HomeMy WebLinkAbout05(H) - Resolution Approving 2023 Street Maintenance Services Through the South Metro Joint Powers Agreement (JPA) Report
ITEM: 5H
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023
PREPARED BY: Christine Watson, Public Works Coordinator
PRESENTED BY: Andy Brotzler, Public Works Director/City Engineer
AGENDA ITEM: Resolution Approving 2023 Street Maintenance Services Through
the South Metro Joint Powers Agreement (JPA)
STRATEGIC Stable & Sustainable Infrastructure
PRIORITY: 1. Maintain average OCI 70.
RECOMMENDED ACTION:
Adopt a resolution approving the 2023 street maintenance services through South Metro Joint
Powers Agreement (JPA).
BACKGROUND:
A JPA is an agreement whereby Local Government Units (LGUs) with similar powers act
collectively as an entity for the efficient and cost-effective delivery of certain products or services.
For many years, several south suburban communities have entered into a JPA to acquire various
street maintenance services including traffic markings, crack sealing, and seal coating. In 2012,
the language of the JPA was modified to have the agreement continue in force until terminated,
instead of having an annual expiration and renewal. However, participating communities still need
to authorize the work and the expenditure of funds once the bids are received. The agreement
can be terminated by giving sixty (60) days’ notice.
The current agreement includes the communities of Apple Valley, Bloomington, Burnsville,
Eagan, Elko New Market, Empire, Farmington, Hastings, Lakeville, Mendota Heights, Prior Lake,
Rosemount, Savage, Shakopee, South St. Paul, Spring Lake Township, Waconia, West St. Paul,
and Scott County. By combining the quantities needed by each community, contractors are able
to discount the unit prices, which has a net effect of lower prices for all participating communities.
The JPA streamlines the process of advertising for bids and contracting for these services. The
City of Burnsville administers the JPA, which includes compiling all the quantities from each
participating community, completing the bidding process in accordance with state statute, and
entering into and administering the construction contract. Each community pays a fee to Burnsville
according to the following parameters:
Total Amount of Services
Fee
Requested through JPA
$0 - $49,999 1.5%
$50,000 - $100,000 1.0%
Over $100,000 0.5%
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
Item 5H
Page | 2
The following work will be completed in Prior Lake in 2023 as part of the JPA:
• 29 miles of crack sealing
• 1.4 miles of seal coat
• 16 miles of long line striping
• 390 symbols and crosswalks
The City of Burnsville has completed the bidding process. Prior Lake’s portion of the cost for
the work listed above is:
• Crack sealing - $31,200
• Seal coat - $31,946
• Long line striping and symbols - $41,708
• Subtotal - $104,854
• Total with 0.5% Fee - $105,378
FINANCIAL IMPACT:
The 2023 General Fund Street budget (101-43100.00-54010.01) includes funding for street
maintenance agreements, which includes the materials and services through the JPA.
ALTERNATIVES:
1. Motion and second to adopt a resolution approving the expenditure of $105,378 for
street maintenances services through the South Metro Joint Powers Agreement.
ATTACHMENTS:
1. Resolution - Approve 2023 street maintenance services through the South Metro Joint
Powers Agreement (JPA)
2. Maps
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-
A RESOLUTION AUTHORIZING THE EXPENDITURE FOR STREET MAINTENANCE
SERVICES THROUGH THE SOUTH METRO JOINT POWERS AGREEMENT
Motion By: Second By:
WHEREAS, the communities of Apple Valley, Bloomington, Burnsville, Eagan, Elko New
Market, Empire, Farmington, Hastings, Lakeville, Mendota Heights, Prior Lake,
Rosemount, Savage, Shakopee, South St. Paul, Spring Lake Township,
Waconia, West St. Paul, and Scott County wish to participate a Joint Powers
Agreement (JPA) to contract for traffic markings, crack sealing, and seal
coating; and
WHEREAS, the JPA is continued in force without annual expiration and renewal, and can
be terminated with a sixty (60) day notice; and
WHEREAS, the JPA will result in cost savings to the City of Prior Lake, as this JPA has
been commended for inter-agency cooperation and cost savings by the State
of Minnesota; and
WHEREAS, for a small fee from each participating community, the City of Burnsville
administers the JPA which includes compiling all of the quantities from each
participating community, completing the bidding process in accordance with
state statute, and administering the construction contract; and
WHEREAS, in accordance with the City’s Pavement Management Program, City staff
recommends that the City complete the work enumerated in the report with an
as-bid cost of $105,378, which includes a 0.5% fee to the City of Burnsville for
the administration of the JPA.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditure of $105,378 for pavement maintenance as part
of the South Metro JPA.
