HomeMy WebLinkAbout05(B) - Resolution Accepting Donations and Grants to the City During the 3rd Quarter 2023
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT
ITEM: 5B
MEETING DATE: October 16, 2023
PREPARED BY: Jason Etter, Senior Accountant
PRESENTED BY: Cathy Erickson, Finance Director
AGENDA ITEM: Resolution Accepting Donations and Grants to the City During the
3rd Quarter 2023
RECOMMENDED ACTION:
Approve the 3rd Quarter of 2023 Donations and Grants as submitted.
BACKGROUND:
The purpose of this agenda item is to consider acceptance of donations and grants made to the
City during July, August, and September of 2023 and to authorize city staff to amend the budget
for any additional revenues received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
Minnesota State Statute 465.03 requires that the City accept a grant or demise of real or personal
property and maintain such property for the benefit of its citizens in accordance with the terms
prescribed by the donor. In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
A resolution has been prepared that identifies the donations and grants that were received during
the third quarter of 2023 and the terms in which they were presented. If a donation or grant was
accepted under separate resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the third quarter of 2023, we recognize that we
may have inadvertently missed some. Those will be addressed in subsequent resolutions.
FINANCIAL IMPACT:
Certain donations and grants and their corresponding expenditures are reflected in the annual
budget due to their recurring nature. Acceptance of additional donations and grants may result
in additional or offsetting expenditures depending on the terms prescribed by the donor.
ALTERNATIVES:
1. Motion and second as part of the consent agenda to approve the 3rd Quarter of 2023
Donations and Grants as submitted.
2. Motion and second to remove the Donations and Grants from the consent agenda for
additional discussion.
ATTACHMENTS:
1. 2023 3rd Q Resolution - Approval of a Resolution Accepting Donations and Grant
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 23-
RESOLUTION ACCEPTING DONATIONS AND GRANTS IN THE 3RD QUARTER OF 2023
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its
citizens in accordance with the terms prescribed by the donor; and
WHEREAS, MN Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution of the governing
body by two-thirds of its members; and
WHEREAS, additional revenues received may require the City to incur additional
expenditures in order to comply with grant agreements and restricted
donations; and
WHEREAS, the City has received the following donations of money, goods or property
during July, August and September of 2023:
Donor Value Designated Use
Shakopee Mdewakanton Sioux Community $550,000.00 3rd/4th Quarter 2023 Police
Scott County $29.99 SHIP Grant
City of Shakopee $2,017.18 TZD Grant
Metropolitan Council $16.64 Water Efficiency Rebate Grant
Mike Henry $2,250.00 Memorial Bench
Carol Juell $2,650.00 Memorial Bench
Diane Arnold $2,650.00 Memorial Bench
Diane Ball $2,250.00 Memorial Bench
Scott County $3,722.00 Recycling Grant
PL Lions Club $4,000.00 150th Anniversary Event
Prior Lake Savage Optimists Club $2,000.00 Youth Programs
Anonymous $532.00 Wooden Box Donations
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive
donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to
the donors.
M:\1- Deputy Clerk- Admin Assistant\Council Meeting Printing Folder\Report Attachment - 2023 3rd Q Resolution - Approval of a Resolution Accepting Donations
and Grant.docx 2
Passed and adopted by the Prior Lake City Council by at least two-thirds of its members this
16th day of October 2023.
VOTE Briggs Braid Burkart Churchill Lake
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager