HomeMy WebLinkAbout05 08 2023 PCM Minutes
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PRIOR LAKE PLANNING COMMISSION MINUTES
MONDAY, MAY 8, 2023
1. Call to Order and Pledge of Allegiance:
Chair Tieman called the MONDAY, MAY 8, 2023 Prior Lake Planning Commission meeting to order at 6:00 p.m.
Those present were Commissioners Dave Tieman, Jason Tschetter, William Kallberg, Mike Tennison, Christian
Fenstermacher. and Doug Johnson. Absent was Dan Ringstad. Also present were Community Development
Director Casey McCabe, Assistant Public Works Director Nick Monserud and Administrative Assistant Jess
Erickson.
2. Approval of MONDAY, MAY 8, 2023 Agenda:
MOTION BY TSCHETTER, SECONDED BY KALLBERG TO APPROVE THE MONDAY, MAY 8, 2023 PRIOR
LAKE PLANNING COMMISSION AGENDA.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
3. Approval of MONDAY FEBRUARY 27, 2022 Meeting Minutes:
MOTION BY JOHNSON, SECONDED BY TSCHETTER TO APPROVE THE MONDAY FEBRUARY 27, 2022
PRIOR LAKE PLANNING COMMISSION MEETING MINUTES.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
4. Public Hearings:
A. PDEV23-000009-6025 170th Street E-Conditional Use Permit – Property owner, M.P. Holdings LLC, is
requesting Conditional Use Permit (CUP) to allow grading and land reclamation in excess of 400 cubic
yards at 6025 170th St E (PID 259070010).
Director McCabe: Introduced the public hearing to consider a request from property owner, M.P. Holdings LLC,
requesting Conditional Use Permit to allow grading and land reclamation in excess of 400 cubic yards at 6025
170th St E. The subject property is located north of CH21 and south of 170th Street East near the intersection
with CH87/Revere Way. McCabe discussed the background, current circumstances, physical site characteristics,
conditional use permit analysis, and is recommending a motion.
Commission Comments/Questions:
Tschetter: Asked if this is just for taking soil that is unsuitable to repurpose, is there any impact to adjacent
properties, and was there any contamination in the soil that motivated this.
McCabe: Replied that no contamination was found, there was unsuitable soil which would be removed and clean
fill would be brought in. All grading work will be confined within the property boundaries and the area of adjacent
street reconstruction. The City of Credit River has requested a berm be placed on the east side of the property
either during this grading project or as part of a future commercial development.
Kallberg: Asked what happens to the unsuitable soil if it’s not hauled off the site.
McCabe: indicated the applicant could address that question.
Applicant:
Marty Kiehm 8415 220th Street Lakeville replied the soil is unsuitable for development as it was not compacted
property previously. The plan is to strip the organic soil, remove soils in a few locations with the hope of
compacting and reusing the removed soil.
Tschetter: Asked about the request from the City of Credit River included in the staff memorandum related to a
berm on the east side of the property.
Marty Kiehm: Stated that without looking at the grading and elevation plans it’s hard to comment, he doesn’t
see an issue with the request if they have excess material, they could start construction of a berm at this time.
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MOTION BY TSCHETTER, SECONDED BY JOHNSON TO OPEN THE PUBLIC HEARING ON ITEM 4A AT
6:14P.M.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
Public Comment:
Chris Kostik 16991 Whitewood Ave - Commented that he is fine with the grading plan and wanted to reinforce
the City of Credit River comment on their desire for a berm for additional screening between this commercial
property and adjacent residential property.
MOTION BY KALLBERG, SECONDED BY TSCHETTER TO CLOSE THE PUBLIC HEARING ON ITEM 4A AT
6:15 P.M.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
Commission Comments/Questions:
Tieman: Has no concerns, understands the need for grading to support future development.
Tschetter: Sees this request as primarily administrative to develop the site for commercial use and encourages
applicant to consider the development of a berm.
Kallberg: Sensible and meets the criteria.
Tennison: Sensible for future commercial development.
Johnson: Supports the request for grading to support future commercial development.
MOTION BY TSCHETTER, SECONDED BY KALLBERG TO APPROVE A RESOLUTION APPROVING A
CONDITIONAL USE PERMIT TO ALLOW GRADING AND LAND RECLAMATION IN EXCESS OF 4 00 CUBIC
YARDS AT 6025 170TH ST EAST SUBJECT TO THE LISTED CONDITIONS.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
5. Old Business:
None.
6. New Business:
A. City of Prior Lake Planning Commission Bylaw Amendments – Consider Amendments to the City
of Prior Lake Planning Commission Bylaws related to filling of vacated positions on the Commission.
Director McCabe: Introduced the agenda item of Considering amendments to the City of Prior Lake Planning
Commission Bylaws. The bylaws were last amended by the Prior Lake City Council in June and October 2022.
The June amendments were related to allowing for the appointment of two alternate Planning Commissioners.
The October amendments were related to virtual meetings in the event of an emergency. The Planning
Commission is composed of five (5) members and two (2) alternate members appointed by the City Council.
McCabe discussed that Commission members are eligible to serve up to three, three-year terms; incumbents
who apply for subsequent terms are generally selected for reappointment. Following a discussion with the City
Council Liaison to the Commission and Commission Chair the ability to put forward an incumbent for
reappointment by the City Council prior to the advertisement of vacancies. The proposed amendments would
also allow the City Council Liaison to the Commission and Commission Chair the ability to put forward an
alternate commissioner for appointment by the City Council to a vacated seat on the Planning Commission prior
to the advertisement of vacancy. The intention of the proposed amendments is to make the appointment process
more efficient, transparent, and to retain strong incumbents.
Commission Comments/Questions:
Tschetter: Asked for clarification on the bylaws.
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McCabe: The Planning Commission Chair or Vice Chair along with the City Council Liaison would make a
recommendation to the City Council to appoint an alternate as a voting member which would create a vacancy
for an alternate position which would be posted and filled.
Kallberg: Asked if voting member leaves commission the alternate first appointed would move into the voting
position.
McCabe: Commented that was the intent when the alternate commissioners were added to the bylaws; however,
specific language related to appointments of alternate commissioners was not included in the bylaws previously;
including this language in the bylaws would identify a clear process.
Kallberg: Asked if we need to vote on a new Chair and Vice Chair.
McCabe: The bylaws state the Commission will vote at their next meeting to elect a new Chair. If the current
Vice Chair is elected Chair, then the Commission will also elect a Vice Chair at their next meeting.
Tschetter: Proposed an amendment adding language to remove the reference to “appointed member” and
replace with “member” as both regular voting members and alternate members are technically appointed.
MOTION BY TSCHETTER, SECONDED BY JOHNSON RECOMMEDING THE CITY COUNCIL APPROVE
THE PROPOSED PLANNING COMMISSION BYLAW AMENDMENTS AS AMENDED.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
7. Announcements & Adjournment:
Announcements: McCabe announced this is Planning Commission Chair Dave Tieman’s last meeting
and thanked him for the last 7.5 years of service to the community.
MOTION BY TSCHTTER, SECONDED BY JOHNSON TO ADJOURN THE MONDAY, MAY 8, 2023, PLANNING
COMMISSION MEETING AT 6:29P.M.
VOTE: Ayes by Tennison, Tieman, Kallberg, Tschetter, and Johnson.
The Motion carried 5-0.
Respectfully submitted,
Jess Erickson, Administrative Assistant