HomeMy WebLinkAbout05(M) - Resolution Approving Work Order – Professional Services for Trunk Highway 13 Trail Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02) Report
ITEM: 5M
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023
PREPARED BY: Andy Brotzler, Public Works Director/City Engineer
PRESENTED BY: Andy Brotzler
AGENDA ITEM: Resolution Approving Work Order – Professional Services for
Trunk Highway 13 Trail Segment 5 (Anna Trl to Pleasant St SE)
(CP 2020-02)
RECOMMENDED ACTION:
Adopt a resolution approving a work order for professional services for Trunk Highway 13 Trail
Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02).
BACKGROUND:
In December 2022, the city was notified that federal funding was awarded to this project as part
of the Congressional Directed Spending program. Federal funds in the amount of $632,150 were
awarded to the project, with approximately $486,000 of construction costs (80% of construction
costs) being eligible to use for the project.
At this time, staff is recommending the approval of the attached work order with WSB for
professional services associated with the final design, bidding, and construction administration
for the project. The estimated cost of $194,145 is included in the total estimated project cost of
$801,420, which has been slightly increased from the previous estimate of $750,000 to account
for construction inflation as a 2024 construction project, and additional costs associated with
meeting federal funding requirements.
FINANCIAL IMPACT:
The estimated total project cost of $801,420 is proposed to be funded with federal funding
($486,000) and city funding, Fund 225 ($315,420).
ALTERNATIVES:
1. Motion and second to adopt a resolution approving a work order for professional
services for Trunk Highway 13 Trail Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-
02).
ATTACHMENTS:
1. Resolution - Approve Work Order – Professional Services for Trunk Highway 13 Trail
Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02).
2. 20230515 Work Order with proposal
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-
A RESOLUTION APPROVING A WORK ORDER FOR PROFESSIONAL SERVICES FOR
TRUNK HIGHWAY 13 TRAIL SEGMENT 5 (ANNA TRL TO PLEASANT ST SE) (CP 2020-02)
Motion By: Second By:
WHEREAS, the city desires to construct a trail segment on the west side of Trunk Highway
13 between Anna Trl and Pleasant St SE to provide a connection between
existing trails; and
WHEREAS, the city has been notified that federal funding in the amount of $632,150 was
awarded to this project, with up to 80% of construction costs eligible to be funded
with these federal grant funds; and
WHEREAS, City staff has solicited a proposal from WSB & Associates, Inc., a member of
the City’s consultant pool, to provide the professional services for this project;
and
WHEREAS, Staff recommends executing a work order in the amount of $194,145 with WSB
& Associates, Inc. to complete the professional services associated with final
design, bidding, and construction administration for the project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute a work order with WSB &
Associates, Inc. in the amount of $194,145 for professional services for Trunk Highway 13
Trail Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02).
Passed and adopted by the Prior Lake City Council this day of May 15, 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
Page 1 of 2
Public Works Consultant Pool Work Order
Trunk Highway 13 Trail Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02)
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 15th day of May, 2023 by the City of Prior Lake
(“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020
(“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2024.
3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of
$194,145 as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Monica Heil to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
_____________________________________
Signature
____________________________________
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
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M
April 20, 2023
Mr. Andy Brotzler, P.E.
Director of Public Works/City Engineer
City of Prior Lake
17073 Adelmann St. SE
Prior Lake, MN 55372
Re: Proposal to Provide Professional Engineering Services
Trunk Highway 13 Trail Connection Project – Pleasant Street SE to Anna Trail SE
Dear Mr. Brotzler:
WSB is pleased to provide you with our proposal for professional services for the preparation of
construction documents and contract administration services for the Trunk Highway 13 Trail
Connection. The proposed improvements include construction of a separated bituminous trail
from Anna Trail SE to Pleasant Street SE. The City has been awarded federal funding for the
construction of the trail segment during the 2024 constr uction season. WSB has recently
provided services to the City related to this project including topographic survey of the project
area, update of the wetland delineation report, and providing an alternatives analysis/decision
matrix for two different trail alignments to connect the trail from Pleasant Street to Anna Street.
This proposal assumes the at-grade, behind the curb option trail alignment is the preferred
alternative alignment for the trail.
Scope of Services
Generally, the scope of services will include geotechnical evaluations, preparation of construction
documents including plans and specifications, preparation of environmental documentation
required for federal funds, bidding assistance, and contract construction administration services.
