HomeMy WebLinkAbout_10 22 2024 City Council Agenda Packet
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CONTACT:
Todd Stone, Managing Director & Chief of Staff | 832.710.5885 | toddstone@rappstrategies.com
Todd Rapp, CEO | 651.270.1071 | toddrapp@rappstrategies.com
1300 Godward Street NE, Suite 4500 | Minneapolis, MN 55413
www.rappstrategies.com
Rapp Strategies, Inc. Proposal
to Provide Communications Services
for the City of Prior Lake
September 24, 2024
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TABLE OF CONTENTS
Company Overview 3
Our Approach to Referenda 4
Staff Profiles 5
References 6
Work Samples 7
Scope of Work and Budget 11
Sample Communications Schedule 13
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COMPANY OVERVIEW
Rapp Strategies, Inc. (RSI) is pleased to submit a proposal to the City of Prior Lake for
professional communications services to help the city inform and engage residents about the
city’s developing plan to reinvest in its parks system.
Rapp Strategies, Inc. is a full-service public affairs agency with a strong record of success serving
clients with strategic counsel and communications services, including media relations, social and
digital media content, communications materials, coalition building, research management and
analysis, and strategic public relations services.
During the past 20 years, Rapp Strategies and its predecessor companies have managed some
of the most significant public projects in state history, including the U.S. Bank Stadium and the
rebuild of the I-35W bridge. We have developed engagement strategy and supervised the
implementation of communications plans for $13 billion in public and publicly supported projects
in Minnesota and Wisconsin.
Working closely with engineering and construction companies, elected officials and community
leaders, we have shaped public information strategies that inform and engage people about
critical public investments. We are confident that no other Minnesota firm has a broader
background in local government referendum work than Rapp Strategies. We have provided
communications support for 109 referenda by local units of government in the Upper Midwest,
winning approval from voters in 72% of cases.
Our service model focuses on providing strategic counsel, quality public communications,
and tangible results for organizations affected by public opinion and policy.
The qualities that set us apart drive everything we do. We build lasting loyalties and adapt to our
clients' needs. We understand that a successful communications plan starts with a shared vision
and understanding how to leverage the strengths and resources of all partners.
OUR APPROACH TO COMMUNITY ENGAGEMENT
Many local governments seek outside counsel to ensure they meet the public’s expectations for
accurate and timely information when identifying new capital projects, engaging with the
community to understand their priorities and address their questions, and managing local
referendums when new funding sources are required.
At Rapp Strategies, we have extensive experience developing strategic communications plans
and preparing information materials for local governments to use for public outreach throughout
this process. Our experience includes developing a wide range of materials for local governments
to use for communications. We have produced a diverse portfolio of websites and other digital
messaging, brochures, direct mail pieces, annual reports, newsletters and other publications.
As part of our work, we develop comprehensive communications plans, prepare external
messaging guides, address potential crises and train staff and leaders to manage media
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interviews and questions from residents. Further, RSI can provide the direction and oversight of
research that can inform communications initiatives and messaging, including qualitative
research and scientific polling.
OUR APPROACH TO REFERENDA
Local governments have a responsibility to inform their residents about significant investments
of public resources, and your residents will be looking for accurate information about future
investments, especially when they vote on the funding. In Rapp Strategies’ experience,
insufficient communication is the most common reason a local government referendum fails.
That’s why we work closely with local government leaders to develop and execute outreach and
engagement plans that inform residents about the project’s value and scope, highlight their role
in shaping the plan, explain how the referendum will finance it, and address their questions .
All city communication must conform to the requirements of Minnesota Statute 297A.99, so Rapp
Strategies will work with you to ensure that all communication is informative in nature. While
every public referendum is unique, we have found that local governments are most successful
when their community outreach and public engagement plan includes the following elements:
• Vision for the community
• Challenges that have been identified
• Process to develop a plan
• Details of the plan
• Expected benefits
• Cost and tax impact
• Consequences of not moving
forward
• Where to find more information
• How and where residents can vote
It’s important to ensure that your messages and information reaches potential voters on the
communications platforms that they prefer. We have found from past experience that residents
who support a referendum believe the following:
• City leadership has a track record of decision-making that residents support.
o Past investments have community-wide benefits.
o Tax dollars are currently used wisely.
o Residents are engaged as part of city decision-making.
• Residents are given easy access to project information and answers to questions.
• The investment plan provides high value for the tax dollars invested.
Every local government has different communications skills and capacity. Rapp Strategies is
flexible in structuring a scope of services plan and budget that meets the needs of our clients.
We look forward to the opportunity to meet with the city to better understand its needs and how
best to meet them.
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STAFF PROFILES
TODD STONE, MANAGING DIRECTOR
Todd is an MBA-trained news leader with 20 years in
management positions within major news organizations,
including the Star Tribune and Houston Chronicle. He offers
strong experience in writing and editing, project management,
media relations, and social media. As a communications
strategist, Todd understands the complexities of major public
investments and the importance of communications planning to
keep residents informed. During the November 2023 election,
Todd helped lead the public communications efforts for
successful referenda in Rochester, Golden Valley, Bloomington
and Edina.
ANNA SHAY , SENIOR ACCOUNT EXECUTIVE
Anna leads project work for public and nonprofit organizations.
Anna offers expertise in writing, research, media relations,
digital advocacy and social media. She has managed social
media channels, developed original content, promoted media
coverage, and produced letters to the editor, advocacy emails
and press releases. Anna has been the day-to-day lead for
several successful communications efforts for school
referendums and played a key role in communications for Maple
Grove and Edina local referenda.
TODD RAPP , PRESIDENT AND CEO
With three decades in public service and the private sector,
Todd has been part of strategies that addressed some of our
region's most complex and important issues. For the
past 23 years, Todd has served as Managing Director, President
and now President and CEO of Rapp Strategies and its
predecessor firms. Prior to 2001, Todd was Director of MN
Public Affairs for Northern States Power and served in
leadership positions in state government and politics, including
as Executive Director to former House Speaker Phil Carruthers.
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REFERENCES
HEIDI NELSON
City Administrator, Maple Grove
hnelson@maplegrovemn.gov
763-494-6001
JANINE HILL
Communications Administrator, Bloomington
jhill@bloomingtonmn.gov
952-563-8819
JENNA BOWMAN
Strategic Communications & Engagement Director, Rochester
JBowman@rochestermn.gov
507-328-2913
JENNIFER BENNEROTTE
Communications Director, Edina
jbennerotte@edinaMN.gov
952-833-9520
BRETT SKYLES
County Administrator, Itasca County
Brett.Syles@CO.ITASCA.mn.us
218-327-7363
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WORK SAMPLES
For your consideration, we have provided a variety of examples of our work on
communications for community investments, including fact sheets, workplans and websites.
EDINA SALES TAX REFERENDUM
LOGO
FACT
SHEET
WORKPLAN
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MAPLE GROVE SALES TAX REFERENDUM
LOGO
FACT
SHEETS
9
BANNER
SOCIAL
MEDIA
10
HIBBING’S COMMITMENT TO PUBLIC SAFETY
11
SCOPE of SERVICES and BUDGET
We consciously work to provide high quality services that meet or exceed client expectations,
delivered on time and within budget. If selected, Rapp Strategies will work with the Prior Lake to
develop a comprehensive communications and community engagement plan. Todd Stone would
serve as the day-to-day project leader.
The central goal is to build public awareness about the challenges of the city’s parks system, the
benefits of new investments and the funding choices to support improvement projects.
If Rapp Strategies is chosen, we recommend starting planning meetings with the city in October,
with the goal of kicking off a public engagement initiative before the end of the year. Rapp
Strategies work would continue through May 31, 2025, as the city engages residents about their
priorities and a funding plan. Our scope of work would include the following:
• Ongoing strategic counsel and issue management.
• Biweekly communications planning meetings with the city.
o Updates with city council, as needed.
• Produce core messaging language and talking points.
• Create a monthly communications workplan through May 2025.
• Develop and design brand/logo for the parks initiative.
• Help identify community engagement opportunities.
• Design and manage a project website, including an evolving FAQ and contact form.
• Provide community survey design and analysis, working with a polling vendor (Morris
Leatherman is Rapp Strategies’ preferred research vendor).
• Draft one press release to announce the public information initiative.
• Draft a series of social media posts announcing the public information initiative and four
to six social media posts a month through May 2025.
• Create one PowerPoint presentation for community engagement (12-15 slides)
• Write and design a fact sheet describing the parks investment plan.
• Write two guest columns for local newspapers.
• Lead training sessions with key city employees and city council members to prepare for
public questions.
• Training sessions for media interviews with the city’s designated spokesperson.
• Monitor and assess engagement across social media, website and news media.
Budget: Rapp Strategies proposes a fixed fee of $5,000 per month, invoiced from October 2024
through May 2025 (eight months).
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Video production: Rapp Strategies can oversee the development and production of videos to
further support communications efforts. At the city’s request, Rapp Strategies would work with
the city to outline the parameters of such a project, and both parties would agree on a separate
budget outside of the scope of services and the monthly fee described above.
Additional services: Over time, the city may request additional services or communications
materials that extend beyond the scope of services described above. Fixed fees for some
additional communications materials are:
• Brochure, $800
• Fact sheet, $650
• Information mailer, $600
• Column/newsletter article, $450
• Print ad, poster or yard sign, $400
• Design retractable banner, $250
• Internal or external emails and
letters to the editor, $200
• Promotional business card, $100
Printing costs: The city would be responsible for printing costs for any materials produced by
Rapp Strategies for the city.
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SAMPLE COMMUNICATIONS SCHEDULE
The following table is an example of how Rapp Strategies would execute the scope of work
described above, depending on the final terms of services and initial planning.
Month Objective Focus of
Communications Deliverables
October-
December
2024
- Develop monthly
workplan and
foundational
communications
materials
- Identify key
audiences and
effective platforms
for reaching
residents
- Identify issues
that could impact
public support or
opposition
- Create key
foundational
materials that will be
used for public
engagement
- City announces
public initiative to
engage residents
about plans to
improve the parks
system
- Launch project
website, invite more
direct interaction with
residents
- Strategic counsel and issue management
- Create monthly workplan
- Planning meetings with city
- Create key messaging guide talking points
- Design project brand/logo
- Write press release to announce initiative
- Draft social media posts
- Fact sheet about the project
- Conduct training for city spokesperson
about parks investment plan
- Identify engagement opportunities
January –
February
2025
- Accelerate
opportunities for
residents to learn
about parks
investment
opportunities and
to provide input
- Use city meetings
to implement the
process for
evaluating options
and discussing
funding
- City begins to
publicly refine
options and/or scope
of the projects
- Ongoing counsel and issue management
- Planning meetings with city
- Complete community engagement
presentation (12-15 slides)
- Continue social media posts
- Write first guest column
- Lead training sessions for city staff and
council members
- Pursue community engagement
opportunities
March –
April
2025
- Define the value
for residents
(benefits, cost of
the projects,
funding options)
- Test plan options
through survey
- Announcement
phase as planning
moves forward
- Ongoing counsel and issue management
- Planning meetings with city
- Coordinate survey with polling vendor
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Month Objective Focus of
Communications Deliverables
- Engage various
community groups
to pressure test the
potential funding
options
- Drive residents
toward city
resources to
answer all
questions
- Go meet residents
where they gather
- Continue answering
residents questions
- Complete survey analysis and use results to
help drive planning and communications
- Continue social media posts
- Monitor engagement on social media,
website, and media
April –
May 2025
- Continue working
to build public
understanding of
the plan and best
funding option
- Higher visibility
during these
months as plan and
funding details are
announced
- Make decision on
a referendum and
announce a date if
one is needed
- Accelerating
communication,
engagement and
responses to
inquiries
- Expect intensifying
public interest as an
investment plan and
funding option
becomes clear
- Ongoing counsel and issue management
- Planning meetings with city
- Write second guest column
- News story pitch to local media
- Continue social media posts (4-6 per month)
- Monitor engagement across public
platforms
June –
Election
Day
- Begin to define
the choice (X if
referendum passes,
Y if it doesn’t)
- City focuses on
providing
information about
the plan and
answering public
questions
- Add consequences
and voting
information to
communications plan
- Continue using
most effective
platforms to engage
residents
- Ongoing counsel and issue management.
- Planning meetings with city
- News media pitch and social media posts
- Update and/or develop new
communications materials explaining the
referendum
- Continue sharing information about the plan
and answering residents questions
- Identify new community engagement
opportunities
Note: The period – “June – Election Day” – is not part of the scope of services for this proposal.
