HomeMy WebLinkAbout05(C) - Resolution Approving 2024 Budget AmendmentsCity of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
CITY COUNCIL AGENDA REPORT ITEM: 5C
MEETING DATE: March 26, 2024
PREPARED BY: Cathy Erickson, Finance Director
PRESENTED BY: Cathy Erickson
AGENDA ITEM: Resolution Approving 2024 Budget Amendments
RECOMMENDED ACTION:
The purpose of this agenda item is to consider budget amendments for the General Fund,
Equipment Replacement Fund, Facilities Management Fund and Sewer Fund. The primary
purpose is to carry forward the funding and expenditures associated with certain uncompleted
projects to 2024 when the expenditures will be incurred and to adjust a budget where costs are
now known. Staff are recommending the carry forward of expenditures and funding in the amount
of $1,154,340 for 2024. Staff are also recommending a transfer into the General Fund of $20,000
from the Public Safety state aid one-time funding for the LUCAS Fire Department equipment
approved by the council in RES-24-013.
BACKGROUND:
The 2023 budget was adopted on December 5, 2022. Some of the items contained in that
document were not completed in 2023 and must therefore be moved to the 2024 budgets so they
can be completed with the original funding allocation. These amendments do NOT increase or
decrease the tax levy for either 2023 or 2024. The funding source for the budget amendments is
fund reserves of the respective fund. See the budget amendment detail table shown below.
FINANCIAL IMPACT:
To accurately reflect expenditures and funding on the financial reports and for year ending
12/31/2024, the budget should be amended as follows:
Fund-
Expenditures
2024 Budget
Amendment
General Fund $230,840
Equipment
Replacement Fund 604,500
Facilities Mgmt.
Fund 225,000
Sewer Fund 94,000
Totals $ 1,154,340
Item 5C
Page | 2
Fund Name Dept Account Description Amount
General Fund Streets Various Reclassify 2023 payroll to the correct
departments based on promotion/hire
info after budget was completed. Net
impact on the budget is zero. 1) Public
Works supervisor promotion/shift in
responsibilities from Parks only to
50/50 Streets and Parks (Greg S.) and
2) Allocation of Public Works
Supervisor between Parks and
Recreation (50/50 for Steve Hart.). Net
impact on the budget is zero. Simply
reclassifying payroll to the correct
departments.
66,803
General Fund Parks Various
(7,872)
General Fund Recreation Various
(58,931)
General Fund Streets Maint
Agreements
-General
Carry forward for necessary
maintenance as the work was not able
to be completed in 2023.
90,000
General Fund Parks Maint
Agreements
Trails/
Sidewalks
Carry forward for necessary sidewalk
maintenance as the work was not able
to be completed in 2023. Staffing
transitions in 2023 led to less
contracted work being scheduled and
completed.
40,000
General fund Finance Training and
Employee
Development
Carry forward budget for Finance and
HR financial system training for new
staff (Cassie/Melissa/Angela)
6,000
General fund City Clerk Membership
s and
Subscription
s
Carry forward funding for municode
work budgeted in 2023. Project will be
completed in 2024 and invoiced upon
completion.
4,000
General fund
Information
Technolog
y
Small
Equipment -
Technology
Carry forward budget for City Hall first
floor printer 7,423
General fund Police Small
Equipment -
General
Carry forward budget for
squad/vehicle purchases/equipment to
outfit new vehicles. One of which was
ordered more than a year ago and has
still not arrived.
18,000
General fund Police Machinery
and
Equipment
Carry forward budget for technology
projects and equipment that was
delayed until 2024 and will be needed
as identified by the IT department.
42,900
Fund Name Dept Account Description Amount
Item 5C
Page | 3
General fund Police Training and
Employee
Development
Carry forward for special events and
new Commander training 2,500
General fund Fire Machinery
and
Equipment
Resolution 24-013 approved the
purchase of the LUCAS device. A
budget amendment for the General
Fund equipment expenditure and
transfer into the General Fund is
needed to fund this with the Public
Safety state aid one-time funding.
20,017
General Fund Subtotal
230,840
Equipment
Replacement
Police Vehicles Carry forward for Drug Taskforce
vehicle #7298 which has been
ordered, but not yet received.
40,000
Equipment
Replacement
Fire Vehicles Carry forward for vehicles #9215 and
9271. Ordered in 2023 and vehicle
delivery and receipt of related
equipment in Spring 2024.
173,000
Equipment
Replacement
Building
Inspection
Vehicles Carry forward for vehicles #6397 Ford
F150. Ordered in 2023 and vehicle
delivery expected late 2024.
44,000
Equipment
Replacement
Parks Vehicles Carry forward for vehicles 8543,8545
and 8549. Ordered in 2023 and vehicle
delivery/place in service expected in
2024.
347,500
Equipment Replacement Fund
Subtotal 604,500
Facilities
Mgmt.
Facilities -
City hall
Building &
Building
Improvement
s
Carry forward for wall
coverings/building improvements 70,000
Facilities
Mgmt.
Police Building &
Building
Improvement
s
Carry forward overhead folding door
and carpet budget as not able to
complete work in 2023.
100,000
Facilities
Mgmt.
Library Building &
Building
Improvement
s
Carry forward budget as not able to
complete work in 2023. 125,000
Facilities Mgmt. Fund Subtotal
225,000
Sewer Sewer
Telecommun
ications
Carry forward budget for 800mhz
radios not used. 27,000
Fund Name Dept Account Description Amount
Item 5C
Page | 4
Sewer Sewer Maint
Agreements
Sewer
Collection
Carry forward budget for contracted
sewer televising that was not
completed due to staff resources and
transitions.
67,000
Sewer Fund Subtotal
94,000
Budget carryforward request total -
all funds 1,154,340
ALTERNATIVES:
1.Approve a resolution approving amendment to the 2024 budgets.
2.Remove this item from the consent agenda for additional discussion.
ATTACHMENTS:
1. Resolution - Resolution Approving 2024 Budget Amendments
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 24-
APPROVING 2024 BUDGET AMENDMENTS
Motion By: Second By:
WHEREAS, the 2024 budgets were adopted on December 04, 2023; and
WHEREAS, the 2024 budgets do not reflect expenditures and funding of $1,154,340 for the
carryforward of projects/items that could not be completed due to timing
constraints, staffing issues, and supply chain issues. The services were not
performed or goods received in 2023 as the projects were not completed in
2023. Therefore, the expenditure budget will be carried forward to the 2024
budgets by fund as detailed in the agenda report.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows: 1.The recitals set forth above are incorporated herein.
2.A 2024 transfer into the General Fund of $20,000 from the Public Safety state aid one-
time funding (F270) for the LUCAS Fire Department equipment approved by the council
in RES-24-013.
3.The 2023 Payroll Budgets are amended as noted in the agenda report table
(reclassification between General Fund departments only) and 2024 budgets are
amended to reflect the expenditures as noted above. .
4.Funding will be provided by the respective Fund reserves.
Passed and adopted by the Prior Lake City Council this 26th day of March 2024.
VOTE Briggs Thompson Burkart Braid Churchill
Aye ☐☐☐☐☐
Nay ☐☐☐☐☐
Abstain ☐☐☐☐☐
Absent ☐☐☐☐☐
______________________________
Jason Wedel, City Manager
Fund-
Expenditures
2023 Budget
Amendment
General Fund $230,840
Equipment
Replacement Fund 604,500
Facilities Mgmt.
Fund 225,000
Sewer Fund 94,000
Totals $ 1,154,340