HomeMy WebLinkAbout05(N) - Resolution Approving Change Order No. 1 for the 2023 Sidewalk Maintenance Project (2023-11) Report
ITEM: 5N
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 15, 2023
PREPARED BY: Andy Brotzler, Public Works Director/City Engineer
PRESENTED BY: Andy Brotzler
AGENDA ITEM: Resolution Approving Change Order No. 1 for the 2023 Sidewalk
Maintenance Project (2023-11)
RECOMMENDED ACTION:
Adopt a resolution approving Change Order No. 1 for the 2023 Sidewalk Maintenance Project
(2023-11).
BACKGROUND:
A contract for the 2023 Sidewalk Maintenance Project was awarded to McNamara Contracting,
Inc. at the March 20, 2023 City Council meeting. Since that time, staff has been working with
representatives of the Rotary to develop a plan for enhancements to the trail access to Lakefront
Park from Main Avenue/TH 13. Working with the Rotary and the the contractor for the 2023
Sidewalk Maintenance Project, a plan has been developed to repave and widen a segment of the
trail to Lakefront Park from Main Avenue/TH 13. This improvement will better support the
entrance/exit of park patrons, particularly during the annual Lakefront Music Fest event.
FINANCIAL IMPACT:
The change order amount of $29,338 will be funded entirely by the Prior Lake Rotary.
ALTERNATIVES:
1. Motion and second to adopt a resolution approving Change Order No. 1 for the 2023
Sidewalk Maintenance Project (2023-11).
ATTACHMENTS:
1. Resolution - Approve Change Order No. 1 for the 2023 Sidewalk Maintenance Project
(2023-11)
2. Location Map
3. Change Order
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-
A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE 2023 SIDEWALK
MAINTENANCE PROJECT (2023-11)
Motion By: Second By:
WHEREAS, the city awarded a contract In the amount of $115,893.25 to McNamara
Contracting, Inc. on March 20, 2023 to perform sidewalk maintence at the
following locations:
• The sidewalk on the north and west side of the Police Department
• The sidewalk connecting Willow Beach Trail SW and Willow Lane SW
WHEREAS, a third location at Lakefront Park has been proposed for improvements by the
Prior Lake Rotary to better accommodate pedestrian traffic, particularly during
the annual Lakefront Music Fest event; and
WHEREAS, WSB & Associates, Inc. has prepared Change Order No. 1 in the amount of
$29,338 to incorporate the improvements at Lakefront Park into the 2023
Sidewalk Maintenance Project; and
WHEREAS, City staff recommend approving Change Order No. 1 in the amount of $29,338
for the 2023 Sidewalk Maintenance Project (2023-11).
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to approve Change Order No. 1 in the
amount of $29,338 for the 2023 Sidewalk Maintenance Project (2023-11).
3. The funding for Change Order No. 1 will come entirely from the Prior Lake Rotary.
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Passed and adopted by the Prior Lake City Council this 15 day of May 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager
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This product is for informational purposes and is not suitable for legal,
engineering, or surveying purposes. This product has been produced by
the City of Prior Lake for the sole purpose of geographic reference. No
warranty is made by the City of Prior Lake regarding specific accuracy or
completeness.
2023 Sidewalk
Maintenance Project
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Rev. July 2020
CHANGE ORDER Page 1 of 1
WSB Project No. 020144-000 Owner Project No. Change Order No. 1
Project Title/Description: 2023 Miscellaneous Sidewalk Improvements
Owner: City of Prior Lake
Owner Address: 4646 Dakota Street Prior Lake, MN 55372-1787
Contractor: McNamara Contracting, Inc.
Contractor Address: 16700 Chippendale Avenue Rosemount, MN 55068
Total Change Order Amount: $29,338.00
Description:
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
The Engineer in concurrence with the City of Prior Lake and Contractor McNamara Contracting Inc, agree to:
1. Traffic control (Sidewalk Closed Signs)
2. Silt fence
3. Remove approx. 3,380 sf of existing bituminous trail
4. Saw cut existing bituminous trail at match points
5. Install new 30’ wide bituminous trail and associated radii at match points
6. Extend existing 18” HDPE culvert
* Salvage and reinstall existing FES
7. Grading to include:
* 3’ bench on both sides of new trail
* Grade high side (north/east) of trail to drain at FES
8. Seed and blanket within grading limits
This work will be considered "Contract Revisions” as provided for by Specification 1402. Payment for this work will be at
Negotiated Unit Prices.
Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.)