CHECK REGISTER FOR CITY OF PRIOR LAKE 1/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
AmountDescriptionVendor NameVendorCheckCheck Date
Bank 1 General Bank
89.90 Parts - FS1AMERICAN PRESSURE INC0000158011689(A)09/30/2024
109.28 Eyeglass Holder KitCLAREY'S SAFETY EQUIPMENT0000353011690(A)09/30/2024
675.70 Rhino MarkersCORE & MAIN0002732811691(A)09/30/2024
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43.61 505 Plow jack pin
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73.03 Mileage - MRWA Lead/Copper TrainingDANIEL MEGER0001332411693(A)09/30/2024
171.32 8312N strobe lamps EMERGENCY AUTOMOTIVE TECH INC0000548011694(A)09/30/2024
730.80 7102N & 7103N Puddle lamps
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8.82 521 Pump switchFORCE AMERICA0000677311695(A)09/30/2024
835.00 Engine 12 DecalsGRAFIX SHOPPE0000761511696(A)09/30/2024
142.52 Reimburse - Glass InsertsGREG ZUSPANN0002864511697(A)09/30/2024
149.00 JD Mower tire HART BROS TIRE CO0000823711698(A)09/30/2024
239.78 JD Mower tire
388.78
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55.24 8504 Fuel FilterMTI DISTRIBUTING INC0001395111701(A)09/30/2024
129.21 504 A/C Belt
184.45
812.64 Paper SuppliesNETWORK SERVICES COMPANY0001438111702(A)09/30/2024
284.70 Paper Supplies
1,097.34
123.14 Rock - 6340 150th St Curbstop RepairPENTAGON MATERIALS INC0002742611703(A)09/30/2024
4.22 7104 O-Ring WOLF MOTOR CO INC0002367511704(A)09/30/2024
151.77 7140 TPMS sensors
151.77 7140 TPMS Sensors
(50.59)7140 TPMS Sensors returned
257.17
162.58 8488 Air ride seat switch ZIEGLER INC0002650011705(A)09/30/2024
52.14 781 Rear door strut
214.72
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375.00 Engine 12 DecalsGRAFIX SHOPPE0000761511712(A)10/04/2024
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CHECK REGISTER FOR CITY OF PRIOR LAKE 2/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
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1,789.00 McKenna Road Trail Patching - 21-1720 14
1,789.00 McKenna Road Trail Patching - 21-2324 14
1,789.00 McKenna Road Trail Patching - 22-0070 14
1,047,946.06
609.59 TonerMETRO SALES INCORPORATED0001338611717(A)10/04/2024
171,279.78 Oct 2024 Waste Water ServiceMETROPOLITAN COUNCIL0001340011718(A)10/04/2024
4,357.49 Winter Sweatshirts & JacketsNORTH AMERICAN SAFETY0001457411719(A)10/04/2024
1,170.00 Manhole Cover LiftersNOVAK COMPANIES0001490011720(A)10/04/2024
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265.42 Per Diem/Mileage - MPRA ConferenceSTEVE HART0002816311722(A)10/04/2024
286.50 Coliform TestingUC LABORATORY0002123511723(A)10/04/2024
85.48 E. Coli Testing - Beach
371.98
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69.08 Brake Lining KitWOLF MOTOR CO INC0002367511725(A)10/04/2024
37.16 Blade Assembly
106.24
22,235.50 TH 13 Trail Segment 1WSB & ASSOCIATES INC0002378011726(A)10/04/2024
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362.86 Oct 2024 Vision Premiums
372.08
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76.00 Sep 2024 15370 Fish Pt Road
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4,291.50
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1,500.00 Maple Removal: 16635 Willow Lane SW
14,250.00 Ash Removal: Westbury Ponds Park
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22,650.00
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(400.00)Oct 2024 Cleaning - CH Temp Rate Change
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408.32 Stock nuts and bolts FASTENAL COMPANY0000614011737(A)10/11/2024
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CHECK REGISTER FOR CITY OF PRIOR LAKE 3/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
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174.87 Asphalt
437.27
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1,181.81 Sep 2024 Lawn Care - WTF
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710.77 Sep 2024 Lawn Care - PD
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242.66 Sep 2024 Lawn Care - Rotary Park
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CHECK REGISTER FOR CITY OF PRIOR LAKE 4/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
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49.75 FS1 1st Aid Supplies
32.40 City Hall 1st Aid Supplies
25.18 Lakefront Pavilion 1st Aid Supplies
7.15 FS2 1st Aid Supplies
489.62
220.00 508 Driver's Seat RepairCRYSTAL LAKE UPHOLSTERY, LLC0002864611492309/30/2024
389.50 2024 F150 #E32203 Install Remote StartDEALER AUTOMOTIVE SERVICES INC0002766511492409/30/2024
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1,669.79 Engine 1 Repair
1,531.41 L-9280 Bronto Repair
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330.74 Floor Box Cover - LibraryGRAINGER INC0002303011493009/30/2024
152.64 Extension Cords - ElectionsHOME DEPOT CREDIT SERVICES0000886511493109/30/2024
24.68 FoldersINNOVATIVE OFFICE SOLUTIONS LLC0002714911493209/30/2024
199.03 Toner
723.31 Toner
175.79 Misc Supplies - PD
1,122.81
294.00 Lawn Mowing - 4528 Colorado StreetJLS LAWN MAINTENANCE & SNOW REMOVAL0002839311493309/30/2024
711.00 22-0070 14061 McKenna Rd NWKOOTENIA HOMES LLCMISC-CD11493409/30/2024
711.00 21-1720 14029 McKenna Rd NW
711.00 21-2324 14047 McKenna Rd NW
2,133.00
8,700.00 Excavator & Drum MulcherLANO EQUIPMENT INC0001225511493509/30/2024
(9.92)Rental mulcher teeth bolts
8,690.08
145.56 JD Mower fuel filters MIDWEST MACHINERY CO0002811311493609/30/2024
4,000.00 2024 Quantitative Risk Assessment ProjecMN SECURITY CONSORTIUM0002784311493709/30/2024
200.00 Annexation Filing FeeOFFICE OF ADMIN HEARING0000439411493809/30/2024
2,500.00 23-0970 3389 Griggs St SWPaul Hanzel Homes, IncMISC-CD11493909/30/2024
95.04 StagingPRIOR LAKE RENTAL CENTER0001670011494009/30/2024
61.39 Trenchmaster
156.43
1,065.00 Portable Restrooms - ChalkfestRENT N' SAVE PORTABLE SERVICES0002864211494109/30/2024
25,980.21 Final Ponds Park Phase ISWAN COMPANIES, INC0002849411494209/30/2024
V1,366.67 Oct 2024 Refuse & RecyclingUS BANK0000210511494309/30/2024
665.00 C046 Radio RepairsANCOM COMMUNICATIONS INC0000165411494410/04/2024
300.00 Mosaics ClassBARBARA NAPIWOCKI0002864711494510/04/2024
719.90 Medical SuppliesBOUND TREE MEDICAL LLC0000269511494610/04/2024
1,400.00 Room Fans & TV Receptacle - PDCAL-TEX ELECTRIC INC0000306811494710/04/2024
41.63 40714200 IrrigationCITY OF PRIOR LAKE0001681011494810/04/2024
CHECK REGISTER FOR CITY OF PRIOR LAKE 5/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
AmountDescriptionVendor NameVendorCheckCheck Date
62.94 Water - 4662 Dakota St SE
62.94 Water - 4528 Colorado St SE
167.51
549.92 Municode Initial PaymentCIVICPLUS LLC0002822411494910/04/2024
109,029.60 #1 Club Prior RenovationCM CONSTRUCTION COMPANY, INC0002864111495010/04/2024
2,500.00 22-2574 17929 Prairie Way SEDISTINCTIVE DESIGN BUILDMISC-CD11495110/04/2024
376.00 Sep 2024 Fitness InstructorELEANOR ALLEN0002806011495210/04/2024
2,804.44 Engine 2 RepairEMERGENCY APPARATUS MAINT0000547511495310/04/2024
2,182.75 Engine 12 Repair
4,987.19
1,515.46 Water MetersFERGUSON WATERWORKS #25160000623111495410/04/2024
66.53 Calendars - RecreationINNOVATIVE OFFICE SOLUTIONS LLC0002714911495510/04/2024
220.68 Envelopes
586.24 #10 Envelopes
252.25 #10 Window Envelopes
(723.31)Toner
402.39
2,541.25 Bus Service - Summer TripsISD #7190000986511495610/04/2024
135.00 Sep 2024 Zumba InstructorJENNIFER MARTH0002812311495710/04/2024
520.00 Smart Card Reader ReplacementJOHLIN MEASUREMENT LTD0001049211495810/04/2024
380.00 Bulk Water SmartCards
900.00
100.00 Downpayment - Decembrrr DazzleKIDSDANCE0001134711495910/04/2024
24,400.00 Sewer Service Repair - 4846 Dakota St. SKRUEGER EXCAVATING0001182811496010/04/2024
100.00 Water Efficiency RebateMELISSA JAEGERREFUND-MSC11496110/04/2024
1,670.00 24-1854 14756 Cove Ave SEMETRO GENERAL SERVICESMISC-CD11496210/04/2024
350.00 CP Presentation - Civil War #1PIONEER PHOTOGRAPHY & SERVICES INC0002852111496310/04/2024
216.00 Postage Meter 07/11/2024 - 10/10/24PITNEY BOWES0001640011496410/04/2024
410.00 Lakefront TreatmentsPLM LAKE AND LAND MANAGEMENT CORP0002840011496510/04/2024
523.63 Excavator & CompactorPRIOR LAKE RENTAL CENTER0001670011496610/04/2024
131.97 4th Quarter Bottled WaterQUENCH USA INC0002831111496710/04/2024
6,145.48 Sports Camps/ClassesREVOLUTIONARY SPORTS LLC0002785511496810/04/2024
3,013.20 2024 JPA Line PaintingSIR LINES-A-LOT0001953111496910/04/2024
443.98 Sep 2024 Legal NoticesSTAR TRIBUNE0001974411497010/04/2024
1,082.85 24-1690 4973 Beach St NESTONEWOOD HARDSCAPES & DESIGN LLCMISC-CD11497110/04/2024
1,366.67 Oct 2024 Refuse & RecyclingSUBURBAN WASTE SERVICES0002852411497210/04/2024
30,280.00 Local Affordable Housing AidTWIN CITIES HABITAT FOR HUMANITY0002094211497310/04/2024
109.00 24-1837 14992 Storms Cir SEWS&D PERMIT SERVICES INCMISC-CD11497410/04/2024
4.82 Electric 4528 Colorado St SEXCEL ENERGY0001472011497510/04/2024
384.84 Oct 2024 Cell Phone BillsAT&T MOBILITY0002819111497610/11/2024
342.11 Oct 2024 Cell Phone Bills
2,852.86 Oct 2024 Cell Phone Bills
3,579.81
935.00 SCADA System EvaluationBARR ENGINEERING CO0000211311497710/11/2024
968.00 SCADA System - MTU Replacement
1,903.00
5,000.00 24-1267 5520 Fairlawn Shores Trl SEBollig & Sons IncMISC-CD11497810/11/2024
CHECK REGISTER FOR CITY OF PRIOR LAKE 6/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
AmountDescriptionVendor NameVendorCheckCheck Date
124.14 Light Replacement - MCCAL-TEX ELECTRIC INC0000306811497910/11/2024
124.14 Light Repair - CH
248.28
115.59 Sep 2024 Parking Meter HostingCALE AMERICA INC0002763711498010/11/2024
1,475.00 Meadow View ParkCR CUSTOM PAINTING LLC0002745911498110/11/2024
1,600.00 Woods at the Wilds Park
3,075.00
449.75 464 Tarp bar CRYSTEEL MANUFACTURING INC0000398211498210/11/2024
75.00 UB refund for account: 10279000DON BREIDENBACH - TRUSTREFUND-UB11498310/11/2024
1,633.63 Fire Incidents CAD IntegrationESO SOLUTIONS INC0002764411498410/11/2024
3,986.37 Water MetersFERGUSON WATERWORKS #25160000623111498510/11/2024
7.86 Misc Office SuppliesINNOVATIVE OFFICE SOLUTIONS LLC0002714911498610/11/2024
41.04 Lanyards/Folders - Elections
48.90
1,685.00 Transformer Repair - LibKLAMM MECHANICAL CONTRACTORS INC0002690411498710/11/2024
8,500.00 Floor Drain - MC
8,165.00 Q3 Preventative Maintenance
18,350.00
19,642.00 Water Service Repair - 6340 150th St SEKRUEGER EXCAVATING0001182811498810/11/2024
76,297.00 4th Qtr 2024 Property & CasualtyLEAGUE MN CITIES INS TRUS0001243511498910/11/2024
103,682.00 4th Qtr 2024 WC
179,979.00
7,700.00 StatPacksLUMINARY GLOBAL0002865111499010/11/2024
972.18 Yearly Service - CHMEI TOTAL ELEVATOR SOLUTIONS0001362311499110/11/2024
981.44 Yearly Service - CH
1,953.62
588.18 Boardwalk & Trail RepairsMENARDS LUMBER CO0001331811499210/11/2024
14.08 Production/Archive StorageMILLER MENDEL INC0002832611499310/11/2024
299.40 Dangerous Dogs Signs/TagsMN DEPT OF PUBLIC SAFETY0001381311499410/11/2024
188.00 Dell MonitorNOW MICRO INC0002796611499510/11/2024
188.00 Dell Monitor
376.00
2,500.00 23-1609 4804 Bennett St SEONE TEN TEN HOMESMISC-CD11499610/11/2024
2,500.00 23-0936 4956 Bennett ST SE
5,000.00
110.00 Hart - Annual DuesOPTIMIST CLUB0001575011499710/11/2024
378.00 Monthly Storage - CP RemodelPODS0002862111499810/11/2024
12,250.00 Legislative RepresentationPOUL HAAS PA0002831311499910/11/2024
83.52 PropanePRIOR LAKE RENTAL CENTER0001670011500010/11/2024
2,500.00 22-2153 13684 Park Haven Trail NERON CLARK CONSTRUCTIONMISC-CD11500110/11/2024
114,800.31 City Hall Water Damage CleanupSERVICEMASTER0001936211500210/11/2024
56,354.00 Sep 2024 Water PurchasesSMSC0001938411500310/11/2024
1,230.00 Oct 2024 Portable Toilets - LakefrontSPECIALIZED SANITATION0001970311500410/11/2024
CHECK REGISTER FOR CITY OF PRIOR LAKE 7/7Page: 10/11/2024 12:20 PM
User: mfonder
DB: Prior Lake CHECK DATE FROM 09/28/2024 - 10/11/2024
AmountDescriptionVendor NameVendorCheckCheck Date
15,000.00 24-1127 Pixie Point Cir SE Partial RefunSTONEWOOD HARDSCAPES & DESIGN LLCMISC-CD11500510/11/2024
2,035.96 Oct 2024 Cell Phone BillsVERIZON WIRELESS0000131511500610/11/2024
65.00 Oct 2024 Shredding ServiceVETERAN SHREDDING LLC0002764311500710/11/2024
1 TOTALS:
2,334,811.53 Total of 160 Disbursements:
1,366.67 Less 1 Void Checks:
2,336,178.20 Total of 161 Checks:
ACTIVITY FOR ACTIVITY FOR 2024 2024
MONTH MONTH ORIGINAL AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE VARIANCE
GL NUMBER 8/31/2024 9/30/2024 BUDGET BUDGET 9/30/2024 BALANCE USED 9/30/2023 FROM 2023
Fund 101 - GENERAL FUND
41110.00 - MAYOR & COUNCIL 5,532.85 5,694.33 76,427.00 76,427.00 54,854.85 21,572.15 72% 50,444.59 4,410.26
41320.00 - ADMINISTRATION 23,899.87 23,293.35 313,089.00 313,089.00 213,105.64 99,983.36 68% 203,352.36 9,753.28
41330.00 - BOARDS & COMMISSIONS 753.55 861.20 10,550.00 10,550.00 3,983.05 6,566.95 38% 4,521.30 (538.25)
41400.00 - CITY CLERK FUNCTIONS 10,124.35 10,124.35 130,660.00 130,660.00 90,458.95 40,201.05 69% 84,870.02 5,588.93
41410.00 - ELECTIONS 5,492.11 11,239.65 112,832.00 112,832.00 44,839.84 67,992.16 40% 121.00 44,718.84
41520.00 - FINANCE 52,938.58 52,815.79 704,542.00 704,542.00 477,677.52 226,864.48 68% 388,422.07 89,255.45
41820.00 - HUMAN RESOURCES 24,008.00 24,031.84 316,502.00 316,502.00 215,245.65 101,256.35 68% 231,540.29 (16,294.64)
41830.00 - COMMUNICATIONS 10,735.99 10,832.87 143,422.00 143,422.00 97,554.45 45,867.55 68% 91,633.68 5,920.77
41910.00 - COMMUNITY DEVELOPMENT 18,642.35 19,121.04 348,850.00 348,850.00 167,565.21 181,284.79 48% 195,308.94 (27,743.73)
41920.00 - INFORMATION TECHNOLOGY 19,899.50 19,899.49 256,283.00 256,283.00 178,284.14 77,998.86 70% 167,589.64 10,694.50
41940.00 - FACILITIES - CITY HALL 7,242.09 7,170.29 101,693.00 101,693.00 66,874.12 34,818.88 66% 65,235.71 1,638.41
General Government 179,269.24 185,084.20 2,514,850.00 2,514,850.00 1,610,443.42 904,406.58 64% 1,483,039.60 127,403.82
42100.00 - POLICE 434,454.34 445,187.81 6,238,856.00 6,238,856.00 4,158,294.98 2,080,561.02 67% 3,847,923.22 310,371.76
42200.00 - FIRE 151,128.08 144,353.66 2,354,931.00 2,354,931.00 1,347,116.63 1,007,814.37 57% 653,617.93 693,498.70
42400.00 - BUILDING INSPECTION 66,735.86 63,628.49 830,502.00 830,502.00 568,453.95 262,048.05 68% 557,752.13 10,701.82
Public Safety 652,318.28 653,169.96 9,424,289.00 9,424,289.00 6,073,865.56 3,350,423.44 64% 5,059,293.28 1,014,572.28
43050.00 - ENGINEERING 28,720.86 34,625.82 403,645.00 403,645.00 288,682.26 114,962.74 72% 266,823.90 21,858.36
43100.00 - STREET 40,294.61 41,905.16 582,011.00 582,011.00 383,035.23 198,975.77 66% 378,808.81 4,226.42
43400.00 - CENTRAL GARAGE 21,097.59 19,777.17 293,500.00 293,500.00 197,968.51 95,531.49 67% 190,694.70 7,273.81
Public Works 90,113.06 96,308.15 1,279,156.00 1,279,156.00 869,686.00 409,470.00 68% 836,327.41 33,358.59
45100.00 - RECREATION 60,389.65 32,154.67 444,525.00 444,525.00 292,947.74 151,577.26 66% 230,896.91 62,050.83
45200.00 - PARKS 134,181.95 107,898.36 1,253,181.00 1,253,181.00 914,666.03 338,514.97 73% 863,269.10 51,396.93
Culture and Recreation 194,571.60 140,053.03 1,697,706.00 1,697,706.00 1,207,613.77 490,092.23 71% 1,094,166.01 113,447.76
Fund 101 - GENERAL FUND:
TOTAL EXPENDITURES 1,116,272.18 1,074,615.34 14,916,001.00 14,916,001.00 9,761,608.75 5,154,392.25 65%8,472,826.30 1,288,782.45
CITY OF PRIOR LAKE
EXPENDITURES - PAYROLL AND BENEFITS
AS OF 9/30/2024
(PRELIMINARY & UNAUDITED)
ACTIVITY FOR ACTIVITY FOR 2024 2024
MONTH MONTH ORIGINAL AMENDED YTD BALANCE AVAILABLE % BDGT YTD BALANCE VARIANCE
GL NUMBER 8/31/2024 9/30/2024 BUDGET BUDGET 9/30/2024 BALANCE USED 9/30/2023 FROM 2023
CITY OF PRIOR LAKE
EXPENDITURES - PAYROLL AND BENEFITS
AS OF 9/30/2024
(PRELIMINARY & UNAUDITED)
Fund 240 - EDA SPECIAL REVENUE FUND
TOTAL EXPENDITURES 9,564.08 9,641.63 163,834.00 163,834.00 86,091.59 77,742.41 53%93,462.56 (7,370.97)
Fund 601 - WATER FUND
41520.00 - FINANCE 6,717.14 6,717.15 89,344.00 89,344.00 60,671.59 28,672.41 68% 57,680.26 2,991.33
49400.00 - WATER 77,010.97 80,458.52 826,958.00 1,009,063.09 697,880.95 311,182.14 69% 656,569.16 41,311.79
TOTAL EXPENDITURES 83,728.11 87,175.67 916,302.00 1,098,407.09 758,552.54 339,854.55 69%714,249.42 44,303.12
Fund 602 - STORM WATER UTILITY
49420.00 - WATER QUALITY 20,172.06 25,175.79 370,250.00 370,250.00 176,889.23 193,360.77 48% 198,386.43 (21,497.20)
TOTAL EXPENDITURES 20,172.06 25,175.79 370,250.00 370,250.00 176,889.23 193,360.77 48%198,386.43 (21,497.20)
Fund 604 - SEWER FUND
41520.00 - FINANCE 6,716.27 6,716.24 89,344.00 89,344.00 60,662.16 28,681.84 68% 57,392.34 3,269.82
49450.00 - SEWER 56,867.20 50,963.49 869,044.00 686,938.91 478,493.22 208,445.69 70% 465,241.81 13,251.41
TOTAL EXPENDITURES 63,583.47 57,679.73 958,388.00 776,282.91 539,155.38 237,127.53 69%522,634.15 16,521.23
TOTAL EXPENDITURES - ALL FUNDS 1,293,319.90 1,254,288.16 17,324,775.00 17,324,775.00 11,322,297.49 6,002,477.51 65%10,001,558.86 1,320,738.63
City of Prior Lake
Treasurers Report
September 2024
Fund 9/1/2024 9/30/2024
Fund Type & Name No.Balance Receipts Disbursements Balance
Business-Type Funds
Water Fund 601 9,043,832.61$ 122,638.52$ 327,482.85$ 8,838,988.28$
Sewer Fund 604 4,761,364.43 80,505.59 319,698.90 4,522,171.12
Water Quality Fund 602 4,265,208.46 32,424.91 83,371.22 4,214,262.15
Total Business-Type Funds 18,070,405.50$ 235,569.02$ 730,552.97$ 17,575,421.55$
Governmental-Type Funds
General Fund 101 11,901,779.73$ 413,403.57$ 1,544,235.24$ 10,770,948.06$
Special Revenue Funds
Cable Franchise Fund 210 112,231.09$ 297.38$ -$ 112,528.47$
Capital Park Fund 225 1,726,375.29 9,482.67 20,686.10 1,715,171.86
Police Forfeiture Fund 235 112,641.30 286.31 4,587.85 108,339.76
EDA Special Revenue 240 403,345.91 3,096.80 9,951.83 396,490.88
Econ Dev Federal Revolving Loan Fund 250 143,142.84 379.28 - 143,522.12
Developer Agreement Fund 260 1,062,682.31 14,550.00 10,329.75 1,066,902.56
MN Public Safety 270 547,802.45 1,451.51 - 549,253.96
Affordable Housing Aid 275 54,912.34 - - 54,912.34
Total Special Revenue Funds 4,163,133.53$ 29,543.95$ 45,555.53$ 4,147,121.95$
Capital Project Funds
TIF #1-3 413 151,165.50$ 400.54$ -$ 151,566.04$
TIF #5-1 416 12,576.42 33.32 - 12,609.74
TIF #6-1 417 752,959.76 1,995.11 - 754,954.87
TIF #1-5 419 58,957.21 156.22 - 59,113.43
Revolving Equipment Fund 410 728,868.26 1,662.38 101,484.10 629,046.54
Revolving Park Equipment Fund 430 1,079,731.22 2,757.14 39,180.21 1,043,308.15
Facilities Management Fund 440 1,370,953.87 99,606.07 30,453.33 1,440,106.61
Permanent Impr Revolving Fund 450 1,024,049.70 54,263.63 49,579.88 1,028,733.45
Construction Fund 501 3,567,998.78 9,359.64 35,654.71 3,541,703.71
Trunk Reserve Fund 502 6,733,097.32 21,991.63 - 6,755,088.95
Street Oversize Fund 503 384,868.42 1,019.78 - 385,888.20
Total Capital Project Funds 15,865,226.46$ 193,245.46$ 256,352.23$ 15,802,119.69$
Debt Service Funds
351 & 549-
577 3,781,176.93$ 16,779.60$ -$ 3,797,956.53$
Agency Fund 801 607,053.00$ 12,500.00$ 29,633.00$ 589,920.00$
Total Governmental Type Funds 36,318,369.65$ 665,472.58$ 1,875,776.00$ 35,108,066.23$
Internal Service Funds 701 & 702 819,712.42$ 6,575.46$ -$ 826,287.88$
Total All Funds 55,208,487.57$ 907,617.06$ 2,606,328.97$ 53,509,775.66$
Investment Pool & Ratio as of 9/30/2024 102 99.46%53,221,402.60$
This report does not reflect financial obligations from contracts, agreements, purchases, services received, etc.
TREASURER’S REPORT FUND DESCRIPTIONS
Water Fund - For the collection of water billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Water departments and normally reserved for large capital municipal system expenses.
Sewer Fund - For the collection of sewer billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Sewer department and normally reserved for large capital municipal system expenses.
Water Quality Fund - An enterprise account funded by the storm water charge that is generated on the bi-monthly
water and sewer utility bills. The funds in the account are dedicated to finance water quality improvements
including departmental administration, storm water maintenance operations and improvement projects related to
water quality.
General Fund - Represents the resources to support general operating budget expenditures of the City. The year-
end fund balance represents dollars that have accumulated over a period of time. The City Council has designated
a minimum of 45% of the current operating budget, for working capital to finance city operations.
Cable Franchise Fund - Acts as a clearing house for funds received from the cable franchise company as specified
by ordinance.
Capital Park Fund - Dedicated funds received from developers in accordance with the City’s Park Dedication
requirement when land is platted. Funds are collected for the purpose of developing the City’s neighborhood park
and trail system. These dollars are programmed throughout the course of the City’s Capital Improvement
Program.
Police Forfeiture Fund – Special revenue fund created to track criminal and DWI forfeiture revenues and
expenditures.
EDA Special Revenue – Reserved and expended at the direction of the Prior Lake Economic Development
Authority for specific economic development activity as allowed by MN Statute. The purpose is to provide
economic incentives for new business expansion within the community.
Econ Dev Fed/MN Loan Funds - Accounts for the proceeds of economic development grants received either from
the federal government or the State of Minnesota to provide seed money for a revolving loan account. This
provides economic incentive for new business expansion within the community.
Developer Agreement Special Revenue Fund - Special revenue fund related to costs the City incurs in connection
with a subdivision. Fees are paid to the City by the developer when the Development Contract and Final Plat are
approved by City Council. Revenues are used to pay for legal expenses incurred with review and approval of the
plat and inspection services on developer installed-utilities for newly approved subdivisions within Prior Lake.
MN Public Safety Special Revenue Fund - Special revenue fund created for 2023 public safety aid revenue
received from the State of MN and eligible expenditures.
Affordable Housing Aid Special Revenue Fund - Special revenue fund created for local affordable housing aid
received from the State of MN and eligible expenditures.
Tax Increment Funds - Represents an accumulation of funds such as bond proceeds and project administration
fees charged to companies requesting project write-downs in the form of tax increment financing for new and/or
redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established
to track their respective revenue.
Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000
has been adopted. Periodic fund transfers are appropriated to provide a funding source for the acquisition and
purchase of new and replacement vehicles and equipment.
Revolving Park Equipment Fund – Consists of funds reserved for the replacement of park equipment.
Facilities Management Fund – Established in conjunction with the Facilities Management Plan (FMP). The FMP
provides a schedule of major repairs, replacements and upgrades to all of the City facilities.
Permanent Improvement Revolving Fund – Consists of funds available for annual street mill and overlay projects
with any remaining funds to be used to provide upfront funding for future improvements.
Construction Fund - Represent unexpended bond proceeds that are reserved to pay for improvement projects
approved by the City Council on an annual basis. These dollars are necessary to complete outstanding
construction contracts and related engineering and professional services.
Trunk Reserve Fund - Consists of dedicated revenue generated from utility connection permits and acreage fees
assessed at time of sewer and water installation for the recovering of trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the
course of the City’s capital improvement plan. This fund also includes funds transfered in from the Water Storage
Fund 505 at the end of 2021 and dedicated to future water storage infrastructure.
Street Oversize Fund - Consists of dedicated revenue generated by fees associated with new development and
new construction building permits for the funding of pedestrian related improvements i.e., bikeways, sidewalks,
trails plus right of way acquisition along collector streets and occasional collector street links.
Debt Service Funds - Represents prepayments of special assessments, property tax collections and special levies
needed to pay the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the
payment of bond principal and interest.
Agency Fund - Accounts for the residential building permit deposit that is refunded to the building contractor
upon final inspection. This provides financial assurance that the property site will be adequately cleaned up and
debris free before an occupancy permit is granted.
Severance Compensation Fund – Internal Service Fund established to partially fund the City’s compensated
absence liability associated with the accrued vacation and sick leave for employees upon termination as
recommended by the State Auditor’s Office.
Insurance Fund – Internal Service Fund established to track revenues and expenditures related to insurance funds.
