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Home My WebLink About10 16 2023 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES October 16, 2023 1. CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Burkart, Churchill and Lake. Absent: None. Also in attendance was City Manager Wedel, Public Works Director Brotzler, Assistant Public Works Director Monserud, Assistant Finance Director Klekner, Community Development Director McCabe, City Attorney Kendall, Commander Olson and Clerk Simon. 2. PUBLIC FORUM None. 3. APPROVAL OF AGENDA MOTION BY BURKART SECOND BY CHURCHILL, TO APPROVE THE AGENDA AS PRE- SENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 4. APPROVAL OF CITY COUNCIL MEETING MINUTES A. Approval of the October 2, 2023, City Council Minutes MOTION BY BRAID SECOND BY LAKE, TO APPROVE THE OCTOBER 2, 2023, MEETING MINUTES AS PRESENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 2 10 16 2023 City Council Meeting Minutes 5. CONSENT AGENDA A. Approval of Claims Listing B. Resolution 23-133 Accepting Donations and Grants to the City During the 3rd Quarter 2023 C. Resolution 23-134 Receiving Quotes and Awarding the Contract for the Markley Lake Ravine Stabilization Project (CP 2023-04) D. Resolution 23-135 Appointing an Individual to Serve on the City of Prior Lake Planning Com- mission E. Approval of new Low Dose THC License- Natreum Hemp Wellness dba Happy Greens LLC F. Approval of the Building Permit Summary Report- September 2023 G. Approval of the Animal Control Report- September 2023 H. Resolution 23-136 approving Contract with BerryDunn to Engage in Staffing and Key Opera- tions Study for the Police Department MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE THE CONSENT AGENDA AS PRESENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Churchill: Regarding item 5D, participated in the interview panel for the planning commission open- ing. Great candidates, tough decisions to make but happy with those who applied. Briggs: Regarding item 5B, City of Prior Lake received a sizeable donation from the SMSC. They are a significant partner of ours, and this donation was in support of our Police Department. Thank you from all of Prior Lake. 6. PRESENTATIONS A. Police and Fire Updates Commander Olson and Fire Chief Steinhaus presented the item. 3 10 16 2023 City Council Meeting Minutes 7. PUBLIC HEARINGS A. 2024-2025 Pavement Management Project – Public Hearing to Consider Adoption of a Resolution Ordering the Improvements (CP 2024-01) Assistant Public Works Monserud presented the item. Burkart: The percentage of the project that is funded by assessment seems very low; can you explain this? Monserud: There is a significantly lesser number of units on the 2025 assessment making that lower. Wedel: The 2025 project is specifically for Wilds Parkway. The houses with driveway access on Wilds Parkway are significantly fewer because it is a collector street and was designed to move traffic and have limited driveway access. There are therefore fewer properties to assess. Braid: Total reconstruction is very expensive and intrusive, this makes sense. Public hearing opened at 7:30 p.m. by BURKART Seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Kris Folstrom, 3146 Wilds Ridge NW: Member for the street committee in the Sterling South HOA. We are looking into a street project for our area as well. The proposed assessment in 2024 were collected to those who sold their home in 2023. Is that correct? Marlys Enger, 14377 Enclave Court NW: Noticed significant traffic with the new apartment by Jeffers. Can we do something to lessen this traffic of construction vehicles in this area? Because of the construction traffic, can we place a sign to try to deter this? Stephanie Carroll, 14550 Wilds Parkway NW: The board Liaison between the HOA and the city to make sure information is transmitted clearly. Crucial that we get the road and pathway taken care of. This is one of the main item’s citizens question about. Ryan O’Keefe,14304 Enclave Court NW: In regard to the 2 big apartment complexes’ being built, will they as well as the Wilds Golf Course be included in this assessment? There are only a few entrances to this area and with consistent construction how does that affect which streets are re- paired first? 4 10 16 2023 City Council Meeting Minutes Public Hearing closed at 7:37 p.m. by BURKART seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Wedel: Relating to properties already sold; the city has not officially had an assessment hearing yet. That will happen in March of 2024. No assessment has therefore been levied against any prop- erties. We may have responded to realtors selling homes in that area if asked about anticipated assessments and realtors may have chosen to make the seller escrow the assessment. The as- sessment is set per household per the city’s fee schedule and is not based on actual construction costs. Monserud: We can potentially discuss this with our contractors to push the streets being heavily utilized for construction traffic such as Jeffers Parkway and Fountain Hills Drive out until later in the summer to try to preserve that. We can also require no construction traffic sign to be posted for Enclave Court. Wedel: In relation to the properties assessed, the apartments and the golf course are included in the assessment. Monserud: The path along Wilds Parkway will be in the same location, just built to a higher standard to hold up better to the high volume of usage. MOTION BY BRAID SECOND BY BURKART, TO APPROVE RESOLUTION 23-137 ORDERING THE IMPROVEMENTS (CP 2024-01) 2024-2025 PAVEMENT MANAGEMENT PROJECT VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 5 10 16 2023 City Council Meeting Minutes B. Public Hearing to Consider Special Assessments for the 2023 Unpaid Special Charges and Resolution Approving the Assessment Rolls Assistant Finance Director Klekner presented the item. Public hearing opened at 7:46 p.m. by BURKART Seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No comments. Public Hearing closed at 7:48 p.m. by CHURCHILL seconded by BURKART VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY BRAID SECOND BY BURKART, TO APPROVE RESOLUTION 23-138 ADOPTING OF THE ASSESSMENT ROLL FOR 2023 UNPAID SPECIAL ASSESSMENT AND CHARGES VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 6 10 16 2023 City Council Meeting Minutes C. Consider the Vacation of a Portion of Public Right-of-Way at 5470 Fairlawn Shores Trail SE Community Development Director McCabe presented the item. Public hearing opened at 7:50 p.m. by BRAID Seconded by BRIGGS VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No comments. Public Hearing closed at 7:51 p.m. by BURKART seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY LAKE SECOND BY BRIGGS, TO APPROVE RESOLUTION 23-139 VACATION OF A PORTION OF PUBLIC RIGHT-OF-WAY AT 5470 FAIRLAWN SHORES TRAIL SE VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 8. OLD BUSINESS None. 9. NEW BUSINESS 7 10 16 2023 City Council Meeting Minutes None. 10. Removed Consent Agenda Items None. 11. Council Member Liaison Updates/ Council Member Reports Lake: 10/3 SCALE Legislative Meeting, 10/6 SCALE Executive Meeting, 10/12 Agenda Review, 10/13 SCALE General Meeting, 10/13 Fire Station Open House Churchill: 10/12 Agenda Review, 10/13 SCALE General Meeting Burkart: 10/12 Agena Review, 10/14 Mural Unveiling in the Erie Lot, 10/16 Suburban Transit As- sociation Meeting and Minnesota Valley Transit Association Meeting Braid: 10/9 Quarterly Annexation Meeting, 10/9 Economic Development Agency, 10/12 Agenda Review, 10/12 State Bonding Tour, 10/14 Mural Unveiling in the Erie Lot Briggs: 10/4 Chamber of Commerce meeting, 10/14 Mural Unveiling in the Erie Lot, 10/16 Agenda Review 12. OTHER BUSINESS None. 13.ADJOURNMENT MOTION BY CHURCHILL, SECOND BY LAKE, TO ADJOURN THE MEETING AT 7:55 p.m. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted, Jason Wedel, City Manager