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Home My WebLink About12 04 2023 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL MEETING MINUTES December 4, 2023 1. CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Braid, Burkart, Churchill and Lake. Absent: None. Also in attendance was Finance Director Erickson, City Manager Wedel, City Attorney Kendall, Police Chief Duggan and Clerk Simon. 2. PUBLIC FORUM None. 3. APPROVAL OF AGENDA MOTION BY BRAID SECOND BY BURKART, TO APPROVING THE AGENDA MOVING ITEM 9A, RESOLUTION APPROVING LOCAL INTERGOVERNMENTAL AID AGREEMENTS BETWEEN THE CITY OF PROIOR LAKE AND SHAKOPEE MDEWAKANTON SIOUX COMMUNITY UP TO 6A. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 4. APPROVAL OF CITY COUNCIL MEETING MINUTES A. Approval of the November 20, 2023, City Council Minutes MOTION BY BURKART SECOND BY CHURCHILL, TO APPROVE THE NOVEMBER 20, 2023, MEETING MINUTES AS PRESENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☒ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 12 04 2023 City Council Meeting Minutes 5. CONSENT AGENDA A. Approval of Claims Listing B. Ordinance 123-010 Amending City Code 105- Mayor and City Council, Subsection 105.201 and Adopting 2024 Meeting Schedule C. Approval of Treasurer's Report - October D. Approval of the 2024 Tobacco License Renewals E. Approval of the 2024 Massage Therapist Renewals F. Approval of the 2024 Low Dose Hemp Derived THC Consumable License Renewals G. Resolution 23-145 Authorizing a 3-Year Extension of the Cartegraph Contract H. Resolution 23-146 Receiving Plans and Specifications and Authorizing Advertisement for Bids for the 2024 Pavement Management Project (CP 2024-01) I. Resolution 23-147 Ordering the Preparation of a Feasibility Report and Approving a Work Order with Bolton & Menk for the Martindale/Henning/Hickory Reclamation Project (CP 2025-03) J. Resolution 23-148 Approving a Work Order for the Lords Street Bridge Rehabilitation Project (CP 2024-02) K. Ordinance 123-011 Approving and Zoning Amendment to Remove a Planned Unit Development Overlay District on Property at 13755 and 13855 Crest Avenue NE and Resolution 23-149 for Summary Publication MOTION BY LAKE SECOND BY CHURCHILL, TO APPROVE THE CONSENT AGENDA AS PRE- SENTED. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Briggs: Earlier this evening the City Council met in a closed session to conduct City Manager Wedel’s annual performance evaluation. Pursuant to 13D.05 Subd. 3(a) the city council found Man- ager Wedels performance to be satisfactory. Churchill: As a member of the City Manager evaluation committee, I am pleased to inform the community that Manager Wedel has completed his fourth year as City Manager for the City of Prior Lake. Manager Wedel has a two-year contract as a City Manager through December 2024. The evaluation process consisted of a written assessment by each council member based upon the city’s core performance competencies. Manager Wedel also submitted a written self-evaluation. Manager Wedel received favorable evaluations by the City Council, exceed expectations for cus- tomer service, communicating effectively, strategic thinking, operational excellence and managing effectively. This completes the City Managers evaluation, and we look forward to having Manager Wedel next year. 12 04 2023 City Council Meeting Minutes 6. NEW BUSINESS A. Resolution Approving Local Intergovernmental Aid Agreements Between the City of Prior Lake and Shakopee Mdewakanton Sioux Community (SMSC) for Years 2020-2023 and 2024 City Manager Wedel presented the item. MOTION BY BRAID SECOND BY BURKART, TO APPROVE RESOLUTION 23-152 APPROVING LOCAL INTERGOVERNMENTAL AID AGREEMENTS BETWEEN THE CITY OF PRIOR LAKE AND THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY (SMSC) FOR YEARS 2020-2023 AND 2024. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Briggs: Thanked the SMSC for their partnership and support. 7. PUBLIC HEARINGS A. Public Hearing for Resolution Approving Final 2024 City Budgets and Certifying Final 2024 City of Prior Lake Property Tax Levy to Scott County Department of Taxation Finance Director Erickson presented the item. Braid: It appears that the public safety budget is 51% of the general fund, correct? Erickson: Correct. Braid: What percentage is the unfunded mandates; it appears to be about $116,000? Erickson: 0.7% increase of the total 10.97% levy increase. Braid: We planned on implementing a full-time fire department last year, we agreed to phase it over two years. Why did we do that? Wedel: When we originally decided to move to a full-time fire department, we had applied for the SAFER grant for federal funding assistance which we did not receive. In an effort to not take the full cost in any one given year, we started in 2023 on July 1 so we would only have a half year of expenses the first year. We did this to minimize the tax impact on residents. We will now have a full year in 2024. Braid: If we did not fund it now, what would happen? Wedel: We would not be able to staff the full-time fire department. Braid: How many meetings does the City Council have regarding the budget? 