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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCil MEETING AGENDA July 17, 2006 6:00 p.m. Fire Station No. 1 no City Council Work Session 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA: 4. CONSIDER APPROVAL OF JUNE 26, 2006, MEETING MINUTES: 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of June and Second Quarter Fire Call Reports. F. Consider Approval of a Resolution Approving the 2006 Emergency and Water Conservation Plan. G. Consider Approval of a Resolution Accepting Bids and Authorizing Execution of the City's Standardized Contract for the Purchase of an Emergency Standby Generator for the Maintenance Center. H. Consider Approval of a Resolution Advertising For Bids For The Sand And Salt Storage Building Brine Addition. I. Consider Approval of an Addendum to Lease Agreement for Premiere Dance Academy. J. Consider Approval of a Resolution Approving an Encroachment Agreement for a Fence Located in the Public Road Right-of-Way. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 K. Consider Approval of a Resolution Initiating the Vacation of Road Right-of-Way Adjacent to City- owned Property in Blocks 20 and 21, Spring Lake Townsite. L. Consider Approval of Temporary On-Sale Intoxicating Liquor License for Prior Lake Chamber of commerce for Lakefront Days. M. Consider Approval of a Massage Therapy License for JoAnn Lacek. N. Consider Approval of a Resolution Authorizing Advertisement for Bid for Well No. 10 Pump Test Monitoring Wells. O. Consider Approval of 2006 2nd Quarter Budget Summary Reports and General Fund Overview. P. Consider Approval of 2006 2nd Quarter Investment Report. Q. Consider Approval of a Resolution Authorizing the Purchase of High-Density Filing Systems for the New Police Facility. 6. ITEMS REMOVED FROM CONSENT AGENDA: 7 . PRESENTATIONS: A. Lakefront Days - Prior Lake Chamber of Commerce. B. City of Prior Lake Domestic Water Plan. C. Fire Safety and Service Information Plan. 8. PUBLIC HEARINGS: 9. OLD BUSINESS: A. Consider Approval of a Resolution Accepting Bids and Awarding Standardized Contract for the 2006 Lift Station Contract. 10. NEW BUSINESS: A. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into the city's Standardized Contract Agreement for the Purchase and Installation of Office Furniture and Fixtures for the New Police Station and City Hall. B. Consider Approval of a Resolution Awarding Bids for Data/Cable Installation for New Police Station and City Hall. C. Consider Approval of a Resolution Awarding Bids for Telephone System for Integration of the New Police Station, City Hall and Maintenance Building. D. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute a Joint Powers Agreement for a Regional Public Safety Training Facility. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS: A. Community Events. B. Executive Session. 12. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes June 26, 2006 Draft REGULAR COUNCil MEETING MINUTES CALL TO ORDER: Present were Mayor Haugen, Councilmembers Dornbush, Erickson, LeMair and Millar, City Manager Boyles, City Attorney Pace, Public Works Director/City Engineer Albrecht, Water Resources Engineer Bintner, Plan- ning Director Kansier, Planner Matzke, Finance Director Teschner, Police Chief O'Rourke, Assistant to the City Manager Meyer, Economic Development Director Snook and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City govern- mental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Comments: No person came forward to speak. APPROVAL OF AGENDA: MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE THE AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES: MOTION BY DORNBUSH, SECONDED BY LEMAIR TO APPROVE THE JUNE 5, 2006, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. CONSENT AGENDA: City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Reports. F. Consider Approval of a Temporary Liquor License Premise Extension for T. J. Hooligans. G. Consider Approval of a Professional Services Agreement for Consulting Services for the Design and Preparation of Plans and Specifications for Audio and Video Systems for the City Council Chambers in the New City Hall Facility. H. Consider Approval of Resolution 06-091 Approving the Final PUD Plan and Planned Unit Develop- ment Contract, and Approval of Resolution 06-092 Approving the Final Plat and Authorizing Execu- www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes June 26, 2006 Draft tion of the City's Standard Development Contract for Shepherd's Path. I. Consider Approval of Resolution 06-097 Approving Plans and Specs for CSAH 82, and Resolutions 06-093, 06-094, 06-095 and 06-096 Approving Parking Restrictions. J. Consider Approval of Resolution 06-098 Authorizing the Mayor and City Manager to Execute a Quit Claim Deed Releasing the City's Interest in the Main and Hastings Property. K. Consider Approval of Resolution 06-099 Approving Amendments to the Planning Commission By- laws L. Consider Approval of Change Order #3 for the Police Station I City Hall Project. M. Consider Approval of Resolution 06-100 Authorizing the Joint Powers Agreement for Assessment Services for the City of Prior Lake. N. Consider Approval of Resolution 06-101 Appointing the Firm