For specifics on deliverables associated with each task, please review Exhibit C.1.
Task 1.0: Geotechnical Exploration
WSB will perform geotechnical exploration and evaluation to identify general soil information in
the project corridor consisting of the following items:
•Geotechnical Field Work and Evaluation Report
•Access site with CME-55 truck mounted auger drill rig
•Perform four (2) soil borings to depth of about 14.5 feet below grade – there is an
assumed 2 borings near the highway.
•If borings are extended due to unsuitable soils at termination depths (organics, fills, etc .),
additional depth may be required at additional cost per foot.
•We will utilize flashing lights, signage, and cones for traffic control and allow traffic to self -
regulate around our work zone.
•Samples retrieved during drilling will be returned to our laboratory where they will be
reviewed, classified using the Unified Soil Classification System (USCS) and logged
under the direction of a geotechnical engineer.
•Select samples will be set aside for laboratory testing. We may perform routine
laboratory tests on selected soil samples obtained from the exploration.
•WSB will complete Gopher State One Call (GSOC) utility clearance to have public
underground utilities marked.
EXHIBIT 1
Mr. Andy Brotzler, P.E.
April 20, 2023
Page 2
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• Private utilities are the responsibility of the utility owner to mark, and WSB should be
notified of any private underground utilities that are onsite.
• Some damage could occur to greenspace areas from normal drilling mobilization and
operations. Our proposed services do not include restoration of the site to pre-
conditions.
• Due to recent roadway improvements in the project corridor, no borings will be taken
within the bituminous pavement surfaces.
• Based on the proposed boring depths to depths (< 15 feet), MDH well sealing notification
and fees will not be required. If the borings are extended to a depth of 15 feet or more,
additional fees will be charged.
• WSB will prepare a geotechnical report with discussion of subsurface soil and
groundwater conditions and how they may affect the construction being proposed.
Deliverables
• Geotechnical report.
Task 2.0: Right of Way Determination and Acquisition
The right of way acquisition services will be provided in accordance with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, as amended, and other applicable
state and federal laws and rules.
Project Management/Acquisition Agent
• WSB will coordinate and complete all work tasks, establish and monitor budgets, attend
conference call meetings and be the point of contact for all correspondence with the City.
Monthly parcel status reports will be provided, along with a detailed contact log for the
impacted parcels upon completion of the acquisition. Communication will be maintained
with the City throughout the process to quickly and efficiently resolve any issues or
concerns that arise which, in turn, keeps the project on s chedule.
Pre-Acquisition Services
• Early Notification Letters will be sent to the owners to introduce our staff and inform them
of the upcoming project. We will include a contact information form so they can respond
with the best contact numbers and times they are available to meet as well as the
required Guidebook for Property Owners.
• Field Title Reports will include an on-site visit with the owners, if they are available to
meet. Our agent will view the parcel, discuss the project, gather ownership interests, and
verify improvements that may be impacted by the project.
Acquisition Services
• Offer letters and supporting documents will be prepared and presented to the owners in
person, if possible, or by Certified Mail if we are unable to meet them in person. Offer
packets will include an offer letter, summary statement, landowner rights brochure and
the conveyance documents.
• Negotiations will be conducted in good faith with the property owners to reach an
agreement that is fair to the owner and the City as well. City staff will be contacted on
any owner issues in an effort to resolve or minimize impacts. Upon settlement,
Mr. Andy Brotzler, P.E.
April 20, 2023
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easements will be obtained. If a settlement is reached that is higher than the offer,
administrative settlements will be pre pared and submitted to the City for approval. Upon
completion, the original files will be delivered to the City. Negotiations will continue
through the title and possession date.
Valuation Services:
• WSB will contract with Patchin Messner Valuation Counselors to conduct the appraisal
reports.
• WSB will contract with Foster Appraisals, Inc. to conduct the review appraisal report.
Parcel Exhibits
• WSB’s survey group will prepare parcel exhibits, legal descriptions, and stake easement
areas.
Right of Way Certificate Assistance:
• WSB staff will provide documentation and assistance to the City to prepare for the file
audit related to this project including preparing the ROW Certificate #1 for state audit.