3. The funding for the street maintenance completed through the South Metro JPA shall come
from the 2023 General Fund Street budget (101-43100.00-54010.01).
th
Passed and adopted by the Prior Lake City Council this 15 day of May 2023
VOTE Briggs Braid Burkart Churchill Lake
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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JPA Crack Seal
2023
This product is for informational purposes and is not suitable for legal, engineering, or surveying purposes. This product
has been produced by the City of Prior Lake for the sole purpose of geographic reference. No warranty is made by the
City of Prior Lake regarding specific accuracy or completeness.
0 1
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SPRING LAKE
REGIONAL PARK
CLEARY LAKE
REGIONAL PARK
THOMAS RYAN
MEMORIAL PARK
THE
PONDS
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PARK
PIKE LAKE
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Howard
Lake
Campbell
Lake
Spring Lake
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Thole
Lake Mystic
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Cates
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Pike
Lake
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Prior Lake
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JPA Seal Coat
2023
This product is for informational purposes and is not suitable for legal, engineering, or surveying purposes. This product
has been produced by the City of Prior Lake for the sole purpose of geographic reference. No warranty is made by the
City of Prior Lake regarding specific accuracy or completeness.
0 1
Miles
Seal Coat
SPRING LAKE
REGIONAL PARK
CLEARY LAKE
REGIONAL PARK
THOMAS RYAN
MEMORIAL PARK
THE
PONDS
PARK
SPRING
LAKE PARK
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PIKE LAKE
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Howard
Lake
Campbell
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Upper
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170th St E
Rid g e m o ntAve
SE
C o ttonwoodLnSE
P a r k N i c olletAve
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JPA Long Line
2023
This product is for informational purposes and is not suitable for legal, engineering, or surveying purposes. This product
has been produced by the City of Prior Lake for the sole purpose of geographic reference. No warranty is made by the
City of Prior Lake regarding specific accuracy or completeness.
0 1
Miles
Long Line Seal Coat
PIKE LAKE
PARK
Howard Lake
Haas Lake
Lower
Prior Lake
Jeffers Pond
Mystic Lake
Pike Lake
83
21
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W
ManitouRdN E
North Berens Rd NW
PointePass N W
Fox Ru
n
N
W
W il d w o o d T r l NW
Wil
d
s
R
i
d
g
e
Ct
N
W
W
il
d
s
Vie
w
N
W
T
i
m
b
e
r
w
o
l
f
T
r
l
N
W
WoodDuckDrNW
Parkside
Ct
NW Pi
ke
L
ake
Trl
NE
W
i
l
d
s
Pkwy
NW
C a r r i a ge H ills Pkwy NE
W
i
l
d
s
R
i
d
g
e
N
W
Mckenna
RdNW
JPA Crosswalks/
Symbols
2023
This product is for informational purposes and is not suitable for
legal, engineering, or surveying purposes. This product has
been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior
Lake regarding specific accuracy or completeness.
