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Home My WebLink About05(F) - Resolution Approving a Work Order for Professional Engineering Services (Interim Assistant City Engineer) ReportPage 1 of 2 Public Works Consultant Pool Work Order Amendment to Proposal to Provide Professional Engineering Services Interim Assistant City Engineer Services WSB & ASSOCIATES, INCORPORATED, dba WSB This work order (“Work Order”) is issued on this 7th day of August, 2023 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed in accordance with the project schedule established by the City Engineer. 3. Compensation for Work Order. City agrees to pay the Consultant an hourly sum of $133 to provide up to 360-hours of support or up to $47,880 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Kris Keller, PE, to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB & ASSOCIATES, INC. _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order G:\.Clients All\Prior Lake\Proposals\2023 Engineering Support KKeller\20230711 ABrotzler WSB PROP Engineering Support_Amended.docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M July 11, 2023 Mr. Andy Brotzler, PE Public Works Director/City Engineer City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Amendment to Proposal to Provide Professional Engineering Services Interim Assistant City Engineer Services Dear Andy: On behalf of WSB, we are pleased to submit this amended Supplemental Agreement to our existing Professional Services Agreement to support the City in an Interim Assistant City Engineer capacity. We anticipate beginning this work on August 1, 2023. WSB will continue to serve the City until such time as Interim Assistant City Engineering support is no longer needed by the City. At this time, WSB anticipates this work will continue through December 31, 2023, and as we enter into the month of December, WSB and the City can evaluate the need for on-site staff support after December 31, 2023 and amend the agreement as necessary to best support the City. We have developed an approach based on our understanding of your needs as well as our familiarity with the City. Our approach includes the following: Interim Assistant City Engineer Kris Keller, PE will serve in this capacity for the City of Prior Lake. We expect to provide the following services to the City based on our discussion with you: A.1 GENERAL SCOPE OF SERVICES AS INTERIM ASSISTANT CITY ENGINEER The City intends to retain WSB (Engineer) as the Interim Assistant City Engineer and to provide general engineering and other related professional services, up to 16-hours per week. Typical general services (not all-inclusive) are listed below. A.1.1 Office Hours. The Engineer will provide support services and generally maintain office hours at City Hall up to 2 days per week, with in-office days to be mutually agreed upon by the City and WSB. The Engineer and the Director of Public Works/City Engineer will evaluate the office hours required to provide service as needed and make adjustments agreeable to both parties. Additional support will be provided off-site by the extended team for development related reviews on a time and materials basis. Mr. Andy Brotzler July 11, 2023 Page 2 G:\.Clients All\Prior Lake\Proposals\2023 Engineering Support KKeller\20230711 ABrotzler WSB PROP Engineering Support_Amended.docx A.1.2 Meeting Attendance. The Engineer or other WSB staff members as approved will attend the following meetings as requested (Note: DRC Meeting attendance was already included in the scope of our existing Development Review and General Engineering Support contract): 1. Public Works Staff Meetings A.1.3 Pre-Construction Plan Review. The Engineer will be available as needed for meetings with potential developers to discuss platting and project requirements leading to up to an application for preliminary plat review. A.1.4 Development Projects: The Engineer will serve as the primary point of contact for all development related projects through construction and final project acceptance. This will include construction plan review, and the Engineer may be supported by the larger WSB Team in this effort. A.1.5 Building and Site Plan Reviews. The Engineer will administer and coordinate the plan review process for non-development projects with the WSB Team. These projects would include projects that are administered by a site plan approval and/or building permit issuance that do not include a plat and subdivision agreement. A.1.6 General Engineering Support. The Engineer will provide general engineering support as requested by the Director of Public Works, City Engineer and other departments. This work will include improvements to and assistance managing the City’s ROW permit system. This list is not all-inclusive, nor is it meant to be. We are comfortable working with you to prioritize the time spent on specific activities to get the most out of the time allocated to the posit ion. The description of Interim Assistant City Engineer duties will supplement those duties and services Kris is already providing to the City of Prior Lake under the terms of our agreement to provide Development Review and General Engineering Support through December 31, 2023. Office Hours Kris will serve the City by providing up to an additional 16-hours on-site office hours each week in the Interim Assistant City Engineer capacity. This will supplement the existing 8-hours per week of on-site support Kris is providing to the City in the Development Review and General Engineering capacity. Additional WSB support services will be provided off-site, and deliverables will be channeled through Kris for delivery to the City. Basis of Compensation For any development related work that will fall under Kris’ duties serving in the Interim Assistant City Engineer capacity, Kris will be billed at his current standard hourly billing rate of $166/hour. Costs associated with this task will be billed per project and reimbursed to the City through development fees collected. For Interim Assistant City Engineer work, Kris will be billed at an hourly rate of $133/hour. We are proposing to provide up to 360-hours of such support with this Interim Assistant City Engineer contract, or up to $47,880.00. Mr. Andy Brotzler July 11, 2023 Page 3 G:\.Clients All\Prior Lake\Proposals\2023 Engineering Support KKeller\20230711 ABrotzler WSB PROP Engineering Support_Amended.docx Start Date We propose to have this contract begin August 1, 2023. We understand the City will generate a Task Order for the work in accordance with our Master Service Agreement dated April 2020. If you have any questions or concerns, please contact me at 952-737-4675. Thank you for the opportunity to continue to serve the City of Prior Lake. Sincerely, WSB Monica Heil, PE Vice President of Municipal Services