HomeMy WebLinkAbout05(G) - Resolution Approving Change Order No. 2 for the 2024 Pavement Management Project (2024-01) Report€0&\1 - ?CITY COUNCIL AGENDA REPORT :So'\�MEETING DATE:
PREPARED BY:
PRESENTED BY:
August 14,2024
Christine Watson, Public Works Supervisor-Administration
Luke Schwarz, Assistant City Engineer
ITEM: SG
AGENDA ITEM: Resolution Approving Change Order No. 2 for the 2024 Pavement
Management Project (2024-01)
RECOMMENDED ACTION:
Adopt a resolution approving Change Order No. 2 for the 2024 Pavement Management Project
(2024-01 ).
BACKGROUND:
A contract in the amount of $4,449,242.78 for the 2024 Pavement Management Project was
awarded to McNamara Contracting, Inc. at the March 26, 2024 City Council meeting. Change
Order No. 1 in the amount of $173,192.75 was approved by Council at the May 14 City Council.
This change order included replacing 350 sidewalk panels and removing some deteriorating storm
sewer.
Staff has identified that approximately 2,200 square feet of sidewalk and pedestrian ramps should
be replaced throughout the city to ensure ADA compliance. This was previously anticipated to be
done as a stand alone project. However, the bid prices received as part of the Pavement
Management Project are very competitive and the contractor doing the work has proven to do
quality work. This work is therefore recommended for inclusion in the Pavement Management
Project via Change Order No. 2 in the amount of $99,860 (attached):
Staff are recommending council approval for Change Order No. 2 to include this work with the
project as the most cost-effective way to address these ADA compliance issues throughout the
city.
FINANCIAL IMPACT:
This change order in the amount of $99,860 represents a 1.8% increase in the total project cost
and will be funded by the Street Maintenance Budget 101-43100.00-54010.01. The Street
Maintenance Budget had previously anticipated funding for this work so sufficient funds are
available.
ALTERNATIVES:
1.Motion and second as part of the consent agenda to adopt a resolution approving
Change Order No. 2 for the 2024 Pavement Management Project (2024-01 ).
2.Motion and second to remove this item from the consent agenda for further discussion.
ATTACHMENTS:
1.Resolution
2.Change Order
City of Prior Lake I 4646 Dakota Street SE I Prior Lake MN 55372
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Change Order No. 2
Date of Issuance: July 30, 2024 Effective Date: August 14, 2024
Owner: City of Prior Lake Owner's Contract No.: CP 2024-01
Contractor: McNamara Contracting Contractor’s Project No.:
Engineer: WSB Engineer's Project No.: 022048-000
Project: 2024 Street Improvement Project Contract Name: NA
The Contract is modified as follows upon execution of this Change Order:
Description: The following work and line items shall be added to the contract to be completed in accordance
with the contract documents.
SIDEWALK
Item Description Unit Qty Unit Price Total Price
1 Mobilization LS 1 $12,250.00 $12,250.00
2 Remove Curb & Gutter LF 50 $58.00 $2,900.00
3 Remove Concrete Walk SF 2175 $5.50 $11,962.50
4 Remove and Replace Bituminous Pavement (ADA) SF 100 $25.00 $2,500.00
5 6” Concrete Walk SF 2175 $27.00 $58,725.00
6 Concrete Curb & Gutter B618 LF 50 $81.50 $4,075.00
7 Truncated Domes SF 16 $55.00 $880.00
8 Site Restoration (ADA) EA 435 $10.50 $4,567.50
9 Traffic Control LS 1 $2,000.00 $2,000.00
SUBTOTAL $99,860.00
CHANGE ORDER GRAND TOTAL
Attachments:
Special Provisions
McNamara Cost Proposal
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CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES
note changes in Milestones if applicable]
Original Contract Price: Original Contract Times:
Substantial Completion: NA
4,449,242.78 Ready for Final Payment:
days or dates
Increase from previously approved Change Order No. 1: [Increase] [Decrease] from previously approved Change
Orders No. to No. :
Substantial Completion: NA
173,192.75 Ready for Final Payment:
days
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial Completion: NA
4,622,435.53 Ready for Final Payment:
days or dates
Increase of this Change Order: [Increase] [Decrease] of this Change Order:
Substantial Completion: NA
99,860.00 Ready for Final Payment:
days or dates
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion: NA
4,722,295.53 Ready for Final Payment:
days or dates
RECOMMENDED: ACCEPTED: ACCEPTED:
By: By: By:
Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature)
Title: Title Title
Date: Date Date
Public Works Director/City Engineer
7.31.2024
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S-1 (2104) REMOVE AND REPLACE BITUMINOUS PAVEMENT (ADA)
REVISED 03/29/24
S-1.1 DESCRIPTION
This Work consists of removing, and replacing bituminous pavement in accordance with MnDOT 2104,
MnDOT 2211, MnDOT 2360, (1804) PROSECUTION OF WORK (ADA).