City of Prior Lake
Treasurers Report
September 2024
Fund Type & Name Fund Balance Classification Constraints
Business-Type Funds
Water Fund Unrestricted Identified on utility bill for this purpose
Sewer Fund Unrestricted Identified on utility bill for this purpose
Water Quality Fund Unrestricted Identified on utility bill for this purpose
Governmental-Type Funds
General Fund Unassigned Cash flow, emergencies, one-time opportunities
Special Revenue Funds
Cable Franchise Fund Assigned for communications Statutory obligation to use for PEG access
Capital Park Fund Assigned for capital improvements Contractually obligated; park dedication fees
EDA Special Revenue Assigned for development Economic Development
Econ Dev Federal Revolving Loan Fund Restricted for economic development Economic Development
Econ Dev MN Revolving Loan Fund Restricted for economic development Economic Development
Developer Agreement Fund Assigned for development Contractually obligated
MN Public Safety Restricted for eligible Public Safety purchases Contractually obligated
Affordable Housing Aid Restricted for affordable housing expenditures Contractually obligated
Capital Project Funds
TIF #1-3 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-5 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #5-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #6-1 Restricted for tax increment Contractually obligated by tax increment agreements
Revolving Equipment Fund Assigned for capital improvements Identified for equipment replacement
Revolving Park Equipment Fund Assigned for capital improvements Identified for park equipment replacement
Facilities Management Fund Assigned for capital improvements Identified for funding Facilities Management Plan
Permanent Improvement Revolving Fund Assigned for capital improvements Identified for funding street improvement projects
Construction Fund Restricted for capital improvements Construction projects in progress
Trunk Reserve Fund Assigned for capital improvements Contractually obligated by developer agreements
Street Oversize Fund Assigned for capital improvements Contractually obligated by developer agreements
Debt Service Funds Restricted for Debt Service Reserved for contractually obligated debt service
Agency Fund N/A Escrows to be reimbursed to depositors
Internal Service Funds Unrestricted Identified as payment for severance compensation and insurance
YTM @
Cost Cost Value
Days to
Maturity
% of
Portfolio
0-1 Month 4.477 11,373,705 1 21.09%
1-3 Months 2.307 2,591,143 55 4.73%
3-6 Months 1.106 1,627,392 135 2.99%
6-9 Months 1.700 215,588 182 0.42%
9-12 Months 1.439 2,455,393 318 4.50%
1-2 Years 2.560 9,286,350 524 17.07%
2-3 Years 2.603 8,604,292 904 16.24%
3-4 Years 4.196 5,480,476 1,310 10.25%
4-5 Years 4.421 6,914,966 1,639 13.40%
5-10 Years 3.944 4,774,693 2,032 9.31%
Total / Average 3.408 53,323,998 801 100.00%
CITY OF PRIOR LAKE, MINNESOTA
Investment Portfolio - Diversification, by Maturity Range
September 30, 2024
Description
City of Prior Lake - Quarterly Investment Report
Description CUSIP/Ticker Settlement Date YTM @ Cost Face Amount/Shares Cost Value Book Value Market Value Maturity Date Days To Maturity Accrued Interest % of Portfolio
Cash - Northland Securities Cash CASH5845 2/3/2002 0.000 808,344.64 808,344.64 808,344.64 808,344.64 N/A 1 1.50
Morgan Stanley Cash CASH5089 12/31/2010 0.000 519,754.92 519,754.92 519,754.92 519,754.92 N/A 1 0.96
Oppenheimer Cash MM9905 12/27/2011 0.000 8,200.45 8,200.45 8,200.45 8,200.45 N/A 1 0.02
Sub Total / Average Cash 0.000 1,336,300.01 1,336,300.01 1,336,300.01 1,336,300.01 1 0.00 2.48
1st Security Bk of Wash 4.05 6/16/2026 33625CFL8 12/16/2022 4.050 249,000.00 249,000.00 249,000.00 249,849.09 6/16/2026 624 386.80 0.46
Ally Bk Sandy UT 3.4 8/4/2025 02007GXF5 8/4/2022 3.400 245,000.00 245,000.00 245,000.00 243,414.85 8/4/2025 308 1,300.85 0.45
Amerant Bank 4.65 9/8/2028 02357QCF2 9/8/2023 4.650 249,000.00 249,000.00 249,000.00 258,920.16 9/8/2028 1,439 697.88 0.46
AMERASIA BK FLUSHING NY 4 2/15/2029 02357PAG4 2/15/2024 4.000 248,000.00 248,000.00 248,000.00 252,129.20 2/15/2029 1,599 407.67 0.46
American Express Natl 3 5/4/2027 02589ACK6 4/30/2022 3.000 245,000.00 245,000.00 245,000.00 240,109.80 5/4/2027 946 3,000.41 0.45
Bank Hapoalim 0.95 7/23/2026 06251A2Y5 7/23/2021 0.950 245,000.00 245,000.00 245,000.00 232,691.20 7/23/2026 661 439.99 0.45
Bank of Belleville 4 6/15/2027 06063PDD4 12/15/2022 4.000 249,000.00 249,000.00 249,000.00 250,279.86 6/15/2027 988 409.32 0.46
BankUnited Savings Miami 0.95 3/31/2026 066519QT9 3/31/2021 0.950 245,000.00 245,000.00 245,000.00 234,572.80 3/31/2026 547 0.00 0.45
BMW Bk 4.75 3/17/2028 055180AW83 3/17/2023 4.750 245,000.00 245,000.00 245,000.00 253,388.80 3/17/2028 1,264 414.49 0.45
BNY Mellon4.5 9/7/2028 05584CJJ6 9/7/2023 4.500 244,000.00 244,000.00 244,000.00 252,278.92 9/7/2028 1,438 691.89 0.45
Bridgewater Bk 4.8 3/29/2028 108622NK3 3/29/2023 4.800 245,000.00 245,000.00 245,000.00 254,023.35 3/29/2028 1,276 32.22 0.45
CalPrivate Bk La Jolla 4 9/23/2027-23 13135NAS9 9/28/2022 4.400 249,000.00 244,545.39 246,338.49 249,032.37 9/23/2027 1,088 193.67 0.46
Capital One Bk USA Natl 1.8 3/17/2025 14042TEM5 3/16/2022 1.800 245,000.00 245,000.00 245,000.00 241,959.55 3/17/2025 168 169.15 0.45
Carter Bank & Trust 3.8 9/13/2029 146102BB3 9/13/2024 3.800 249,000.00 249,000.00 249,000.00 250,740.51 9/13/2029 1,809 440.70 0.46
Celtic Bank 4.6 9/19/2028 15118RJ32 9/19/2023 4.600 249,000.00 249,000.00 249,000.00 258,601.44 9/19/2028 1,450 345.19 0.46
Central Fed Savings 4.5 9/14/2028 15347VAC5 9/14/2023 4.500 249,000.00 249,000.00 249,000.00 257,620.38 9/14/2028 1,445 491.18 0.46
CIBC Bank USA 4.5 5/25/2028 12547CBN7 5/25/2023 4.500 244,000.00 244,000.00 244,000.00 251,015.00 5/25/2028 1,333 3,850.52 0.45
Citizens Bk Batesville Ark 3.85 2/16/2029 173477BZ2 2/16/2024 3.850 248,000.00 248,000.00 248,000.00 250,623.84 2/16/2029 1,600 366.22 0.46
City Natl Bk Los Ang 4.9 11/24/2025 178180GS8 11/23/2022 4.900 245,000.00 245,000.00 245,000.00 247,641.10 11/24/2025 420 4,275.75 0.45
Customers Bk 4.95 10/27/2028 23204HPE2 10/27/2023 4.950 240,000.00 240,000.00 240,000.00 252,465.60 10/27/2028 1,488 5,077.48 0.45
Discover Bk 4.5 7/24/2028 2546736R2 7/26/2023 4.500 244,000.00 244,000.00 244,000.00 251,732.36 7/24/2028 1,393 1,985.42 0.45
Enerbank USA 0.55 9/25/2025 29278TRL6 9/25/2020 0.550 245,000.00 245,000.00 245,000.00 236,919.90 9/25/2025 360 18.46 0.45
Enterprise Bank & Trust 1.8 11/8/2024 29367SJQ8 11/8/2019 1.800 245,000.00 245,000.00 245,000.00 244,255.20 11/8/2024 39 265.81 0.45
Farmers BK 4.85 10/17/2028 30916PAA2 10/17/2023 4.850 248,000.00 248,000.00 248,000.00 260,972.88 10/17/2028 1,478 428.39 0.46
First Bank of the Lake 4.9 4/25/2028-24 31925YAE2 4/25/2023 4.900 248,000.00 248,000.00 248,000.00 248,213.28 4/25/2028 1,303 166.47 0.46
First Commercial Bank MS 0.3 3/31/2025 31984GFK0 3/7/2022 1.700 225,000.00 215,588.25 223,470.59 220,340.25 3/31/2025 182 0.00 0.42
First Finl Bk3.3 8/2/2027 32022RSG3 8/1/2022 3.300 245,000.00 245,000.00 245,000.00 241,729.25 8/2/2027 1,036 642.37 0.45
First National Bank/Dama 5 10/31/2028 32117BGJ1 10/31/2023 5.000 248,000.00 248,000.00 248,000.00 261,595.36 10/31/2028 1,492 985.21 0.46
First Natl Bank of Albany 1.6 2/28/2025 32117WAN2 2/28/2020 1.600 245,000.00 245,000.00 245,000.00 242,047.75 2/28/2025 151 21.48 0.45
First Natl Bk 4.75 10/30/2028 32110YH73 10/30/2023 4.750 245,000.00 245,000.00 245,000.00 256,078.90 10/30/2028 1,491 0.00 0.45
First Premier Bank 3.65 9/26/2029 33610RVT7 9/26/2024 3.650 245,000.00 245,000.00 245,000.00 244,982.85 9/26/2029 1,822 98.00 0.45
First Utd Bk4.4 8/8/2025 33742CCR6 2/8/2023 4.400 245,000.00 245,000.00 245,000.00 245,580.65 8/8/2025 312 649.75 0.45
Genoa Banking Company 4.95 10/31/2028 372348DH2 10/31/2023 4.950 243,000.00 243,000.00 243,000.00 255,609.27 10/31/2028 1,492 5,042.08 0.45
Goldman Sachs Bk 1 7/28/2026 38149MXK4 7/28/2021 1.000 245,000.00 245,000.00 245,000.00 232,519.70 7/28/2026 666 429.59 0.45
Hershey State Banl 3.65 9/26/2028 427883AV5 9/26/2024 3.650 240,000.00 240,000.00 240,000.00 240,873.60 9/26/2028 1,457 96.00 0.45
Legacy Bk & Tr Co 3.5 7/29/2027-22 52470QBK9 8/1/2022 3.500 245,000.00 245,000.00 245,000.00 243,030.20 7/29/2027 1,032 23.49 0.45
Live Oak Bkg Co 3.55 8/2/2027-23 538036WY6 8/2/2022 3.550 249,000.00 249,000.00 249,000.00 247,349.13 8/2/2027 1,036 678.10 0.46
Manufacturers 4.9 12/9/2024 564759RJ9 12/7/2022 4.900 245,000.00 245,000.00 245,000.00 245,066.15 12/9/2024 70 3,782.40 0.45
Mauch Chunk Trust 4.35 2/28/2029 577234DA2 3/28/2024 4.350 249,000.00 249,000.00 249,000.00 256,691.61 2/28/2029 1,612 59.35 0.46
Medallion Bk Salt 4.4 7/31/2028 58404DSW2 7/31/2023 4.400 245,000.00 245,000.00 245,000.00 252,087.85 7/31/2028 1,400 0.00 0.45
Merrick Bk 4.85 11/6/2029 59013KXW1 11/6/2023 4.850 245,000.00 245,000.00 245,000.00 258,661.20 11/6/2029 1,863 781.32 0.45
Morgan Stanley Bank Step 11/28/2027 61765QP52 9/2/2021 1.004 249,000.00 249,000.00 249,000.00 228,918.15 11/28/2027 1,154 225.12 0.46
MORGAN STANLEY PRIVATE BK 5.05 11/8/2028 61768EE82 11/8/2023 5.050 243,000.00 243,000.00 243,000.00 256,571.55 11/8/2028 1,500 4,874.98 0.45
NORTHEAST BK LEWISTON 3.7 9/23/2027 66405SFA3 9/23/2024 3.700 245,000.00 245,000.00 245,000.00 244,289.50 9/23/2027 1,088 173.85 0.45
Old Dominion Natl Bk 4 1/29/2029 679585CL1 1/29/2024 4.000 249,000.00 249,000.00 249,000.00 253,155.81 1/29/2029 1,582 0.00 0.46
Ponce De Leon Fed Bk 3.5 9/15/2027 732329BD8 9/15/2022 3.500 245,000.00 245,000.00 245,000.00 242,946.90 9/15/2027 1,080 352.40 0.45
Savibank 4.05 1/19/2027 80517LAC5 1/18/2023 4.050 249,000.00 249,000.00 249,000.00 250,396.89 1/19/2027 841 331.55 0.46
Schuyler Svgs Bk 4.35 7/27/2028 80832MAA5 7/27/2023 4.350 244,000.00 244,000.00 244,000.00 250,419.64 7/27/2028 1,396 1,890.16 0.45
Signature Bk New York 4.7 12/9/2024 82669GFM1 12/9/2022 4.700 240,000.00 240,000.00 240,000.00 239,882.40 12/9/2024 70 3,492.16 0.45
Southern First Bank NA 4.85 10/17/2028 84287PJB9 11/7/2023 4.850 244,000.00 244,000.00 244,000.00 256,456.20 10/17/2028 1,478 5,382.04 0.45
Synchrony Bank 0.9 8/6/2026 87165GD58 8/6/2021 0.900 248,000.00 248,000.00 248,000.00 235,709.12 8/6/2026 675 336.33 0.46
Third Fed Sav & Ln 3.3 8/19/2027 88413QDN5 8/19/2022 3.300 245,000.00 245,000.00 245,000.00 241,574.90 8/19/2027 1,053 930.33 0.45
Toyota Finl Svgs Bk 0.95 7/15/2026 89235MLC3 7/15/2021 0.950 245,000.00 245,000.00 245,000.00 232,821.05 7/15/2026 653 491.01 0.45
UBS Bk USA 4.4 7/26/2028 90355GEX0 7/26/2023 4.400 245,000.00 245,000.00 245,000.00 252,038.85 7/26/2028 1,395 118.14 0.45
Uinta Bk Mtn 4.4 3/22/2028 903572FT7 3/22/2023 4.400 245,000.00 245,000.00 245,000.00 250,742.80 3/22/2028 1,269 236.27 0.45
Univest Bank & Trust 4.5 6/21/2028 91527PCD7 6/21/2023 4.500 249,000.00 249,000.00 249,000.00 256,639.32 6/21/2028 1,360 276.29 0.46
Valley Central 4 4/28/2028 91944RAZ1 4/28/2023 4.000 249,000.00 249,000.00 249,000.00 251,873.46 4/28/2028 1,306 54.58 0.46
Winter Hill Bank 3.5 8/26/2027-23 975875BH7 8/26/2022 3.500 245,000.00 245,000.00 245,000.00 242,981.20 8/26/2027 1,060 93.97 0.45
Sub Total / Average Certificate Of Deposit 3.686 14,240,000.00 14,226,133.64 14,235,809.08 14,355,112.90 1,080 58,404.25 26.41
FAMC 4.17 5/24/2029 31422XYY2 1/19/2024 4.580 325,000.00 318,724.25 319,544.08 324,109.50 5/24/2029 1,697 4,743.38 0.60
Sub Total / Average FAMC Bond 4.580 325,000.00 318,724.25 319,544.08 324,109.50 1,697 4,743.38 0.60
Federal Farm Cr Bks 4.86 12/22/2027-25 3133EPN92 12/22/2023 4.860 500,000.00 500,000.00 500,000.00 504,025.00 12/22/2027 1,178 6,657.53 0.93
FFCB 0.69 7/22/2025-21 3133ELX33 4/15/2021 0.750 600,000.00 598,488.00 599,713.89 582,840.00 7/22/2025 295 782.00 1.11
FFCB 0.72 10/27/2026-21 3133EMES7 6/18/2021 1.000 500,000.00 492,715.00 497,182.04 469,375.00 10/27/2026 757 1,530.00 0.93
FFCB 0.74 11/24/2026-21 3133EMHC9 4/14/2021 1.053 450,000.00 442,350.00 447,070.61 421,600.50 11/24/2026 785 1,165.50 0.83
FFCB 1.26 10/15/2030-24 3133EMDG4 9/13/2024 3.700 500,000.00 434,025.00 434,529.53 427,600.00 10/15/2030 2,206 2,887.50 0.93
FFCB 1.45 6/11/2030-24 3133ELH31 9/13/2024 3.620 500,000.00 444,170.00 444,622.60 437,455.00 6/11/2030 2,080 2,195.14 0.93
FFCB 2.62 11/17/2025 3133EHJR5 9/24/2021 0.810 500,000.00 536,830.00 510,040.13 494,115.00 11/17/2025 413 4,839.72 0.93
FFCB 2.87 2/25/2030 3133ENPL8 9/9/2024 3.685 1,000,000.00 960,000.00 960,421.05 949,320.00 2/25/2030 1,974 2,790.28 1.85
City of Prior Lake
Portfolio Holdings
Investment Portfolio - by Security Type
As of 9/30/2024
Cash
Certificate Of Deposit
FAMC Bond
FFCB Bond
FFCB 3.05 5/18/2029 3133ENXB1 1/19/2024 4.030 325,000.00 309,845.25 311,831.10 316,888.00 5/18/2029 1,691 3,634.58 0.60
FFCB 4.5 12/22/2025 3133EPQ81 12/29/2023 4.210 1,000,000.00 1,005,440.00 1,003,366.19 1,006,790.00 12/22/2025 448 12,250.00 1.85
Sub Total / Average FFCB Bond 2.915 5,875,000.00 5,723,863.25 5,708,777.14 5,610,008.50 1,161 38,732.25 10.89
FHLB 1 12/30/2026-21 3130ANY87 10/20/2021 1.205 500,000.00 494,850.00 497,771.14 469,995.00 12/30/2026 821 1,250.00 0.93
FHLB 1.25 11/10/2026-22 3130APLR4 11/10/2021 1.250 450,000.00 450,000.00 450,000.00 426,955.50 11/10/2026 771 2,187.50 0.83
FHLB 1.35 2/18/2031-24 3130AKZS8 9/13/2024 3.770 500,000.00 430,995.00 431,494.40 424,975.00 2/18/2031 2,332 225.00 0.93
FHLB 2.375 8/15/2029 3130AGVG7 2/12/2024 4.310 270,000.00 244,620.00 247,535.36 252,358.20 8/15/2029 1,780 801.56 0.50
FHLB 3 4/20/2026 3130ARGN5 12/29/2023 4.350 1,000,000.00 970,620.00 980,239.07 986,270.00 4/20/2026 567 13,333.33 1.85
FHLB Step 12/15/2025-21 3130AKJ72 4/13/2021 0.894 500,000.00 497,500.00 499,354.13 486,580.00 12/15/2025 441 1,640.62 0.93
FHLN 5159508 1.25 10/16/2026-21 3130ALW83 4/16/2021 1.250 216,666.67 216,666.67 216,666.67 205,917.84 10/16/2026 746 1,233.80 0.40
FHLN 5214149 Step 7/22/2026-21 3130AN4W7 7/22/2021 1.057 1,000,000.00 1,000,000.00 1,000,000.00 956,490.00 7/22/2026 660 2,266.67 1.85
Sub Total / Average FHLB Bond 2.330 4,436,666.67 4,305,251.67 4,323,060.77 4,209,541.54 905 22,938.48 8.23
FHLMC 0.5 12/9/2024 3134GWA71 9/9/2020 0.500 200,000.00 200,000.00 200,000.00 198,372.00 12/9/2024 70 308.33 0.37
Sub Total / Average FHLMC Bond 0.500 200,000.00 200,000.00 200,000.00 198,372.00 70 308.33 0.37
League of Minnesota Cities - 4M Fund LGIP LGIP5101M 11/30/2010 5.063 1,807,915.66 1,807,915.66 1,807,915.66 1,807,915.66 N/A 1 3.35
League of Minnesota Cities - 4M Plus Fund LGIP LGIP5101MP 11/30/2010 5.077 7,013,844.20 7,013,844.20 7,013,844.20 7,013,844.20 N/A 1 13.01
League of Minnesota Cities LGIP LGIP5211M 7/24/2024 5.063 1,215,644.72 1,215,644.72 1,215,644.72 1,215,644.72 N/A 1 2.25
Sub Total / Average Local Government Investment Pool 5.073 10,037,404.58 10,037,404.58 10,037,404.58 10,037,404.58 1 0.00 18.61
Allen Park MI Public Sch Dist 2 11/2/2024 018033HR4 7/30/2020 0.751 290,000.00 305,140.90 290,321.11 289,454.80 11/2/2024 33 2,400.56 0.54
AUSTIN TEX CMNTY COLLEGE 1.78 2/1/2030 052404QL7 9/11/2024 3.700 500,000.00 453,475.00 453,923.95 448,560.00 2/1/2030 1,950 1,458.61 0.93
Cabot-Las Positas 1.287 8/1/2027 15722TJS1 4/28/2022 3.500 550,000.00 491,991.50 518,746.07 513,254.50 8/1/2027 1,035 1,160.09 1.02
California St 2.5 10/1/2029 13063DRE0 8/12/2024 4.100 500,000.00 463,270.00 464,229.37 470,270.00 10/1/2029 1,827 6,215.28 0.93
Canadian Cnty Okla Indpt Sch Dist 2 11/1/2024 135537-GT-9 11/7/2019 2.000 285,000.00 285,000.00 285,000.00 284,447.10 11/1/2024 32 2,359.17 0.53
Cecil Cnty MD 1.05 11/1/2026 1498433N2 9/23/2021 0.970 500,000.00 501,985.00 500,811.03 472,490.00 11/1/2026 762 2,172.92 0.93
Central Cmnty Sch 2 3/1/2026 153135FJ2 3/4/2021 0.700 300,000.00 319,098.00 305,416.16 291,606.00 3/1/2026 517 483.33 0.56
Colorado HSG & FIN 6 11/1/2029 19648G-MF-6 9/11/2024 4.253 1,000,000.00 1,079,960.00 1,079,150.60 1,078,900.00 11/1/2029 1,858 3,166.67 1.85
Enfield Conn Taxable 1.39 8/1/2027 292749UK2 4/6/2022 3.000 335,000.00 308,658.95 320,968.61 313,057.50 8/1/2027 1,035 763.15 0.62
Falmouth ME Taxable 3 10/15/2025 306783NF4 10/15/2021 0.800 340,000.00 369,386.20 347,643.23 336,045.80 10/15/2025 380 4,675.00 0.63
Federal Way Wash2.2 12/1/2024 314031-HH-1 12/11/2019 2.150 475,000.00 476,111.50 475,037.93 473,266.25 12/1/2024 62 3,454.31 0.88
Franklin Twp 1.623 2/1/2029 355064KL9 10/4/2023 5.350 250,000.00 207,310.00 215,247.23 227,367.50 2/1/2029 1,585 664.98 0.46
Goose Creek Tex 4.5 2/15/2027 382604Z25 11/3/2022 4.700 500,000.00 496,125.00 497,850.80 508,685.00 2/15/2027 868 2,812.50 0.93
Hawaii St 1.892 10/1/2029 419792B47 8/14/2024 3.901 435,000.00 394,710.30 395,720.77 395,293.20 10/1/2029 1,827 4,092.24 0.81
Hawaii St GO Ref 2.802 10/1/2027-26 419792KL9 7/28/2022 3.350 100,000.00 97,413.00 98,500.61 97,077.00 10/1/2027 1,096 1,393.22 0.19
Hawaii St Taxable 1.033 8/1/2025 419792F92 10/12/2021 0.950 300,000.00 300,924.00 300,202.89 292,482.00 8/1/2025 305 507.89 0.56
Indiana Bond Bank 3.326 7/15/2025 45462TER9 3/26/2021 0.900 240,000.00 264,516.00 244,491.48 238,437.60 7/15/2025 288 1,663.00 0.45
Liberty Center Ohio 0 11/1/2025 530336DV5 8/18/2020 1.051 215,000.00 203,589.95 212,617.15 205,587.30 11/1/2025 397 0.00 0.40
Mankato Minn ISD 0.7 2/1/2025 563690RP3 10/22/2020 0.700 300,000.00 300,000.00 300,000.00 296,568.00 2/1/2025 124 344.17 0.56
Mason & Kitsap Cntys 1.583 12/1/2028 575181HB1 5/19/2023 4.150 445,000.00 389,032.35 402,865.18 404,705.25 12/1/2028 1,523 2,328.55 0.83
Massachusetts St 0.986 11/1/2026 57582RK96 6/30/2021 1.000 500,000.00 499,635.00 499,857.37 472,525.00 11/1/2026 762 2,040.47 0.93
Milwaukee Cnty Wis 2 12/1/2026 6022453V2 11/23/2021 1.300 500,000.00 516,960.00 507,324.06 480,740.00 12/1/2026 792 3,305.56 0.93
Minnesota St 7 11/1/2028 604146GK0 11/8/2023 5.251 250,000.00 268,952.50 265,547.30 280,627.50 11/1/2028 1,493 7,243.06 0.46
New York NY 1.92 11/1/2029 64971XUUO 9/25/2023 5.150 275,000.00 228,998.00 236,654.68 248,402.00 11/1/2029 1,858 2,185.33 0.51
New York NY 3.7 8/1/2029-25 64966LYZ8 11/24/2023 5.100 250,000.00 232,897.50 235,458.35 246,745.00 8/1/2029 1,766 1,515.97 0.46
New York State TFA 4.2 11/1/2028-23 64971Q7N7 9/7/2023 4.850 250,000.00 242,657.50 244,175.16 250,030.00 11/1/2028 1,493 4,345.83 0.46
Northwest Local Sch District Hamilton & Butler 667712CG6 11/15/2019 2.169 370,000.00 389,010.60 370,639.53 369,408.00 12/1/2024 62 3,974.93 0.69
Orono ME Taxable 5 11/1/2025 687085DR8 10/29/2020 1.000 330,000.00 394,287.30 343,954.11 332,758.80 11/1/2025 397 6,829.17 0.61
Pelican Rapids Minn 0.8 2/1/2025 705863HR2 12/17/2020 0.700 525,000.00 527,126.25 525,174.95 519,277.50 2/1/2025 124 688.33 0.97
Pennsylvania St Univ 1.645 9/1/2025 709235S48 12/6/2021 1.120 250,000.00 254,787.50 251,178.46 244,380.00 9/1/2025 336 331.28 0.46
Roanoke VA Taxable 2 2/1/2025 770078BD4 5/14/2020 1.250 300,000.00 310,266.00 300,738.39 297,507.00 2/1/2025 124 983.33 0.56
SIOUX FALLS S D 3.65 11/15/2030-28 829594ML1 9/18/2024 3.720 500,000.00 498,070.00 498,080.30 491,755.00 11/15/2030 2,237 6,843.75 0.93
Springboro Ohio 5 12/1/2027 85023MAF2 7/12/2022 4.002 245,000.00 256,755.10 251,910.90 253,312.85 12/1/2027 1,157 4,049.31 0.45
St Louis Park Minn 4.5 2/1/2027 791740V34 9/7/2022 3.345 190,000.00 198,863.50 194,707.36 191,911.40 2/1/2027 854 1,401.25 0.35
TARRANT REGL WTR DIST TEX 1.45 9/1/2029 876448EB3 9/11/2024 3.650 500,000.00 450,390.00 450,909.05 447,625.00 9/1/2029 1,797 584.03 0.93
Toledo Ohio City Sch 5 12/1/2027 889294RT3 9/28/2022 4.520 100,000.00 102,186.00 101,338.20 103,100.00 12/1/2027 1,157 1,652.78 0.19
Trussville AL 0.822 10/1/2025 898242ND0 8/25/2020 0.710 300,000.00 301,677.00 300,329.46 290,109.00 10/1/2025 366 1,226.15 0.56
Waukesha Wis 1.2 10/1/2027 943080UZ2 9/1/2022 3.660 375,000.00 332,557.50 349,936.97 347,137.50 10/1/2027 1,096 2,237.50 0.70
Wauwatosa WI 3 12/1/2024-22 9435042U3 10/28/2021 2.014 200,000.00 205,880.00 200,322.62 199,564.00 12/1/2024 62 1,983.33 0.37
Wicomico Cnty MD 2 12/1/2026 967546BA9 5/13/2022 3.450 380,000.00 356,975.80 369,034.78 365,088.80 12/1/2026 792 2,512.22 0.70
Winthrop Minn 2 2/1/2029-28 976367PN6 11/24/2023 5.100 225,000.00 193,556.25 198,713.95 205,823.25 2/1/2029 1,585 737.50 0.42
Sub Total / Average Municipal Bond 2.800 14,675,000.00 14,470,186.95 14,404,730.12 14,275,382.40 999 98,786.72 27.21
T-Note 0.375 11/30/2025 91282CAZ4 9/24/2021 0.780 300,000.00 295,008.00 298,608.25 288,105.00 11/30/2025 426 375.00 0.56
T-Note 0.625 11/30/2027 91282CAY7 5/5/2022 3.040 500,000.00 438,535.00 465,084.26 455,995.00 11/30/2027 1,156 1,041.67 0.93
T-Note 2.5 2/28/2026 9128286F2 12/21/2023 4.220 1,000,000.00 964,310.91 976,980.54 982,310.00 2/28/2026 516 2,071.82 1.85
T-Note 4.625 3/15/2026 91282CGR6 12/21/2023 4.230 1,000,000.00 1,008,280.00 1,005,394.70 1,011,910.00 3/15/2026 531 1,916.44 1.85
Sub Total / Average Treasury Note 3.644 2,800,000.00 2,706,133.91 2,746,067.75 2,738,320.00 626 5,404.93 5.19
Total / Average 3.408 53,925,371.26 53,323,998.26 53,311,693.53 53,084,551.43 801 229,318.34 100
FHLMC Bond
Local Government Investment Pool
Municipal Bond
Treasury Note
FHLB Bond
YTM @
Cost Cost Value
Days to
Maturity
% of
Portfolio
Cash - 1,336,300 1 2.49%
Certificate of Deposit 3.686 14,226,134 1,080 26.41%
FAMC Bond 4.580 318,724 1,697 0.60%
FFCB Bond 2.915 5,723,863 1,161 10.89%
FHLB Bond 2.330 4,305,252 905 8.23%
FHLMC Bond 0.500 200,000 70 0.37%
LGIP 5.073 10,037,405 1 18.61%
Municipal Bond 2.800 14,470,187 999 27.21%
Treasury Note 3.644 2,706,134 626 5.19%
Total / Average 3.408 53,323,998 801 100.00%
CITY OF PRIOR LAKE, MINNESOTA
Investment Portfolio - Diversification, by Security Type
September 30, 2024
Description
City of Prior Lake - Quarterly Investment Report
Change
from one
9/30/2023 12/31/2023 3/31/2024 6/30/2024 9/30/2024 year prior
Market Value 18,176,651 14,734,627 9,627,932 15,582,477 11,373,705 (6,802,947)
1 1 1 1 1 0
4.89% 4.00% 4.08% 3.99% 4.48%-0.41%
Fixed Income Assets
33,750,838 38,012,573 39,663,383 38,300,153 41,950,294 8,199,455
31,752,611 36,809,204 38,539,677 37,203,231 41,710,847 9,958,236
903 963 923 862 1,015 112
844 903 868 817 940 96
2.37% 2.78% 2.85% 2.89% 3.10%0.73%
Total Portfolio Value
51,927,490 52,747,201 49,291,314 53,882,630 53,323,998 1,396,509
49,929,262 51,543,831 48,167,609 52,785,708 53,084,551 3,155,289
170,756 162,916 214,228 160,753 229,318 58,562
-1,998,228 -1,203,369 -1,123,706 -1,096,922 -239,447 1,758,781
587 695 744 615 801 214
549 652 699 582 742 193
3.25% 3.12% 3.09% 3.21% 3.39% 0.14%
BENCHMARK
90 Day T-Bill 5.55% 5.40% 5.46% 5.48% 4.73% -0.82%
5.53%5.26%5.38%5.33%4.38%-1.15%
5.46%4.79%5.03%5.09%3.98%-1.48%
Weighted Average Yield
to Maturity @ Cost
6 Month Treasury
1 Year Treasury
Cost Value
Market Value
Accrued Interest
Unrealized Gain / Loss
WAM (1) in Days
WAM / Callable (1) in Days
Weighted Average Yield to
Maturity @ Cost
CITY OF PRIOR LAKE, MINNESOTA
Quarterly Investment Report
September 30, 2024
Local Government
Investment Pools / Money
Market
Quarterly
WAM (1) in Days
Weighted Average Yield to
Maturity
Cost Value
Market Value
WAM (1) in Days
WAM / Callable (1) in Days
City of Prior Lake - Quarterly Investment Report
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 3 $2,032,572.00 4 $1,735,574.00
Townhouses (# units)0 $0.00 0 $0.00
Multiple Units 0 $0.00 1 $1,800,000.00
New
Commercial Industrial & Commercial 1 $25,000.00 0 $0.00
Residential 87 $1,619,150.13 91 $2,624,688.54
Industrial & Commercial 3 $101,150.00 1 $25,000.00
Mechanical & Plumbing 67 $0.00 74 $0.00
Mechanical (SF & TH)12 $0.00 16 $0.00
TOTALS 173 $3,777,872.13 187 $6,185,262.54
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 46 $23,040,690.00 59 $25,944,704.00
Townhouses (# units)4 $672,000.00 0 $0.00
Multiple Units 1 $28,733,056.00 1 $1,800,000.00
New
Commercial Industrial & Commercial 3 $3,975,000.00 3 $5,844,460.00
Residential 762 $20,015,206.57 841 $15,197,776.80
Industrial & Commercial 19 $4,518,546.00 17 $1,116,739.00
Mechanical & Plumbing 740 $0.00 701 $0.00
Mechanical (SF & TH)200 $0.00 236 $0.00
TOTALS 1775 $80,954,498.57 1858 $49,903,679.80
Summary of Fees Collected September 2024 September 2023 YTD 2024 YTD 2023
General Fund $44,052.71 $76,270.19 $900,615.09 $687,396.13
Trunk Reserve Fund $4,140.00 $8,280.00 $546,480.00 $154,935.00
Water Storage Fund $0.00 $0.00 $0.00 $0.00
Water and Sewer Fund $6,040.00 $2,950.00 $55,324.51 $60,240.00
Metro Council SAC $4,970.00 $9,940.00 $661,010.00 $186,375.00
State Surcharge $1,245.49 $2,531.02 $22,631.51 $20,283.79
Builders Fees and Deposits $12,500.00 $15,600.00 $234,800.00 $201,587.50
TOTAL $72,948.20 $115,571.21 $2,420,861.11 $1,310,817.42
Beverly Alexander
Beverly Alexander Building Development Services Assistant
CITY OF PRIOR LAKE
BUILDING PERMIT SUMMARY
September 1, 2024 - September 30, 2024
New
Residential
September 2024 September 2023
2024 Year to Date 2023 Year to Date
New
Residential
Additions
and
Alterations
Additions
and
Alterations
Mechanical / Plumbing permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences.
They are flat-rate permit fees.
Adopted by Council: July 2021
Last updated: October 2024
Prior Lake Public Works
Operating Standards
Adopted by Council: July 2021
Last updated: October 2024
TABLE OF CONTENTS
Overview and Mission Statement Page 1
Technology and Communication Page 2
Engineering Page 3
Vehicles and Equipment Pages 4-5
Paved Roads Page 6-7
Gravel Roads Page 8
Street Sweeping Page 9
Rights-of Way and Boulevards Page 10
Tree Maintenance Page 11
Trails and Sidewalks Page 12
Signs and Traffic Markings Page 13
Water Supply and Distribution System Page 14-15
Sanitary Sewer Collection System Page 16
Storm Sewer System Page 17
Building Maintenance Pages 18-19
Winter Operations Page 20
Park Maintenance Pages 21-32
Exhibit A – Equipment Evaluation Matrix
Appendix A – Bidding Policy
Appendix B – Winter Maintenance Policy
Appendix C – Right-of-Way and Boulevard Maintenance Policy
Appendix D – Retaining Wall Policy
Appendix E – Storm Damage Response Policy
Appendix F – Frozen Water Service Policy
Appendix G – Flood Response Policy
Appendix H – Beach E. Coli Testing Policy
Public Works Operating Standards 1
OVERVIEW
The purpose of this document is to clearly define the objectives and operating standards
for the various functions and activities of the Prior Lake Public Works Department.
These objectives and operating standards are established as a framework to effectively
carry out the mission of the Public Works Department and will be reviewed annually.
MISSION STATEMENT
Our mission is to enhance the quality of life for our residents and businesses through
responsive, efficient, and cost-effective delivery of services consistent with community
values. With sound management, fiscal responsibility and professional care, we will
strive to preserve and protect public infrastructure, creating a safe, clean, and functional
environment for all to enjoy.
This document represents ideal operating standards and objectives, which may not
always be achievable due to resource limitations and other circumstances beyond our
normal control.
New group photo
coming soon
Public Works Operating Standards 2
TECHNOLOGY AND COMMUNICATION
OBJECTIVES
• To keep citizens informed through informative, timely social media and website
communications
• To maintain a comprehensive inventory of all city-owned assets
• To ensure that appropriate technologies are available for efficient and effective
delivery of service
• To utilize technology to enhance response times and accuracy
OPERATING STANDARDS
• Maintain a current inventory of all technology devices within the department,
including device ID, type of device, user(s) of device, and scheduled replacement
date
• Annually coordinate with the IT Department to appropriately plan and budget
for the replacement/upgrade of devices
• Utilize mobile technology in the field to document inspections, maintenance,
and repairs of all assets
• Stay updated on emerging technologies via webinars, classes, and other learning
opportunities, budgeting additional money for such training when necessary
• Review and update all online maps annually, or more often if necessary
• Provide meaningful, clear, concise, up-to-date information on the city webpage,
periodically re-evaluating the content twice annually to ensure accuracy and
relevance
• Post informative material on social media at least twice monthly
• Ensure citizens receive prompt feedback when contacting the department with a
concern, via phone call, email, or Cartegraph auto-response emails
• Create fun, interactive opportunities for citizens to connect with Public Works
through events like Public Works Week (May) and National Night Out (August)
Public Works Operating Standards 3
ENGINEERING
OBJECTIVES
• To promote strong working relationships with developers, contractors, and other
agencies by providing clear, consistent communication
• To ensure city assets are preserved and protected by managing the work
performed within city right-of-way
• To ensure all engineering standards are met in accordance with the Public Works
Design Manual
• To create appealing and functional public spaces and transportation corridors
• To maintain a quality infrastructure system based on a financially stable plan
that meets OCI targets
OPERATING STANDARDS
• Review and provide timely feedback to internal staff and developers throughout
the plat approval process
• Coordinate and manage the administration of all 429 road projects, including:
✓ Preparing all necessary Council reports and resolutions
✓ Managing all aspects of the public bidding process in accordance with the
Bidding Policy included in Appendix A
✓ Acquiring all necessary state and federal permits
✓ Completing plan review in a timely manner
✓ Managing/coordinating construction observation
✓ Processing contractor payments, including final payment documents
✓ Preparing assessment information, when applicable
✓ Managing State Aid funding, when applicable
• Coordinate and manage the administration of all right -of-way, grading, and
driveway permits
• Review developer escrow accounts periodicallymonthly to ensure proper funding
• Assist the Finance Department with the annual audit process
• Review and update the Public Works Design Manual every two yearsas needed,
and when MnDOT releases a new spec book
• Review and update the Pavement Management Program annually
• Inspect one-third (1/3) of the city-maintained streets annually, entering the
results into Cartegraph to maintain current OCI ratings
• Review traffic safety/sign requests, and manage Traffic Safety Committee
meetings and all actions and documentation
Public Works Operating Standards 4
VEHICLES AND EQUIPMENT
OBJECTIVES
• To keep all city vehicles and equipment in excellent working condition in order to
o minimize downtown resulting from major repairs
o maximize their salvage value
o minimize repair/replacement costs
o extend their useful life
• To ensure all vehicles and equipment are maintained for safe operation
• To eliminate unnecessary costs related to overextending the useful lifespan of
vehicles and equipment
OPERATING STANDARDS
• Regular preventive maintenance shall be performed and recorded for all vehicles
and equipment according to manufacturer’s recommendations.
• Vehicles and equipment shall be cleaned as necessary. During the plowing
season, vehicles and equipment shall be cleaned whenever an accumulation of
dirt or salt is visible in order to prevent corrosion.
• Maintenance and repair priority shall be given according to the following:
1. Fire and rescue vehicles
2. Police vehicles
3. Seasonal In-season vehicles and equipment
4. Off-season vehicles and equipment
• A Cartegraph database shall be maintained and updated to include the following
information for each unit valued at $5,000 or higher:
1. Asset description (make, model, year, VIN, etc.)
2. Purchase price
3. Purchase date
4. Maintenance history and costs
5. Fuel costs
6. Vehicle Replacement Rating (VRR) when applicable
• Condition inspections shall be performed annually by a member of the Fleet
Maintenance Division and documented in Cartegraph. These condition
inspections will be incorporated into the VRR score as outlined in the Equipment
Evaluation Matrix (Exhibit A). Vehicles and equipment with a VRR score of 22 or
higher will be prioritized for replacement.
Public Works Operating Standards 5
ASSET EXPECTED LIFE (YEARS)
Aerator Attachment 10
Asphalt Mill 10
Automobile 1012
Backhoe 2015
Compressor 20
Crane Truck 10
Easement Machine 15
Loader 15
Mower (16-foot) 7
Mower (6-foot trim and zero-turn) 7
Overhead Shop Crane 1540
Light Duty Truck 1012
Plow Truck, wing and plow 12
Emergency Generator 1020
Portable Pump 6” 1530
6-foot Slit Seeder 15
Sidewalk Plow 15
Skid-Steer 106
Snow Blower Attachment 2012
Sprayer Attachment 15
Street Sweeper 10
Striper (ball fields) 1210
Tractor 1512
Trailers 2010
Tree Spade 20
Vibratory Roller 10
Vactor Truck 15
Vehicle Hoist 1540
Note – This list is for long-range planning purposes and indicates the average life
expectancy for the asset. Vehicles and equipment may be replaced before or
after these guidelines based on VRR scores and staff recommendations.
Public Works Operating Standards 6
PAVED ROADS
OBJECTIVES
• To provide a smooth, safe riding surface with minimal defects
• To eliminate hazards to vehicular and pedestrian traffic
• To protect the investment of the road surface and subgrade
OPERATING STANDARDS
• As part of the city’s Pavement Management Program (PMP), one-third (1/3) of
the city-maintained streets shall be inspected annually. Inspection results shall
be entered into Cartegraph in order to maintain current OCI ratings for the
overall street network. During inspection, the following items shall be
considered:
o depressions or bumps exceeding two (2) inches and covering up to 100
square feet of surface area
o depressions or bumps exceeding ½ inch at catch basins, manholes, valve
boxes, or other similar structure
o ruts, corrugations or pushing exceeding one (1) inch, or are located in the
wheel path
o there is surface alligatoring or checking
o broken pavement edges, potholes, breaks or raveled areas exceeding twelve
(12) inches in length or diameter
o severe surface polishing causescausing excessively slippery conditions when
wet
o bleeding surfaces constitutecreating a hazard to the road user
•
• Repairs and/or crack filling shall be completed as needed prior to sealcoating on
all streets scheduled for sealcoating within the next year.
• Concrete curb and gutter settlements exceeding two (2) inches shall be
documented for repair.
Refer to the Winter Maintenance Policy in Appendix B for a summary of the snow and
ice removal standards for paved roads.
Public Works Operating Standards 7
OCI Range 91 - 100
OCI Range 61 - 90
OCI Range 36 - 60
Public Works Operating Standards 8
GRAVEL ROADS
OBJECTIVES
• To provide a smooth, safe riding surface with minimal defects
• To eliminate hazards to vehicular and pedestrian traffic
• To protect the investment of the road surface and subgrade
• To maximize visibility by preventing excessive dust formation
OPERATING STANDARDS
• Cross slope shall be adequate to carry water off the surface into the ditches.
• Calcium chloride shall be applied as needed toannually to gravel roads (typically
once annually)
• Grading shall occur twice annually, and whenever necessary and appropriate
throughout the season.
• Gravel surfaces shall be graded or repaired when:
o corrugations (wash boarding) exceed one (1) inch
o loose aggregate berms exceed two (2) inches along the shoulder or
centerline
o potholes exceed two (2) inches in depth and two (2) feet in diameter
o ruts exceed two (2) inches in depth
Refer to the Winter Maintenance Policy in Appendix B for a summary of the snow and
ice removal standards for gravel roads.
OCI Range 0 - 35
Public Works Operating Standards 9
STREET SWEEPING
OBJECTIVES
• To comply with NPDES Phase II permit requirements by reducing the potential
for clogged storm sewers, catch basin grates and inlets, and silting of storm
water ponds
• To remove pollutants before they enter natural waters
• To enhance the appearance of the community
• To prevent injuries and damage arising from street debris
• To promote safety by removing debris that could create a hazard or cause
skidding conditions
OPERATING STANDARDS
• Street sweeping shall occur seasonally when roads are clear of snow and ice,
generally from March through November, and generally during normal working
hours (M-F 7 am - 3 pm).
• The following sweeping tiers, which are based on environmental susceptibility
and/or specific water quality concerns, are shown on the Street Sweeping Map
available on the city website (frequencies noted are minimum standards, more
sweeping may occur if/when conditions dictate and city resources allow):
o Tier 1 – areas with drainage to Spring Lake, Upper Prior Lake, or Lower
Prior Lake. These areas will be swept 5 times per year (spring, fall, and
once per month in May, June and July)
o Tier 2 – areas with no direct drainage to Spring Lake, Upper Prior Lake or
Lower Prior Lake. These areas will be swept 2 times per year (spring and
fall)
• Sweeping may occur outside Prior Lake city boundaries under agreement with
other municipalities or agencies.
• Material gathered from street sweeping will be stockpiled at a city stockpile site.
This and all stockpiles are inspected for erosion at least once annually as part of
the city’s MS4 Permit. Disposal or reuse of the material is dependent upon
whether potential contaminants exist. Some material may require disposal in a
sanitary landfill; however, if tests show material to be under the recommended
thresholds for tested pollutants, other appropriate uses may be available such as
miscellaneous fill material or topsoil.
Street sweeping operations shall be performed in accordance with the Street Sweeping
Policy included in Appendix C.
Public Works Operating Standards 10
RIGHTS-OF-WAY AND BOULEVARDS
OBJECTIVES
• To promote safety by eliminating obstacles in the right-of-way that may block
signs or impede the safe passage of vehicles or pedestrians
• To prevent roadside vegetation from becoming a traffic hazard and/or acting as
a snow fence
• To maintain proper drainage
• To minimize erosion onto street surfaces
• To minimize the growth of noxious weeds
• To enhance the appearance of our community
OPERATING STANDARDS
Rural rights-of-way areas shall be maintained as follows:
• All ditches and other rights-of-way shall be mowed at least once each spring, and
as needed thereafter
• Debris shall be removed from ditches upon notice or requestas needed, as
resources allow
• Overgrowth shall be removed from ditches as needed
• The cause for standing water observed in ditches shall be eliminated upon
request or scheduled for repair if needed
• Erosion shall be minimized along ditch bottoms and adjacent to the roadbeds
• Tree trimming in rural right-of-way shall occur upon request, as resources allow
Urban boulevards and rights-of-way areas shall be maintained in accordance with the
Right-of-Way and Boulevard Maintenance Policy included in Appendix D.
