HomeMy WebLinkAbout06(F) - Resolution awarding contract and authorize the purchase of playground equipment - Ponds Park (CP 2021-03) ReportCITY COUNCIL AGENDA REPORT
MEETING DATE:
PREPARED BY:
PRESENTED BY:
AGENDA ITEM:
STRATEGIC
PRIORITY:
February 27, 2023
Steve Hart, Parks & Recreation Manager
Andy Brotzler, Public Works Director/City Engineer
Resolution awarding contract and authorize the purchase of
playground equipment - Ponds Park (CP 2021-03)
HIGH QUALITY PARKS & TRAILS
3. Identify funding scenarios for parks and trails by 2024.
RECOMMENDED ACTION:
ITEM: 6F
Approve a resolution awarding the contract and authorizing the purchase of playground
equipment for Ponds Park (CP 2021-03).
BACKGROUND:
The Ponds Park playground equipment has outlived its useful life and is due for replacement.
Since Ponds Park is a community park that serves a greater portion of the community than a
typical neighborhood park, staff conducted a public input exercise in December 2022 to learn
what the community would most like to see included in a new playground at Ponds Park. A
summary of the process and feedback was presented at the January 18th City Council Work
Session. Through this process, a preferred vendor was identified.
Staff is seeking authorization to purchase the playground equipment directly from the vendor,
Midwest Playscapes. This vendor is part of the Minnesota State Purchasing Contract, which the
City is a member of. The direct purchase of the playground equipment through the cooperative
program meets the requirements of Minn. Stat. 471.345, Subd. 15.
Midwest Playscapes will supply the equipment and provide installation per the attached bid as
summarized in the table below:
Item E ui ment Installation Total
Base Bid $304,832.01 $45,031.53 $349,863.54
FINANCIAL IMPACT:
The project costs will be funded from the Capital Park Fund.
ALTERNATIVES:
1.Motion and second to approve a resolution awarding the contract and authorizing the
purchase of playground equipment for Ponds Park.
ATTACHMENTS:
1.Resolution -Award contract and authorize the purchase of playground equipment -
Ponds Park (CP 2021-03)
2.Midwest Playscapes Ponds playground quote
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake. MN 55372
RESOLUTION 23-
A RESOLUTION AWARDING THE CONTRACT AND AUTHORIZING THE PURCHASE OF
PLAYGROUND EQUIPMENT FOR PONDS PARK
(CP 2021-03)
Motion By: Second By: ---------
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
the City Council supports the replacement of the Ponds Park Playground; and
construction of this park playground will satisfy the City Council goals of
developing recreation amenities for all stages of life and interests, and creating
appealing public spaces to bring people together; and
the City received public feedback on three playground concepts which
identified the components included in this purchase; and
Midwest Playscapes was the vendor who designed the most favorable
concept within the budgeted amount of $350,000.00; and
City staff is seeking authorization to purchase the playground equipment
directly from Midwest Playscapes through the Minnesota State Purchasing
Contract, of which the City is a member; and
the direct purchase of the playground equipment through the Minnesota state
contract cooperative purchasing program meets the requirements of Minn.
Stat. 471.345, Subd. 15.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.City staff is hereby authorized to purchase the playground equipment and installation
services directly from Midwest Playscapes through the Minnesota state purchasing contract,
which meets the requirements of Minn. Stat. 471.345, Subd. 15.
3.The funding for this project will come from the Capital Park Fund.
Passed and adopted by the Prior Lake City Council this 27th day of February 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye □ □ □ □ □
Nay □ □ □ □ □
Abstain □ □ □ □ □
Absent □ □ □ □ □
Jason Wedel, City Manager
Quotation
Project:Ponds Park, Prior Lake, MN Phone:
Contact:Fax:
Ship To:17429 PONDS PKWY SE Bill To:Prior Lake, MN
Prior Lake, MN 55372 4646 Dakota St. SE
Email:Prior Lake, MN 55372-1714
Shipping Contact Name:Date:2/6/23
Qty Design/Item #Description Unit Price Total
Site Prep
Demo Existing Play Equipment
Excavate Sand
By Others
Border / Surfacing
2698 Square Feet Poured in Place Surf. W/ Design (50/50 - Light Blue & Blue / Black) $19.75 $53,285.50
2698 Square Feet Compacted Agg Base $4.25 $11,466.50
7308 Square Feet Engineered Wood Fiber $1.50 $10,962.00
Play Equipment
1 AP091222-01 All Play Equipment Shown In Design 22-9705A $234,432.00
1 Custom Communication Board $5,379.00
2 Q-038630 Shade - Full Hip Canti Length 12 ft x Width 10 ft x 8ft Entry $7,059.17 $14,118.34
1 Custom Prior Lake Logo $4,250.00
1 Installation $45,031.53
1 Discount - MN Service Cooperative 17%-$40,767.87
Subtotal $338,157.00
Freight $11,706.54
Tax Exempt #________________________ * Please provide certificate Sales Tax
Local Sales Tax
Total $349,863.54
NOTE:
NOTE:
NOTE:Any Insurance requirements above $1,000,000 General Liability will be subject to a surcharge
NOTE:
Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid
for more than 30 days after the shipment of materials. Equipment shall be invoiced seperately from other services and shall be payable in advance
of those services and project completion. Retainage not accepted.Once customer has signed quotation, your order cannot be changed or canceled.Please
allow 3to4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise.
Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment
necessary for installation or additional fees will be charged. Freight quote is based on customer unloading equipment and
checking in all equipment for any missing parts. If product is refused by customer upon delivery for any reason (unless damaged),
without prior authorization from Midwest Playscapes, Inc., the customer agrees to pay 20% restocking fee plus freight charges.
Price does not include prevailing wages, unless otherwise noted. If we can be of Other Assistance, please feel free to contact us.
Signed: ___________________________Accepted ______________________________
Date: ______________________________
Printed Name: ________________________
equipment or materials are stored off site, customer is responsible for transporting equipment to job site.
UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing,
drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of
packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground