HomeMy WebLinkAbout10B - Data/Cable New City Hall & Police
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
JULY 17,2006
10 B
Ralph Teschner, Finance Director
CONSIDER APPROVAL OF A RESOLUTION AWARDING BID FOR DATAl
CABLE INSTALLATION FOR NEW POLICE STATION AND CITY HALL
Introduction
The purpose of this agenda item is for the City Council to consider the
approval of a resolution that would award a contract for the installation of data
cabling at the new police station and city hall. The cabling will provide data
transmission for the city's computer applications and voice transmission for our
new telephone system that will be considered for approval by the Council in
the next agenda item.
Current Circumstances
A request for bids was prepared that included the following attachments;
1. Equipment specifications.
2. Bid sheet itemizing cost components and total package price.
3. City's Standardized Agreement for Contractor Services.
4. Bid addendum specifying a minimum of 350 mhz on the CA T5e cable.
The City received a total of 13 responsive bids on the cabling project which
ranged from a low of $30,961.26 to $86,337.42. Twelve of the bids were under
$54,000 which represented a good competitive cross section of bidders. We
believe the high bid was excessive because the vendor mis-read the plan
sheets and interpreted the cable feeds to include three (3) data and one (1)
voice cables as opposed to what was given in the specifications which was one
(1) data and one (1) voice cable.
Itemized below is a table of the respective bids;
Number Bidder
1. Apollo Systems
6250 Sycamore Lane North
Maple Grove, MN 55369
2. Communications Systems Specialists
P.O. Box 480091
Coon Rapids, MN 55448
3. Phone Guys
7600 Boone Ave N, #112
Brooklyn Park, MN 55428
4. LS Technology
3700 74th Avenue North
Brooklyn Park, MN 55443
5. Parsons Electric
5960 Main Street NE
Minneapolis, MN 55432
www.cityofpriorlake.com
Package Bid
$30,961.26
$31,968.68
$32,523.75
$34,150.00
$35,499.00
H:\Si
cabie bid.doc
Phone 952.447.4230 / Fax 952.447.4245
6.
Blue Line Systems
1557 Coon Rapids Blvd.
Coon Rapids, MN 55369
$35,886.00
7.
Vortex One Corporation
P.O. Box 1183
Burnsville, MN 55337
Nova Communications
14100 Carlson Parkway
Plymouth, MN 55441
Tricorn Communications, Inc.
2401 Pilot Knob Road
Mendota Heights, MN 55120
Business Telephone Products
2074 E. County Rd E
White Bear Lake, MN 55110
ComLink Midwes,t Inc.
7308 Aspen Lane North
Brooklyn Park, MN 55428
Cabling Services Corporation
6901 E. Fish Lake Rd, #104
Maple Grove, MN 55369
Black Box
5101 Shady Oak Road
Mtka, MN 55343
$41,182.30
8.
$43,354.59
9.
$45,397.35
10.
$47,024.20
11.
$47,602.26
12.
$53,384.73
13.
$86,337.42
The construction budget for both the police station and city hall had an
estimate of $20,000 for cabling and $50,000 for the phone system or an
aggregate total of $70,000. Upon including the low phone bid which the
Council will consider under the next agenda item we came in under estimate
by nearly $4600.
FINANCIAL
IMPACT:
From a scheduling perspective the new police station is at the point of
construction whereby it is imperative that the cabling be completed in the next
two weeks before interior finishing takes place. Our existing phone system will
be used on a temporary basis in the new police station for a few months until
the centralized phone and voice mail system is installed in the new City Hall. At
that juncture the entire system will be tested and converted over.
The following alternatives are available to the City Council:
ISSUES:
ALTERNATIVES:
1. Adopt A Resolution Awarding Bid for Data/Cable Installation for the
New Police Station and City Hall to Apollo Systems in an amount not to
exceed $30,961.26.
2. Table this item for a specific reason.
Iternative 1.
1. Resolution Awarding Bid for Data/Cable Installation for the New Police Station and
City Hall.
H\BID\Agenda cable bid doc
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 106-xx
RESOLUTION AWARDING BID FOR DATA/CABLE INSTALLATION
FOR NEW POLICE STATION AND CITY HALL
SECOND BY:
the new police station and city hall is under construction requIring the
installation of cabling to accommodate both data and voice transmission;
and
a "Request for Bids for Data Cable Equipment and Installation" was prepared
for all interested vendors; and
The following bids have been solicited and received;
----.--....-..--..-...-.....................................-....-.. "--1
1. =~e:,-. ----i ~~:~~2~id-l
~___.__.1~:.~.:~:~r~~~o6~ 1_____......._._........_....__._ I.
! 2. I Communications Systems Specialists ! $31,968.68 I
~ I ~~'~44L- I l~!.i
i 7600 Boone Ave N, #112
4. I ~~o~~7~~iY~..??._~~~...-_._....__._---- $34,150~O.O._._..-....._.._.....1
! I 3700 74th Avenue North
L..........-..........-.---.....-.......1 Brooklyn Par MN 55443
I 5. i Parsons Electric
i 5960 Main Street NE
L..H Minnea olis, MN _55432
r 6. Blue Line Systems
! 1557 Coon Rapids Blvd.
I ....fgQ.n Rapids, MN 55369
7. Vortex One Corporation
P.O. Box 1183
____....__ ~!J1llsvi!le, MN 55337
Nova Communications !-.._.--$43.~j5439
~~10~~1~~~~:~_.......__.........___ I _______._......_._..._
I Tricorn Communications, Inc. I $45,397.35
i 2401 Pilot Knob Road i
I_..~endota Heigh~~~_~..=.=_~.:~_._..._._.__._..._....._.........._..1.._.._.............._
i Business Telephone Products
! 2074 E. County Rd E
......--..-..-.-..--.........-........1. White Bear Lake!..MN 55110
11. I ComLink Midwes,t Inc.
i 7308 Aspen Lane North
I Brooklyn Park, MN 55428
......-..-.-..-12--.-..-r Cabling Services-Corporation
! 6901 E. Fish Lake Rd, #104
I
i Mapl~_9..r.:.~.Y-~~..MN ~~~?_. .
www.cityofpriorlake.com
$35,499.00
$35,886.00
i
....--f..._...._......-
i
1
I
$41,182.30
8.
9.
10.
$47,602.26
$53,384.73
H:\BIDICable Bid resolution. doc
Phone 952.447.4230 / Fax 952.447.4245
r........._...._...i3~..................
I
I
I
L_.._._
$86,337.42 I
__._J
WHEREAS,
the low responsible bid in the amount of $30,961.26 representing a total
package bid is recommended.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE that:
1. The recitals set forth above are incorporated herein.
2. Staff is directed to have Apollo Systems enter into the City's Standardized Agreement
for Contractor Services.
3. Funds for this purpose shall be appropriated from the Building Fund in an amount not to
exceed $30,961.26.
Passed and adopted this 17th day of July, 2006.
YES
NO
Haugen
Dornbush
Erickson
LeMair
Millar
Haugen
Dornbush
Erickson
LeMair
Millar
{Seal}
City Manager
City of Prior Lake
H:\BIDICable Bid resolutioD.doc