of Abdo, Eick and Meyers to Perform the City's Financial Audits for Fiscal Years 2006 - 2007. O. Consider Approval of Resolution 06-102 Authorizing the Mayor and City Manager to Renew the Contract for Animal Control Services for 2007 and 2008. P. Consider Approval of Resolution 06-103 Approving the Plans and Specifications and Authorizing Advertisement for Bids for Street Overlays as Identified in the 2006-2010 Capital Improvement Pro- gram and Bituminous Improvements to Hastings Avenue North of Dakota Street. Q. Consider Approval of Resolution 06-104 Accepting Bids and Awarding the City's Standardized Con- tract for Interim Connection of Wells 8 and 9. Mayor Haugen requested item 5Q, Consider Approval of Resolution 06-104 Accepting Bids and Awarding the City's Standardized Contract for Interim Connection of Wells 8 and 9, be removed from the Consent Agenda. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA EXCLUDING SQ. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Comments: Haugen: Stated he wants a discussion of the watering situation in Prior Lake to be placed on the agenda of a future City Council meeting because of the need to communicate what the ordinance is about, the rationale for watering restrictions, and whether or not the ordinance sanctions are appropriate. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-104 ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED CONTRACT FOR INTERIM CONNECTION OF WELLS 8 AND 9. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PRESENTATION Park, Athletics and Recreation Task Force Report City Manager Boyles explained the purpose and work of the Park, Athletics and Recreation Task Force and introduced Jeff Peer and Dan .Martini, representatives of the task force, to give the report. Peer and Martini informed the Council of the inventory of recreational and athletic facilities in the community, identified the needs and advised of the prioritization of providing those needs for the community, which consists of the cities of Prior Lake, Savage and the school district. Solutions, such as partnerships with private enterprise, were proposed to fulfill some of the needs. 2 City Council Meeting Minutes June 26, 2006 Draft RECESS Mayor Haugen recessed the meeting at 6:20 p.m. for the purpose of correcting technical difficulties. RECONVENE The meeting reconvened at 6:25 p.m. Comments: Millar: Commented that the presentation reflects how interconnected the task force was and noted that much interaction between the school and cities would be needed to accomplish the goals. Asked if the task force had ideas about how to accomplish the cooperative agreements. Martini: Replied that both cities and the school were involved with the task force as resources, and that this presentation would be conducted for the school and Savage in the next 30 days so the solution to that could be looked at. Haugen: Noted that all three entities worked to create the task force and similar leadership could create long- term strategies recognizing that just one of the entities cannot do everything that needs to be done. Millar: Asked if there is a time table for moving forward. Boyles: Replied that the PAR task force wanted to get the report out and articulate the rationale, and then the staff can work to time the projects and determine funding. Haugen: Noted that some elements of the proposal are clearly the responsibility of Prior Lake, and there is not a deadline date, but rather a sense of urgency to create a sensible strategy. Millar: Clarified that a number of the recommendations for facilities would be used by both Prior Lake and Savage. Haugen: Confirmed that the community is the school district boundaries so part of that area is in Savage as well as part of the townships. LeMair: Asked to have a joint meeting, or have liaisons from the Savage City Council and the School Board meet within 60 days to determine how to get some of these things done. Erickson: Noted that the CIP is on the agenda and approval of it could be postponed to decide whether or not some of these proposed items should be added to it. Millar: Stated he would like to take some action and agreed with LeMair's comment that the Council or a liai- son should meet with Savage and the School Board to start formulating a plan. Dornbush: Agreed and stated the Council should not just sit on the report. Martini: Stated that future presentations will include the invitation to schedule a joint meeting. LeMair: Congratulated the task force on its approach to include everyone and stated he is an advocate of what they are trying to accomplish. Erickson: Complimented the task force on looking for altemative ways of financing through private enterprise and non-profits. Noted that in the future, Prior Lake may have to coordinate with the Jordan school district when the proposed annexation area becomes part of the City. Haugen: Commented that this is an example of good govemance and planning for the future with coopera- tive efforts between multiple entities to benefit the entire community. Agreed that when the task force com- pletes all of its presentations, a meeting with the other entities should be arranged. Noted that some of the recommendations, such as lighting in Ryan Park would not have to wait for coordinated effort. Martini: Replied that the task force would assist in promoting the recommendations throughout the commu- nity if the Council so desires. 