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HomeMy WebLinkAbout04(A) - Approval of the May 15, 2023 City Council Meeting Minutes Report ITEM: 4A CITY COUNCIL AGENDA REPORT MEETING DATE: June 5, 2023 PREPARED BY: Heidi Simon, City Clerk PRESENTED BY: Heidi Simon AGENDA ITEM: Approval of the May 15, 2023 City Council Meeting Minutes RECOMMENDED ACTION: Approval of the May 15, 2023 City Council Meeting Minutes as presented. ALTERNATIVES: 1. Motion and second to approve the May 15, 2023 City Council Minutes as presented. 2. Motion and second to review or revise the May 15, 2023 City Council Minutes. ATTACHMENTS: 1. 05 15 2023 City Council Minutes City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES May 15, 2023 1. CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Burkart, Churchill and Lake. Absent: None. Also in attendance was City Manager Wedel, City Attorney Kendall, Police Chief Duggan, Finance Director Erickson, Public Works Director Brotzler and Clerk Simon. MOTION BY BURKART SECOND BY LAKE TO MOVE UP ITEM 6A TO THE FIRST AGENDA ITEM- FLAG EXCHANGE WITH THE SHAOKPEE MDEWANANTON SIOUX COMMUNITY. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. A. Flag Exchange with the Shakopee Mdewakanton Sioux Community Mayor Briggs presented the item. Recess for photos called at 7:10 pm. The meeting was reconvened at 7:14 pm. 2. PUBLIC FORUM None. 3. APPROVAL OF AGENDA MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE THE AGENDA WITH MODIFICA- TION TO ITEM 6A. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 1 4. APPROVAL OF CITY COUNCIL MEETING MINUTES A. Approval of the May 1, 2023, City Council Minutes MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE THE MAY 1, 2023, MEETING MINUTES AS PRESENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☐ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☒ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 5. CONSENT AGENDA A. Approval of Claims Listing B. Approval of the April Building Permit Summary Report C. Approval of the Animal Control Services Report- April 2023 D. Resolution 23-73 Approving 2023 Trail Maintenance Services through the County-Led Trail Maintenance Program (CLTMP) E. Resolution 23-74 Accepting Public Improvements for the Haven Ridge 1-4 Developments F. Approve Update to Memorandum of Agreement with Prior Lake Spring Lake Watershed District G. Resolution 23-75 Approving Note Allonge (Amendment) for LIBOR modification for Shepards Path Conduit Debt H. Resolution 23-76 Approving 2023 Street Maintenance Services Through the South Metro Joint Powers Agreement (JPA) I. Resolution 23-77 Approving Work Order for Sewer Lining Project (CP 2021-14) J. Resolution 23-78 Approving Work Order for the 2023 Lift Station Rehabilitation Project K. Resolution 23-79 Approving Amendments to the Prior Lake Economic Development Authority Bylaws L. Resolution 23-80 Approving Amendments to the Prior Lake Planning Commission Bylaws M. Resolution 23-81 Approving Work Order – Professional Services for Trunk Highway 13 Trail Segment 5 (Anna Trl to Pleasant St SE) (CP 2020-02) N. Resolution 23-82 Approving Change Order No. 1 for the 2023 Sidewalk Maintenance Project (2023-11) MOTION BY BRAID SECOND BY LAKE, TO APPROVE THE CONSENT AGENDA AS PRE- SENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 2 05 15 2023 City Council Meeting Minutes 6. PRESENTATIONS B. Proclaim May 21-27, 2023 As Public Works Week in Prior Lake Mayor Briggs presented the item. C. Proclamation Declaring May as Mental Health Awareness Month Councilor Churchill presented the item. D. 2022 Annual Financial Report and Management Letter Finance Director Erickson presented the item. MOTION BY BRIGGS SECOND BY BURKART, TO APPROVE RESOLUTION 23-83 ACCEPTING THE 2022 ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER AS SUBMITTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7. PUBLIC HEARINGS None. 8. OLD BUSINESS None. 9. NEW BUSINESS None. 10. Removed Consent Agenda Items None. 11. COUNCILMEMBER LIAISON UPDATES / COUNCILMEMBER REPORTS Lake: 5/5 Executive SCALE Meeting, 5/12 SCALE General Meeting, 5/12 Agenda Review Churchill: 5/3 Chamber of Commerce Board Meeting, 5/8 Planning Commission Meeting, 5/11 Ladies Night Out, 5/12 SCALE General Meeting and Agenda Review Burkart: 5/2 County Board Meeting, 5/8 Suburban Transit Association Board Meeting, 5/8 Quarterly Annexation Meeting, 5/10 MVTA Board Member Lunch, 5/11 Highway 169 Corridor Coalition Offic- ers Meeting, 5/12 Agenda Review and MVTA Management Meeting 3 05 15 2023 City Council Meeting Minutes Braid: 5/2 Scott County Board Meeting, 5/8 Quarterly Annexation Meeting, 5/8 Economic Develop- ment Authority Meeting, 5/12 Agenda Review Briggs: 5/8 Regional Council of Mayors Meeting, 5/8 Economic Development Authority Meeting, 5/10 Optimist Youth Appreciation Lunch, 5/10 Ribbon Cutting at Rhino Wine Bar, 5/12 Agenda Review 12. OTHER BUSINESS None. 13.ADJOURNMENT MOTION BY CHURCHILL, SECOND BY BRAID, TO ADJOURN THE MEETING AT 7:46 p.m. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted, Jason Wedel, City Manager 4 05 15 2023 City Council Meeting Minutes