0 0.5
Miles
Crosswalks
Symbols
Seal Coat
Northwest
PIKE LAKE
PARK
Lower
Prior Lake
Jeffers Pond
Cates Lake
Dan
Patch Lake
Pike Lake
42
42
21
27
16
82
18
CandyCove
TrlSE
RedOaksRdSE
Ke
n
s
i
n
g
t
o
n
A
v
e
N
E
Sha d y Beach DrNE
C
o
n
r
o
y
S
t
N
E
Lords St NE
Commerce
Ave
NE
Ti
m
o
t
h
y
A
v
e
N
E
C e d a r w o o d Trl NE
O s prey Ct N E
Apex Way NE
B
r
e
e
z
y
P
o
i
n
t
R
d
S
E
Cha t o n k a T rl N E
Ca
n
d
l
e
w
o
o
d
L
n
N
E
ShadyBeachTrlNE
Cattail Ct
NE
Coachman L n N E
R u t g e r s St NE
Boudin St NE
Fount
a
inHills Ct NE
138t
h
S
t
NE
Chestnut L n N E
Oak Ridge
Cir SE
Majestic
LnNW
Ro
b
i
n
Rd
N
E
Crownline
D
r
N
E
Ra
v
e
n
C
t
N
E
Shore Trl NE
A m blewood Dr N E
F ountain H ill s D r N E
Fis
h
P
oin
tRd SE
E
st
a
t
e
A
v
e
S
E
Rus
t
i
c
R
d
S
E
G
l
e
n
da
le
Ave
S
E
Asp
e
n
A
v
e
N
E
H
e
n
n
i
n
g
C
i
r
N
E
AppaloosaTrlNE
Maves Trl SE
M a r t i n d a l e St
N E
Hid d e n PondTrl NE
B e a c h S t N E
Enc
l
a
v
e
Ct N
W
FountainHillsDrNW
J a rett Ct NE
M
a
r
s
h
D
r
N
E
Carriage
Ln
NE
Marsh St NW
M
e
a
d
o
w
l
a
w
n
Trl
N
E
Shanno n T r l
SE
D
o
v
e
Ct
N
E
H a mptonStNE
L o s t H o rizon Cir SE
Station
Pl NW
Ro
s
e
w
o
o
d
R
d
NE
BluebirdTrlNE
Glascow T rl S E
W a t e r s e d g e T rl N E
Cedarwood St NE
Hummingbird
Trl
NE
B
ridle
R
i
d
g
e
Trl
NE
Frost Point Cir SE
Park
H
a
v
e
n
TrlNE
EdinboroughA
v
e
N
E
T r i l lium
C
o
v
e
NE
E
dgewater
Cir
NE
Sh
o
r
e
Ln
N
E
Meridian
Way NE
Hidde
n
V
i
ewRd
N
E
Ash
Cir
N
E
Marlen
C
i
r
S
E
T i m b e r Trl SE
BirchwoodAveNE
S h e f field Ter
NE
Raspberr y Rid g e
Rd NW
Na
t
a
l
i
e
R
d
N
E
ManitouRdN E
Pinnacle
Cir NE
Pix
ie
Poin
t
Ci
r
SE
Map
l
e
T
r
l
SE
Fi
s
h
e
r
A
v
e
N
E
Green
OaksTrlSE
Fairlawn ShoresTrlSE
R
ollin
g
O
aks
C
ir
N
E
Fe
r
n
d
a
l
e
A
v
e
N
E
Epperso n
CirNE
1 5 0 t h S t S E
Pi
ke
L
ake
Trl
NE
Carriage Hill Rd NE
Carriage Hills Pkwy NE
C
r
e
s
t
Ave
NE
JeffersPass N W
JPA Crosswalks/
Symbols
2023
This product is for informational purposes and is not suitable for
legal, engineering, or surveying purposes. This product has
been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior
Lake regarding specific accuracy or completeness.
