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Home My WebLink About05(I) - Resolution Authorizing the Advertisement for Bids and Authorizing the Pre-ordering of Equipment- Wilds_Quaker Life Station Rehabilitation Project (CP 2022-24) ReportOY YRIOR u� CITY COUNCIL AGENDA REPORT ITEM: si MEETING DATE: January 18, 2023 PREPARED BY: Nick Monserud, Assistant City Engineer PRESENTED BY: Andy Brotzler, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing the Advertisement for Bids and Authorizing the Pre -ordering of Equipment- Wilds/Quaker Life Station Rehabilitation Project (CP 2022-24) GOAL AREA Public Safety OBJECTIVE: 4. Ensure a safe and quality built environment. RECOMMENDED ACTION: Adopt a resolution receiving the plans and specifications, authorizing the advertisement for bids, and authorizing the pre -ordering of equipment for the Wilds and Quaker Lift Station Rehabilitation Project (CP 2022-24). BACKGROUND: The city operates 41 sanitary lift stations that manage the wastewater conveyance into the Met Council system for treatment at the Shakopee wastewater treatment plant. These lift stations are inspected weekly, cleaned at least twice annually, and inspected annually by a contracted professional in an effort to maximize the useful life of the components. The pumps and other control components are recommended for rehabilitation every 15-20 years. The Quaker lift station is 46 years old and was last rehabilitated in 2005. The Wilds lift station is 28 years old and has never been rehabilitated. The pumps have all exceeded their expected useful life, and the control panels are outdated and need to be upgraded in order to continue providing the level of service that is necessary for our system. This project was originally scheduled in 2022, however, due to various project delays, it will now be completed in 2023. At the February 22, 2022 meeting, the City Council authorized a Work Order with Bolton & Menk, Inc. for the design, bidding administration, and construction administration for this project. Bolton & Menk has subsequently completed the plans and specifications which have been reviewed by the City Engineer and are now ready for bidding. The advertisement for bid is proposed for publication on January 19, 2023 with a bid opening proposed for February 9, 2023. Bids will be presented to the City Council at the February 22, 2023 City Council meeting. The following work is proposed at each site: Wilds • Replace existing pumps, control panel, piping and valves • Replace existing wet well and valve vault top slabs and hatches • Miscellaneous piping and site work, including replacement of existing driveway City of Prior Lake 14646 Dakota Street SE I Prior Lake MN 55372 Item 51 Page 12 Quaker • Replace existing pumps, piping, manhole and controls • Install new package lift station in new location with duplex pumps and integrated control panel • Install new, smaller diameter forcemain to existing manhole In order to keep the project on track for completion this year, it is highly recommended to pre - order the equipment in an effort to minimize any supply chain delays. Below is a list of what is needed at each lift station: Wilds • Pumps $72,000 • Control Panel $43,000 Quaker • Prefab Grinder Station $25,000 • Control Panel $38,000 Total = $178,000 Staff is seeking Council authorization to pre -order the equipment at this time. FINANCIAL IMPACT: The estimated total project cost is $582,500 for both lift stations, which includes the equipment cost noted above and all engineering and consultant services. This is a planned improvement. Finance and Public Works reviewed the sewer fund, which has an adequate fund balance to proceed with this project. ALTERNATIVES: Motion and second to adopt a resolution receiving the plans and specifications, authorizing the advertisement for bids, and authorizing the pre -order of equipment for the Wilds and Quaker Lift Station Rehabilitation Project (CP 2022-24). ATTACHMENTS: 