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Home My WebLink About_10 09 2023 EDA Agenda Packet Phone 952.447.9800 / www.priorlakemn.gov 4646 Dakota Street SE Prior Lake, MN 55372 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY (EDA) AGENDA Monday, October 9, 2023 – 4:00 p.m. Parkview Community Room Reports included with this agenda can be found on the City of Prior Lake website at www.cityofpriorlake.com Please follow this file path: Agendas & Minutes / Economic Development Authority / 2023 / October 9, 2023 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MEETING MINUTES A. September 11, 2023 4. CONSENT AGENDA A. Monthly Development Update (9/30/2023) B. Appointment Member to the Arts and Culture Committee 5. REMOVED CONSENT AGENDA ITEMS 6. PRESENTATIONS A. None 7. OLD BUSINESS A. EDA Property Acquisition Opportunity 8. NEW BUSINESS A. Joint EDA & Arts and Culture Committee Meeting Date/Topics 9. OTHER BUSINESS A. Staff Updates i. “ShoreLife” Mural Unveiling October 14th at 9:00 a.m. ii. Caribou Cabin Grand Opening November 1st at 10:00 a.m. iii. Next Meeting November 13, 2023 B. Commissioner Comments 10. ADJOURNMENT Phone 952.447.9800 / priorlakemn.gov 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes Monday, September 11, 2023 1. CALL TO ORDER Chair Prchal called the meeting to order at 4:00 p.m. In attendance were Prchal, Boucher-Hoese, Braid, Briggs, and Marco. Also present were CEC Liaison Speiker, Executive Director Wedel, and staff Liaison McCabe. 2. APPROVAL OF AGENDA MOTION BY BOUCHER-HOESE, SECONDED BY BRIGGS TO APPROVE THE AGENDA. Ayes by Prchal, Braid, Marco, Briggs and Boucher-Hoese. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES MOTION BY BRIGGS, SECONDED BY MARCO TO APPROVE THE AUGUST 14, 2023, MEETING MINUTES. Ayes by Braid, Marco, Briggs and Boucher-Hoese. Abstain by Prchal. The motion carried 4-0-1. 4. CONSENT AGENDA A. Monthly Development Update (8/31/2023) MOTION BY BRIGGS SECONDED BY BOUCHER-HOESE TO APPROVE THE CONSENT AGENDA. Ayes by Prchal, Braid, Marco, Briggs and Boucher-Hoese. The motion carried 5-0. 5. REMOVED CONSENT AGENDA ITEMS None 6. PRESENTATIONS None 7. OLD BUSINESS A. Resolution Approving Request for 2024 EDA Tax Levy and Budget Director McCabe: introduced the item to consider approval of a resolution approving a request for the 2024 EDA tax levy and budget. The EDA annually reviews and requests City Council approval of the EDA tax levy and budget. The EDA cannot levy a tax without city council approval, as Article 10.2 of the EDA Bylaws requires city council approval of the EDA annual budget. McCabe summarized the proposed revenues and expenditures. If approved, the resolution approving the request for the 2024 EDA budget and tax levy will be presented to the City Council as they consider adoption of the preliminary 2024 budget and tax levy at their September 18, 2023 meeting. McCabe also requested the EDA identify an allocation from EDA Professional Services – General funding to the Arts and Culture Committee (ACC) to help the ACC achieve mutually agreed upon strategic priorities. Briggs: asked for clarification in the amount of EDA levy funds allocated to staff wage and benefits cost. Braid: asked if ACC or Public Works funds are used for the paint the plow activity at the annual Public Works Some- thin’ ‘Bout a Truck event. McCabe: stated Public Works has not budgeted funds for the paint the plow activity and those costs over the past two years have been from the ACC allocation of EDA funds. Braid: suggested utilizing public works funds for the paint the plow activity in future years. Wedel: commented that staff will have a discussion about utilizing public works funds for this activity next year. Prchal: asked commissioners what they felt was the appropriate expenditure for ACC in 2024. McCabe: stated the ACC has a strategic plan which identifies future projects and the ACC could use $20,000 to $25,000 in 2024. Briggs: acknowledged the ACC is in its infancy and a nonprofit was recently formed to help raise funding for future projects and commented that it is a strong desire for the EDA to see more projects funded with private dollars in future years. Mr. Briggs shared the example of the mural on the Nuvera building which was funded entirely from private donations. Braid: suggested adequate funding would allow the ACC to be able to take advantage of opportunities to incorporate public art, such as potential stamping that could have been included with the recent sidewalk replacement near the police station. Boucher-Hoese: supported EDA financial assistance as the ACC is still being established. Briggs: asked when the nonprofit would be up and running. Boucher-Hoese: stated the nonprofit has been formed and will be up and running in 2024. EDA Commissioners: discussed a 2024 allocation of $15,000 from EDA Professional Services – General and if more funding is needed, the ACC should feel welcome requesting additional funding from the EDA. Marco: suggested a joint meeting between the EDA and ACC to discuss the importance of private fund raising and identification of additional funding sources. Briggs: suggested a $15,000 allocation in 2024 represents approximately 70% of ACC expenditures in 2024, with the nonprofit or other sources making up the remaining 30% of expenditures. In future years the EDA contribution would represent a lesser percentage of total annual ACC expenditures. Prchal: confirmed the commissioners were comfortable allocating $15,000 from EDA Professional Services – General with a caveat that if more is needed the ACC can request additional assistance from the EDA. EDA Commissioners: agreed to authorize expenditure of up to $15,000 from EDA Professional Services – General for ACC activities in 2024. McCabe: asked for clarification on a previous allocation the EDA made to the ACC. In 2022, the EDA received a private donation and allocated a portion of that funding to assist in the formation of a “friends of the arts” type nonprofit organization. Now that the nonprofit has been formed, McCabe asked if those funds should be provided to the non- profit or held in city accounts until they were needed. EDA Commissioners: confirmed it was their intention those donated funds were intended to support the nonprofit so they should be transferred to the nonprofit. Wedel: stated city staff will work with the Finance Director to identify a process for this fund transfer. MOTION BY MARCO, SECONDED BY BOUCHER-HOESE TO APPROVE A RESOLUTION REQUESTING CITY COUNCIL APPROVAL OF THE PROPOSED 2024 EDA TAX LEVY OF $390,000 AND A TOTAL BUDGET OF $647,497. Ayes by Prchal, Marco, and Boucher-Hoese. Abstaining by Briggs and Braid. The motion carried 3-0-2. 8. NEW BUSINESS A. EDA Property Acquisition Opportunities Director McCabe: shared a downtown property map which identified current zoning, parcels owned by the City of Prior Lake and EDA, and nonconforming uses with current Town Center zoning regulations. EDA Commissioners: discussed potential property acquisition opportunities in the downtown area. McCabe: informed commissioners that staff has discussed a potential EDA acquisition opportunity with a single- family property owner and requested EDA authorization to obtain a market value appraisal of the property. EDA Commissioners: directed staff to obtain a market value appraisal. 9. OTHER BUSINESS A. Staff Updates i. Legislative Priorities Wedel: informed the EDA that the City Council discussed 2024 legislative priorities during their September 6, 2023 work session. Wedel shared a list of council supported legislative priorities, including; street infrastructure fees; school resource officers and use of force; adult use cannabis and minor possession; bond funding (TH 13 trail & Prior Lake outlet pipe lining; and defending local authority (zoning, building permit fees, use of Planned Unit Developments). ii. Chalk Fest Director McCabe: reminded the EDA of the City’s annual Chalk Fest event scheduled for Friday, September 15th and Saturday, September, 16th. iii. Orderly Annexation Work Group Wedel: informed the EDA that a work group was formed with staff and representatives of Scott County, Spring Lake Township, Scott County Community Development Agency, and City of Prior Lake to identify necessary steps and conduct research in the hopes of moving an orderly annexation agreement between the City of Prior Lake and Spring Lake Township forward. iv. Next Meeting October 9, 2023 B. Commissioner Comments None ADJOURNMENT MOTION BY MARCO, SEIGGSCONDED BY BRIGGS TO ADJOURN THE MEETING. Ayes by Prchal, Braid, Marco, Briggs and Boucher-Hoese. The motion carried 5-0. The meeting adjourned at 5:42 pm. Submitted by Casey McCabe 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 9, 2023 AGENDA #: 4A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: Development Update DISCUSSION: Introduction The purpose of this agenda item is to review the year to date residential and commercial development update as of September 30, 2023. History EDA Commissioners requested an update of residential and commercial activity at each meeting. Conclusion The attached memorandum provides a summary of the residential and commer- cial development in the City of Prior Lake as of September 30, 2023. ALTERNATIVES: RECOMMENDED MOTION ATTACHMENT: 1. Motion and a second, under the consent agenda, to accept the development update. 2. Remove this item from the consent agenda for additional discussion. Alternative No. 1 1. Development Update Phone 952.447.9800 / www.priorlakemn.gov Memo Date: October 9, 2023 To: City of Prior Lake Economic Development Authority From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of the year to date residential and commercial development in the City of Prior Lake as of September 30, 2023. Single Family Dwellings 59 $25,944,704.00 74 $32,181,881.50 Townhouses (# units)0 $0.00 4 $672,000.00 Multiple Units 1 $1,800,000.00 0 $0.00 New Commercial Industrial & Commercial 3 $5,844,460.00 1 $710,000.00 Residential 841 $15,197,776.80 894 $14,284,649.46 Industrial & Commercial 17 $1,116,739.00 18 $1,032,839.52 tMechanical 701 $0.00 646 $0.00 ttMechanical (SF & TH)236 $0.00 312 $0.00 TOTALS 1858 $49,903,679.80 1725 $48,881,370.48 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees Additions and Alterations Number of Permits Declared Value -20.27% -100.00% #DIV/0! 200.00% -5.93% -5.56% Number of Permits Declared Value 7.71% 2023 Year to Date 2022 Year to Date New Residential 8.51% -24.36% Number of Permits % Increase / Decrease Increase/Decrease Declared Value % Increase / Decrease -19.38% -100.00% #DIV/0! 2.09% 723.16% 6.39% 8.12% n/a n/a Name Address Type (New/Relocation/Expansion) Previous Tenant/Owner New SF Status Park Place Storage Phase I 6010 170th Street New Business Vacant / SF Home 84,870 Issued Caribou Cabin 4100 Village Lake Drive SE New Business Vacant 605 Issued Scooter's Coffee 15825 Franklin Trail SE New Business Vacant 668 Issued Fountain Hills Warehouse 4300 Fountain Hills Drive NE New Business Vacant 7,220 In Review Jeffers Lodge 3884 Fountain Hills Drive NE New Business Vacant 7,500 In Review TOTAL 100,863 2023 Prior Lake Commercial Activity (New Construction) 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 9, 2023 AGENDA #: 4B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: Appoint Member to the Arts and Culture Committee DISCUSSION: Introduction The purpose of this agenda item is to approve a resolution appointing Patty Dronen to the Arts and Culture Committee (ACC). Background The ACC has one vacancy due to the expiring term of Shannon Hoffman on October 31, 2023. Members of the ACC serve three year overlapping terms and are term limited to three terms, or nine years. Initial terms for the ACC were approved by the EDA on October 11, 2021 and included staggered one-, two-, and three-year terms; Ms. Hoffman was serving a two-year term. Per the terms of the ACC Bylaws, a notice of the vacancy was made public and individuals were encouraged to apply for the position. Five applications were received and all candidates were interviewed by ACC Chair Belanger Braid, ACC member Augustson, and staff liaison McCabe. Current Circumstances The ACC interview committee was very impressed with all candidates for the vacancy and is recommending the appointment of Patty Dronen to a three-year term. Conclusion Per the terms of the ACC Bylaws, the EDA may accept or reject the recommen- dation. If the recommendation is rejected, the EDA may appoint another individ- ual or reopen the application period and invite new candidates to apply. ALTERNATIVES: RECOMMENDED MOTION 1. Motion and second, as part of the consent agenda, approving a resolution appointing Patty Dronen to serve on the Arts and Culture Committee. 2. Remove this item from the Consent Agenda for additional discussion. Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 23-08 EDA A RESOLUTION APPOINTING PATTY DRONEN TO THE ARTS AND CULTURE COMMITTEE Motion By: Briggs Second By: Marco WHEREAS, As of October 31, 2023 the Prior Lake Arts and Culture Committee (ACC) will have one vacancy; and WHEREAS, A notice of the vacancy was made public and individuals were encouraged to apply for the position; and WHEREAS, Five applications were received and all candidates were interviewed; and WHEREAS, The ACC interview committee is recommending the appointment of Patty Dronen to a three-year term on the ACC. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The following individual is appointed to fill the following term: Appointee Date Appointed Appointment Ends Term Limit Patty Dronen November 1, 2023 October 31, 2026 October 31, 2032 PASSED AND ADOPTED THIS 14th DAY OF AUGUST 2023. VOTE Prchal Braid Briggs Boucher- Hoese Marco Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, Executive Director