City-owned retaining walls shall be maintained in accordance with the Retaining Wall
Policy included in Appendix E.
In the event of widespread storm damage affecting city right-of-way, the city will
respond in accordance with the Storm Damage Response Policy included in Appendix F.
Public Works Operating Standards 11
TREE MAINTENANCE
OBJECTIVES
• To enhance the public landscape with shade and ornamental trees where
appropriate
• To minimize the presence of unsightly overgrowth that impedes visibility for
pedestrians and motorists
• To eliminate the presence of diseased trees on public property
OPERATING STANDARDS
Diseased trees located on city property or in the public right-of-way shall be maintained
as follows:
• The preferred solution for all city-maintained diseased trees is to remove
instead of treat. Treating diseased trees is typically a temporary solution that
can have a significant cost and almost always requires eventual removal.
• Diseased trees will be marked and scheduled for removal by city staff or a
qualified contractor.
o Diseased trees that pose a danger to pedestrians, motorists or property
shall be removed as soon as practicable by city staff or a qualified
contractor.
• Replacement of diseased trees will be at the discretion of the Public Works
Director or his/her designee (most trees that are removed will not be replaced).
• Diseased trees that are in forested areas will not be removed unless they pose
an immediate danger to pedestrians, motorists or property.
Non-diseased trees located in the public right-of-way shall be maintained in accordance
with the Right-of-Way and Boulevard Maintenance Policy included in Appendix D.
Diseased and non-diseased trees located on private property are the sole responsibility
of the property owner. Property owners may hire a contractor of their choosing for
inspection, maintenance, treatment and/or removal of trees. The city does not have the
resources available to perform inspections on private property.
Public Works Operating Standards 12
TRAILS AND SIDEWALKS
OBJECTIVES
• To provide a safe, smooth pedestrian surface with minimal defects
• To protect the investment of the sidewalks and trails, and extend their useful life
• To eliminate hazards to pedestrians and bicycle riders
• To provide appropriate access under the Americans with Disabilities Act (ADA)
OPERATING STANDARDS
• Bituminous trails shall be scheduled for fog seal within three (3) years of new
construction.
• Sidewalk and trail inspections shall occur annually in the spring to document
location, condition, and quantities of sections needing repair.
• Concrete sidewalks shall be documented for future repair when:
o pitting exceeds ¼ 1/2 inch in depth and 4 inches in diameter
o joints or cracks protrude more than ½ inch
o there is severe diagonal cracking
• Paver sidewalks shall be documented for future repair when pavers are cracked,
offset, heaved or otherwise displaced more than ½ inch.
• Bituminous trails shall be documented for future repair when:
o there are severe signs of weather damage, polishing or bleeding surface
o bumps or depressions exceed 1 inch and cover up to 10 feet of surface area
o bumps or depressions at pedestrian ramps exceed ½ inch
Refer to the Winter Maintenance Policy in Appendix B for a summary of the snow and
ice removal standards for trails and sidewalks.
Public Works Operating Standards 13
SIGNS AND TRAFFIC MARKINGS
OBJECTIVES
• To provide clean and legible traffic signs that are visible in both day and night
conditions
• To comply with all MUTCD standards for retroreflectivity
• To provide clearly defined and visible pedestrian markings on pavement
OPERATING STANDARDS
• Twenty percent (20%) of the city’s traffic and street signs shall be inspected
annually for clarity and reflectivity in accordance with the Manual on Uniform
Traffic Control Devices. Deficient signs and/or posts shall be documented for
maintenance or repair.
• A Cartegraph database shall be maintained to include location, size, material,
installation/replace date, and maintenance history.
• Repair or replace broken signs and/or posts within 48 hours of notice (within 24
hours if it presents a safety hazard). Temporary repairs shall be made if
permanent repairs are not feasible due to environmental conditions or lack of
available resources.
• Crosswalk markings, pavement symbols, and all lane striping shall be painted as
needed with high-quality latex paintannually as part of the Joint Powers
Agreement administered by the City of Burnsville. (lane striping is generally
every year, symbols every 2-3 years).
• Sign or signal obstructions such as weeds, trees, shrubs and/or construction
materials shall be removed in accordance with the Right-of-Way and Boulevard
Maintenance Policy included in Appendix D.
Public Works Operating Standards 14
WATER SUPPLY AND DISTRIBUTION SYSTEM
OBJECTIVES
• To efficiently provide a safe, uninterrupted supply of drinking water
• To ensure the system will be able to function and meet the demands for daily
use and fire protection
• To keep un-metered loss of water to less than 7%
• To extend the functional life of all components as long as possible
OPERATING STANDARDS
• All hydrants and valves shall be accessible and easily operable at any given time.
• Hydrants shall be raised to maintain break-off flange at two (2) inches above
grade.
• Hydrant flushing shall be completed in the spring after the first city-wide
sweeping. Advance notice shall be published on the city’s website and social
media platforms. Each action and/or repair shall be documented in Cartegraph.
• Hydrants shall be painted every ten (10) years.
• All valves less than 20 years old shall be inspected and operated every five (5)
years. Valves All valves shall have GPS coordinates or at least two (2) recorded
ties to them for locating purposes.
• Leak detection shall be performed on one-fourth (25%) of the water distribution
system annually. as needed when there is a suspicion of a leak present in the
system.
• Broken water mains and valves shall be repaired within 48-72 hours of known
failure.
• Frozen water service lines shall be managed in accordance with the Frozen
Water Service Line Policy included in Appendix G.
• Water towers shall be inspected by a qualified contractor every seven (7) years.
• Well pumps and motors shall be inspected and maintained in accordance with
the manufacturer’s instructions.
• Well pumps shall be reconditioned every seven (7) years.
• Water pumping volumes and water levels from each well shall be recorded daily
through SCADA.
• Water levels in observation wells will be recorded hourly by data loggers, as well
as monthly by manual readings. This data will be sent to regulatory agencies as
required by permit.
Public Works Operating Standards 15
• Water samples shall be taken annually to test for substances on the EPA
pollutant list.
• Satisfy the Minnesota Department of Health Drinking Water Standards and
requirements by:
o taking monthly bacteriological samples
o recording flows and fluoride usage
o publishing the annual Drinking Water Report and notifying residents and
businesses of its availability on the city’s website and social media platforms.
OPERATING STANDARDS FOR THE WATER TREATMENT FACILITY
• Physical walk thru and security inspection of entire treatment plant and well
houses to be performed daily
• Check and record chemical feeds and pumps each working day to ensure
chemicals stay within the following ranges:
✓ Fluoride – 0.5 to 0.9 ppm
✓ Chlorine – 0.2 to 1.02.0 ppm
✓ Polyphosphates as needed to keep mains clean (not regulated by the State)
• SCADA alarm system to be checked daily
• Chemical feed pumps to be calibrated monthly for accuracy
• Chemical injection point equipment to be removed and cleaned monthly
• Flow measuring equipment to be calibrated annually
• Clearwell storage tank to be inspected every 5 years
• High service pumps to be reconditioned every 4-6 years
• SCADA computers and operating software to be replaced every 6-8 years
• Chemical feed lines to be replaced every 7-10 years
• Chemical storage tanks to be replaced on a 10-year rotation
• Filter media to be replaced evaluated every 520 years and replaced as needed
Public Works Operating Standards 16
SANITARY SEWER COLLECTION SYSTEM
OBJECTIVES
• To minimize chances of property damage resulting from main line backups
• To safely and efficiently collect and transport wastewater to Metropolitan
Council collector mains
• To minimize surface water inflow and infiltration
OPERATING STANDARDS
• One-fourth (25%)One-third of all sanitary sewer lines shall be televised and/or
cleaned annually on a rotating schedule and cleaned as needed. Known problem
areas shall be jetted more frequently as needed. Each action/repair shall be
documented in Cartegraph.
• Needed repairs shall be documented in Cartegraph during routine televising
operations. Repairs shall be scheduled and performed accordingly.
• Sanitary sewers shall be televised prior to street reconstruction projects to
identify areas of needed repair.
• Broken sanitary sewer mains shall be repaired within 48-72 hours of known
failure.
• Lift Station Operation and Maintenance
o Wet wells shall be cleaned twice annually in the spring and fall inspected
monthly and cleaned as needed (at least once annually)
o General operation shall be reviewed 2-3 times per weektwice weekly,
with a record of pump run times being logged in Cartegraph during each
visit
o Emergency generators shall be load tested monthlyannually, and
inspected and serviced twice annually by a qualified contractor
o Pumps and equipment shall be inspected annually by a qualified
contractor
o Motors shall be serviced according to the manufacturer’s instructions
o Non-functioning pumps or motors shall be repaired or replaced within 48
hours, whenever as soon as possible, dependent upon the availability of
parts
Public Works Operating Standards 17
STORM SEWER SYSTEM
OBJECTIVES
• To maintain the proper operation of the storm sewer system in order to
minimize the chance of property damage resulting from damaged or plugged
drainage structures
• To maintain structural stormwater Best Management Practices (BMPs)
implemented to enhance surface water quality
• To comply with the requirements of the Municipal Separate Storm Sewer System
(MS4) Permit
OPERATING STANDARDS
• Structural stormwater BMPs shall be inspected annually; if maintenance or
sediment removal is not required after completion of the first two documented
annual inspections, the frequency of inspection will be reduced to once every
two (2) years, per MS4 Permit guidelines. All catch basin sumps found to be
more than 50% full of sediment shall be scheduled for cleaning the same year.
Records shall be kept in Cartegraph for each inspection, cleaning, and/or repair.
• Twenty percent (20%) of all stormwater ponds and MS4 outfalls shall be
inspected annually on a rotating basis (or 100% over a five-year cycle). The
following items shall be identified and documented:
o Illicit discharge
o Repair, replacement, or maintenance needed to ensure structural
integrity and function
o Sediment accumulation
o Other animal or human impacts
o Description of any maintenance conducted
• Storm sewers shall be televised evaluated prior to street reconstruction
reclamation projects to identify areas of needed repair.
• Missing grates or castings shall be replaced or secured as soon as possible upon
notice.
• Broken grates or castings shall be replaced within one (1) week, unless they pose
a hazard to bicycles or pedestrians, in which case they shall be replaced or
secured as soon as possible upon notice.
• Stormwater basins that are shown on the Mowing map on the city website shall
be mowed on a 4-year rotating cycle, or more frequently as needed.
• Flood events shall be managed in accordance with the Flood Response Policy
included in Appendix H.
Public Works Operating Standards 18
BUILDING MAINTENANCE
OBJECTIVES
• To protect our investment and increase the lifespan of our public facilities
• To provide a safe, clean, functional environment for city employees, elected
officials, and citizens
OPERATING STANDARDS FOR EXTERIOR ENVIRONMENTS:
• Building exteriors shall be inspected annually for major disrepair. Deficiencies or
needed repairs shall be documented in Cartegraph and scheduled for repair.
• Cracked or broken windows shall be replaced immediately as soon as practicable
upon notice. Windows shall be cleaned by a qualified contractor at least once
annually.
• Garage doors and pedestrian doors that do not open and close freely shall be
repaired as soon as possible, depending on the availability of replacement parts
and other resources.
• Flat, asphalt-surface roofs shall be inspected by a qualified contractor every year
for leaks, proper drainage, and/or other damage. (contracted work).
• Building exteriors shall be painted every 6-8 years.
• Building emergency generators shall be inspected and serviced annually by a
qualified contractor. Run times shall be documented twice weekly in
Cartegraph.
OPERATING STANDARDS FOR INTERIOR ENVIRONMENTS:
• Building interiors shall be inspected annually for major disrepair. Deficiencies or
needed repairs shall be documented in Cartegraph and scheduled for repair.
• Building safety inspections shall be completed monthly at least once annually to
ensure proper functioning of exit ways, fire suppression, fire alarms, emergency
lighting, first aid supplies, ventilation, etc. Observations shall be recorded in
Cartegraph.
• Contracted janitorial services shall include the following:be managed by the
Public Works Director or his/her designee. A listing of the expected daily,
weekly, monthly and quarterly tasks will be provided to the contractor and used
as a guide for ongoing evaluation of services.
o Tile floors and all carpeted areas shall be cleaned and/or vacuumed daily
o Restrooms and locker rooms shall be cleaned daily
Public Works Operating Standards 19
o Fingerprints and other marks shall be removed daily from all windows
and glass surfaces in public areas
o All trash and recyclables shall be picked up and deposited into
appropriate pickup containers daily
o Council chambers, conference rooms and lobby areas shall be dusted
weekly. Council chambers shall be vacuumed bi-weekly or as needed.
• Cracks or other structural damage to walls shall be assessed and scheduled for
repair as needed.
• All carpet receiving heavy traffic – such as hallways, council chambers, Police
Department, etc. – shall be cleaned every six (6) months, or more often as
needed. All other carpeted areas shall be cleaned shampooed at least once
annually.
• Non-working lights shall be replaced or ordered within five (5) working days of
notice or request.
• Flooring (laminate, tile, wood, carpet, etc.) shall be evaluated annually and
budgeted for replacement at least 2 years in advance.
• Tile floors and grout shall be deep cleaned every two (2) yearsannually.
• Building interiors shall be painted based on the following schedule:
✓ 24-hour office areas painted every 5-7 years
✓ Normal office areas painted every 10-15 years
• Carpet shall be replaced based on the following schedule:
✓ 24-hour office areas – replace carpet every 10-15 years
✓ Normal office areas – replace carpet every 15-20 years
✓ Park shelters – replace every 15-20 years
Public Works Operating Standards 20
WINTER OPERATIONS
Plowing, Ice Control, Downtown Snow Removal
OBJECTIVES
• To reduce the hazards of icy conditions for motorists and pedestrians
• To facilitate the handling of emergencies by fire and police officials
• To maintain clear pavement conditions on all priority routes, intersections,
curves and hills
• To reduce economic losses to the community and local industry caused by
workers and customers unable to get to their intended locations
• To maintain safe, passable school bus and winter recreation routes
• To minimize the amount of damage to streets and property caused by city
equipment
OPERATING STANDARDS:
City-maintained streets, sidewalks, trails, rinks and parking lots shall be mai ntained in
accordance with the Winter Maintenance policy included in Appendix B.