3 City Council Meeting Minutes June 26, 2006 Draft Safe and Sober Award Presentation Police Chief O'Rourke described the Safe and Sober Communities program and introduced Sue Palmer, Coordinator of the Office of Traffic Safety, and Bob O'Brien, metro liaison to the Safe and Sober program. Palmer and O'Brien presented a prize of two low-profile light bars with a value of $3,500 to the Prior Lake Po- lice Department in recognition of its participation in the program. O'Brien complimented Prior Lake Police Of- ficer Zollner on his work with the program. Presentation of a 2006 Dodge Magnum to the DARE Program by the Prior Lake Rotary Club Police Chief O'Rourke commented on how the DARE program is offered in the local schools and how it is supported by the Rotary club. He introduced Rod Ammerman, incoming president of the Rotary Club, who presented a 2006 Dodge Magnum to the Police Department for use for the DARE program. Comments: Haugen: Thanked the Rotary Club for all the work it does throughout the community. RECESS Mayor Haugen recessed the meeting at 7:18 p.m. RECONVENE The meeting was reconvened at 7:26 p.m. PUBLIC HEARING: Public Hearing To Consider Approval Of Resolution Establishing The Development Program For De- velopment District No.6 And Establishing Tax Increment Financing District No. 6-1 And The Proposed Adoption Of The Tax Increment Financing Plan Therefore (Shepherd's Path LLC). Economic Development Director Snook presented the request for approval of TIF District No. 6-1 and re- viewed the action taken by the Council to this point. Noted that the Scott County Board acknowledged that the district qualifies for housing purposes and has commented in support of the project stressing that the term of the district extend for 15 years rather than the 25 year maximum provided by law. MOTION BY LEMAIR, SECONDED BY MILLAR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 7:33 p.m. Comments: No person stepped forward to speak. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 7:34 p.m. Comments: Erickson: Stated there is a need for the housing and this would be a good project to move forward. 4 City Council Meeting Minutes June 26, 2006 Draft leMair: Agreed the project would help the City and is the kind of project that doesn't happen without tax in- crement financing. Dornbush: Agreed there is a need in the City and it fits within the 2030 strategic plan, and will provide af- fordable housing for seniors. Millar: Believes the program deserves the status of tax increment financing. Haugen: Concurred with the need and that this is consistent with 2030 vision. Asked Black how the cost is spread over the dwelling units. Black: Anticipated that $230,000 would be turned back into the project and applied to rental rates. Noted that the lower rental rates would stay in place for 15 years. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06-105 APPROVING THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.6 AND ESTABLISHING TAX INCREMENT FINANCING DISTRICT 6-1 AND APPROVING THE TAX INCREMENT FINANCING PLAN THEREFOR WITHIN DEVELOPMENT DISTRICT NO.6 VOTE: Ayes by Haugen, Dornbush, Erickson, leMair and Millar. The motion carried. Informational Hearing and Consider Approval of a Resolution Approving the 2007 -2011 Capital 1m- provement Program. Finance Director Teschner described the Capital Improvement Program and spoke of the timing of projects and when they should to be included in the CIP. Public Works Director Albrecht outlined the projects an- ticipated for 2007 such as Howard Lake and Rice Lake park development, intersection reconstruction, feasibil- ity studies for sewer facilities and the CR 21 project from Franklin through Adelmann. Teschner comment on projects not in the CIP due to funding not being in place. Noted that typically the CIP cannot fund all of the needs, but that the Council can amend the CIP when it seems appropriate to include a project. MOTION BY MilLAR, SECONDED BY DORNBUSH TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 7:53 p.m. Comments: Tom Snyder, 16740 Windsor Lane SE, supports intersection improvements on CR 21 and encouraged Coun- cil to consider beautification of properties as projects move forward and consider the wetlands, parks, and re- placement of trees. MOTION BY LEMAIR, SECONDED BY MILLAR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 7:55 p.m. Comments: Dornbush: Agreed with Snyder's comments. Complimented Kansier who has been working on updating the tree ordinance. Hopes the CIP can include the PAR recommendation and the heritage farmstead as it moves forward. Millar: Agreed with Snyder's comments. State he would like to amend the CIP with the PAR task force and heritage farmstead needs. 