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Home My WebLink About06(H) - Resolution awarding contract for Memorial Park ballfield netting improvements (CP 2021-03) ReportCITY COUNCIL AGENDA REPORT ITEM: 6H MEETING DATE: PREPARED BY: PRESENTED BY: AGENDA ITEM: STRATEGIC PRIORITY: February 27, 2023 Steve Hart, Parks & Recreation Manager Andy Brotzler, Public Works Director/City Engineer Resolution awarding contract for Memorial Park ballfield netting improvements (CP 2021-03) HIGH QUALITY PARKS & TRAILS 3. Identify funding scenarios for parks and trails by 2024. RECOMMENDED ACTION: Approve a resolution awarding the contract for Memorial Park ballfield netting improvements. BACKGROUND: Memorial Park is utilized by the Prior Lake High School baseball team, as well as the Prior Lake Amateur Baseball Association to host home games in the spring, summer and fall months. A netting system will be installed along the outfield fence from the left field foul line toward center field to prevent home run balls from leaving the park and going into neighboring private yards. This netting system will replace the previously failed system that was removed several years ago. Two quotes were received for this project. The low quote was submitted by Keeper Systems to design and install the netting system. The project was originally proposed in 2021, however due to vendor availability and time constraints, the work has been delayed until spring 2023. FINANCIAL IMPACT: The 2021 Capital Park Fund included $90,000 for the netting system project. Keeper systems has quoted $48,625 to complete the project in 2023. ALTERNATIVES: 1.Motion and second to approve a resolution awarding the contract for Memorial Park ballfield netting improvements. ATTACHMENTS: 1.Resolution -Award contract for Memorial Park ballfield netting improvements (CP 2021- 03) 2.20230222 Keeper netting quote 3.20230222 Peterson netting quote City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372 4646 Dakota Street SE Prior Lake. MN 55372 RESOLUTION 23- A RESOLUTION AWARDING THE CONTRACT FOR BALLFIELD NETTING SYSTEM AT MEMORIAL PARK (2021-03) Motion By: Second By: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, --------- the City Council supports the installation of an improved netting system at Memorial Park ballfield; and installation of the netting system will satisfy the Council goals of developing recreation amenities for all stages of life and interests, and creating appealing public spaces to bring people together; and the City received two quotes from qualified companies, ranging from $48,625 to $101,300; and Keeper Goals is the lowest responsible bidder, with a bid of $48,625; and City staff recommends awarding a City Standard Construction Contract to Keeper Goals for the purchase and installation of the Memorial Park ballfield netting system. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1.The recitals set forth above are incorporated herein. 2.The Mayor and City Manager are hereby authorized to execute the City's Standard Construction Contract for the purchase and installation of a netting system from Keeper Goals at a cost of $48,625. 3.The funding for this project will come from the Capital Park Fund. Passed and adopted by the Prior Lake City Council this 27th day of February 2023. VOTE Briggs Braid Burkart Churchill Lake Aye □ □ □ □ □ Nay □ □ □ □ □ Abstain □ □ □ □ □ Absent □ □ □ □ □ Jason Wedel, City Manager KEEPER GOALS City of Prior Lake A DIVISION OF DEMAND & PRECISION PARTS price quote Steve Hart 12400 W Silver Spring Dr, Butler, WI 53007 1/30/2023 PHONE: 262-781-7800 OR 800-594-5126 Fax: 262-781-9230 By: John Moynihan Phone:612 703 2358 email: info@keepergoals.com email: Quantity Description Unit Price Total Price HKGI Sales tax is not included Material Cost Prior Lake Memorial Ball Field Amy Bower Permanent System Unstamped add stamp if required 30'spacing 1sets #KG-Back-ST-24H--21P-600'-Above 8' fence 90 mph stamped 48,500.00$ Direct Bury Steel , 21 post design with 1.75" mesh #24 16' x 600' Includes cable system for permanent installation Black powder coated post Includes cable on all post where nets terminate. Includes top and bottom net Freight MN 3,200.00$ 1sets Total 51,700.00$ Discount if paid for at shipment (8,200.00)$ Total 43,500.00$ Minimum footing is 2' wide x 6.5' deep depending on soil conditions. 1 sets Install for net system estimate only permanent 37,500.00$37,500.00$ 81,000.00$ Permanent System stamped 30'spaces 1sets #KG-Back-ST-24H--11P-300'-Above 8' fence 90 mph stamped 28,525.00$ Direct Bury Steel , 11 post design with 1.75" mesh #24 16' x 300' Includes cable system for permanent installation Black powder coated post Includes cable on all post where nets terminate. Includes top and bottom net Freight MN 3,050.00$ 1sets Total 31,575.00$ Discount if paid for at shipment (5,300.00)$ Total 26,275.00$ Minimum footing is 2' wide x 6.5' deep depending on soil conditions. 1 sets Install for net system estimate only permanent estimate only 22,350.00$22,350.00$ Need timing, spoils, access and location to confirm 48,625.00$ If rebar Cages are odd design there could be additional charge.Need soils and design criteria to determine Assume area is marked for utilities. Assume area is clearly marked for post location and grade height. Installation is an estimate based on decent soils and access. If water has to be pumped there can be adds Installation assume we are do not need remove dirt from location.Remove Spill will add cost Installation assume we can get equipment to site.If plywood is needed extra cost may apply. Asphalt or sod repair is not included if needed Installers are not union installers.If required we would need to requote. Note in the photos that there is an area where the access is pretty tight behind outfield fence.Maybe 6’8’between fences.Trees may have to be trimmed also. Light poles are also tight behind fence line. Note,no Geotech info provided either. Note,there is a scoreboard that may have existing netting in front of it already. Not sure if to be removed.Spacing of posts may be affected to accommodate scoreboard,so might need an extra post or two. Note,the outfield fence is very wavy.Looks like a seashell from satellite view. PETERSON COMPANIES, INC. 