S-1.2 MATERIALS
A Plant Mixed Asphalt Pavement .............................................................................................. MnDOT 2360.2
S-1.3 CONSTRUCTION REQUIREMENTS
A General
Radially sawcut bituminous pavement full depth a minimum 2 feet from the proposed front of gutter as
shown on Standard Plan 2-597.250 (Sheet 3 of 6) Pavement Treatment Options in Front of Curb & Gutter.
Remove and dispose of the bituminous in accordance with MnDOT 2104.3.
Compact the existing aggregate base in accordance with MnDOT 2211.3D.2.b, “Quality Compaction”.
Place bituminous pavement in accordance with Standard Plan 5-297.250 (Sheet 3 of 6) Pavement
Treatment Options in Front of Curb & Gutter detail.
Compact the bituminous courses in accordance with MnDOT 2360.3D.2, “Ordinary Compaction,”. Use
self-propelled steel wheeled compacting equipment on the final course or mechanical tampers in areas
inaccessible to conventional rolling equipment.
B Bituminous Surface
Bituminous patch in front of curb ramp openings must not exceed 5 percent slope measured
perpendicular to the gutter flow line or edge of roadway.
Bituminous surface must be flush or slightly higher within 1/4 inch of curb and gutter and adjacent
bituminous tie ins. Any deviations greater than 1/4 inch within the curb ramp opening or crosswalk must be a
diamond ground finished surface and in accordance with MnDOT 2360.3E.
C Additional Minor Pavement Removal and Replacement
If the Engineer determines that additional pavement removal is necessary, this pay item can be utilized
to complete additional minor Roadway Work beyond the initial 2-foot width. This Work could consist of
replacing damaged pavements or accommodating the construction of minor curb alignment changes in order to
complete the ADA Work.
S-1.4 METHOD OF MEASUREMENT
The Engineer will measure the surface area of pavement replaced.
S-1.5 BASIS OF PAYMENT
The Contract Unit Price for Remove and Replace Bituminous Pavement is compensation in full for
Equipment, Materials and labor required to complete the Work.
The Department will pay for Remove and Replace Bituminous Pavement on the basis of the following
schedule:
Item No. Item Unit
2104.618 Remove and Replace Bituminous Pavement ........................................ square foot
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S-2 (2575) SITE RESTORATION (ADA)
REVISED 03/29/24
S-2.1 DESCRIPTION
This Work consists of site grading and establishment of a perennial vegetative cover in accordance with
MnDOT 2575, MnDOT 1717, MnDOT 2574, MnDOT 3876, MnDOT 3877, MnDOT 3878, MnDOT 3881, MnDOT 3882
and (1804) PROSECUTION OF WORK (ADA). Site restoration pertains to grading, topsoil placement and turf
establishment in areas where pedestrian ramps, sidewalks, shared use paths, driveways, and curb & gutter, are being
constructed, and in Boulevard Drainage Restoration areas required to restore positive sidewal k drainage to the
roadway as designated in the Plan.