5 City Council Meeting Minutes June 26, 2006 Draft Erickson: Concurred with previous comments. Need to be concerned with looks and practicality for drivers and pedestrians. Some items from PAR task force should be added later rather than delay approval of the CIP. LeMair: Commented about money that is being spent to keep the community looking nice and preserving what we have. Appreciated Snyder's comments. Agrees should leave room for amendment of the CIP in the future. Haugen: Commented on quality of life issues and the need to protect them. Referred to safety issues on CR 21 and the need to address them. Believes some things from PAR task force should be looked at quickly such as maximizing existing facilities like lights at Ryan Park and maximizing partnerships that would allow us to move forward. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06-106 APPROVING THE 2007 -2011 CAPITAL IMPROVEMENT PROGRAM. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Public Hearing to Receive Comment on the City of Prior Lake 2005 Municipal Separate Storm Sewer System (MS4) Storm Water Pollution Prevention Program (SWPPP). Water Resource Engineer Bintner stated this is an annual hearing required by statute with the intent to take comments on the previous plan so suggestions can be applied to the future plan. Went over highlights of the Storm Water Pollution Prevention Program. MOTION BY DORNBUSH, SECONDED BY MILLAR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 8:09 p.m. Comments: No person stepped forward to speak. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 8:10 p.m. Comments: LeMair: Complimented Bintner on a good plan. Erickson: Asked what changes were being made in conjunction to a lawsuit mentioned in the report. Bintner: Replied that permit requirements were changed and that a non-degradation plan was a requirement that came out of the lawsuit. Erickson: Clarified that water pollution standards had to be compliant with a level that was established in 1988 even though population has increased dramatically. Bintner: Affirmed. Millar: Stated that it is imperative to stay vigilant to assure that lakes and streams stay clean. Dornbush: Concurred. Haugen: Concurred. 6 City Council Meeting Minutes June 26, 2006 Draft MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-107 DIRECTING STAFF TO CONSIDER PUBLIC COMMENT AND PROPOSE MODIFICATIONS OR ADDITIONS AS APPROPRIATE. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Public Hearing to Consider Approval of the Issuance of an On-sale Wine and 3.2 Malt Liquor License to Lakehouse Grill. City Manager Boyles presented the request for an on-sale wine and 3.2 malt liquor license and noted that ordinance provides for a public hearing with the initial request for licensure. MOTION BY LEMAIR, SECONDED BY MILLAR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 8:15 p.m. Comments: Stuart Erickson, 15750 Hwy 13, stated he is the owner of the Lakehouse Grill and asked the City Council to approve the request for licensure. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 8:16 p.m. Comments: Millar: Heard the food was good and wished Erickson well. Dornbush: Concurred. leMair: Commented that he has eaten there and enjoyed it. Erickson: Asked if a grand opening is planned. Haugen: Will support. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE ISSUANCE OF AN ON-SALE WINE AND ON-SALE 3.2 MALT LIQUOR LICENSE FOR THE LAKEHOUSE GRILL. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Stuart Erickson, commented that the Lakehouse Grill is striving to be a friendly place with good food. Hours are 11 a.m. to 10 p.m. with the plan to be open for breakfast beginning July 5. A "hyper menu" will be offered so people can stop in to get food fast. Haugen: Welcomed the Lakehouse Grill to the community. OLD BUSINESS: Consider approval of a resolution awarding the City's Standardized Contract for Engineering Services for well #10. Public Works Director Albrecht stated that the City has architectural plans for the wellhouse so this request is only for design, administration and inspection services for well #10. Commented that the well will be moni- tored to be aware of whether or not it will impact private wells while drilling. 7 City Council Meeting Minutes June 26, 2006 Draft Comments: LeMair: Stated the wells are necessary for the community and will support the resolution. Erickson: Asked if this well will be connected to the new water plant. Albrecht: Replied that in the future it would be connected to a second water treatment plant planned for the annexation area. A more immediate use for this well would be use during peak demand times. Referred to plans to prevent manganese from getting into the infrastructure prior to connection to a water treatment plant. Erickson: Asked if water from the well would be distributed through entire city or just the residents in that area. Albrecht: Noted that manganese would not build up in the lines before the second water treatment plant is built. Millar: Asked about the funding. Albrecht: Replied that funding would come from development. Dornbush: Will support. Haugen: Will support. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-108 AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT WITH BOLTON & MENK, INC. FOR WELL NO. 10. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Haugen: Asked about productivity from wells 8 and 9 Albrecht: Responded that up to 1400 gallons a minute are being pumped from well # 8, and 400-450 gallons a minute are being pumped from well #9. Consider Approval of a Resolution Scheduling a Referendum in the Amount of $3.7 Million for Sep- tember 12, 2006, for Fire Station No.2 and Aerial Platform. City Manager Boyles commented that a presentation about the need for Fire Station No.2 was given at the last City Council meeting. Boyles introduced Fire Chief Sames who presented information about an aerial platform fire truck and how it meets the needs of the community for safety and effectiveness, and also re- quested that a referendum question be placed on the September 12, 2006, election ballot. Comments: Millar: Commented on quality of fire service and cost effectiveness of volunteer fire department. Emphasized need for safety. Dornbush: Stated that safety is a big concern and the cost of the new fire station and platform truck is well worth it. More people may live with this technology. Noted that the aspect of a volunteer department vs. a staffed department offsets the cost of the proposed fire station in two years. LeMair: Commented on the commitment of the fire department to the community. Noted that several fire- fighters were present at this meeting, and that they leave their work daily to take care of the community. Will support. Erickson: Asked where the aerial platform fire truck would be housed. Sames: Fire station NO.1. 8 City Council Meeting Minutes June 26, 2006 Draft Erickson: Clarified that the voting on this referendum question would be September 12, 2006, with the pri- mary election so there are not added costs. Haugen: Referred to his own experience of being helped by the Fire Department. Commented that it is im- portant for the public to participate in the process of passing a referendum and that he believes this is a good value. Boyles: Read the referendum question, " Shall the City of Prior Lake, Minnesota be authorized to issue its general obligation bonds in an amount not to exceed $3,700,000 to defray the expense of the acquisition and betterment of a new fire station and the acquisition of a fire truck for fire safety and service," MOTION BY ERICKSON, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06-109 AUTHORIZING A PUBLIC REFERENDUM FOR FIRE SAFETY AND SERVICE TO CONSIDER THE APPROVAL OF $3,700,000 IN GENERAL OBLIGATION BONDS TO FINANCE A NEW SATELLITE FIRE STATION AND FIRE TRUCK. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into a Develop- ment Agreement and an Agreement Regarding the Purchase of City-owned Property at Franklin Trail and Park Nicollet Avenue. City Manager Boyles outlined timeframes for performance that are included with the agreements. Comments: leMair: Recused himself from discussion and voting stating he may have a financial interest in the develop- ment. Haugen: Recused himself from discussion and voting stating he has a business relationship in the Com- merce Building which will hold a financial interest in this building. Millar: Will support. Dornbush: Will support. Erickson: Will support. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-110 AUTHORIZING COUNCILMEMBER MILLAR AND THE CITY MANAGER TO ENTER INTO A DEVELOPMENT AGREEMENT AND AN AGREEMENT REGARDING THE PURCHASE OF CITY-OWNED PROPERTY AT FRANKLIN TRAIL AND PARK NICOLLET AVENUE. VOTE: Ayes by Dornbush, Erickson, and Millar. Haugen and LeMair abstained. The motion carried. NEW BUSINESS: Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat and the Devel- opment Contract for Edie Addition. Planner Matzke reviewed the plans for Edie Addition and displayed a map of the area. Comments: All Council members expressed approval of the proposal. 9 City Council Meeting Minutes June 26, 2006 Draft MOTION BY lEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06-111 APPROVING THE COMBINED PRELIMINARY AND FINAL PLAT OF IIEDIE ADDITION" AND DEVELOPMENT CONTRACT AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing Staff to Request an Increase in the MSA Maintenance Dollar Allocation. Public Works Director Albrecht explained that a portion of the Municipal State Aid funds are allocation for maintenance of state aid streets. Staff recommends changing the allocation of funds from 25 percent to 32.5 percent to maintenance of local streets rather than construction. The allocation would not impact the amount of money coming to the City from the State. Comments: Millar: Asked about the impact of less funding for construction. Albrecht: Noted that approximately $500,000 per year is applied to the construction account which can be used for building new roads or paying back money that was borrowed previously. When the CIP was pro- jected, this amount was reduced to $450,000 to allow for an additional $50,000 in maintenance funding. Millar: Will support. Dornbush: Will support. LeMair: Asked if more money was being requested from the State. Albrecht: Replied that the same amount of money would be received from the State, it is only reallocated. Noted that the State established parameters for spending, but the Council determines this allocation. LeMair: Will support. Erickson: Asked about the impact on county road construction and the impact on assessments for county road projects. Albrecht: Replied that this money is eligible for use on state aid projects including municipal state aid streets, county state aid streets or highways. In this case, all county roads proposed for rebuilding in the CIP are