HomeMy WebLinkAbout10D - Regional Publice Safety Training Facility
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE:
AGENDA #:
PREPARED BY:
CITY COUNCIL AGENDA REPORT
July 17, 2006 ~''\
1 OD X i
Frank Boyles, City Manag~
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION APPROVING A JOINT
POWERS AGREEMENT FOR THE REGIONAL PUBLIC SAFETY TRAINING
FACILITY
DISCUSSION:
Introduction
The purpose of this agenda item is to have the Council consider approval of
the Regional Training Facility Joint Powers Agreement which will commit each
participating entity to financial contributions required to develop and operate
the facility.
Historv
The 2030 Vision and Strategic Plan emphasizes the value of partnerships.
The mission statement talks about safety and security in the community.
SCALE was created to increase the cost effectiveness of public service to our
taxpayers. One of the major objectives of SCALE has been the development
of a Regional Training Facility for use by police, fire and public works
personnel to facilitate better training for these venues.
Current Circumstances
The total cost of the facility is estimated at $9,939,726, including the
contribution of a site valued at $1.5 million by the County. Of this amount,
$4,219,726 was requested from the State and $754,000 from the federal
government leaving $4,966,000 to be funded by SCALE members.
What actually happened is that the State provided $1,000,000. The SCALE
organization is recommending that Phase One construction be undertaken.
Phase One would require $5.5 million to fund. It includes the following:
· Site development
· Gas live fire training tower
· 50-yard law enforcement firing range
· Basic training classrooms
· 200-yard law enforcement firing range
· Defensive tactics training area.
The estimated SCALE contribution for Phase One has been calculated at
$459,150 annually. This annual contribution is for debt service and operating
expenses. Members have agreed to allocate this annual cost based upon a
formula which factors the number of police, fire and public works users who
might benefit from the facility with the County paying 50 percent of the total
costs.
www.cityofpriorlake.com
I\COUt~CL,pG~;RPTS\2006\071706 cPA P0b,c S~19B2?414E1!ij.230 / Fax 952.447.4245
ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
In the case of Prior Lake, the 2007 half-year cost is $21,029. In 2008, the
Prior Lake cost is $42,058.14. The attached Joint Powers Agreement displays
the level of participation of other members. SCALE has asked its members to
verify their participation by adopting the attached Joint Powers Agreement by
August 1, 2006.
The Joint Powers Agreement was prepared by Scott County and reviewed by
the City Attorney. Various modifications recommended by the City Attorney
have been incorporated in the document. It is a workable document in our
opinion. The Council should be aware that approval of the Agreement does
commit the City to participate in this facility including its funding obligations.
There is a $21,029.07 line item contained in the 2007 proposed budget.
Spring lake Township and Credit River Township will pay for a portion of this
facility as part of their annual fire agreements with the City. Funds for this
purpose would be $42,058.14 every year thereafter unless revised by the
formula. These funds would be drawn from the general fund budget. The
City's contributions entitle it to unlimited annual participation.
1. Adopt the attached resolution authorizing the Mayor and City manager to
execute the Joint Powers Agreement.
2. Take no action.
Alternative #1.
I\CQUNCIL\AGNRPTS\2006\071706 JP,'; Poblic Safety Training Fac:!ityDOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESa1JT1CW Q6.xx
A RESOLUTION APPROVING A JOINT POWERS AGREEMENT
FOR THE REGIONAL PUBLIC SAFETY TRAINING FACILITY
Motion By:
Second By:
WHEREAS, The need for a regional training facility for use by police, fire and public works
personnel is well documented; and
WHEREAS, The SCALE organization has retained professional engineers to prepare plans and
cost estimates for the construction and operation of such a faCility; and
WHEREAS, SCALE and its members believe that the Regional Training Facility will improve public
services in a cost-effective manner in Scott county, the State of Minnesota and the five-
state region; and
WHEREAS, The SCALE organization, after receiving $1 million from the State of Minnesota has
determined that it would be prudent to develop the first phase of the facility; and
WHEREAS, The components of Phase One, their costs and the debt service formula have been
determined and incorporated into a Joint Powers Agreement to effectuate the facility.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Regional Training Facility Joint Powers Agreement dated August 1, 2006, is hereby approved.
