduled meeting per month must pay their bills within 35 days of
receipt and this delegation of authority is conducive to this end while assuring
appropriate city council oversight.
the prerequisite criteria for authorizing payments by electronic funds transfer will be
met by the city through the following: (i) city’s internal accounting and administrative
procedures, (ii) bank process controls and administrative procedures; and (iii)
regular review of expenditure list by City Council at each meeting.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Finance Director is authorized to pay all claims made against the City that meet the
standards and procedures established by the Finance Department, City policies, City Council
approved resolutions and the requirements of applicable statutes.
3. The City Finance Director is authorized to pay such claims via electronic funds transfer, in
accordance with the foregoing requirements and Minnesota Statute 471.38, subds. 3 and 3a.
M:\City Clerk\City Council\Resolutions\2023\23-02 Delegating Authority to Pay Claims and Make Electronic Fund Transfers.docx 2
Passed and adopted by the Prior Lake City Council this 4th day of January 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye ☒ ☒ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager