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Home My WebLink About09 18 2023 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES September 18, 2023 1. CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Burkart, Churchill and Lake. Absent: None. Also in attendance was City Manager Wedel, City Attorney Kendall, Finance Director Erickson, Police Chief Duggan and Clerk Simon. 2. PUBLIC FORUM None. 3. APPROVAL OF AGENDA MOTION BY BURKART SECOND BY CHURCHILL, TO APPROVE THE AGENDA AS PRE- SENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 4. APPROVAL OF CITY COUNCIL MEETING MINUTES A. Approval of the September 6, 2023, City Council Minutes MOTION BY LAKE SECOND BY BRAID, TO APPROVE THE SEPTEMBER 6, 2023, MEETING MINUTES AS PRESENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 2 09 18 2023 City Council Meeting Minutes 5. CONSENT AGENDA A. Approval of Claims Listing B. Approval of the Animal Control Services Report- August C. Approval of the Building Permit Summary Report- August D. Resolution 23-119 Declaring Costs to be Assessed Ordering Preparation of an Assessment Roll for 2023 Unpaid Special Charges, and Establishing the Date of the Assessment Hearing E. Resolution 23-120 Accepting Feasibility Report and Schedule Public Hearing for the 2024-2025 Pavement Management Project F. Resolution 23-121 Accepting Public Improvements for the Majestic Development (CP DEV18- 000002) G. Resolution 23-122 Receiving Quotes and Awarding the Contract for Roof Snow Guards and Gutter Repairs at the Water Treatment Facility H. Resolution 23-123 Approving the Purchase of a Replacement Ladder Truck and Disposal of Until #9280 MOTION BY BRAID SECOND BY BURKART, TO APPROVE THE CONSENT AGENDA AS PRE- SENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Burkart: Noting item 5H that is an exciting move to invest $2 million dollars in the new fire depart- ment. The city has done a great job pre-planning for this expense. Briggs: Regarding item 5H thank you to City of Credit River and Spring Lake Township for their support on this purchase. 6. PRESENTATIONS A. Honoring New Hires and Promotions- Prior Lake Police Department Chief Duggan presented the item. Recess for photos called at 7:16 pm. Meeting reconvened at 7:25 pm. 7. PUBLIC HEARINGS None. 8. OLD BUSINESS None. 3 09 18 2023 City Council Meeting Minutes 9. NEW BUSINESS A. Resolution Approving Preliminary 2024 City Budgets and Certifying Preliminary 2024 City of Prior Lake Property Tax Levy to Scott County Department of Taxation Finance Director Erickson presented the item. Burkart: Can you revisit the slide on the unfunded mandates that came from the state? What is the dollar amount on that? Erickson: Elections $104,000, Scott County Joint Prosecution $28,000, $12,000 for the Juneteenth Holiday Burkart: Could you comment on enterprise funds and storm water rates and what we are seeing for increases? Erickson: Proposed rate increase for water fund is 4%, City sewer is 5%, Met Council environmen- tal services and sewer is 6% and storm water is 12%. Burkart: Could you provide commentary on the storm water 12% increase? Erickson: This is due to a decision made in 2021 to add storm sewer replacement costs on recon- struction projects to the storm water utility fund. As well as adding $950,000 in funding in 2024 for regional water quality pond project. An additional add in 2024 for $260,000 Prior Lake outlet channel outlining project. Wedel: Historically we have assessed street and the storm water costs, time has proven that we have difficulty assessing for and meeting the benefit test as outlined in State Statute 429 for storm water improvements. Council direction has been to move the cost of storm water improvements to the utility fund consistent with how sanitary sewer and watermain is funded for reconstruction pro- jects. Churchill: What is the actual dollar amount per household? Erickson: Approx 5.4% of total household utility bill. Wedel: Specifically, to the storm water portion of that bill, what is the proposed increase in dollar amount? Erickson: I believe $12 annually. Will be bringing back actual utility rates in early December. Braid: Can you please give some high-water marks on the budgeting process for those unfamiliar? Wedel: This is the number the county will use when they prepare the truth in taxation notices that property owners will receive this fall, prior to the public hearing in December. This is setting the highest levy the council can propose. Braid: Regarding the unfunded mandates; this doesn’t include what the city has already spent in cannabis regulation. Cities and counties are having to absorb all those costs. 4 09 18 2023 City Council Meeting Minutes MOTION BY BRAID SECOND BY LAKE, TO APPROVE RESOLUTION 23-124 APPROVING PRE- LIMINARY 2024 CITY BUDGETS AND CERTIFYING PRELIMINARY 2024 CITY OF PRIOR LAKE PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY BRAID SECOND BY BRIGGS, TO APPROVE RESOLUTION 23-125 APPROVING THE PRELIMINARY 2024 EDA BUDGET AND TAX LEVY VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 10. Removed Consent Agenda Items None. 11. Council Member Liaison Updates/ Council Member Reports Lake: 9/8 Scale General Meeting, 9/13 Agenda Review, 9/16 Chalkfest Churchill: 9/8 Scale General Meeting, 9/11 Planning Commission, 9/13 Agenda Review Burkart: 9/11 Suburban Valley Transit Association Meeting, 9/12 HWY 169 Meeting, 9/13 Agenda Review, 9/14 HWY 169 Corridor Coalition Officers Meeting Braid: 9/11 Economic Development Authority, 9/12 Prior Lake Spring Lake Watershed District, 9/13 Agenda Review, 9/16 Chalkfest Briggs: 9/7 Meeting with SMSC, 9/7 Club Prior 15th Anniversary, 9/8 Scale General Meeting, 9/11 Economic Development Association, 9/11 Regional Council of Mayors Meeting, 9/11 PLSAS School Board Meeting, 9/15 School relationship officer issues, 9/16 Chalkfest 12. OTHER BUSINESS None. 5 09 18 2023 City Council Meeting Minutes 13.ADJOURNMENT MOTION BY CHURCHILL, SECOND BY BRAID, TO ADJOURN THE MEETING AT 7:46 p.m. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted, Jason Wedel, City Manager