HomeMy WebLinkAbout05(F) - Resolution Ratifying Staff Authorization of a Work Order for Architectural Services for the City Hall Lower Level Renovation Project (2024-17)Page 1 of 2
Public Works Consultant Pool Work Order
City Hall Lower Level Renovation Project (2024-17)
CNH ARCHITECTS
This work order (“Work Order”) is issued on this 16th day of August, 2024 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool Master Agreement dated November
20, 2023 (“Contract”) between the City and CNH Architects (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1.Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2.Term of Work Order. All Work requested by this Work Order shall be completed in
accordance with the project schedule established by the City.
3.Compensation for Work Order. City agrees to pay the Consultant an hourly fee not to
exceed $20,500, plus reimbursable expenses as full and complete payment for the Work
requested by this Work Order.
4.Consultant Representative. Consultant has designated Quinn Hutson to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
Mayor
City Manager
RECEIVED AND ACCEPTED BY CNH
ARCHITECTS
Signature
Title
Principal / President
Page 2 of 2
Exhibit 1 – Scope of Work Order
7300 WEST 147TH STREET | SUITE 504 | APPLE VALLEY, MN 55124 | 952.431.4433
YOUR SUCCESS IS OUR INSPIRATION.CNH ARCHITECTS 1
PROPOSAL FOR ARCHITECTURAL SERVICES
PROJECT: Prior Lake City Hall - Water Damage Repair
CNH No.: 23039-05
CLIENT: City of Prior Lake
August 12, 2024
Mr. Andy Brotzler
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
DESCRIPTION
This project is for the repair of water damage that occurred in the lower level of the City
Hall facility due to a water main break. The work will include construction documents,
bidding, and construction administration for this work.
GENERAL
We propose to perform our services in the following parts:
PART I - CONSTRUCTION DOCUMENTS
Our services for this part include providing a set of drawings and specifications for construction
and review by city building officials.
SERVICES PROVIDED
Evaluate water damage with Owner on site
Created lower level building background drawings
Overall and enlarged floor plans showing drywall repair, millwork reinstall and repair,
rebuild damaged wall at water service room
Floor finish plans showing floor and wall finishes
Interior elevations on millwork reinstall
Miscellaneous millwork and other interior details
Room schedules
Miscellaneous mechanical / electrical design
Material selection meetings and color schedule
Project specifications
Meetings with Client as required
YOUR SUCCESS IS OUR INSPIRATION.CNH ARCHITECTS 2
PART II – BIDDING
Our services for this part include support of the bidding process.
SERVICES PROVIDED
Distribute bidding documents electronically including hosting project website
Attend prebid meeting
Answer bidder questions
Write addenda if required
Review product substitution requests
Review bid results with Owner
Write Contractor – Owner contract
PART III - CONSTRUCTION ADMINISTRATION
Our services for this part include construction phase support, submittal and site review.
SERVICES PROVIDED
Every other week site review and client construction meetings
Shop drawing review
Monthly pay application review
Preparation of construction administration documents as needed (Supplemental
Information, Proposal Requests, and Change Orders)
Answer contractor questions (Request for Information)
Final punchlist review
Review of project closeout documents
SERVICES NOT PROVIDED
Special inspection
Continuous or extensive site review, beyond amounts indicated above
FEE
We propose the services indicated above for an hourly fee not to exceed $20,500, plus
reimbursable expenses as indicated below. This proposal fee is valid for 30 days from the date
of this document.
AGREEMENT
This Proposal for Architectural Services shall be under the Public Works Consultant Pool Master
Agreement between CNH Architects and the City of Prior Lake. All terms listed in the Master
Agreement apply except as modified herein.
YOUR SUCCESS IS OUR INSPIRATION.CNH ARCHITECTS 3
REIMBURSABLE EXPENSES
Reimbursable expenses include the following items and will be billed as they occur:
Miscellaneous B&W and color printing at cost
Mileage, at IRS designated rate
SCHEDULE
A project schedule has not been determined at this time however the intent is to complete the
work promptly to allow for occupancy of City Hall staff.
We appreciate your using us for this work and look forward to proceeding with the project.
Sincerely,
Quinn S. Hutson, AIA, LEED AP
Principal / President
CNH Architects, Ltd.
ACCEPTED BY:
Signature: _____________________________
Name: _____________________________
Title: _____________________________
Date: ____________________________