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Home My WebLink About05(E) - Resolution Approving Two Work Orders for the CH21 CH87 170th Street Improvement Project (CP 2020-29) ReportPage 1 of 2 Public Works Consultant Pool Work Order Proposal for Construction Phase Services CSAH 21 and CR 87/Revere Way Intersection Improvements KIMLEY HORN & ASSOCIATES, INCORPORATED This work order (“Work Order”) is issued on this 3rd day of April, 2023 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 6, 2020 (“Contract”) between the City and Kimley Horn & Associates, Incorporated (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2.Term of Work Order. All Work requested by this Work Order shall be completed in accordance with the project schedule established by the City Engineer. 3.Compensation for Work Order. City agrees to pay the Consultant an estimated sum of $67,400 as full and complete payment for the Work requested by this Work Order. 4.Consultant Representative. Consultant has designated Chadd Larson, P.E. to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY KIMLEY HORN & ASSOCIATES, INC. _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 February 3, 2023 (revised February 15, 2023) Mr. Nick Monserud, P.E. Assistant City Engineer City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 RE:Proposal for Construction Phase Services CSAH 21 and CR 87/Revere Way Intersection Improvements Dear Mr. Monserud, Kimley-Horn and Associates, Inc. (“Kimley-Horn”) is pleased to submit this letter proposal (“Proposal”) to the City of Prior Lake (“City”) for construction phase services for the CSAH 21 and CR 87/Revere Way Intersection Improvements. Our project understanding, scope of services, schedule, and fee are detailed below. PROJECT UNDERSTANDING In 2019, Scott County completed a traffic study that analyzed the CR 87/Revere Way and 170 th Street intersections along CSAH 21. As a part of the traffic study, several intersection concepts were developed and reviewed by Scott County and City staff. The City completed final design of the preferred intersection alternative in 2022. The proposed improvements include the following: · Reconstruction of approximately 3,000 feet of CSAH 21. · Turn lane and concrete median improvements along CSAH 21. · Re-alignment of the 170th Street intersection with CR 87/Revere Way and conversion of the intersection to a ¾ access intersection. · Reconstruction of approximately 900 feet of 170th Street and construction of approximately 350 feet of new roadway to intersect with CSAH 21 at CR 87/Revere Way. · Mill and overlay of approximately 5,000 feet of CR 87. · Trail improvements along the south side of CSAH 21. · Drainage and storm sewer improvements including the construction of a storm water pond. · Extension of water main and sanitary sewer through the project area. The project was bid on February 2, 2023. The City has requested that Kimley-Horn provide construction administration and observation services to support construction of the project in 2023. SCOPE OF SERVICES Our proposed scope of services for the project is detailed below based on our understanding of the needs of the City. Kimley-Horn will provide construction administration services for the project as detailed below. For the purposes of this proposal, we have assumed the following construction schedule: Page 2 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 Construction Begins April 24, 2023 Construction Complete November 10, 2023 Total number of weeks of construction – 29 weeks. TASK 1 – CONSTRUCTION PHASE SERVICES 1.1 Construction Administration Construction administration tasks will include the following: · We will provide overall project management for the duration of the 29-week construction schedule. · We will provide a part-time construction project engineer for the duration of the project construction. The construction project engineer duties will include the following: o Attend and facilitate the pre-construction meeting o Attend and facilitate up to (29) weekly construction meetings o Review extra work requests and assist City staff in preparing change order documentation o Assist City staff in the preparation of partial payment applications o Coordinate with agencies during construction · We will provide design team support including answering questions during construction and the preparation of any plan revisions. We have assumed 40 hours of effort for design team support. · We will coordinate the review of contractor submittals during the project construction. We have assumed the following shop drawings/submittals will need to be reviewed. o Storm Sewer Structures o Bituminous o Concrete Mix Designs o Traffic Control · Upon completion of the project, we will prepare as-built drawings. We have assumed 40 hours of effort for as-built preparation. · We will assist City staff with final project closeout. We have assumed construction staking and material testing will be provided under separate contracts with the City and construction inspection will be performed by the City and County staff. SERVICES NOT INCLUDED The scope of services included in this Proposal does not include any of the following: l Construction Inspection l Construction staking l Construction material testing SCHEDULE We will provide the Scope of Services identified above based on the assumed construction schedule as indicated below. Page 3 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 Preconstruction Activities February-April 2023 Construction Start April 24, 2023 Construction Complete November 10, 2023 As-built Completion January 31, 2024 FEE AND BILLING Kimley-Horn will provide the scope of services identified in this Proposal on an hourly labor fee plus expense basis. The following is a summary of the estimated fees and expenses for the tasks identified in the scope of services. Estimated Work Task Amount Task 1 – Construction Phase Services $ 63,800 Reimbursable Expenses $ 3,600 Total Estimated Cost $ 67,400 A detailed spreadsheet identifying the estimated hours and costs for each task is attached for your information. Labor fee will be billed according to our current standard hourly rate schedule. Fees will be invoiced monthly based on the actual services performed and expenses incurred. If you concur with all the foregoing and wish to direct us to proceed with the services, it is our understanding that the City will prepare a work order for our review and execution. This Proposal will serve as the scope or services, estimated cost, and schedule to be included in the work order. Fees and times stated in this Proposal are valid for sixty (60) days after the date of this letter. We appreciate the opportunity to work with City of Prior Lake on this project. Please contact me if you have questions or you need any additional information. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Chadd B. Larson, P.E. Vice President Attachments: · Detailed Fee Spreadsheet Copy: Project File CITY OF PRIOR LAKE CSAH 21 AND CR 87/REVERE WAY INTERSECTION IMPROVEMENTS ESTIMATED FEES AND EXPENSES FEBRUARY 3, 2023 (REVISED 2/15/23) TASK 1 - CONSTRUCTION PHASE SERVICES 1.1 Construction Administration 120 40 140 40 $63,800 340 SUBTOTAL 120 40 140 40 $63,800 340 TOTAL HOURS PER STAFF CATEGORY 120 40 140 40 63,800$340 REIMBURSABLE EXPENSES $3,600 PROJECT TOTALS $67,400 340 CONSTRUCTION OBSERVER TOTAL ESTIMATED FEES TOTAL HOURSTASK / SUBTASK PROJECT MANAGER REGISTERED PROFESSIONAL GRADUATE PROFESSIONAL Page 1 of 2 Public Works Consultant Pool Work Order CH21 CH87 170th Street Improvements WSB & ASSOCIATES, INCORPORATED, dba WSB This work order (“Work Order”) is issued on this 3rd day of April, 2023 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed in accordance with the project schedule established by the City Engineer. 3. Compensation for Work Order. City agrees to pay the Consultant an amount not to exceed $84,500 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Monica Heil to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB & ASSOCIATES, INC. _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order EXHIBIT 1