HomeMy WebLinkAbout05(B) - Resolution Declaring Costs and Establish Date of Assessment Hearing for the 2024 Pavement Management Project (CP 2024-01)
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT
ITEM: 5B
MEETING DATE: February 27, 2024
PREPARED BY: Nick Monserud, Assistant Public Works Director Christine Watson, Public Works Coordinator PRESENTED BY: Andy Brotzler, Public Works Directory/City Engineer
AGENDA ITEM: Resolution Declaring Costs and Establish Date of Assessment Hearing for the 2024 Pavement Management Project (CP 2024-
01) STRATEGIC PRIORITY: STABLE & SUSTAINABLE INFRASTRUCTURE
1. Maintain average OCI 70. RECOMMENDED ACTION: Adopt a resolution declaring project costs to be assessed, ordering the preparation of the proposed assessment roll, and establishing the assessment hearing date for the 2024 Pavement Management Project (CP 2024-01).
BACKGROUND: The 2024 Pavement Management project includes mill and overlay to approximately 13 miles of
streets in the Wilds and Jeffers neighborhoods, as shown on the attached assessment map. The project area includes both single-family and multi-family residential properties, as well as a commercial property, a school district property, and several parcels of unimproved land. The
proposed assessments, which are calculated in accordance with the City of Prior Lake Assessment Policy, are shown in the table below:
Single-family (715 units) $1,385.00 per unit $1,001,632.00
Townhome (435 units) $1,038.75 per unit $451,856.25 Apartments (24.44 acres x 2.5 units/acre) $1,385.00 per unit $84,623.50
Commercial (2.92 acres x 2.5 units/acre) $1,385.00 per unit $10,110.50
School District (12.12 acres x 2.5 units/acre) $1,385.00 per unit $41,965.50
Unimproved land (5.23 acres x 2.5 units/acre) $1,385.00 per unit $18,108.88
Unimproved land (23 units) $1,385.00 per unit $31,855.00
Total Proposed Assessment $1,640,151.63 An assessment hearing conducted on March 26, 2024 will provide an extended prepay period
without interest to property owners, with a deadline for pre-payment of November 15, 2024. Following is an updated project schedule:
• Assessment Hearing and Award Contract March 26, 2024 • Construction April - November 2024
Item 5B Page | 2 FINANCIAL IMPACT:
The 2024 Pavement Management Project is proposed to be funded as shown in the table below:
PROPOSED FUNDING
Tax Levy $0
Assessment $1,640,152.00
Utility Fund – Sewer $389,403.00
Utility Fund - Water $94,437.00
Utility Fund - Stormwater $131,600.70
PIR $3,350,453.20
Total $5,606,045.90
ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution declaring project costs to be assessed, ordering the preparation of the proposed assessment roll, and
establishing the assessment hearing date for the 2024 Pavement Management Project (CP 2024-01). 2. Motion and second to remove this item from the consent agenda for additional
discussion. ATTACHMENTS:
1. Resolution 2. Assessment Map
4646 Dakota Street SE Prior Lake, MN 55372
RESOLUTION 24-_____ A RESOLUTION DECLARING COSTS TO BE ASSESSED, ORDERING THE PREPARATION OF THE PROPOSED ASSESSMENT ROLL, AND ESTABLISHING THE DATE OF THE ASSESSMENT HEARING AND PUBLICATION THEREOF FOR THE 2024 PAVEMENT MANAGEMENT PROJECT (CP 2024-01)
Motion By: Second By: WHEREAS, Costs have been determined for the 2024 Pavement Management project; and WHEREAS, The total project cost for the improvements is $5,606,045.90; and WHEREAS, The amount proposed to be assessed to benefitting property owners is $1,640,151.63; and WHEREAS, The City Manager notifies the City Council that such proposed assessment will be completed and filed in the City Manager’s office for public inspection. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The portion of the cost of such improvements to be paid by the City is hereby declared to be
$3,965,894.27 and the portion of the cost to be assessed against benefited property owners is declared to be $1,640,151.63.
3. Assessments shall be payable on an equal principal installment method extending over a
period of 5 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year, and shall bear interest at the rate of 5.2% per annum from the date
of the adoption of the assessment resolution.
4. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable
lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in the office of the City Manager for public inspection.
5. The City Manager shall upon the completion of such proposed assessment notify the City Council thereof.
6. A public hearing shall be held on the 26th day of March, 2024, in City Council Chambers at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with
reference to such assessment.
7. The City Manager is hereby directed to cause a notice of the public hearing on the proposed assessment to be published once in the official newspaper of the City at least two weeks
prior to the hearing, and the City Manager shall also cause mailed notice to be given to the
2
owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.
8. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid by November 15, 2024. The owner may, at
any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year.
Passed and adopted by the Prior Lake City Council this 27th day of February 2024.
VOTE Briggs Braid Burkart Churchill Lake Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________ Jason Wedel, City Manager
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FeetFeasibility Report
City of Prior Lake, Minnesota
2024 Street Improvement Assessment Map
2024 Street Improvement Projects
Assessed Parcels
Parcel Boundaries