Group/Funding
Category Item No. Description Unit Unit Price + or –
Quantity
+ or –
Amount $
Local 2021.501 MOBILIZATION LS $5,000.00 1 $5,000.00
Local
2104.518
/WR01 REMOVE BITUMINOUS TRAIL SF $0.80 3380 $2,704.00
Local
2104.603
/LA03
SAWCUT BITUMINOUS TRAIL
PAVEMENT LF $3.00 40 $120.00
Local 2105.601 SITE GRADING L S $1,875.00 1 $1,875.00
Local 2231.604
BITUMINOUS TRAIL WITH 6" AGG
BASE S F $2.65 5860 $15,529.00
Local 2563.601 SILT FENCE LS $1,675.00 1 $1,675.00
Local 2563.601 TRAFFIC CONTROL LS $375.00 1 $375.00
Local 2573.502 EXTEND 18" HDPE CULVERT LF $81.00 10 $810.00
Local 2575.504 SEED AND BLANKET LS $1,250.00 1 $1,250.00
Net Change This Change Order $29,338.00
Due to this change, the contract time: (check one)
( X ) Is NOT changed ( ) May be revised as provided in MnDOT Specification 1806
Number of Working Days Affected by this Contract Change:
Number of Calendar Days Affected by this Contract Change:
Approved By Project Engineer: Date:
Approved By Contractor: Date:
Approved By Owner: Date:
May 3, 2023
To:Contact:City Of Prior Lake
Prior Lake Rotary Club Trail QuoteProject Name:Bid Number:
Fax:
Address:Prior Lake, MN USA Phone:
Project Location:Bid Date:5/1/2023
Addendum #:0
Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity
1 1.00 LS $5,000.00 $5,000.00Mobilization
2 1.00 LS $375.00 $375.00Traffic Control
3 1.00 LS $1,675.00 $1,675.00Silt Fence
4 40.00 LF $3.00 $120.00Sawcut Bituminous
5 3,380.00 SF $0.80 $2,704.00Remove Existing Trail
6 5,860.00 SF $2.65 $15,529.00Install New Bituminous Trail With 6" Agg Base
7 10.00 LF $81.00 $810.00Extend 18" HDPE Culvert
8 1.00 LS $1,875.00 $1,875.00Grading Per Email
9 1.00 LS $1,250.00 $1,250.00Seed And Blanket
Total Bid Price: $29,338.00
Notes:
• Quote EXCLUDES: Permits, surveying, watering for turf establishment.
• Quote assumes all work completed prior to Lakefront Music Festival.
• Quote assumes aggregate base beneath existing trail is suitable. Extra cost may be incurred if soil corrections are necessary.
• Quote based on drawings provided and on-site meetings. All items are as described in the line item and bid at the unit price.
• We reserve the right to negotiate the terms of any binding contract. This includes, but is not limited to, requiring that this quote and notes are
included in said contract.
Payment Terms:
Payment due within 10 days after payment is made by Owner or within 30 days of invoice; whichever is sooner
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
McNamara Contracting, Inc.
Authorized Signature:
Estimator:Lucas Henry
612-655-3695 lucash@mcnamaracontracting.com
4/28/2023 3:27:30 PM Page 1 of 1
To:Contact:City Of Prior Lake
Prior Lake Rotary Club Trail QuoteProject Name:Bid Number:
Fax:
Address:Prior Lake, MN USA Phone:
Project Location:Bid Date:5/1/2023
Addendum #:0
Total PriceUnit PriceUnitItem DescriptionItem #Estimated Quantity
1 1.00 LS $5,000.00 $5,000.00Mobilization
2 1.00 LS $375.00 $375.00Traffic Control
3 1.00 LS $1,675.00 $1,675.00Silt Fence
4 40.00 LF $3.00 $120.00Sawcut Bituminous
5 3,380.00 SF $0.80 $2,704.00Remove Existing Trail
6 5,860.00 SF $2.65 $15,529.00Install New Bituminous Trail With 6" Agg Base
7 10.00 LF $81.00 $810.00Extend 18" HDPE Culvert
8 1.00 LS $1,875.00 $1,875.00Grading Per Email
9 1.00 LS $1,250.00 $1,250.00Seed And Blanket
Total Bid Price: $29,338.00
Notes:
• Quote EXCLUDES: Permits, surveying, watering for turf establishment.
• Quote assumes all work completed prior to Lakefront Music Festival.
• Quote assumes aggregate base beneath existing trail is suitable. Extra cost may be incurred if soil corrections are necessary.
• Quote based on drawings provided and on-site meetings. All items are as described in the line item and bid at the unit price.
• We reserve the right to negotiate the terms of any binding contract. This includes, but is not limited to, requiring that this quote and notes are
included in said contract.
Payment Terms:
Payment due within 10 days after payment is made by Owner or within 30 days of invoice; whichever is sooner
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
McNamara Contracting, Inc.
Authorized Signature:
Estimator:Lucas Henry
612-655-3695 lucash@mcnamaracontracting.com
4/28/2023 3:27:30 PM Page 1 of 1