0 0.5
Miles
Crosswalks
Symbols
Seal Coat
Northeast
SPRING LAKE
REGIONAL PARK
THOMAS RYAN
MEMORIAL
PARK
SPRING
LAKE PARK LAKEFRONT
PARK
Howard Lake Arctic Lake
Campbell Lake
Spring Lake Crystal Lake
Lower
Prior Lake
Upper
Prior Lake
12
12
21
82
23
83
17
L a k e s i d e Ave SE
P e r s h i n g S t S WInguadonaBeach
Cir
SW
GlynwaterTrl N W Eau C l a i r e
Trl N E
Twin IslandCirNW
S
o
uthShoreDr
Balsam St SW
Isla
n
d
V
i
e
w
Rd
N
W
B o bcat Trl NW
Village Lake Dr SE
We
s
t
A
v
e
S
E
C
a
l
m
u
t
A
v
e
N
E
T h o r n t o n
D r S W
Pleasant St SE
D a k o t a St SE
I s l a n d V i ew C i r N W
Ida
CirSW
Be
r
e
n
s
Ct
N
W
Spruce Trl S W
Vale Cir SW
Sk
y
l
i
n
e
Ave
N
W
G
o
l
d
e
n
V
i
e
w
Ln
SW
Sycamore
Trl
SW
Pheasa
n
t
M
e
adow
Ln
SW
Griggs
S
t
SW
G r e e n H e i g h t s
T r l S W
Westbury AveSW
Sunset
Ave
NW
Hawk Rid g e R d N W
Fi
v
e
H
a
w
k
s
A
v
e
S
E
VergusAve
Cates St SE
Marsh St NW
Wi llo w w o o d S t SW
Tahinka
Pl
NW
Basswood Cir SW
Knollridge D r
NW
C
e
n
t
e
r
R
d
S
W
Dewitte
Ave
SW
Highland
AveN
W
L a k e V i e w D r
Horizon
Trl
SE
Willow
Beach
Trl
SW
El
m
A
v
e
S
W
Colorado St SE
B e l mont AveNW
W ill o w w o o d S t S E
SunflowerWay
NW
Wi
l
l
o
w
L
n
SW
G r a i n w o o d C i r
N E
Fairvie
w
R
d
S
W
H
i
c
k
oryCirSW
O'Brien CtSW
T o w e r St SE
H e r i t a g e
L n S E
Sunrise
Ave
SW
W i l d H o r se
P a s s N W
S impkins D r S W
A
r
c
t
i
c
C
i
r
N
W
Park
w
oo
d
D
r
S
E
W i l l o w B e a c h S t S W
C R 1 2 Frontage R d
Cr
e
e
k
s
i
d
e
C
i
r
S
E
Priorwood St SE
Stonebriar
Cir SW
Ann
a
T
r
l
S
E
P ondview TrlSE
Sunra
y
C
i
r
S
W
Buttern
u
t
Cir
N
W
Duluth
Ave
SE
Wilds
PkwyNW
M
u
s
hto
w
n
R
d
SE
Toronto
A
v
e
S
E
Sunray
Blvd
S
W
S
t
e
m
m
e
r
Ridge
Rd
NW
SunsetTrlSW
No
r
t
h
w
o
o
d
R
d
N
W
TurnerDrSW
Frem
o
n
t
A
v
e
N
W
170th St E
P ark N ic ollet A v e S E
JPA Crosswalks/
Symbols
2023
This product is for informational purposes and is not suitable for
legal, engineering, or surveying purposes. This product has
been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior
Lake regarding specific accuracy or completeness.