S-2.2 MATERIALS – See Standard Specifications for Construction
S-2.3 CONSTRUCTION REQUIREMENTS
A Site Grading
Grade disturbed areas flush with the top of walk, top of curb, driveways or utilities while maintaining
positive drainage. Exclude areas where damage to tree roots may occur and protect trees from Contractor
operations.
Place stockpiled topsoil within the same area where it was stripped. Supplement the stockpiled topsoil
with Sandy Clay Loam Topsoil Borrow in accordance with 3877.2C to provide the required minimum depth of
topsoil.
Grade cut section side slopes flush from the top of concrete surface at a maximum 1:6 slope up to 5 feet
from the edge of walk. If 1:6 slope does not daylight within 5 feet from edge of walk, straight line grade topsoil
surface up to a 1:3 slope. With Engineer’s approval, Concrete Curb Design V may be utilized along with the
above stated grading techniques to reduce excessive ground slopes and better match adjacent surface terrain
within the 5-foot grading area.
Provide a 4-inch minimum topsoil depth and grade boulevard drainage restoration areas with a
straight-line grade from top of walk to top back of curb.
Restore sites to a condition similar or better to the preconstruction condition, to the satisfaction of the
Engineer.
B Turf Establishment
Establish vegetation, provide fertilizer, and mulch for disturbed areas in accordance with the Plans.
Stabilize each site in accordance with MnDOT 1717. Prepare seed bed in accordance with MnDOT 2574.
S-2.4 METHOD OF MEASUREMENT
The Engineer will measure the number of sites restored. Each pedestrian ramp will be counted as 1 EA,
and each sidewalk panel will be counted as 1 EA.
S-2.5 BASIS OF PAYMENT
The Contract Unit Price for Site Restoration is compensation in full for Equipment, Materials and labor
required to complete the Work.
Schedule
The Department will pay for Site Restoration on the basis of the following schedule:
Item No. Item Unit
2575.602 Site Restoration ................................................................................................ each
2575.618 Site Restoration ...................................................................................... square foot
To:Contact:City Of Prior Lake
2024 Prior Lake AddedSidewalkProjectName:Bid Number:
Fax:
Address:Prior Lake, MN USA Phone:
Project Location:Bid Date:7/25/2024
Addendum #:-
TotalPriceUnitPriceUnitItemDescriptionItem #Estimated Quantity
1 1.00 LS $12,250.00 $12,250.00Mobilization
2 50.00 LF $58.00 $2,900.00RemoveCurbAndGutter
3 2,175.00 SF $5.50 $11,962.50RemoveConcreteWalk
4 100.00 SF $25.00 $2,500.00RemoveAndReplaceBituminousPavement (ADA)
5 2,175.00 SF $27.00 $58,725.006" Concrete Walk
6 50.00 LF $81.50 $4,075.00ConcreteCurbAndGutterB618
7 16.00 SF $55.00 $880.00TruncatedDomes
8 435.00 EACH $10.50 $4,567.50SiteRestoration
9 1.00 LS $2,000.00 $2,000.00TrafficControl
Total Bid Price: $99,860.00
Notes:
The above pricing is per quantities provided by the city of Prior Lake. Cost to be based on field measurements of work actually installed.
Quote assumes mobilizations to the locations provided by the city. Should the city request work in a new location, mobilizations to be billed at
1,200 per each location added.
Bond is included at 0.15%
Quote includes topsoil and seed for restoration.
We reserve the right to negotiate the terms of any binding contract. This includes, but is not limited to, requiring that this quote and notes are
included in said contract.
Quote assumes no responsibility for irrigation and invisible fence damage.
Quote assumes all work to be performed in 2024.
Payment Terms:
Payment due within 10 days after payment is made by Owner or within 30 days of invoice; whichever is sooner
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
McNamara Contracting, Inc.
Authorized Signature:
Estimator:Lucas Henry
612-655-3695 lucash@mcnamaracontracting.com
7/24/2024 5:02:08 PM Page 1 of 1