Deliverables
• Ownership and Encumbrance reports
• AutoCAD files with proposed easements/right of way
• Tabulation for right of way process
• Easement and right of way sketch and descriptions
• Early notification letters
• Valuation reports and reviews
• Offer packages
• Executed conveyance documents
• Payment requests
• Summary information for condemnation parcels
• Right of Way Certificate #1
Task 3.0 Final Design, Plans, and Specifications
WSB will prepare construction documents (plans and specifications) accordance with the City's
engineering requirements and trail design requirements as published within the 2019 Federal
Highway Administration Bicycle and Pedestrian Planning, Program, and Project Development
Manual and the Trail Planning, Design, and Development Guidelines as published by the
Minnesota Department of Natural Resources. This process will also include performing utility
coordination, securing necessary permits, and performing a QA/QC and constructability review.
GSOC Coordination and Design Meeting
WSB will coordinate and prepare a meeting agenda and minutes for the design utility coordination
meeting as required by Minnesota Statute 216D. This meeting notice will be sent to all affected
private utility owners located in the project limits. Our staff will perform a GSOC design request
for private utility maps, field markings for the topographic survey.
Plans
The plans will generally include the following sheets (or combined items on sheets) for the
proposed improvements:
Mr. Andy Brotzler, P.E.
April 20, 2023
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• Title sheet
• General Layout plan
• Statement of Estimated Quantities
• Construction Notes
• Typical Sections
• Standard Details
• Construction Plans (removals, plan and profile, utility, traffic control, ADA)
• Structural retaining wall drawings
• Temporary and permanent erosion control p lans
• Cross Sections
Project Manual
WSB will prepare the Project Manual (city format) including
• Advertisement for Bids
• Instructions to Bidders
• General and Supplemental Conditions
• Agreements
• Bonds
• Cost Proposals
• Special provisions
• Any other documents as required by federal funds.
Kick-Off Meeting
WSB will coordinate and hold a kick-off meeting and a100%/pre-bid meeting review with City
Staff prior to beginning design work on the project.
Permits
WSB will coordinate and obtain all permits necessary for construction. Current permits
anticipated include MPCA construction stormwater general permit, a MnDOT ROW permit for the
construction of the trail, and an erosion control permit from the Prior Lake Spring Lake Watershed
District.
QA/QC Plan Review
WSB will conduct a comprehensive QA/QC plan review to ensure all applicable engineering
standards and trail grant requirements are met as published in the Local Trail Connections
Program manual. This review will also include a cursory rev iew of the plans by an employee of
WSB’s transportation group as it relates to MnDOT requirements for construction of
improvements within the MnDOT Trunk Highway right of way. For purposes of this cost proposal,
it is assumed that only a MnDOT right of way permit will be required. If a cooperative
construction agreement is required as a part of this project, WSB will need to amend this scope of
work to include more hours for coordination and review/signatures by MnDOT’s functional groups.
Constructability Review
WSB will perform a constructability review, in which a member of the WSB construction team will
review the plans and specifications in their entirety for constructability to evaluate risks associated
with construction and potential risk mitigation measures that can be implemented.
Deliverables
• Meeting agenda, meeting minutes, and summary memos for GSOC meeting.
• Construction drawings (30%, 60%, 90%, and 100% design stages)
• Draft and final project manual.
• Meeting agenda, meeting minutes, and summary memos for design meetings.
Mr. Andy Brotzler, P.E.
April 20, 2023
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• Final executed permits.
• QA/QC plan review checklist.
Task 4.0: Categorical Exclusion Preparation
Since the project has received federal funding, a programmatic Categorical Exclusion (CATEX)
document is anticipated. As part of the document development, the WSB team will distribute early
coordination letters with MnDOT and MnDNR to identify potential historic and archaeological
resources as well as state and federal threatened and endangered species. Of particular interest
to this project, which is likely to include some tree clearing – the northern long eared bat has been
recently designated as endangered, which will result in changes in tree clearing activities. Along
with the early coordination letters, the WSB team will complete a scan regarding the potential for
contaminated materials through review of on-line databases. Using the information from the
letters, database searches and information from the wetland delineation, a draft CATEX
document will be prepared for review by the city and MnDOT. Revisions will be made based upon
comments received and will be updated and submitted for signature. It is anticipated that
coordination will be needed with MnDOT on the preparation of the CATEX due to the trail’s
location/proximity to TH 13. Meeting time with MnDOT environmental staff is included in the
hours for the development of the document. Attendance at regular project team meetings is also
included.
Should early coordination letters indicate the need for further investigations on particular
resources (e.g., potential archaeological site), the WSB team will coordinate with the reviewing
agencies and the city to understand additional work scope.
Deliverables:
• Draft CATEX for review
• Final CATEX for signature and submittal
Task 5.0: Final Cost Estimate
WSB will prepare a final engineer’s opinion of probable construction cost based upon the final
tabulated quantities and estimated unit costs for each pay item.
Deliverables:
• Engineer’s opinion of probable cost.
Task 6.0: Project Bidding
WSB will assist the City in establishing a bid opening time, date and location and prepare the
necessary notices and publications for advertisement.
During the bidding phase of the project, WSB staff will lead responses to plan holders that have
pre-bid questions, clarifications, issue addenda (if necessary) and open the bids. WSB will
prepare bid tabulations, bid summary and recommendation letter for consideration of awarding a
contract. When the City awards the construction contract, WSB will assist in preparing and
executing project contracts, bonds, and insurance with the selected contractor.
Deliverables:
• Notices and publications.
• Summary of Q & A from bidding.
• Bid tabulations.
• Award recommendation letter.
• Executed contracts, bonds, and insurance.
Mr. Andy Brotzler, P.E.
April 20, 2023
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Task 7.0: Construction Administration
WSB will provide all services necessary to effectively administer the contract to ensure
compliance with construction contract plans and specifications. This task generally includes on
site construction survey, inspection and construction materials testing including:
• General coordination, progress reports, invoices, and billing.
• Quality control/quality assurance.
• Preconstruction conference.
• Daily inspection.
• Construction survey and staking.
• Site progress meetings.
• Submittal and shop drawing reviews and approvals.
• Responding to contractor requests for information and questions.
• Tabulating in place material quantities and items of work and preparing construction pay
applications for review by the contractor and the City.
• Generating a punchlist of remaining contractual obligations and ensuring the completion
of the items contained within the punchlist by the contractor.
• Providing as-built construction drawings after construction completion.
Deliverables:
• Preconstruction agenda, meeting invites, and meeting minutes.
• Site progress meeting agenda and minutes.
• Approval submittals and shop drawings.
• Daily inspection logs and weekly reports.
• Draft and final contractor pay applications for City Council approval.
• Project punchlists.
• Project closeout documentation.
For purposes of estimating on-site inspection effort, WSB has assumed 3.5 weeks of active
construction inspection at 50 hours per week.
Compensation Summary
Our fees for the scope of services is proposed on an hourly basis, estimated as summarized
below. The fee estimate is provided in a detailed format on the enclosed Estimated Project Fees
Worksheet.
▪ Task 1: Geotechnical Exploration $8,274
▪ Task 2: Right of Way Determination and Acquisition $11,051
▪ Task 3: Final Design, Plans, and Specifications $69,638
▪ Task 4: Categorical Exclusion Preparation $26,150
▪ Task 5: Final Cost Estimate $4,008
▪ Task 6: Project Bidding $4,219
▪ Task 7: Construction Administration $61,055
Reimbursable Expenses
Permit Fees
• NPDES $400
• MnDOT ROW $250
Materials Testing $3,500
Ownership and Encumbrance Reports $500
Appraisals – Patchin Messner $4,000
Appraisal Review – Foster Appraisals $1,100
Mr. Andy Brotzler, P.E.
April 20, 2023
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Total Fee $194,145
Assumptions
The following assumptions were made while preparing this proposal:
• There are 2 parcels on this project with fee, permanent and/or temporary easement
acquisitions, and one additional parcel owned by the Metropolitan Airport Commission,
requiring appraisal.
• Right of Way negotiations will continue until the title and possession date. Any services
requested beyond that date would be billed at our standard hourly rates.
• Eminent domain services include providing documentation to the County. If additional
services are needed, the contract would be amended to include those services.
• Assumes wetlands will not be impacted by the proposed construction, due to inclusion of
retaining walls.
• Assumes 5 weeks of active construction administration at 35 hours/week for construction
inspection and materials testing. This is the level of effort assumed to be needed to
perform construction observation during active construction hours along with completing
all documentation and paperwork necessary for use of federal funds.
Thank you for the opportunity to provide professional services to the City of Prior Lake for the
Trunk Highway 13 Trail Connection Project. Feel free to contact me if you have any questions.
Sincerely,
WSB
Monica Heil, P.E.