1. Resolution - Receive plans and specifications, authorize the advertisement for bids, and authorize the pre -order of equipment for the Wilds and Quaker Lift Station Rehabilitation Project (CP 2022-24) 2. Plans & specs cover page 4646 Dakota Street SE Prior Lake, MN 5 5 3 72 RESOLUTION 23- A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS, AUTHORIZING THE ADVERTISEMENT FOR BIDS, AND AUTHORIZING THE PRE -ORDER OF EQUIPMENT FOR THE WILDS AND QUAKER LIFT STATION REHABILITATION PROJECT (CP 2022-24) Motion By: Second By: WHEREAS, pursuant to Resolution 22-025, adopted on February 22, 2022, the City's consultant Bolton & Menk has prepared plans and specifications for the Wilds and Quaker Lift Station Rehabilitation Project (CP 2022-24); and WHEREAS, the advertisement for bids is proposed for publication on January 19, 20231 with a bid opening proposed for February 9, 2023; and WHEREAS, in an effort to minimize potential supply chain delays, staff is seeking authorization to pre -order the equipment as detailed in the City Council report. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein 2. The plans and specifications, a copy of which is attached hereto and incorporated by reference herein, are hereby approved. 3. The City Engineer shall prepare and cause to be inserted in the official newspaper of the City and on QuestCDN an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 10 days prior to the bid opening, shall specify the work to be done, and shall state that the bids will be received by the City of Prior Lake at 11:00 a.m. on February 9, 2023, at which time the bids will be publicly read. Bids will then be tabulated and will be considered by the City Council at the February 22, 2023) City Council meeting. No bids will be considered unless filed before the deadline through QuestCDN and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such a bid. 4. The City reserves the right to reject any and all bids for any reason as determined solely by the City Council. 5. The City Council herby authorizes the pre -order of the necessary equipment in the amount of $178, 000 . Passed and adopted by the Prior Lake City Council this 18th day of January 2023. VOTE Briggs Braid Burkart Churchill Lake Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Jason Wedel, City Manager C:1UserslhsimonlAppDatalLocallTemplResolution - Receive plans and specifications, authorize the advertisement_6552071Resolution - Receive plans and specifications, authorize the advert.docx 2 CITY OF PRIOR LAKE, MINNESOTA CONSTRUCTION PLANS FOR WILDS AND QUAKER LIFT STATION REHABILITATION 2022 NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF Cl/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTIILITY DATA." QUAKER LIFT STATION SHEETINDEX SHEET NO. GENERAL 1.01 TITLE, LOCATION MAP AND SHEET INDEX 1.02 ABBREVIATIONS 1.03 LEGEND 1.04 STANDARD DETAILS SITE 2.01 WILDS LIFT STATION EXISTING CONDITIONS AND REMOVALS 2.02 WILDS LIFT STATION PROPOSED SITE PLAN 2.03 QUAKER LIFE STATION EXISTING CONDITIONS AND REMOVALS 2.04 QUAKER LIFT STATION PROPOSED SITE PLAN PROCESS 5.01 WILDS LIFT STATION - DEMOLITION PLAN 5.02 WILDS LIFT STATION - PLAN AND SECTION 5.03 QUAKER DEMOLITION PLAN 5.04 QUAKER GRINDER STATION PLAN AND SECTION ELECTRICAL 7.01 WILDS LIFT STATION ELECTRICAL PLAN 7.02 WILDS LIFT STATION ELECTRICAL DETAILS 7.03 QUAKER LIFT STATION ELECTRICAL PLANS 7.04 QUAKER LIFT STATION ELECTRICAL DETAILS I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AN D THAT I AM A DU LY LICENSED PROFESSIONAL ENGINEER UN DER TH E LAWS OF THE STATE OF MINNESOTA xnnxE. axPereo xnme. Seth A. Peterson 12/20/202z 26468 12224 N I CO LLET AVE N UE IIII BO LTO N BURNSVILLE, MINNESOTA 55337 / 1 & M E N K Phone:lle@ 890-0509 Email: Burnsville@Bolton-menk.com www.bolton-menk.com 1GXf° KL� W xo URIF 0 I�BIDUx F- 12/20/2022 PRIOR LAKE, MINNESOTA SHEET 1.01 c jjp WILDS AND QUAKER LIFT STATION REHABILITATION x SAP TITLE, LOCATION MAP AND SHEET INDEX PM No, LIrx�OM2.122851