HomeMy WebLinkAbout05(E) - Resolution Approving a Work Order for MS4 Support Services ReportPage 1 of 2
Public Works Consultant Pool Work Order
2024 MS4 Support Services Proposal
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 23rd day of July 2024 by the City of Prior Lake
City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City Engineer.
3.Compensation for Work Order. City agrees to pay the Consultant a proposed fee of
22,700 as full and complete payment for the Work requested by this Work Order.
4.Consultant Representative. Consultant has designated Rebecca Haug to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
Mayor
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
Signature
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
G:\.Clients All\Prior Lake\MS4\2024\Scope for 2024 MS4 Services_Prior Lake - June 24.docx
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June 12, 2024
Mr. Andy Brotzler, PE
Public Works Director/City Engineer
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: 2024 MS4 Support Services Proposal
Dear Mr. Brotzler:
On behalf of WSB, I am pleased to submit this proposal to provide professional services as they
relate to implementation and support of the City of Prior Lake’s Stormwater Pollution Prevention
Plan (SWPPP), which is required by the Municipal Separate Storm Sewer System (MS4) General
Permit.
PROJECT UNDERSTANDING
WSB will work with the City of Prior Lake (City) to administer their MS4 program and keep the
City’s MS4 program in compliance with the updated 2020 MS4 permit.
The tasks and costs listed below are for 2024 and are associated with the routine upkeep of the
City’s MS4 program.
SCOPE OF SERVICES
WSB proposes to work with City of Prior Lake (City) staff to complete the work detailed below.
The following tasks are designed to ensure that the City addresses program requirements in a
timely manner.
Task 1. SWPPP Administrative Activities (Estimated Fee $5,200)
1.1 Quarterly Administrative Meetings and General MS4 Project Management
The WSB project manager will meet quarterly with the City’s MS4 Administrator and help
support staff with the implementation of the approved Part 11 Reauthorization Application.
Further, the WSB project manager will routinely check-in with the City’s MS4 Administrator
and address the following items:
Tasks for staff members to complete as part of the program implementation.
Documentation requirements needed quarterly to ensure ongoing permit compliance and
aide in annual reporting to the Minnesota Pollution Control Agency (MPCA).
Any updates from the MPCA that may offer benefits or impacts to the City’s MS4 Permit
activities.
Mr. Andy Brotzler
June 12, 2024
Page 2
1.2 Recordkeeping & Tracking
WSB will work with the City of Prior Lake to identify mechanisms to successfully track and
report MS4-related activities that are occurring in the City. To aid recordkeeping and tracking,
WSB will provide access to a MyLink portal to improve internal processes and overall
communication during the MS4 program update process and remaining permit term. The
City will have their own, dedicated portal page which is customizable with photos, links,
featured documents, and many other plug-ins to meet any MS4 needs, including the ability to
find any necessary documents quickly and easily, work collaboratively on documents, and
provide real-time progress.
1.3 MS4 Organizational Chart
WSB will assist the City in developing an organizational chart to help define the
responsibilities of each department. This will help document how the City will be able to
successfully implement each component of the MS4 program. This includes everything from
education, illicit discharge detection and enforcement, plan reviews, and good housekeeping
practices for municipal operations. This organizational chart will also identify partner agencies
that may help the City in meeting its MS4 goals.
Task 2. Staff Training (Estimated Fee $1,000)
Development of a comprehensive training program is critical to the foundation of any MS4
program. It is important to communicate to all City staff how their role impacts stormwater
pollution. This task will include a draft of a staff training program that will identify training
opportunities, annual schedules, and recordkeeping. In addition, the WSB project manager
will complete a 1-hour training session for the City’s field staff, which will include information
on illicit discharge detection and elimination, construction site best management practices,
and good housekeeping practices, including winter maintenance activities. Materials will be
provided following the training for makeup sessions or seasonal employees.
Task 3. Annual Public Meeting (Estimated Fee $1,000)
The WSB project manager will prepare materials, including a memo for the Council packet
and a PowerPoint presentation, and assist the MS4 Administrator with the annual public
meeting, which includes attendance at the public meeting.
Task 4. MS4 Inspections (Estimated Fee $8,000)
4.1 High Priority Illicit Discharge Inspections
Per the MS4 Permit, there may be areas within the City that have a higher likelihood for illicit
discharges and these areas require additional illicit discharge inspections. WSB will provide a
staff member to conduct visual inspections in the City’s high priority illicit discharge areas on
a quarterly schedule.
4.2 Quarterly Facility Inspections
WSB will perform quarterly facility inspections for the facilities that were identified as “high
priority” in the City’s facility inventory. Inspections will be documented in accordance with the
written procedures for MCM 6.
Mr. Andy Brotzler
June 12, 2024
Page 3
Task 5: MS4 Self Audit (Estimated Fee $7,500)
WSB proposes three meetings. A kick-off meeting will be scheduled to allow WSB to gather
information and discuss the plan and schedule. A second meeting will be scheduled to discuss
the City’s SWPPP. The project will include a third meeting to review the Gaps Analysis and
discuss necessary updates and recommendations for the City to consider.
Meeting 1 - Review SWPPP
WSB will review the City’s existing SWPPP to ensure plan reviews, inspections, and other
documentation requirements are consistent across departments within the City, and in
compliance with regulatory mechanisms and the MS4 Permit.
Meeting 2 - Internal and External Functionality of Spreadsheet
WSB will help City staff develop a living document for internal users. This document will be
evaluated for completeness and consistency with the City’s MS4 Permit. This living document
will be used to track annual tasks and include links for internal users to easily access
information. The document will be compatible for external users with the capability of turning
off information not pertinent for the public to view.
Meeting 3 - Gaps Analysis
WSB will complete a Gaps Analysis and provide any necessary updates or recommendations
to the City for consideration. This will ensure the City is in compliance with the MS4 Permit.
PROPOSED FEE
This proposal represents our complete understanding of the MS4 Permit and the work needed to
complete the tasks associated with the City’s MS4 program. The proposed fee to provide the
MS4 support services above is $22,700. This fee includes routine annual MS4 program
management as well as updates to the City’s MS4 program to meet the new MS4 permit
requirements and required inspections.
SCHEDULE
We propose to have this contract begin immediately upon Staff authorization to best support the
City. We understand the City will generate a Task Order for the work in accordance with our Master
Service Agreement dated April 2020.
If you have any questions or concerns, please contact me at 763.438.7475 or
rhaug@wsbeng.com. Thank you for the opportunity to continue to serve the City of Prior Lake.
Sincerely,
WSB
Jake Newhall Rebecca Haug
Director of Water Resources Sr. Project Manager – Water Resources
Mr. Andy Brotzler
June 12, 2024
Page 4
If you are in agreement with the scope of services outlined above, please sign where indicated
below and return one copy to our office. By signing you also agree that these services will be
governed by the terms and conditions of the Professional Services Agreement entered into
between WSB and the City of Prior Lake.
ACCEPTED BY:
City of Prior Lake
Name _________________________________________
Title _________________________________________
Date _________________________________________