HomeMy WebLinkAbout05(D) - Resolution Approving a Work Order for Professional Engineering Services for the 2023-2024 Stormwater Pond Maintenance Project (CP 2023-18) ReportPage 1 of 2
Public Works Consultant Pool Work Order
2023-2024 Stormwater Pond Maintenance Project
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 7th day of August, 2023 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
(“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City Engineer.
3.Compensation for Work Order. City agrees to pay the Consultant an hourly sum not-to-
exceed $35,900 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Jake Newhall, PE, to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
_____________________________________
Signature
____________________________________
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
\\wsbgvfiles01.wsbeng.local\resources\GROUP DATA\WATER RESOURCES\WR Proposal Folder\Prior Lake\LTR PROP-n monserud-2023-2024 Pond
Maintenance.docx
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June 26, 2023
Mr. Nick Monserud, PE
Assistant Public Works Director
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Proposal to Provide Surveys, Final Design, and Construction Management for the 2023-
2024 Stormwater Pond Maintenance Project
City of Prior Lake, MN
Dear Mr. Monserud:
Attached for your review and approval is our proposed scope of services, fee, and schedule for
providing professional engineering services to complete the surveys, final design, and
construction management for the 2023-2024 Stormwater Pond Maintenance Project. Table 1
describes our recommended approach for pond maintenance over the next two years, focused on
ponds that were previously recommended for maintenance or that drain to Upper Prior Lake,
which is impaired and has a TMDL. It also includes surveying those ponds that were identified in
the Ten-Year Stormwater Pond Management Plan (September 2021) as survey priority ponds
that have not yet been surveyed. Estimated construction costs are $176,000 in 2023 and
$209,000 in 2024.
Table 1: Pond Maintenance Recommendations
Basin ID Survey Date Total Construction
Cost Estimate
Recommended Action
233 2021 $166,000 2023 Pond Maintenance
98 2020 $10,000 2023 Pond Maintenance
167 2014 $123,000 2024 Pond Maintenance
168 2021 $50,000 2024 Pond Maintenance
172 2021 $36,000 2024 Pond Maintenance
Multiple 2014 or N/A N/A 2023 Pond Surveys: Ponds 95, 127, 128,
144, 161, 167
We are excited to work with you on this project. If you are in agreement with this proposal, please
sign where indicated below. This proposal is being offered as a supplemental agreement to our
master services agreement for professional engineering services with the City of Prior Lake.
Please do not hesitate to contact Jake at 612-990-3576 with any questions.
Sincerely,
WSB
Jake Newhall, PE Laura Rescorla, PE
Director of Water Resources Project Engineer
Attachment
Mr. Nick Monserud
June 26, 2023
Page 2
ACCEPTED BY:
City of Prior Lake, MN
Name
Title
Date
Mr. Nick Monserud
June 26, 2023
Page 2
SCOPE OF ENGINEERING SERVICES
FOR
2023-2024 STORMWATER POND MAINTENANCE PROJECT
FOR THE CITY OF PRIOR LAKE
SCOPE OF ENGINEERING SERVICES
This work plan consists of the surveys, final design, and construction management for the 2023-
2024 Stormwater Pond Maintenance Project for the City of Prior Lake. The following are the tasks
that will be included:
Task 1 – Project Management ($2,700)
Project management will be performed throughout the course of the project. The following
subtasks are included as part of Project Management:
1.1 Attend project update meetings with City staff to discuss draft plans, final plans, cost
estimates, bidding, and other project variables. This will include developing agendas,
preparing handouts and graphics, and attending meetings.
1.2 Work with project team and the City to coordinate project deliverables, schedule, and
budget.
Deliverables: Two (2) meetings with City staff to review draft plans and final plans.
Task 2 – Permit Coordination ($2,500)
This task consists of coordinating and obtaining the required permits for the proposed pond
maintenance activities. It is anticipated that US Army Corps of Engineers permitting will be
required based on experience with similar projects. WSB will coordinate the necessary Wetland
Conservation Act (WCA) no-loss applications.
2.1 US Army Corps of Engineers approval for the excavated ponds.
2.2 WCA no-loss applications.
Deliverables: Necessary permitting documentation for the US Army Corps of Engineers and
WCA. This task does not include any necessary permit application fees; these will be passed on
to the City if applicable.
Task 3 – Sediment Testing ($2,500)
This task includes sediment sampling and analysis to determine the appropriate sediment
disposal methods (consistent with the MPCA’s Managing Stormwater Sediment: Best
Management Practice Guidance) for Ponds 98 and 233.
Deliverables: Sediment Testing Spreadsheet. This task includes lab fees which are anticipated
to be approximately $300 per sample.
Task 4 – Pond Surveys and Memos ($7,100)
This task consists of inspecting/surveying six ponds: 95, 127, 128, 144, 161, 167. Findings from
the inspections will be used in developing the pond review memos and maintenance
recommendations. SWAMP will be updated to reflect the inspection results.
Deliverables: Bathymetric maps and memos (6) and updated SWAMP based on pond
inspections.
Mr. Nick Monserud
June 26, 2023
Page 3
Task 5 – Construction Documents ($10,400)
This task consists of completing construction plans, specifications, and bidding documents for the
2023-2024 Stormwater Pond Maintenance Project to clean out ponds 98 and 233. Plans are
anticipated to include cover sheet, grading plan, erosion control/restoration, and details. An
updated cost estimate will be developed to verify consistency between the proposed
improvements and the City project budget.
This scope assumes answering questions during the bid process to help facilitate the
understanding of construction expectations.
5.1 Prepare draft construction plans, specification, and updated cost estimate.
5.2 Finalize construction plans, specification, and bidding documents based on feedback
from City staff.
Deliverables: Final Plans, Specifications, and Bid Documents.
Task 6 – Construction Management ($10,700)
Construction management will be performed throughout the course of construction. This will
include attending the pre-construction meeting as well as weekly progress meetings throughout
the project, and other necessary construction coordination.
This task will include part-time observation (approximately 10-20 hours per week). This will
include inspection of all critical construction components as well as regular check-ins with the
contractor and the City. WSB will also perform the necessary construction staking and survey
work. This includes any necessary survey for record drawings.
6.1 Attend weekly construction meetings.
6.2 Part-time construction observation.
6.3 Review and approve pay vouchers.
6.4 Construction staking and record drawings.
Deliverables: Construction Meetings, Construction Observation, Construction Staking, Record
Drawings.
TOTAL ESTIMATED ENGINEERING FEE
The cost to provide the scope of services outlined in this proposal will be billed hourly, based on
our current hourly rates. We are proposing to complete the 2023-2024 Stormwater Pond
Maintenance Project for an hourly not-to-exceed fee of $35,900.
TIME SCHEDULE
Based on the current project schedule, WSB proposes to complete the construction documents
by October of 2023 to allow for bidding and construction in the winter of 2023-2024.
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This product is for informational purposes and is not suitable for legal, engineering, or surveying
purposes. This product has been produced by the City of Prior Lake for the sole purpose of
geographic reference. No warranty is made by the City of Prior Lake regarding specific accuracy
or completeness.
2023-2034 Stormwater Pond Maintenance Project
(CP 2024-18)
8/7/2023
0 0.5 1
Miles