3. The Mayor and City Manager are hereby authorized to execute said Joint Powers Agreement on
behalf of the City of Prior Lake.
PASSED AND ADOPTED THIS 17th DAY OF JULY, 2006.
Hauaen Hauaen
Dornbush Dornbush
Erickson Erickson
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
I\COUNCIL\RESOLUTI'ADMINRES\2006\0717J6 JPA ~~i~~~~oon
Phone 952.447.4230 / Fax 952.447.4245
JOINT POWERS AGREEMENT
PUBLIC SAFETY TRAINING FACILITY
This Agreement is entered into by and between Scott County, Minnesota, a
Minnesota municipal corporation (hereinafter referred to as the County), the Shakopee
Mdewakanton Sioux Community a Federally recognized Indian Tribal Government
(hereinafter referred to as the Community), and the City of Belle Plaine, the City of
Jordan, the City of New Prague, the City of Prior Lake, the City of Savage, the City of
Elko, the City of New Market and the City of Shakopee, each a Minnesota municipal
corporation (hereinafter referred to as "the Cities", or collectively referred to as ''the
Parties", pursuant to Minnesota Statute 471.59.
WHEREAS, each of the Parties is a governing body which provides public safety
services for the respective members of their jurisdictions; and,
WHEREAS, the Parties have through their affiliation with the Scott County
Association for Leadership and Efficiency (S.C.A.L.E.) identified the need to work
cooperatively in providing for a joint public safety training facility that can serve all
public safety providers; and,
WHEREAS, participation in the joint public safety training facility will increase
the efficiency, accuracy, and effectiveness of training for public safety providers; while
decreasing the need to duplicate services within the region.
NOW THEREFORE, in consideration of the mutual promises and benefits that each
Parties shall derive here from, the County, the Community, and the Cities hereby enter
into this agreement to develop and operate the joint public safety training facility
("training facility").
A. Scooe of A2reement.
The purpose of this Agreement is to provide for the development and operation of a
training facility that can provide an effective and efficient method of training public
safety providers. Continuation of the training facility will occur only upon the
approval by the County, the Community, and the Cities of this Joint Powers
Agreement.
B. Joint Powers Board.
1. For the purpose of facilitating and administering this Agreement, the
Public Safety Training Center (Joint Powers) Board (Board) shall consist
of a representative from the County, a representative from the Community,
and a representative from each of the participating cities.
1
2. The Board may exercise its powers in order to accomplish the purposes of
this Agreement consistent with Minnesota Statute 471.59 and other
applicable laws. The Board shall plan and administer the training facility.
The Board shall make recommendations to the Parties regarding the
acquisition of new equipment; potential annual and capital budget costs;
the need for new staff; cost sharing; maintenance standards and operating
procedures and establish the by-laws and any sub-committees for
operation of the training facility.
c. EXDenses and Fundine::
1. The County agrees to provide its land and facilities located at 17706
Valley View Road, Jordan, Minnesota to the parties as the site for the
development of the training facility.
2. The parties agree that their initial contribution for renovation and
construction necessary to bring the training facility into an operational
status will collectively be in the amount of $5,000,000.00.
3. The County agrees to issue $5,000,000.00 in bonds to provide for the
collective contribution of the parties.
4. The County agrees to provide (on an annual basis) 50% of the funds
associated with the debt service payments incurred for the issuance of the
bonds necessary for the initial renovation and construction work at the
facility and the ongoing costs to operate the facility, minus outside
revenues, as determined by the debt service payments and annual budget
approved by the Board.
5. The Community and the Cities agree to provide (on an annual basis) the
remaining 50% of the funds associated with the debt service payments
incurred for the issuance of the bonds necessary for the initial renovation
and construction work at the facility and the ongoing costs to operate the
facility, minus outside revenues, as determined by the debt service
payments and annual budget approved by the Board:
a. The Community will pay proportionally based upon their total
number of public safety providers within each discipline as a
portion of the overall number of public safety providers within
each discipline of all participating entities.
b. The Cities will pay proportionally based upon valuation for tax
purposes.
6. The parties agree that the following schedule shall establish their initial
contribution levels (both debt and operating) for 2007 and 2008 and that
2
said levels shall be recalculated and adjusted every three (3) years with the
first recalculation being for 2009.