0 0.5
Miles
Crosswalks
Symbols
Seal Coat
Southwest
CLEARY LAKE
REGIONAL PARK
THOMAS RYAN
MEMORIAL PARK
THE PONDS
PARK
LAKEFRONT
PARK
Markley Lake
Blind Lake
Crystal Lake
Cleary Lake
Lower
Prior Lake
Lower
Prior Lake
Cates Lake
Upper
Prior Lake
44
82
23
27
27
21
21
RedOaksRdSE
L a k e s i d e Ave SE
Main A v e S E
Parkvie w D r
SE
W i l l o w w o o d St SW
Lyons A v e S E
Eau C l a i r e
Trl N E
Gateway St SE
Westwood Dr SE
Me
a
d
o
w
s
W
a
y
SE
M ar k l e y L a k e D r S E
W o o d l a w n
C i r S E
Prairie Way SE
R
i
v
e
r
BirchL
n
W
ild
e
r
n
essTrlSE
River Bi r c h
Pl SE
L i l a c L n SE
HiddenO
a
k
s
C
i
r
S
E
W oo d sid e R d S E
Village Lake Dr SE
F i s h P o i n t R d S E
We
s
t
A
v
e
S
E
Mitchell
Cir
S
E
C
a
l
m
u
t
A
v
e
N
E
BlindLake
Trl
S
E
Pleasant St SE
Mi
s
s
i
o
n
T
r
l
S
E
C
a
n
d
y
C
o
v
e
T
r
l
S
E
Dakota
S
t
S
E
Ri
d
g
e
w
o
o
d
Ct
S
E
Wo
o
d
v
i
e
w
Ct
S
E
It
a
s
c
a
A
v
e
S
E
J
e
t
t
Cir
SE
Fawn Mead
o
w
CurveSE
Hillcrest S t S E
G r e e n H e i g h t s
T r l S W
Cred
i
t
R
i
v
e
r
R
d
S
E
W estbury
A veSW
Trailhead L n
SE
D
e
e
r
f
i
e
l
d
D
r
S
E
Windsor L n S E
Huron St SE
CrossandraStSE
Fi
v
e
H
a
w
k
s
A
v
e
S
E
D
u
b
l
i
n
R
d
S
E
Cates St SE
Kyla WaySE
P e r s h i n g S t S W
R u t l e d g e S t S E
Brooks Cir SE
Snell Ct SE
Marsh St
NW
Bounty St SE
Ev
a
n
s
t
o
n
A
v
e
S
E
B
runswick
Ave
SE
Minnesota S t S ESt
P
a
u
l
A
v
e
S
E
Highland
AveN
W
Sk
y
l
i
n
e
Ave
N
W
B l u f f H e i g h t s
T r l S E
Jo
r
d
a
n
A
v
e
S
E
C ardi n a l Ridge
Trl SE
HopeSt SE
Colorado St SE
W ill o w w o o d S t S E
Mou n t Curve B l v d SE
Horizon
Trl
SE
V i c t o r i a C u r v e S E
Po
n
d
s
P
k
w
y
S
E
G r a i n w o o d C i r
N E
T o w e r St SE
H e r i t a g e
L n S E
170th St E
B e n n e t t S t SE
T i m b e r Trl SE
T i m b e r C r e s t D r S E
Cleary Trl SE
Park
w
oo
d
D
r
S
E
Fr
a
n
k
l
i
n
C
i
r
SE
E OakPoint D r S E
B
r
e
e
z
y
P
o
i
nt
RdSE
Cr
e
e
k
s
i
d
e
C
i
r
S
E
Po
n
d
s
e
d
g
e
L
n
S
E
Priorwood St SE
Ann
a
T
r
l
S
E
Pondview TrlSE
Welcome
Ave
S
E
K
o
p
Pkw y S E
FishPointRd
SE
Duluth
Ave
SE
Toronto
A
v
e
S
E
Frank
l
i
n
T
r
l
S
E
Ade
l
m
a
n
n
S
t
S
E
M
u
s
h
t
o
w
n
R
d
S
E
T u r n e r D r S W
Ri
d
g
e
m
o
n
t
A
v
e
S
E
Cot
t
o
n
w
o
o
d
L
n
S
E
P a r k N i c o l l e t A veSE
JPA Crosswalks/
Symbols
2023
This product is for informational purposes and is not suitable for
legal, engineering, or surveying purposes. This product has
been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior
Lake regarding specific accuracy or completeness.
0 0.5
Miles
Crosswalks
Symbols
Seal Coat
Southeast