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 P) 651.257.6864 F) 651.257.3393 PETERSONCOMPANIES.NET Date Title Email Qty Unit Unit Price 1 LS 101,300.00$ 1 LS 99,200.00$ Subtotal 0.000%Sales Tax Total Additional 300 LF Ball Safety Netting Item # 1 Project Address Project Name Project Contact Description Furnish and Install Ball Safety Netting 101,300.00$ Total 12/23/2022 1/6/2023QuoteExpires Phone Prepared By Bonds and/or Bond Fees Permits Specialty Insurance Workforce Inclusion Goals Business Inclusion Goals Additional Retention Soil Removals Private Utility Locates Surveying (unless otherwise noted) Winter Conditions (unless otherwise noted) Project Specific Exclusions: See scope breakdown Standard Exclusions: All Union Labor Installation in Current Year 101,300.00$ Alt-1 101,300.00$ An Affirmative Action, Equal Opportunity Employer Peterson Companies, Inc. 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 P) 651.257.6864 F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer Date: December 23, 2022 Prior Lake Memorial Field Updates City of Prior Lake Steve Hart RE: Field Netting Proposal Mr. Steve Hart, Peterson Companies, inc. has prepared a proposal to furnish and install 300 lineal feet of 25’ high outfield ball safety netting along the back of the existing fence line as discussed in the 12-21-2022 virtual meeting. Below is a breakdown of the items that we have included within our proposal, and any exclusions that may apply. BASE BID PROPOSAL – 300 LF of 25’ High Ball Safety Netting Mobilization We have included one mobilization to the site to complete the installation of the proposed netting system. o Additional mobilizations to the site for reasons out of our control would be billed out at $1,500.00 each. We have included all management and field supervision for the completion of the project. o Includes owner training on the walkthrough upon completion of the project. Ball Safety Netting System Layout the placement of all net pole foundations along the back of the existing chain link fence. Excavate soils for the placement of the reinforced concrete foundations, and ground sleeves. Haul all excavated spoils to an agreed upon location on the site for future disposal by the city. Pricing included rebar reinforced concrete foundations; foundation sizes based upon the structural engineer’s design. Includes engineered stamped foundation by MN licensed structural engineer. Foundations included within the bid are 3’ diameter by 6’ deep. Install Sportsfield Specialties 25’ high pole-to-pole tension system with #36 Knotted nylon netting. o 13 poles 6.625” diameter o Ground sleeve installation o 16’ High x 300 LF net panel (most likely two-pieces) An Affirmative Action, Equal Opportunity Employer ALTERNATE BID PROPOSAL – 300 LF of Additional 25’ High Ball Safety Netting Ball Safety Netting System Layout the placement of all net pole foundations along the back of the existing chain link fence. Excavate soils for the placement of the reinforced concrete foundations, and ground sleeves. Haul all excavated spoils to an agreed upon location on the site for future disposal by the city. Pricing included rebar reinforced concrete foundations; foundation sizes based upon the structural engineer’s design. Includes engineered stamped foundation by MN licensed structural engineer. Foundations included within the bid are 3’ diameter by 6’ deep. Install Sportsfield Specialties 25’ high pole-to-pole tension system with #36 Knotted nylon netting. o 13 poles total 6.625” diameter o Ground sleeve installation o 16’ High x 300 LF net panel (most likely two-pieces) Project Specific Exclusions Special drilling or rigging equipment to install along hillside. Assumes all work can be done from behind the fence as discussed. Private utility locates. Interference with in-place electrical lines. City permits. Hauling or removal of spoils from site. Clearing and/or grubbing of foliage. Restoration All proposals exclude subcontractor bonds, bond fees, specialty insurance, workforce goals or business inclusion goals unless so indicated. Please feel free to contact me with any questions you may have. We appreciate the opportunity to provide you with this proposal and look forward to working with you on this project. Sincerely, Nate Schwaab Project Manager 651-257-0351 Pole Spacing See Table) System Height See Table) H HSS Steel Termination and Intermediate Poles, Direct Embedment or Ground Sleeve Embedment Varies) Optional Chain Link Fence By Others) Detail A1 Detail C Detail D Detail B Detail E Typical for Runs Exceeding 150') Black Ultra Cross® Knotless Dyneema® Netting or Black #36 Nylon Netting, 1-3/4” Square Mesh with Rope Bound Perimeter Pole Embedment See Table) Detail H Optional Ground Sleeve All Custom Tension Netting System Sizes and Layouts Require Design and Professional Engineering Foundation Requirements Based on Local Codes and Soil Conditions SSI Tension Netting System Poles are Designed to Strength, Not Deflection. As a Result Some Deflection Will Occur During Installation and Should Be Considered Normal. Deflection May Also Be Evident in Calm Conditions, Particularly on the Outer Most Poles of a Given Tension Netting System. Plate Mount Versions Available Upon Request Detail A2 Standard Black Powder Coated Finish Part No.Net Material System Height Pole Size Pole Embedment Pole Spacing TNPP36 #36 Nylon Varies Varies Varies Varies TNPPUC Ultra Cross Varies Varies Varies Varies PROPRIETARY AND CONFIDENTIAL THE INFORMATION CONTAINEDINTHISDRAWINGISTHESOLEPROPERTYOFSPORTSFIELDSPECIALTIESINC. ANY REPRODUCTION IN PART OR ASAWHOLEWITHOUTTHEWRITTENPERMISSIONOFSPORTSFIELDSPECIALTIESINC. IS PROHIBITED.Not To Scale Sportsfield Specialties Inc 07072022 Pole to Pole Tension Netting System, Straight Line