Party Percenta2e 2007 2008
Belle Plaine 2.18% $5,004.74 $10,009.47
ElkolNew Market 1.13% $2,594.20 $5,188.40
Jordan 1.75% $4,017.57 $8,035.13
New Prague 1.71 % $3,925.74 $7,851.47
Prior Lake 9.16% $21,029.07 $42,058.14
Savage 11.06% $25,391.00 $50,781.99
Shakopee 15.48% $35,538.21 $71,076.42
SMSC 7.53% $17,287.00 $34,574.00
Scott County 50.00% $114,787.50 $229,575.00
D. Maior Policy Reformation and/or DisDute Resolution.
All Parties will seek in good faith to resolve policy, equipment, funding,
technological and other issues through negotiation or other forms of dispute
resolution mutually acceptable to the Parties.
E. AmendmentlWithdrawal or Termination of A2reement.
1. This Agreement may be amended upon agreement of the County, the
Community and the participating Cities.
2. A Party may withdraw from this Agreement upon providing a written notice
to the Board at least ninety (90) days prior to the end of the current calendar
year of its intent to withdraw at the end of that calendar year. The
withdrawing Party shall:
a. Be responsible for its proportional contribution of the annual operating
contribution through the remainder of that calendar year; and,
b. Continue its responsibility for its proportional contribution to the
annual debt service for one year after withdrawal.
3. A municipality, not party to this initial Agreement, may join the Joint Powers
Entity upon a concurring vote of all Parties. Upon the addition of a new party
the funding formula outlined in Paragraph C, Subparagraph 6 shall be
modified and the joining party shall be required to make a contribution based
upon a recalculation of the contribution levels for the year the party joins.
3
F. Indemnification.
Each Party shall be liable for its own acts to the extent provided by law and hereby
agrees to indemnify, hold harmless and defend the other, its officers and employees
against any and all liability, loss, costs, damages, expenses, claims or actions,
including attorney's fees which another Party, its officers and employees may
hereafter sustain, incur or be required to pay, arising out of or by reason of any
negligent act or omission of the Party, its agents, servants or employees, in the
execution, performance, or failure to adequately perform its obligations pursuant to
this Agreement.
G. Severabilitv.
The provisions of this Agreement shall be deemed severable. If any part of this
Agreement is rendered void, invalid, or unenforceable by a Court of competent
jurisdiction, such rendering shall not affect the enforceability and validity of the
remainder of this Agreement unless the part or parts which are void, invalid or
otherwise unenforceable shall substantially impair the value of the entire Agreement
with respect to any Party.
H. Term of A2reement.
The term of this Agreement shall commence upon 1 August 2006, the date of
signature by the Parties notwithstanding, and shall continue in effect thereafter unless
cancelled by agreement of the County, Community, and Cities.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
this day of , 2006.
COUNTY OF SCOTT
APPROVED:
By
Jon Ulrich
Chair, Board of Scott
County Commissioners
David Unmacht
Scott County Administrator
, 2006
CITY OF BELLE PLAINE
APPROVED:
Date:
Date:
, 2006
By
Tom Meger
Mayor City of Belle Plaine
Date
4
David Murphy Date
Belle Plaine City Administrator
CITY OF ELKO
APPROVED:
By
Kent V. Hartzler Date
Mayor City of Elko
Mark Nagel Date
Elko City Administrator
CITY OF JORDAN
APPROVED:
By
Ron Jabs Date
Mayor City of Jordan
Ed Shulke Dake
Jordan City Administrator
CITY OF NEW MARKET
APPROVED:
By
Jim Friedges
Mayor City of New Market
Date
Thomas M. Terry
New Market City Administrator
Date
CITY OF PRIOR LAKE
APPROVED:
By
Jack G. Haugen
Mayor City of Prior Lake
Date
5
Frank Boyles
Prior Lake City Manager
Date
CITY OF SAVAGE
APPROVED:
By
Tom Brennan
Mayor City of Savage
Date
Barry Stock
Savage City Administrator
Date
CITY OF SHAKOPEE
APPROVED:
By
John J. Schmitt
Mayor City of Shakopee
Date
Mark McNeill
Shakopee City Administrator
Date
CITY OF NEW PRAGUE
APPROVED:
By
Craig S. Sindelar
Mayor City of New Prague
Date
Jerome Bohnsack
New Prague City Administrator
Date
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