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HomeMy WebLinkAbout05(B) - Approve Contract with WSB for Interim Assistant Public Works Director Position Report G:\.Clients All\Prior Lake\Proposals\2024_2025 Assistant Public Works Director Support\20240820 JWedel WSB PROP Interim Assistant Public Works Director Support.docx 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M August 20, 2024 Mr. Jason Wedel City Manager City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal to Provide Professional Engineering Services Interim Assistant Public Works Director and General Engineering Support Services Dear Mr. Wedel: On behalf of WSB, we are pleased to submit this Supplemental Agreement to our existing Professional Services Agreement to support the City in an Interim Assistant Public Works Director and a General Engineering capacity. We anticipate continuing this work for a six-month period. WSB will continue to serve the City until such time as Interim Assistant Public Works Director support is no longer needed by the City. At this time, WSB anticipates this work will continue through February 28, 2025, and as we enter into the month of February, WSB and the City can evaluate the need for on-site staff support after February 28, 2025 and amend the agreement as necessary to best support the City. We have developed an approach based on our understanding of your needs as well as our familiarity with the City. Our approach includes the following: Interim Assistant Public Works Director Jupe Hale, PE will serve in this capacity for the City of Prior Lake. Jupe spent 10-years with the City of Maple Grove serving in the Assistant City Engineer/Assistant Public Works Director capacity, and is well-suited to support the City of Prior Lake. A copy of Jupe’s project management experience with public infrastructure improvements is also attached. We expect to provide the following services to the City based on our discussion with you: A.1 General Scope of Services for Interim Assistant Public Works Director The City intends to retain WSB (Engineer) as the Interim Assistant Public Works Director and to provide general engineering, public works and other related professional services, up to 24-hours per week. Typical general services (not all-inclusive) are listed below. A.1.1 Office Hours. The Engineer will provide support services and generally maintain office hours at the City’s Maintenance Shop for 2 days per week for a total of 16- hours, with in-office days to be mutually agreed upon by the City and WSB. The Engineer and the Director of Public Works/City Engineer will evaluate the office hours required to provide service as needed , either remotely or in-person, and make adjustments agreeable to both parties. Additional support, up to an Mr. Jason Wedel August 20, 2024 Page 2 G:\.Clients All\Prior Lake\Proposals\2024_2025 Assistant Public Works Director Support\20240820 JWedel WSB PROP Interim Assistant Public Works Director Support.docx additional 8 hours per week, is proposed to be provided as needed off-site. However, WSB will work with the City to evaluate if additional on-site support is required on a week-by-week basis (in the form of an additional 8-hour in-office day) as schedules permit. A.1.2 Meeting Attendance. The Engineer or other WSB staff members as approved will attend the following meetings as requested: 1. Public Works Staff Meetings 2. Project-specific meetings where the Engineer is serving as the City’s Project Manager for the project. A.1.3 Project Management: The Engineer will serve as the City’s representative and Project Manager for the following improvement projects: • Lakeside Sewer Lining Project • Pike Lake Landing warranty work • Stormwater Infrastructure Resiliency Study • Panema Avenue and TH 13 Water Quality Retrofit Project • Water Treatment Plant Filter Cell Evaluation • CIP Lift Station Projects A.1.4 General Public Works Support. The Engineer will provide general Public Works support as requested by the Director of Public Works and other departments. Such services may include: • Staff coordination and direction • Participation in key City project meetings • Leading project communication • Support of Department budget development and management • Capital Improvement Plan updates • Mentoring and coaching City staff Basis of Compensation – Interim Assistant Public Works Director We will provide the above-described services for the Interim Assistant Public Works Director position for a monthly retainer of $14,000. This rate is all inclusive with no ancillary expenses related to mileage, etc. Services that may be requested or provided that are outside of the general services outlined above will be charged at WSB’s regular hourly rates. For any development review work, Jupe will be billed at his 2024 and anticipated 2025 standard hourly billing rates of $258/hour and $273/hour, respectively. Costs associated with this task will be billed per project and reimbursed to the City through development fees collected. General Engineering Support Kris Keller PE will serve in this capacity for the City of Prior Lake. We expect to provide the following services to the City based on our discussion with you: Mr. Jason Wedel August 20, 2024 Page 3 G:\.Clients All\Prior Lake\Proposals\2024_2025 Assistant Public Works Director Support\20240820 JWedel WSB PROP Interim Assistant Public Works Director Support.docx Scope of Services for General Engineering Support • Attending weekly DRC meetings as requested by City Staff. • Providing office hours on a specified schedule for regular and predictable availability, assumed to be one day per week, as well as flexibility to schedule additional meetings as needed. 