Vice President of Municipal Services
(952) 737-4675
MHeil@wsbeng.com
Attachments
cc: Nick Monserud, PE, City of Prior Lake
Paul Sandy, WSB
/pgs
Senior Senior Transportation Geotechnical Senior Structural Structural Transportation Right of Way Right of Way Right Quality
Principal Project Project Contract Construction Project Engineering Project Geotechnical and Project Project Planning Transportation Wetland Project QA/QC of Way Admin Water Manager Office 2-Person Total
Manager Manager Administrator Observer Engineer Technician Engineer Drill Rig Crew Engieer Engieer Lead Plannner Lead Manager Agent Agent Support Resources QA/QC Survey Survey Crew Hours Fee
Scope of Services Phase/Task Description Monica Heil Kelvin Howieson Paul Sandy
Marcus
VanderBrug Brad Caron Mark Osborn Jeremy Burke Stan Hill Jack Corkle Austin Hauf Alison Harwood Faye Gillespie Ben Barker Brent Rolf Gianna Turturillo Nic Hentges
1.0 Geotechnical Evaluation
1.0.1 Project Management 2 2 390.00$
1.0.2 Geotechnical Evaluation 39 6 45 7,884.00$
Soil borings (assumed 2 near roadway and 2 in wetland)
Geotechnical report
Deliverables:
Geotechnical Report
Subtotal 2 39 6 47 8,274.00$
2.0 Right of Way Determination and Acquisition
2.0.1 Project Management 2 8 10 1,606.00$
2.0.2 Pre-Acquisition Services 1 1 6 8 1,251.00$
Early notification letters
Field title reports
On site visit with property owners
2.0.3 Acquisition Serivces 3 1 4 679.00$
Offer letters and supporting documents
Good faith negotiations
2.0.4 Valuation Services 1 15 16 2,342.00$
Appraisal reports (subconsultant)
Appraisal report review (subconsultant)
2.0.5 Parcel Exhibits 16 8 24 4,680.00$
Preparation of sketch and legal description documents
Staking of easement areas
2.0.6 Right of Way Certificate 1 1 1 3 493.00$
Preparation of Right of Way Certificate #1 for state audit
Deliverables:
Ownership and Encumbrance reports
AutoCAD files with proposed easements/right of way
Tabulation for right of way process
Easement and right of way sketch and descriptions
Early notification letters
Valuation reports and reviews
Offer packages
Executed conveyance documents
Payment requests
Summary information for condemnation parcels
Subtotal 3 14 2 22 16 8 65 11,051.00$
3.0 Final Design, Plans and Specifications
3.0.1 Project Management 2 12 12 6 2 34 6,638.00$
3.0.2 GSOC Coordination 2 2 4 8 1,452.00$
3.0.3 GSOC Meeting 2 2 2 6 1,144.00$
3.0.4 Plans 10 8 65 65 16 40 40 244 37,662.00$
Title Sheet
General Layout
Statement of Quantities/Notes
Construction Details
Standard Drawings
Miscellaneous Details
Construction Plans (removals, plan and profile, utility, traffic control, ADA)
Structural Retaining Wall Plans and Details
Stormwater Pollution and Prevention Plan (SWPPP)
Cross Sections
3.0.5 Project Manual (city format)2 4 16 8 8 4 42 6,574.00$
3.0.6 Design Meetings 8 8 8 2 26 4,870.00$
Design meeting 1 (Design kick-off)-$
3.0.7 Permits 14 10 24 3,702.00$
3.0.8 QA/QC Plan Review 2 2 16 16 36 6,868.00$
3.0.9 Constructability Review 4 4 728.00$
Deliverables:
Meeting agenda, meeting minutes, and summary memos for GSOC meeting
Construction drawings (30%, 60%, 90%, 100%)
Draft and final project manual
Meeting agenda, meeting minutes, and summary memos for design meetings
Final executed permits
QA/QC plan review checklist
Subtotal 2 38 38 4 117 65 26 40 14 8 52 20 424 69,638.00$
4.0 Categorical Exclusion Preparation
4.0.1 Project Management 3 3 8 14 3,038.00$
4.0.2 Categorical Exclusion Preparation 12 156 168 23,112.00$
Early coordination letters with MnDOT and MnDNR
Review of potential contaminated materials
Coordination with MnDOT
