HomeMy WebLinkAbout05(D) - Resolution Approving 2023 Trail Maintenance Services through the County-Led Trail Maintenance Program (CLTMP) Report
ITEM: 5D
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023
PREPARED BY: Christine Watson, Public Works Coordinator
PRESENTED BY: Andy Brotzler, Public Work Director/City Engineer
AGENDA ITEM: Resolution Approving 2023 Trail Maintenance Services through
the County-Led Trail Maintenance Program (CLTMP)
RECOMMENDED ACTION:
Adopt a resolution approving the 2023 Trail Maintenance Services through the CLTMP.
BACKGROUND:
Scott County and the cities of Belle Plaine, Elko-New Market, Jordan, New Prague, Prior Lake,
Savage, and Shakopee have agreed to participate in a five-year cooperative agreement for trail
sealing. This program is cost-effective for city taxpayers because it streamlines the process of
advertising for bids and allows contractors to discount unit prices due to higher bid quantities.
Scott County administers the cooperative agreement, which includes compiling all the quantities
from each participating community, completing the bidding process in accordance with state
statute, and entering into and administering the construction contract. Each community pays a
fee to Scott County according to the following parameters:
Total Amount of Services
Fee
Requested through CLTMP
$0 - $49,999 1.5%
$50,000 - $100,000 1.0%
Over $100,000 0.5%
The participating communities cover 100% of the cost of trail sealing on their local trails, and they
share the cost equally with Scott County on county trails located within city boundaries (for
example, trails along CR 21).
Each city will coordinate directly with the contractor for the timing of the work for their portion of
the contract. They will have authority in initiating and determining change orders, as well as final
quantities for their portion of the contracted work. Each city is responsible for inspecting the
contractor’s work, measuring quantities of materials provided and work performed, and approving
and certifying the progress of the contractor for their portion of the contract work.
FINANCIAL IMPACT:
The 2023 General Fund Park Maintenance budget (101-45200.00-54010.55) includes funding for
the trail sealing through the CLTMP. Planned work includes 2 miles of city trails and 14 miles of
County trails within Prior Lake, as shown on the attached maps.
Scott County solicited and received bids and awarded the contract on May 2, 2023. Prior
Lake’s portion of the cost (including the 1.0% fee) is:
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5D
Page | 2
• City trails (100% of cost) = $17,050.00
• County trails within Prior Lake (50% of cost) = $48,456.10
• Subtotal = $65,506.10
• Total with 1.0% fee = $66,161.61
ALTERNATIVES:
1. Motion and second to adopt a resolution approving the expenditure of $66,161.61 for
trail maintenances services through the County-Led Trail Maintenance Program.
ATTACHMENTS:
1. Resolution - Approve 2023 Trail Maintenance Services through the County-Led Trail
Maintenance Program (CLTMP)
2. Maps
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-
A RESOLUTION AUTHORIZING THE EXPENDITURE FOR TRAIL MAINTENANCE
SERVICES THROUGH THE COUNTY-LED TRAIL MAINTENANCE PROGRAM
Motion By: Second By:
WHEREAS, Scott County and the City of Prior Lake each have a responsibility for trail
maintenance within their respective jurisdictions; and
WHEREAS, Scott County and the cities of Belle Plaine, Elko-New Market, Jordan, New
Prague, Prior Lake, Savage, and Shakopee have agreed to participate in a
five-year cooperative agreement for trail sealing; and
WHEREAS, for a small fee from each participating community, Scott County administers
the program which generally results in a cost savings for the cities; and
WHEREAS, City staff recommends that 2 miles of City trails and 14 miles of County trails
be seal coated in 2023, for the total estimated cost of $66,161.61 which
includes a 1.0% fee to Scott County for administering the project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditure of an estimated $66,161.61 for trail sealing as
part of the County-Led Trail Maintenance Program.
3. The funding for the trail sealing completed through this program shall come from the 2023
General Fund Park Maintenance budget (101-45200.00-54010.55).
Passed and adopted by the Prior Lake City Council this day of May 15, 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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Scott County GIS
Trail Sealing
2023
This product is for informational purposes and is not suitable for legal, engineering, or surveying
purposes. This product has been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior Lake regarding specific accuracy
or completeness.0 200 400 600 800 1,000
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Parks
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SPRING LAKE
REGIONAL PARK
CLEARY LAKE
REGIONAL PARK
MEMORIAL
THOMAS RYAN
SAND
POINT
BEACH
THE
PONDS
SPRING
LAKE LAKEFRONT
PIKE
LAKE
Trail Sealing
2023
This product is for informational purposes and is not suitable for legal, engineering, or
surveying purposes. This product has been produced by the City of Prior Lake for the
sole purpose of geographic reference. No warranty is made by the City of Prior Lake
regarding specific accuracy or completeness.
City & County Trails
Trail Sealing
City Parks
Three Rivers Park