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Home My WebLink About05(C) - Resolution to Receive Bids and Award Contract for the Fish Point Phase 3 Improvement Project (CP 2023-03) City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372 CITY COUNCIL AGENDA REPORT ITEM: 5C MEETING DATE: February 27, 2024 PREPARED BY: Nick Monserud, Assistant Public Works Director Christine Watson, Public Works Coordinator PRESENTED BY: Andy Brotzler, Public Works Director/City Engineer AGENDA ITEM: Resolution to Receive Bids and Award Contract for the Fish Point Phase 3 Improvement Project (CP 2023-03) RECOMMENDED ACTION: Adopt a resolution receiving bids and awarding the contract to McNamara Contracting for the Fish Point Phase 3 Improvement Project (CP 2023-03). BACKGROUND: The Fish Point Phase 3 Improvement Project includes a flashing yellow arrow (FYA) in both directions on TH13 and updated programmable components to maximize traffic flow in all directions through the intersection of Fish Point Road and TH 13. The City received a total of four (4) bids on February 8, 2024, as summarized in the attached bid tabulation. The bids have been reviewed and tabulated by WSB & Associates, Inc. (WSB), the City’s consulting engineer on this project. McNamara Contracting of Rosemount, MN submitted the low bid in the amount of $983,379.50. The low bid is 9.3% lower than the engineer’s estimate of $1,084,107.30 COMPANY BID AMOUNT McNamara Contracting $983,379.30 Northwest $1,178,927.41 Valley Paving, Inc. $1,195,608.75 Meyer Contracting, Inc. $1,198,459.51 WSB has provided a recommendation letter (attached) to award this project to McNamara Contracting. FINANCIAL IMPACT: The total project cost for the Fish Point Phase 3 Improvement Project is $1,321,662.05 as detailed below: Item 5C Page | 2 Item Amount Bid $983,379.50 Contingency (5%) $49,168.98 Subtotal $1,032,548.48 Legal, Engineering, Administration, Finance (28%) $289,113.57 Total $1,321,662.05 The project is proposed to be funded as follows: Funding Source Amount Tax Levy $712,779.65 MnDOT Participation* $339,448.03 Utility Fund - Sewer $81,914.79 Utility Fund - Water $81,914.78 Utility Fund – Stormwater $105,604.80 Total $1,321,662.05 *Funds to be paid to the city by MnDOT in 2026 ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution receiving bids and awarding the contract to McNamara Contracting for the Fish Point Phase 3 Improvement Project (CP 2023-03). 2. Motion and second to remove this item from the consent agenda for further discussion. ATTACHMENTS: 1. Resolution 2. Bid Tab 3. Letter of Recommendation 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 24- A RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE FISH POINT PHASE 3 IMPROVEMENT PROJECT (CP 2023-03) Motion By: Second By: WHEREAS, pursuant to an advertisement for bids for the Fish Point Phase 3 Improvement project, which includes signal and traffic flow improvements at the intersection of Fish Point Road and TH 13; and WHEREAS, bids were received, opened, and tabulated according to law; and WHEREAS, the following bids were received complying with the advertisement: COMPANY BID AMOUNT McNamara Contracting $983,379.30 Northwest $1,178,927.41 Valley Paving, Inc. $1,195,608.75 Meyer Contracting, Inc. $1,198,459.51 and WHEREAS, McNamara Contracting of Rosemount, MN is the lowest responsible bidder. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. McNamara Contracting is the lowest responsible bidder. 3. The Mayor and City Manager are hereby authorized to enter into the City’s standard contract with McNamara Contracting for the Fish Point Phase 3 Improvement Project in the amount of $983,379.30. 4. The City Manager is hereby authorized and directed to return to all bidders the deposits that accompanied their respective bids. 5. The total cost for this project $1,321,662.05, which includes a 5% contingency and 28% indirect costs: M:\1- Deputy Clerk- Admin Assistant\Council Meeting Printing Folder\Manually Compiling Folder\Report Attachment - 20240227 Receive Bids Award Contract - FPR3 - RESO.docx 2 Item Amount Bid $983,379.50 Contingency (5%) $49,168.98 Subtotal $1,032,548.48 Legal, Eng, Admin, Finance (28%) $289,113.57 Total $1,321,662.05 6. The City Council authorizes the following funding for this project: Funding Source Amount Tax Levy $712,779.65 MnDOT Participation* $339,448.03 Utility Fund - Sewer $81,914.79 Utility Fund - Water $81,914.78 Utility Fund – Stormwater $105,604.80 Total $1,321,662.05 Passed and adopted by the Prior Lake City Council this 27th day of February 2024. VOTE Briggs Braid Burkart Churchill Lake Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager Fish Point Road at Trunk Highway 13 Reconstruction Project - Phase 3 City of Prior Lake, Project No. TRN20-000001 WSB Project No. 021867-000 Bid Opening: Feburary 8, 2024 at 11:00 a.m. local time DENOTES CORRECTED FIGURE Contractor Addendum No. 1 Addendum No. 2 Bid Security (5%)Grand Total Bid 1 McNamara Contracting X X X $983,379.50 2 Northwest X X X $1,178,927.41 3 Valley Paving, Inc X X X $1,195,608.75 4 Meyer Contracting Inc.X X X $1,198,459.51 Engineer's Opinion of Cost $1,084,107.30 BID TABULATION SUMMARY Monica Heil, PE Project Manager I hereby certify that this is a true and correct tabulation of the bids as received on February 8, 2024. K:\021867-000\Admin\Docs\Bidding\Bid Tab Summary 02082024 K:\021867-000\Admin\Docs\Bidding\013977-000 LOR - Fish Point Road Phase 3.docx 54 0 G A T E W A Y B LV D B U R N S V IL L E MN 55 3 37 9 5 2 7 3 7 4 6 6 0 W S B E N G C O M February 12, 2024 Honorable Mayor and City Council City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Fish Point Road at TH 13 Reconstruction Project - Phase 3 City Project No. TRN20-000001 City of Prior Lake, MN WSB Project No. 021867-000 Dear Mayor and Council Members: Bids were received electronically for the above-referenced project on Thursday, February 8, 2024 and were opened and read aloud at an online bid opening meeting. Four bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by McNamara Contracting in Rosemount, Minnesota with a total bid amount of $983,379.50. The Engineer’s Estimate was $1,084,107.30. We recommend that the City Council consider this bid and award a contract in the amount of 983,379.50 to McNamara Contracting based on the results of the bids received. Sincerely, WSB Sincerely, Monica Heil Project Manager Attachments cc: Nic Hentges tmw