HomeMy WebLinkAbout9A - 2006 Lift Stations Recon. Prj.
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
JULY 17, 2006
9A
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE BIDS AND
AUTHORIZING THE EXECUTION OF THE CITY'S STANDARDIZED
CONSTRUCTION CONTRACT FOR THE 2006 LIFT STATION
RECONSTRUCTION PROJECT
DISCUSSION:
Introduction
The purpose of this agenda item is to accept the bids and authorize the
execution of the City's standardized construction contract for the 2006 Lift
Station Reconstruction Project.
Historv
This agenda item is a small part of the continuing process of Lift Station
Rehabilitation which was initiated for a Standardized Comprehensive
Management and Rehabilitation Plan. Work completed on the lift stations is
due to the age and condition of the lift stations and all are prioritized based on
need.
On January 17, 2006, the City Council approved a resolution authorizing
Advanced Engineering and Environmental Services (AE2S) to proceed with
design and specifications for Butternut, Forsythe and Deerfield lift station
improvements. Additionally, on May 15, 2006, the City Council approved a
resolution allowing AE2S to complete design work on Lift Station 58 for
rehabilitation (to be funded by the Met Council as part of the turn back of the
interceptor line from County Road 82 to Lift Station 58). On June 5, 2006, the
City Council accepted plans and authorized advertisement of bids for the
project.
Rehabilitation components and replacement parts will follow the City of Prior
lake's Lift Station Standardization process and will include pumps, guide rails,
electrical panels, other electrical components, wet well covers and hatches.
Current Circumstances
In accordance with the City purchasing policy, bids were solicited for the lift
station rehabilitation project along with Lift Station 58 which is being funded by
the Met Council as part of the turn-back of the interceptor line from County
Road 82 to Lift Station 58. Bids were received and opened on July 12, 2006,
as follows:
C. Bolander & Sons Ford Const. Co.
Forsythe, Butternut
& Met 58 lS
$ 48,500.00
$ 86,684.00
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Phone 952.447.4230 / Fax 952.447.4245
Carl Bolander & Sons was the lowest responsible bidder at $48,500.
City staff will act as general contractor and supply all components and
replacement equipment based on the Lift Station Standardization process.
Work quoted includes pump installations, temporary pumping, and some
excavation work which cannot be completed by City equipment.
Conclusion
Staff is recommending awarding the standardized construction contract to the
lowest responsible bidder, Carl Bolander & Sons. All work for this project will
be completed by October 1, 2006.
FINANCIAL
IMPACT:
With the City as general contractor, considerable money will be saved by not
paying marked up costs for replacement equipment and components at each
lift station. Total construction costs for the City of Prior lake are estimated at
$250,000.00 to be paid through the Sewer and Water Utility Fund. The
estimated cost for Lift 58 is $178,000.00, with construction costs being paid by
the Met Council.
ALTERNATIVES:
1. Approve a resolution accepting the bids and authorizing the execution of
the City's standard construction contract for work to be completed as part
of the 2006 Lift Station Reconstruction Project.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
RECOMMENDED
MOTION:
Alternative #1.
Steve Albrecht, Public Works Director/City Engineer
U:\Eldred\Agenda, resolutions\2006 agenda\98 11ft station reeon award bids agenda. doc
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION 06-xx
A RESOLUTION ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S
STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2006 LIFT STATION
RECONSTRUCTION PROJECT
Motion By:
Second By:
WHEREAS, City staff has identified the following lift stations for rehabilitation:
1. Butternut
2. Forsythe
3. Deerfield; and
WHEREAS, The Capital Improvement Program for 2006-2010 has identified the rehabilitation
projects as a priority for the City and allocated funding therefor; and
WHEREAS, The Interceptor Turn-Back Agreement with the Met Council included the turn-back of
Lift Station 58; and
WHEREAS, The Met Council has provided the funding for design and reconstruction of Lift Station
58 as part of the City's Lift Station Reconstruction Project; and
WHEREAS, A total of two bids were received as identified in the July 17, 2006, staff report for the
lift station project, with a low bid of $48,500 from Carl Bolander & Sons;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council accepts the bids and authorizes the execution of the City's standard construction
contract for the 2006 Lift Station Reconstruction Project.
3. The funding for the project shall come from the Sewer and Water Utility Fund, in an amount not to
exceed $48,500.
PASSED AND ADOPTED THIS 17TH DAY OF JULY 2006.
YES
NO
Haugen Haugen
Dornbush Dornbush
Erickson Erickson
LeMalr LeMalr
Millar Millar
Frank Boyles, City Manager
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