state aid county roads and therefore it is eligible funding for the City. If not using state aid money for those county roads, the City would have to use general tax dollars. Commented that these funds could be used to pay for the increased size of a collector street so assessments to citizens would be the same as if re- constructing a typical street. Erickson: Asked if it would affect the work and assessments upcoming on the CR 12 project. Albrecht: Noted that the City planned ahead for the needs of CR 12 and $630,000 is designated for 2010 which will defray some of the cost. Erickson: Clarified that this reallocation would have no negative affect on anyone's assessment. Albrecht: Affirmed that this action would impact taxpayer dollars but not assessment dollars. Haugen: Will support. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-112 AUTHORIZING CITY STAFF TO REQUEST AN INCREASE IN THE MUNICIPAL STATE AID SYSTEM STREET MAINTENANCE ALLOCATION. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. 10 City Council Meeting Minutes June 26, 2006 Draft Consider Approval of a Resolution Approving the City of Prior Lake local Surface Water Management Plan and Public Works Design Manual- Hydrology Appendix Assistant Engineer Poppler and Water Resources Engineer Bintner reported on revisions to the water management plan that will coordinate with the Prior Lake-Spring Lake Watershed and Scott Water Manage- ment Organization so permits from the City would accommodate all rules of both other entities. Stated that a 30-day public comment period was held, and the Central Minnesota Builders Association and South of the River Realtors Association reviewed the proposed plan. Commented that the plan is increasing the standards for handling water pollution and promoting low impact development techniques for the planned unit develop- ment process. Comments: Erickson: Asked if the wetland rule affected a current lawsuit. Bintner: Stated there is no lawsuit, but the City wants to encourage further discussion from the development community on the issue. Erickson: Clarified that staff is seeking approval of the manual without section 6 regarding the wetlands. Bintner: Affirmed. leMair: Stated he approves making it more developer-friendly and streamlining the process. Dornbush: Stated her interest in water quality and asked about the length of the process. Bintner: Replied that the City is required to be in compliance with the Scott Water Management Organization by August 9. Anticipate bringing it to the WMO Planning Commission in July and the Watershed meeting on August 9. Dornbush: Asked if approval of this plan would have an effect on building codes. Bintner: Affirmed and noted that developers would be asked to mitigate any effect that an impervious surface has on a downstream water body. Millar: Thanked Bintner for an in-depth report and noted that it is common sense. Will support. Haugen: Noted that this ties to 2030 vision and strategic plan and the City has a long history of trying to do the right thing in managing water quality and doing things in conjunction with other organizations. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-113 APPROVING THE CITY OF PRIOR LAKE LOCAL SURFACE WATER MANAGEMENT PLAN AND PUBLIC WORKS DESIGN MANUAL HYDROLOGY APPENDIX AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of Amendments to the City Personnel Policy Relating to Customer Service Stan- dards. City Manager Boyles commented on the work done by the Communications Advisory Committee and pre- sented the proposed customer creed and customer service standards, recommending their inclusion into City personnel policy. Comments: LeMair: Commented that the Committee has tried to find ways to solve problems and improve service. Millar: Stated that most of the standards are current practice and this recognizes that we all work for the citi- zens of the community and we want to be the best community in the metro area for customer service. Dornbush: Will support. 11 City Council Meeting Minutes June 26, 2006 Draft Erickson: Stated that the standards are good business practices and what everyone should do. Suggested adopting a mission statement for customer service. Millar: Replied this is setting a standard to let citizens know what they can expect and the City's mission statement is included with the 2030 Vision and Strategic Plan. Haugen: Read the mission statement and noted that he preferred it not be detracted from by creating a sepa- rate customer service mission statement. Erickson: Gave examples of businesses whose different departments have mission statements. Millar: Commented that the customer creed served that purpose. Haugen: Stated that the staff should create the statement and the Council sets policy. MOTION BY DORNBUSH, SECONDED BY MILLAR ADOPTING THE CUSTOMER CREED AND CUSTOMER SERVICE STANDARDS, AND DIRECTING THEIR INCLUSION IN THE CITY'S PERSONNEL POLICY. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OTHER Haugen: Read correspondence received regarding appreciation for field maintenance during a recent base- ball tournament. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Domn:.1h all in fce meeting adjourned at 10:17 p.m. Frank Boyles, . Charlotte Green, Recording Secretary 12