HomeMy WebLinkAbout24-035 PMP Award Contract
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 24-035
A RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE 2024
PAVEMENT MANAGEMENT PROJECT (CP 2024-01)
Motion By: Lake Second By: Churchill
WHEREAS, pursuant to an advertisement for bids for the 2024 Pavement Management
Project, which includes mill and overlay, concrete curb and gutter, bituminous
trail and concrete sidewalk patching, turf restoration and appurtenant work;
and
WHEREAS, bids were received, opened, and tabulated according to law; and
WHEREAS, The following bids were received complying with the advertisement:
COMPANY BID AMOUNT
McNamara Contracting $4,449,242.78
Northwest Asphalt $4,485,939.76
Valley Paving, Inc. $4,763,601.78
Bituminous Roadways Inc. $4,767,762.30
GMH Asphalt Corporation $4,843,497.82
S.M. Hentges & Sons, Inc. $4,899,703.41
OMG Midwest Inc. dba Minnesota Paving $4,972,834.64
Park Construction Co. $5,173,829.94
Wm. Mueller & Sons $5,383,720.74
and
WHEREAS, McNamara Contracting of Lakeville, MN is the lowest responsible bidder.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. McNamara Contracting is the lowest responsible bidder.
3. The Mayor and City Manager are hereby authorized to enter into the City’s standard
contract with McNamara Contracting in the name of the City of Prior Lake for the 2024
Pavement Management Project in the amount of $4,449,242.78.
4. The City Manager is hereby authorized and directed to return to all bidders the deposits that
accompanied their respective bids.
5. The City Council authorizes the following funding for this project:
FUNDING
Tax Levy $0
Assessment $1,640,152.00
Utility Fund – Sewer $389,403.00
Utility Fund - Water $94,437.00
Utility Fund - Stormwater $131,600.70
PIR $3,350,453.20
Total $5,606,045.90
6. Construction costs for this project will be recorded in Construction Fund 501-43500.00-
55010.00.
7. The City reasonably expects to reimburse the expenditures made for construction Costs of
the project out of the proceeds of debt in an estimated maximum aggregate principal
amount of $5,700,000 (the “Bonds”) after the date of payment of all or a portion of the costs
of the projects. All reimbursed expenditures shall be capital expenditures, a cost of issuance
of the Bonds or other expenditures eligible for reimbursement under Treasury Regulations
Section 1.150-2(d)(3).
8. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or
otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis
or otherwise set aside) to provide permanent financing for the expenditures related to the
project, other than pursuant to the issuance of the Bonds. The statement of intent declared
in Item 7 above, therefore, is determined to be consistent with the City’s budgetary and
financial circumstances as they exist or are reasonably foreseeable on the date thereof.
9. The City Council authorizes an inter-fund loan from the Water Fund if necessary to provide
interim funding until the Bonds are issued. The issuance of the Bonds is anticipated to be in
2024.
10. Proceeds from the bond sale will be deposited in the Construction Fund.
Passed and adopted by the Prior Lake City Council this 26th day of March 2024.
VOTE Briggs Braid Burkart Churchill Lake
Aye ☐ ☒ ☐ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☒ ☐ ☒ ☐ ☐
______________________________
Jason Wedel, City Manager