Attendance at project team meetings
Deliverables:
Draft CATEX for review
Final CATEX for signature and submittal
Subtotal 3 3 20 156 182 26,150.00$
5.0 Final Cost Estimate
5.0.1 Project Management 1 2 2 5 921.00$
5.0.2 Engineer's Opinion of Probable Cost 3 8 2 4 17 3,087.00$
Deliverables:
Engineer's opinion of probable cost
Subtotal 4 2 10 2 4 22 4,008.00$
6.0 Project Bidding
6.0.1 Project Management 2 2 2 6 1,168.00$
6.0.2 Project Bidding and Award 1 4 8 8 21 3,051.00$
Schedule bid opening time, date, and location
Prepare notices and publications
Answer questions during bid phase
Prepare bid tabulations
Prepare award recommendation
Contracts, bonds, and insurance
Deliverables:
Notices and publications
Summary of Q & A during bidding
Estimated Hours
Trunk Highway 13 Trail Connection - Pleasant Street SE to Anna Trail SE
WSB Project No. 021362-000
City of Prior Lake, MN
Exhibit C.1 Estimated Project Fees
Senior Senior Transportation Geotechnical Senior Structural Structural Transportation Right of Way Right of Way Right Quality
Principal Project Project Contract Construction Project Engineering Project Geotechnical and Project Project Planning Transportation Wetland Project QA/QC of Way Admin Water Manager Office 2-Person Total
Manager Manager Administrator Observer Engineer Technician Engineer Drill Rig Crew Engieer Engieer Lead Plannner Lead Manager Agent Agent Support Resources QA/QC Survey Survey Crew Hours Fee
Estimated Hours
Bid tabulations
Award recommendation
Executed contracts, bonds, and insurance
Subtotal 2 1 6 10 8 27 4,219.00$
7.0 Construction Administration
7.0.1 Project Management 8 8 21 16 53 8,894.00$
General coordination
Progress reports, invoices, and billing
Labor compliance
Quality control/quality assurance
7.0.2 On-Site Construction Survey, Inspection and Materials Testing 175 6 24 80 285 49,257.00$
Property Owner Coordination Meeting (assumed 1 meeting)
Preconstruction Conference
Daily Inspection
Construction Staking
Site Progress Meetings
Submittals and Shop Drawings
Contractor Questions/Answers
Pay Applications
7.0.3 Final Close-out 6 4 8 18 2,904.00$
Project Closeout and As-Built Plans
Punchlist
Ensure that the project is completed consistent with approved plans and all
required documents are filed.
Deliverables:
Preconstruction agenda, meeting invites, meeting minutes
Site progress meeting agenda and minutes
Approved submittals and shop drawings
Daily inspection logs and weekly reports
Draft and final contractor pay applications for Council approval
Project punchlists
Project closeout documentation report and as-built drawings
Subtotal 8 8 27 179 8 6 16 24 80 356 61,055.00$
Total 12 46 62 31 179 145 65 39 6 34 40 20 156 14 14 2 22 32 52 24 40 88 1123 184,395.00$
Grand Total Hours 12 46 62 31 179 145 65 39 6 34 40 20 156 14 14 2 22 32 52 24 40 88 1123
Hourly Rate 235.00$ 223.00$ 195.00$ 182.00$ 145.00$ 154.00$ 158.00$ 166.00$ 235.00$ 147.00$ 167.00$ 223.00$ 131.00$ 183.00$ 152.00$ 223.00$ 146.00$ 102.00$ 114.00$ 223.00$ 175.00$ 235.00$
Grand Total Direct Labor Costs 2,820.00$ 10,258.00$ 12,090.00$ 5,642.00$ 25,955.00$ 22,330.00$ 10,270.00$ 6,474.00$ 1,410.00$ 4,998.00$ 6,680.00$ 4,460.00$ 20,436.00$ 2,562.00$ 2,128.00$ 446.00$ 3,212.00$ 3,264.00$ 5,928.00$ 5,352.00$ 7,000.00$ 20,680.00$ 184,395.00$
Reimbursable Expenses -
Permit Fees:
NPDES 400.00$
MnDOT Right-of-Way 250.00$
Materials Testing 3,500.00$
Ownership and Encumbrance Reports 500.00$
Appraisals - Patchin Messner 4,000.00$
Appraisal Review - Foster Appraisals 1,100.00$
Subtotal Expenses 9,750.00$
Total Fee (Hourly estimated fee) 194,145.00$