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HomeMy WebLinkAbout05(F) - Resolution Authorizing the Purchase of a Tractor with Pull-Behind Mower, Snowblower and Plow Attachments Report ITEM: 5F CITY COUNCIL AGENDA REPORT MEETING DATE: June 5, 2023 PREPARED BY: Christine Watson, Public Works Coordinator PRESENTED BY: Andy Brotzler, Public Works Director/City Engineer AGENDA ITEM: Resolution Authorizing the Purchase of a Tractor with Pull-Behind Mower, Snowblower and Plow Attachments RECOMMENDED ACTION: Authorize the purchase of a tractor with pull-behind mower, snowblower and plow attachments. BACKGROUND: Staff is seeking approval to expedite the purchase of a John Deere tractor that includes a 16-foot pull-behind mower, snowblower and plow attachments. The Equipment CIP includes $155,000 to replace the existing 16-foot Toro mower in 2024. The quoted cost for the new tractor and attachments is $139,884.81, with the potential for this to increase 5-15% if the purchase is delayed until next year. This quote was obtained through the Sourcewell cooperative purchasing program to ensure best pricing. The tractor is available to order now for immediate delivery with the mower attachment. Delivery of the snowblower and plow is expected later this year before the winter season begins. This tractor will replace the existing 16-foot Toro mower that is 8 years old with nearly 3000 hours on it and a Vehicle Replacement Rating (VRR) of 24.16 (scores of 20+ are generally considered for replacement). The current unit is used exclusively as a mower, whereas the new unit is much more versatile and will be used year-round for mowing in the summer and snow removal on trails in the winter. As we have seen with other recent purchases, equipment pricing and delivery lead time has become more volatile as vendors deal with material shortages, price increases and supply chain issues. With this item being available now, it is recommended that the purchase be approved now to ensure delivery this year and avoid possible cancellations and likely price increases next year. FINANCIAL IMPACT: This item is included in the approved 2023-2027 Equipment CIP as a 2024 purchase. Due to it’s unexpected availability now and potential for future price increases of 5-15%, staff is proposing to move the purchase to 2023. There is adequate balance in the Revolving Equipment Fund F410 to accommodate this expenditure in 2023 versus 2024 as there have been seven truck orders that have been cancelled over the past two years due to lack of availability. ALTERNATIVES: 1. Motion and second to adopt a resolution authorizing the purchase of a tractor with pull- behind mower, snowblower and plow attachments. City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 Item 5F Page | 2 ATTACHMENTS: 1. Resolution - Authorize the purchase of a tractor with pull-behind mower, snowblower and plow attachments 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 23 - A RESOLUTION AUTHORIZING THE PURCHASE OF A TRACTOR WITH 16-FOOT PULL- BEHIND MOWER, SNOWBLOWER AND PLOW ATTACHMENTS Motion By: Second By: WHEREAS, the adopted 2023-2027 Equipment CIP includes $155,000 for the replacement of an existing 16-foot Toro mower that is 8 years old with nearly 3000 hours on it; and WHEREAS, staff recommends replacing the existing Toro mower with a John Deere tractor with pull-behind mower, snowblower and plow attachments that can be used year round instead of just for seasonal mowing; and WHEREAS, staff has received a quote in the amount of $139,844.81 for this equipment through the Sourcewell cooperative purchasing program; and WHEREAS, to avoid delivery delays, order cancellations and/or price increases, staff recommends council approval to order the equipment at this time; and WHEREAS, there is sufficient funding in the Revolving Equipment Fund F410 to accommodate this purchase in 2023. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager hereby authorize staff to purchase the tractor with 16-foot pull- behind mower, snowblower and plow attachments for the quoted price of $139,844.81. 3. Funding shall come from the Revolving Equipment Fund F410. th Passed and adopted by the Prior Lake City Council this 5 day of June 2023. VOTE Briggs Braid Burkart Churchill Lake Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Error! Hyperlink reference not valid.