12 04 2023 City Council Meeting Minutes Erickson: 5 meetings, with full council attendance. Wedel: The 5 includes the formal meetings. There were multiple informal meetings. Braid: Could you comment on the tax rate? Why is that important to compare with other cities? Is it reasonable to assume that if you had a $500,000 house and move to another city within Scott County, the rate to which you paid in other cities would be higher correct? Erickson: Yes, that is correct. Lake: Could you briefly state a few things that have been done to decrease the tax rate impact on residents? Wedel: When we initially proposed the levy, it was much higher. Since September, staff have worked to further refine and reduce the budget. Initially the rate was proposed for 11.84% and was reduced to 10.97%. Erickson: If you look at the strategic initiatives, there is $267,000 expenditure that was state aid funding, so we were able to use that to take those expenses out. Public hearing opened at 7:33 p.m. by BRAID seconded by LAKE VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Tom Chaklos, 3161 140th Street NW: Received the proposed taxes for 2024, my impact was about $1800. The home that I am living in, existed on the property for quite some time, is too close to the lake and now violates the setback laws making the value $0 for any new owners as it will need to be demolished. Additionally, did Fire Department full time staffing decrease homeowners’ insurance rates for citizens in Prior Lake? Public Hearing closed at 7:41 p.m. by BURKART seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Wedel: Regarding home valuation; each spring you will receive a notice from Scott County noting a time and place in which you can speak with the county assessor’s office to evaluate that. I will speak with the Fire Chief regarding the insurance rates. We can look at the ISO rating that insurance agents use to determine your homeowner’s insurance rate, and those are evaluated annually. 12 04 2023 City Council Meeting Minutes Briggs: The previous questions were surrounded by our budget process. The progress that this council has made in shifting from being dependent on debts and bonds to move towards a pay-go method over the past several years is a great stride forward. It has its own challenges from a budget perspective, but it puts our city on a better financial footing. Also, the shift to full-time fire and public safety; this community has the highest regard in providing the best public safety. Financially chal- lenging but the tradeoff is worth it for the enhanced public safety. Over the past 5 months we have continuously worked to lessen the tax rate, mindful of the taxpayers. MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE A RESOLUTION 23-150 APPROV- ING THE 2024 CITY BUDGETS AND PROPERTY TAX VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Braid: This is year two of our public safety budget which has been a large priority of this council. This budget continues to phase in our full-time fire department, reducing our call times in half. Also includes the position of a new police officer. We invest in public safety to keep our crime rate low, protecting our citizens and protecting our property values. This budget also includes multiple un- funded mandates on us. Staff have worked to keep this rate down. Lake: Against waste and unnecessary government. Also mindful of how hard finance and City Man- ager Wedel worked to ensure we are responsible with taxpayers’ dollars. I was not serving on the council when the full-time fire department was voted on, however currently serve on Citizens En- gagement Committee and understand our citizens support our public safety and increased re- sponse time. MOTION BY BRAID SECOND BY CHURCHILL, TO APPROVE RESOLUTION 23-150 APPROV- ING THE 2024 CITY BUDGETS AND CERTIFYING FINAL 2024 CITY OF PRIOR LAKE PROP- ERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 12 04 2023 City Council Meeting Minutes MOTION BY BRAID SECOND BY BRIGGS, TO APPROVE RESOLUTION 23-151 APPROVING THE 2024 EDA BUDGET AND PROPERTY TAX VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. B. Public Hearing to Consider an Ordinance Approving the 2024 Fee Schedule and Resolu- tion Approving a Summary of the Ordinance for Publication Finance Director Erickson presented the item. Public hearing opened at 8:00 p.m. by BURKART seconded by LAKE VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No speakers. Public Hearing closed at 8:01 p.m. by BURKART seconded by CHURCHILL VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Braid: MCES is the met council driven fee, correct? Erickson: Correct, the cost is passed on to us. Braid: The stormwater fee, is that because of the state mandated regulations? Wedel: In the past we assessed for street and storm water. As the state has changed things, we will treat storm sewer pipes the same as sanitary sewer and water by including the replacement cost in the utility rates. Braid: Summer vs. winter rate for water usage, you have to pay more to irrigate because the more you use the higher you pay is that correct? 12 04 2023 City Council Meeting Minutes Wedel: Yes, that is correct to accommodate the high summer usage rates. MOTION BY LAKE SECOND BY BRAID, TO APPROVE ORDINANCE 123-012 ADOPTING THE 2024 FEE SCHEDULE. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. MOTION BY CHURCHILL SECOND BY BRAID, TO APPROVE SUMMARY ORDINANCE PER- MITTING SUMMARY PUBLICATION OF THE ORDINANCE ADOPTING THE 2024 FEE SCHED- ULE VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 8. OLD BUSINESS None. 9. PRESENTATIONS None. 10. Removed Consent Agenda Items None. 11. Council Member Liaison Updates/ Council Member Reports Lake: 11/27 SCALE Officers, 12/1 SCALE Executive, 12/4 Agenda Review Churchill: 11/27 Planning Commission Meeting, 12/1 Agenda Review Burkart: 11/22 Suburban Transit Association Legislative Planning Meeting, 11/27 Minnesota Val- ley Transit Association Meeting, 11/29 Minnesota Valley Transit Association Board Meeting, 11/30 Orderly Annexation Agreement Meeting, 12/1 December Dazzle, 12/1 Agenda Review, 12/4 Min- nesota Valley Transit Association Management Committee Meeting and Capital Improvement Plan Tour Braid: 11/13 Economic Development Authority, 11/16 Capital Improvement Plan Road Trip, 11/16 Scott, 11/30 Orderly Annexation Agreement Meeting, 12/4 Agenda Review 12 04 2023 City Council Meeting Minutes Briggs: 11/28 Intergovernmental Working Group Meeting, 12/1 SCALE Executive Meeting 12. OTHER BUSINESS None. 13.ADJOURNMENT MOTION BY CHURCHILL, SECOND BY BRAID, TO ADJOURN THE MEETING AT 8:08 p.m. VOTE Briggs Braid Burkart Churchill Lake Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted, Jason Wedel, City Manager