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Home My WebLink About05(D) - Resolution Approving a Work Order for Professional Engineering Services for the 2024-2025 Stormwater Pond Maintenance Project (CP 2024-09) ReportPage 1 of 2 Public Works Consultant Pool Work Order 2024-2025 Pond Maintenance Project (CP 2024-09) WSB & ASSOCIATES, INCORPORATED, dba WSB This work order (“Work Order”) is issued on this 25th day of June, 2024 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2025. 3. Compensation for Work Order. City agrees to pay the Consultant a total amount not to exceed $44,500 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Jake Newhall to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB & ASSOCIATES, INC. _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order G:\Group Data\WATER RESOURCES\WR Proposal Folder\Prior Lake\LTR PROP-n monserud-2024-2025 Pond Maintenance.docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M May 15, 2024 Mr. Nick Monserud, PE Assistant Public Works Director City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal to Provide Final Design and Construction Management for the 2024-2025 Pond Maintenance Project City of Prior Lake, MN Dear Mr. Monserud: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete final design and construction management for the 2024-2025 Pond Maintenance Project of ponds 128 and 167. This project includes the implementation of the Local Road Research Board (LRRB) Assessing Effectiveness of Pond Sediment Removal for Phosphorus Management in Stormwater Ponds Research Project. We are excited to work with you on this project. If you are in agreement with this proposal, please sign where indicated below. This proposal is being offered as a supplemental agreement to our master services agreement for professional engineering services with the City of Prior Lake. Please do not hesitate to contact Jake at 612-990-3576 with any questions. Sincerely, WSB Jake Newhall, PE Laura Rescorla, PE Director of Water Resources Project Engineer Attachment ACCEPTED BY: City of Prior Lake, MN Name Title Date EXHIBIT 1 Mr. Nick Monserud May 15, 2024 Page 2 SCOPE OF ENGINEERING SERVICES FOR 2024-2025 POND MAINTENANCE PROJECT FOR THE CITY OF PRIOR LAKE SCOPE OF ENGINEERING SERVICES Task 1 – Project Management ($3,500) Project management will be performed throughout the course of the project. The following subtasks are included as part of Project Management: 1.1 Attend project update meetings with City staff to discuss draft plans, final plans, cost estimates, bidding, and other project variables. This will include developing agendas, preparing handouts and graphics, and attending meetings. 1.2 Work with project team and the City to coordinate project deliverables, schedule, and budget. Deliverables: Two (2) meetings with City staff to review draft plans and final plans. Task 2 – Permit Coordination ($3,000) This task consists of coordinating and obtaining the required permits for the proposed pond maintenance activities. It is anticipated that US Army Corps of Engineers permitting will be required based on experience with similar projects. WSB will coordinate the necessary Wetland Conservation Act (WCA) no-loss applications. 2.1 US Army Corps of Engineers approval for the excavated ponds. 2.2 WCA no-loss applications. Deliverables: Necessary permitting documentation for the US Army Corps of Engineers and WCA. This task does not include any necessary permit application fees; these will be passed on to the City if applicable. Task 3 – Sediment Testing ($2,500) This task includes sediment sampling and analysis to determine the appropriate sediment disposal methods (consistent with the MPCA’s Managing Stormwater Sediment: Best Management Practice Guidance) for Ponds 128 and 167. Deliverables: Sediment Testing Spreadsheet. This task includes lab fees which are anticipated to be approximately $300 per sample. Task 4 – Construction Documents ($12,500) This task consists of completing construction plans, specifications, and bidding documents for the 2024-2025 Pond Maintenance Project to clean out and maintain ponds 128 and 167. Plans are anticipated to include cover sheet, grading plan, erosion control/restoration, and details. An updated cost estimate will be developed to verify consistency between the proposed improvements and the City project budget. This scope assumes answering questions during the bid process to help facilitate the understanding of construction expectations. 4.1 Prepare draft construction plans, specification, and updated cost estimate. Mr. Nick Monserud May 15, 2024 Page 3 4.2 Finalize construction plans, specification, and bidding documents based on feedback from City staff. Deliverables: Final Plans, Specifications, and Bid Documents. Task 5 – Construction Management ($14,500) Construction management will be performed throughout the course of constructio n. This will include attending the pre-construction meeting as well as weekly progress meetings throughout the project, and other necessary construction coordination. This task will include part-time observation (approximately 10-20 hours per week). This will include inspection of all critical construction components as well as regular check -ins with the contractor and the City. WSB will also perform the necessary construction staking and survey work. This includes any necessary survey for record drawings. 5.1 Attend weekly construction meetings. 5.2 Part-time construction observation. 5.3 Review and approve pay vouchers. 5.4 Construction staking and record drawings. Deliverables: Construction Meetings, Construction Observation, Construction Staking, Record Drawings. Task 6 – LRRB Matching Funds ($8,500) This task consists of matching funds for the LRRB grant. It helps cover water quality monitoring costs and testing and administration of the grant funding for the research project. It is anticipated that Pond 128 will be included in the LRRB research study. TOTAL ESTIMATED ENGINEERING FEE The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete the 2024-2025 Pond Maintenance Project for an hourly not-to-exceed fee of $44,500. TIME SCHEDULE Based on the current project schedule, WSB proposes to complete the construction documents by October of 2024 to allow for bidding and construction in the winter of 2024-2025.