1. Kris will also be available to provide additional support off-site when not in office. • Supporting General Engineering to augment City Staff during peak workloads. This may include review of permit applications, assistance with daily operations in the Engineering Department, and general support of City of Prior Lake staff. Basis of Compensation –General Engineering Support • For General Engineering Support work, Kris will be billed at an hourly rate of $141/hour for 2024 and $151/hour for 2025. Prior to beginning work on any General Engineering Support work, Kris will seek authorization from the Interim Public Works Director/City Engineer after clearly defining the scope and expectations for deliverables. We are proposing to provide up to 150-hours of General Engineering Support with this contract, or up to $28,840. The City will be billed for these services on an hourly basis each month, as needed and directed by the Interim Public Works Director. This list is not all-inclusive, nor is it meant to be. We are comfortable working with you to prioritize the time spent on specific activities to get the most out of the time allocated to the position. The description of General Engineering Support duties will supplement those duties and services Kris is already providing, namely, development review, to the City of Prior Lake under the terms of our previous agreement. Start Date We propose to have this contract begin upon authorization. We understand the City will generate a Task Order for the work in accordance with our Master Service Agreement dated April 2020. If you have any questions or concerns, please contact me at 952-843-8323. Thank you for the opportunity to continue to serve the City of Prior Lake. Sincerely, WSB Monica Heil, PE Vice President of Municipal Services Attachment Jupe Hale, PE PROJECT MANAGER Jupe has been a Senior Project Manager, Construction Manager and Design Engineer specializing in complex municipal and transportation projects for over 30 years. Jupe’s combination of experience in both the private and public sectors brings his clients unique perspective. He is experienced at managing the design and construction delivery to clients, but also managing the public-facing side of the delivery, whether it be residents or elected officials. Further, his role as leader within a public works department allows him to incorporate long-term maintenance and ultimate reconstruction considerations into the design. SERVICE GROUP: Municipal REGISTRATION: Professional Engineer MN #42064 EDUCATION: Master of Science in Civil Engineering, Stanford University, 1993 Bachelor of Science, Applied Mathematics (Civil Engineering), The University of Arizona, 1992 MEMBERSHIPS & RECOGNITIONS: APWA-MN Officer 2022 - Present APWA-MN Executive Committee, Engineer/ Manager Director, 2019- 2020 APWA-MN Conference Planning Committee Member/Chair, 2006-2018 Member – City Engineers Association of Minnesota (CEAM) Main Street Reconstruction | Maple Grove, MN CLIENT: CITY OF MAPLE GROVE PROJECT DURATION: JAN 2021 - NOV 2022 Jupe was the Project Manager for the City of Maple Grove to deliver a full reconstruct of the city’s premier downtown area. Key project components included replacement of deteriorating decorative concrete intersections and plaza areas, creation of enhanced pedestrian gathering areas, and ADA corrections, all while maintaining access to active businesses within the compact corridor. Jupe’s role leveraged his design and construction expertise into being the primary point of contact and responsible party for delivering this high-profile improvement under the spotlight of residents, influential downtown business association, and city council. Street Reconstruction Projects I Maple Grove, MN CLIENT: CITY OF MAPLE GROVE PROJECT DURATION: 2015 – 2023 While at the City of Maple Grove, Jupe was the program manager for the city’s annual street reconstruction program. In a typical year, the city rebuilt between 6 and 10 miles of local and/ or State Aid streets, typically administered as three individual projects, totaling between $8 million and $12 million in annual project costs. Jupe oversaw the pavement analysis and five-year programming cycles, prepared the feasibility reports and assessment rolls in conformance to the Statute 429 process, scheduled and conducted the public hearings, and presented the projects to city council for approval. In addition, Jupe served as the engineer of record for city staff prepared plans, and managed the city’s consultant for topographic survey, geotechnical analysis, additional plan preparation, and construction administration. Project components typically included full depth reclamation plus mill and overlay, curb replacement, sidewalk and trail enhancements for ADA compliance, storm sewer analysis and corrections/enhancements, and water main and service line replacement. CSAH 102 (Douglas Drive) | Golden Valley, MN CLIENT: CITY OF GOLDEN VALLEY PROJECT DURATION: APR 2013 - JAN 2016 Jupe served as project manager responsible for the transportation element of the corridor planning study and for preparation of preliminary design, final design, and environmental documentation. Project includes $20 million of right-of-way, street, trail, stormwater, and utility improvements. Directed decision-making and documentation regarding selection of two roundabouts to replace existing traffic signals, as well as coordination with two additional signalized intersections.