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Home My WebLink About05(G) - Resolution Approving Work Order for Engineering Services for the Lords Lift Station Rehabilitation (2025-07) ReportPage 1 of 2 Public Works Consultant Pool Work Order Lords Lift Station Rehabilitation (2025-07) WSB & ASSOCIATES, INCORPORATED, dba WSB This work order (“Work Order”) is issued on this 22nd day of November, 2024 by the City of Prior Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB (“Consultant”). Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby acknowledged, the City and Consultant agree as follows: 1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be subject to the terms and conditions of this Work Order and the Contract. 2. Term of Work Order. All Work requested by this Work Order shall be completed by December 31, 2025. 3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of $65,283 as full and complete payment for the Work requested by this Work Order. 4. Consultant Representative. Consultant has designated Steve Nelson to manage the Work Order subject to the supervision of Consultant’s representative. ISSUED BY CITY OF PRIOR LAKE ___________________________________ Mayor ___________________________________ City Manager RECEIVED AND ACCEPTED BY WSB & ASSOCIATES, INC. _____________________________________ Signature ____________________________________ Title Page 2 of 2 Exhibit 1 – Scope of Work Order 1 7 8 E 9 T H S T R E E T | S U I T E 2 0 0 | S A I N T P A U L , M N | 5 5 1 0 1 | 6 5 1 . 2 8 6 . 8 4 5 0 | W S B E N G . C O M October 7, 2024 Mr. Nick Monserud, PE Assistant Public Works Director City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Re: Proposal for Professional Engineering for Design, Bidding, and Construction Services Lords Street Lift Station Improvements Dear Mr. Monserud, We appreciate the opportunity to present this proposal to provide professional engineering design, bidding, and construction services related to the proposed improvements of the Lords Street Lift Station. The proposed scope of services presented herein is based on a review of the sites and information received from the City. The electrical engineering design services for the Lords Street Lift Station improvements will be subcontracted to Barr Engineering (Mark Ziemer, PE). The proposed fees from Barr Engineering design, bidding, and construction services are included with this proposal. PROJECT UNDERSTANDING Existing Lord’s Street Lift Station: The existing lift station is a submersible with precast wet well and valve vault structures. The lift station was originally constructed in 1977. It is understood that the pumps in the lift station were recently replaced. Bypass pumping plan will be required. The capacity of the existing lift station and pumping characteristics is assumed adequate for future use. Flow records will be analyzed to verify that the existing pump capacity is adequate. The following will be completed as a part of the rehabilitation of the Lord’s Street lift station: - Replacement of all lift station internals. Existing pumps will be removed during this work and reinstalled upon completion. - Replacement of all check valves and gate valves in existing valve vault - Install new quick connect coupling for bypass - Replacement of valve vault lid with hatch - Site improvements required, including additional bollards, wet well service area concrete surface including wet well cover slab and hatch - Refurbish control panel interior control equipment, as recommended by City’s integrator - Raise existing control panel via installation of concrete pad Soil Analysis: At this time, soil borings and geotechnical analysis are not required for the Lords Street lift station. If change in scope requires these services, WSB will coordinate with a geotechnical consultant or perform services in house. Fees for these services will be billed directly to the City. Permitting and Approvals: Permitting agencies are assumed to be limited to Metropolitan Council Environmental Services (MCES), the Minnesota Pollution Control Agency (MPCA). Mr. Nick Monserud, PE October 7, 2024 Page 2 However, we do not expect that any permits will be requested by any of these agencies for the lift station, as the work at this lift station is rehabilitation type work and should not require a permit. SCOPE OF WORK The project scope and proposed work plan is based on our understanding of the project, discussions with City Staff, and experience on similar projects. We are coordinating with Barr Engineering for the electrical design of the project. The key components are discussed for clarification in the following paragraphs. Task 1.0 - Design Services 1.1 Field/Boundary Survey Previously performed under 2024 Lift Station Rehabilitations project design. 1.2 Plans Using topographic and survey information, update previously prepared base plans showing: • Locations and elevations of all physical features. • Existing right of way/easements and property lines. • Prepare preliminary and one final design plans in a format required for regulatory agency review, including the following: o Removal plan o Existing utilities (electric, gas, telephone, etc) o Existing City systems (forcemain, sanitary sewer, water main, storm sewer) o Civil engineering plan o Process plan o Electrical plan o Instrumentation and control plan o Erosion control plan o Restoration/landscape plan, as needed 1.3 Specifications and Contract Documents • Prepare contract documents and specifications. • Prepare engineer’s estimate of construction costs • Assumes the preparation of one project specification Task 2.0 – Bidding Services 2.1 Bidding Administration • Prepare advertisement for bids and submit to required publications. • Answer bidder’s questions related to the lift station and issue addenda, if required. • Attend bid opening, tabulate results. • Prepare letter of recommendation to the City. • Prepare notice of award and contract agreement and forward to contractor. • Assumes all three lift station rehabilitations will be bid together, as one project. Task 3.0 – Construction Services 3.1 Construction Administration • Attend preconstruction conference. • Coordinate progress meetings, as needed Mr. Nick Monserud, PE October 7, 2024 Page 3 • Prepare periodic payment request forms. • Prepare change orders and other written directives as required. • Review shop drawings, material list reports and all information on material to be used for construction in accordance with the plans and specifications. 3.2 Construction Observation and Staking • Perform construction observation and keep periodic records of the construction activities of the contractor and utility companies. • Prepare and file copies of reports on the construction activities. • Provide daily construction administration. • Provide construction staking. • Upon substantial completion, prepare “punch list.” • Prepare as-built drawings. • Conduct warranty inspection. • Material testing can be included 3.3 As-Built Drawings • Obtain record information from field representatives. • Prepare record drawings. • Submit record drawings to City including electronic and hard copies. 4.0 Additional Services: • Geotechnical and Construction Material Testing will be conducted as needed. The fees for these services will be billed directly to the City. SCHEDULE We are prepared to start immediately upon the City’s authorization and the project will be completed within the following timeframe: City Authorizes Proposal: October 2024 Design and Construction Documents: November - December 2024 City Authorizes Advertising for Bidding: January 2025 Bid Opening: February 2025 City Council Authorizes Contract Award: March 2025 Construction: Spring 2025 – Fall 2025 ESTIMATED FEES WSB’s proposed fees for the work summarized within this proposal have been detailed in the table below. This proposal includes part-time construction observation based on the scope of the construction work. WSB can provide additional construction observation hours for an additional fee, if requested by the City during construction. The fees will be billed based on an hourly, not- to-exceed basis. Task Estimated Fees 1.0 Design Services for Lords Street LS $15,826 2.0 Bidding Services for Lords Street LS $6,158 3.0 Construction Services $43,299 4.0 Material Testing N/A Total Estimated Fees $65,283 Mr. Nick Monserud, PE October 7, 2024 Page 4 This letter represents our entire understanding of the project scope. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. We will start immediately upon receipt of the signed agreement. If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact me at 612-258-8152. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSB & Associates, Inc. Project Manager ACCEPTED BY: City of Prior Lake, Minnesota By Its Date cc: Monica Heil, PE Steve Nelson, PE