Public Works Operating Standards 21
PARKS AND GROUNDS MAINTENANCE
OBJECTIVES
• To protect and enhance the city’s recreational areas, open spaces, trees, prairies,
wetlands, and other natural resources
• To provide a safe, clean and attractive environment for all to enjoy
• To remain environmentally conscious in the selection and application of
fertilizers, pesticides and other chemicals used in the parks
• To protect our investment and increase the lifespan of our parks and recreation
assets
OPERATING STANDARDS
Park maintenance includes full management of the following components:
• Baseball/Softball Fields
• Soccer/Football Fields
• Playground Structures
• Docks/Piers
• Beaches
• Tennis/Pickleball Courts
• Basketball Courts
• Volleyball Courts
• Ice Rinks
• Skate Park
• Furnishings
• Shelters/Pavilions
• Lighting Systems
• Parking Areas
• Trees/Landscaping
• Turf Management
• Irrigation Systems
• Nature Trails, Natural Areas and Boardwalks
• Community Rental Gardens
• Flowers (downtown, parks, welcome signs, public gardens, etc.)
• Waste/Debris Management
Public Works Operating Standards 22
Operating Standards for all Parks and Public Areas
Operating standards for each park or public area have been established through careful
consideration of several factors, including public visibility, safety, overall functionality,
and frequency and type of use. TABLE 1 indicates the amenities that are available at each
location, along with a number indicating the assigned maintenance level. Maintenance
levels are defined on pages 23-29.
Each park and public area will undergo an annual, pre-season general inspection in
Marchearly spring. The purpose of the inspection is to identify any major areas of
disrepair to fencing, benches, parking lots, playing fields, irrigation systems,
sidewalks/trails, turf, shelters, play equipment, or any other amenity located within
each area. Those repairs deemed necessary and immediate by the Parks Foreman
Public Works Director shall be assigned a priority above that of regularly scheduled
maintenance.
All inspection observations, actions and repairs shall be documented in Cartegraph.
Public Works Operating Standards 23
TABLE 1 - Maintenance Level Assignments
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Boudins 2 1 1 1 2 2
Butternut Cir 3
Cardinal Ridge 1 1 2 1 2
Carriage Hills 2 1 1 1 1 2 1 2
Crystal Lake 1 2 1 1 3
Deerfield 1 1 2 1 2
Eagle Brook 1 1 2 2
Enclave 2 1 1 1 2 1 2
Fairway Heights 1 1 2
Fish Point 1 1 1 2 1 2
Glynwater 1 1 2 1 2
Grainwood 1 1 3
Green Oaks 2 1 1 1 2 2
Haas Lake 1 1 3
Heritage 3
Horkey 2 1 1 3
Howard Lake 2 1 1 2
Indian Ridge 1 1 1 2
Island View 1 1 1 2
Jeffers Pond 2 1 1 1 2 1 1 2
Jeffers South 1 3
Knob Hill 1 1 1 2 1 2
Lakefront ⬧ 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1
Meadow View 1 1 1 2
Memorial ⬧ 1 1 1 1 2 1 1 1
North Shore Oaks 1 1 1 3
Northwood 1 1 2 2
Northwood Mdws 2 1 1 1 2 1 2
Oakland Beach 1 1 1 2 2
Pike Lake 2 1 3
Ponds ⬧ 1 1 1 1 1 2 1 1 1 1 1
Raspberry Ridge 2 1 1 1 1 2 2
Raspberry Woods 1 1 3
Raymond 1 2 1 3
Rice Lake 1 1 2
Rotary Gateway 2 1 2
Ryan ⬧ 1 1 1 1 1 2 1 1 1 1
Sand Point 2 1 1 1 2 2
Sand Point Beach 1 1 1 2 1 1 1 2
South Shore 1 1 2 2
Public Works Operating Standards 24
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Spring Lake Pickleball 1 2
Stonebriar 1 1 2
Summit Ridge 1 2
Sunset Hills 2 1 1 1 2
Timber Crest 2 1 1 2 2
Trillium 1 2
Watzl’s 1 1 2
Westbury 1 1 3
Wilderness 1 1 2 1 2
Wilds 2 1 1 1 1 2 2
Wilds North 2 1 1 1 2 2
Willows 2 1 1 1 2 2
Woodridge 2 1 1 2 2
Woods 1 1 2 2
Woodview 1 3
Public Buildings
City Hall ⬧ 1 1 2
Police Dept ⬧ 1 1 2
Public Works MC ⬧ 1 1 2
Fire Station 1 ⬧ 1 1 2
Fire Station 2 ⬧ 1 1 2
WTF ⬧ 1 1 2
Wells/Towers/LS 2
Operating Standards for Trees and Landscaping
All public area trees and landscaping will be maintained at the same level according to
the following guidelines:
• Trees and shrubs shall be pruned upon request, or as needed when resources
allow
• Trees and shrubs shall be fertilized when necessary during the first year after
planting
• Additional mulch shall be added around trees and shrubs as needed when
resources allow
• Diseased trees shall be managed in accordance with the Tree Maintenance
section on Page 11 of this document
Public Works Operating Standards 25
Operating Standards for Maintenance of City-Owned Natural Spaces
LEVEL 1 (Managed Restoration Areas)
The following maintenance shall be performed by an outside contractor:
• Controlled burns or other removal methods will be scheduled as necessary to
reduce the impact of undesirable woody growth
• Inspections shall occur periodically to identify, treat and reduce the presence of
noxious weeds and undesirable woody material
• Sites shall be inspected upon request by city staff toMaintenance will be
scheduled as needed when resources allow to reduce the presence of
thistlenoxious weeds, hazardous woody material, or trees posing a safety issue
•
• Other maintenance as recommended by the a contractor and approved by city
staff
LEVEL 2 (Natural Prairie Areas)
The following maintenance shall be performed by an outside contractor:
• Inspections shall occur periodically to identify, treat and reduce the presence of
noxious weeds and undesirable woody material
• Other maintenance as recommended by the contractor and approved by city
staff
• LEVEL 3 (Natural Wooded Areas)
• Sites shall be inspected upon request by city staff to reduce the presence of
thistle, hazardous woody material, or trees posing a safety issue
Operating Standards for Community Rental Gardens
• Turn water on/off in the spring and fall
• Empty waste containers as needed
• Haul compost to each site as needed
• Haul away plant debris in fall
• General miscellaneous maintenance on unused sites, as needed
Operating Standards for Flowers and Public Gardens
• Plan, design, purchase materials and prepare garden beds in the spring
Public Works Operating Standards 26
• Set downtown planters out in the spring and remove by November 1late fall
• Water all flowers daily or as needed, depending on location and conditions
• Weed maintenance as time permits
• Remove annuals, cut back perennials, and prep beds for winter in the fall
Operating Standards for Boardwalks
• Inspected monthly from March through November. Inspection observations
and any resulting maintenance needs shall be documented in Cartegraph.
• Repairs to deficient/damaged structures shall be made as soon as possible,
depending on the availability of parts and materials. Safety hazards shall be
addressed immediately upon notice.
• Vegetation obstructing the safe passage of pedestrians shall be cut back or
removed as soon as possible.
Operating Standards for Docks/Piers
• Structures shall be installed and removed at the beginning and end of each
season, generally between May 15 and October 15, weather permitting.
• Repairs to deficient/damaged structures shall be made as soon as possible,
depending on the availability of parts, and materials, and contracted labor.
Safety hazards shall be addressed immediately upon notice.
Operating Standards for Beaches (open Memorial Day thru Labor Day)
• Ropes and buoysSwim buoys installed prior to Memorial Day weekend and
removed after Labor Day weekend
• Beaches dragged weekly
• Weeds on beach removed weekly if needed
• Trash containers emptied as needed
• Beaches shall be tested for E. coli in accordance with the Beach E. Coli Testing
Policy included in Appendix I
Public Works Operating Standards 27
Operating Standards for Playground Structures
• Inspected monthly from March through November. Inspection observations
and any resulting maintenance needs shall be documented in Cartegraph.
• Repairs to deficient/damaged equipment shall be made as soon as possible,
depending on the availability of replacement parts. Safety hazards shall be
addressed immediately upon notice. Some playground equipment may not
always be replaced.
• Play surfaces (mulch, sand, pea gravel) shall be maintained as needed from April
through October, with appropriate surface material added as needed.
Operating Standards for Volleyball Courts
• Set up net in spring, remove in fall
• Play area shall be inspected annually for hazards or deficiencies
Operating Standards for Football and Soccer Fields
LEVEL 1
• Striping completed weekly (full lines and circles)
• Overseeding as needed
• Turf Management according to LEVEL 1 requirements (page 29)
LEVEL 2
• Striping done weekly
• Turf Management according to LEVEL 2 requirements (page 29)
• Line striping done weekly
• Overseeding as needed
• Turf Management according to LEVEL 1 requirements (page 29)
Operating Standards for Baseball/Softball Fields
LEVEL 1
• Aglime added as needed throughout the season
• Aglime weed control as needed
• Foul lines painted weekly
Public Works Operating Standards 28
• Dragged daily during athletic season (weekly during off-season)as needed
• Outfield Turf Management according to Level 1 requirements (page 29)
LEVEL 2
• Aglime added as needed
• Aglime weed control as needed
• Dragged weekly during athletic seasonas needed
• Outfield Turf Management according to Level 2 requirements (page 29)
Operating Standards for Soccer Fields
LEVEL 1
• Striping completed weekly (full lines and circles)
• Overseeding as needed
• Turf Management according to LEVEL 1 requirements (page 29)
LEVEL 2
• Striping done weekly
• Turf Management according to LEVEL 2 requirements (page 29)
Operating Standards for Skate Park
• Hardware adjustments, gate maintenance, and debris removal performed upon
request when time permits
• Surfaces inspected for cracks annually in the spring, and sealed as necessary
• Surface overlay every 12-15 years
• No snow removal for the skate park
Operating Standards for Hard Courts (Tennis, Basketball, Pickleball)
LEVEL 1
• Net adjustments, wind screen adjustments, hardware adjustments, gate
maintenance, and debris removal performed upon request when time permits
• Surfaces inspected for cracks annually in the spring, and sealed as necessary
• Color coat and repaint lines, typically every 6-8 years
Public Works Operating Standards 29
• Surface overlay, typically every 12-15 years
• No snow removal for hard courts
LEVEL 2
• Same as LEVEL 1 with no color coating or line striping
Operating Standards for Shelters/Pavilions
LEVEL 1 (enclosed buildings)
• General operational inspection shall be performed monthly (this includes fire
extinguishers, light bulbs, HVAC, etc.)
• Furnace filters shall be replaced as needed
• Carpet/flooring cleaned twice annually
• Exterior shall be painted/stained every 6-8 yearsas needed
• Roof shall be inspected every 4-6 years
LEVEL 2 (open buildings with roof only)
• Swept as needed, or when requested for an event
• General operational inspection shall be performed twice annually (spring, fall)
• Exterior shall be painted/stained every 6-8 yearsas needed
• Roof shall be inspected every 4-6 years
Operating Standards for Lighting Systems
• Inspected annually for operation and aiming
o ball field lighting inspected in early spring
o ice rink lighting inspected in late fall
• Bulbs will be replaced by a contractor when it is economical and efficient to do
so, generally when there are several bulbs to replace at once
• Bulb aiming and lens cleaning shall by performed by a contractor, when needed
Operating Standards for Furnishings
• Picnic tables, park benches, grills, and park signs inspected annually and
repaired upon request (if possible), or budgeted for future replacement
Public Works Operating Standards 30
Operating Standards for Parking Areas
LEVEL 1 (asphalt lots)
• Lots shall be swept annually in the spring
• Crack-sealed and fog sealed every 5-7 years after surface replacement
• Mill/overlay shall be scheduled based on engineer’s inspection and
recommendation (generally every 20-25 years)
• Snow removal in accordance with the Winter Maintenance Policy included in
Appendix B
LEVEL 2 (gravel lots)
• Gravel topdressing applied and graded as needed
• No snow removal on gravel parking lots
Operating Standards for Ice Rinks
LEVEL 1 (Lakefront hockey)
• Set up and remove warming house trailer
• Snow removal after streets are cleared
• Flooding 5 days/week once ice is established
• Edging and shaving as needed to maintain a smooth, uniform, high quality
surface (this service is generally provided by the hockey association instead of
city staff)
• Board and hockey goal maintenance when time permits
• Buildings cleaned daily by attendants
• Building inspected weekly by park staff for cleanliness and general operation
LEVEL 2 (Pleasure rinks)
• Ice establishment as conditions allow
• Snow removal after LEVEL 1 rinks
• Flooding as resources allow
Public Works Operating Standards 31
Operating Standards for Turf Management
LEVEL 1 (Irrigated athletic areas)
• Irrigated every 2-3 days
• Mowed 2-3 times per week
• Weed whipping shall occur 2-3 times per month
• Aglime treated annually with pre-emergent herbicide
• Fertilized twice annually (sand-based fields fertilized 4-5 times annually)
• Herbicide application annually
• Debris removed with each mowing
• Aerated annually
• Overseeded as needed
• Topdressed every 5 years with 50/50 sand/compost mixture
LEVEL 2 (Non-irrigated “active” park areas)
• Mowed once per week
• Weed whipping 2-3 times per season1-2 times monthly
• Fertilized twice annually
• Herbicide application annually
• Debris removed with each mowing
• Aerated every 2-3 years
• Overseeded as needed
LEVEL 3 (Other non-irrigated public areas and buildings)
• Mowed when necessary
• Weed whipping 2-3 times per season
• Debris removed with each mowing
• Fertilizer and Herbicide applied annually
• Aerated every 5 years
Public Works Operating Standards 32
Operating Standards for Irrigation Systems
• Spring start-up maintenance shall include hooking up meters, opening valves,
turning on water, inspecting all lines for leaks, checking heads for proper
positioning, checking rain sensors, and programming the software to maximize
watering efficiency and effectiveness
• Summer maintenance shall include periodic inspections for leaks, checking heads
for proper positioning, reviewing watering schedules, checking rain sensors, and
making repairs as needed
• Repair sprinkler heads and water lines damaged by city contractors
• Fall shut-down maintenance shall include shutting off the water, blowing out the
lines, removing meters, and closing valves
Public Works Operating Standards
EXHIBIT A
Equipment Evaluation Matrix
Public Works Operating Standards
APPENDIX A
Bidding Policy
\\plfile01\maint\POLICIES\OPERATING STANDARDS\Bidding Policy\2024 BIDDING POLICY.docx
BIDDING POLICY
Adopted January 4, 2021Last updated October 2024
SUMMARY/PURPOSE
This policy sets forth the general requirements for bidding and advertising for competitively bid
projects that are estimated to exceed $175,000. It defines and clarifies the city’s bidding process
that is established by state law, including processes specific to electronic bidding. Contracts that
involve public improvements under Minnesota Statutes, chapter 429 may have additional
requirements. The city City of Prior Lake follows Minnesota law regarding municipal contracts,
including procedures for competitive bidding and all public contract requirements.
PROCEDURE
1. Approval. Projects or procurements must be either in the approved budget or require city
council authorization prior to bidding. All competitively bid contracts require city council
action awarding a contract.
2. Plans and Specifications. Prior to seeking bids, the city must prepare plans and specifications
that meet all laws and requirements. A standard contract template shall also be used and
will be modified as necessary for any given project. The plans and specifications shall include
the city's contract requirements based upon the estimated contract amount. Bid bonds,
responsible bidder, insurance, performance and payment bonds, and withholding affidavits
are required for all competitively bid contracts. Other submissions may also be necessary.
3. Advertisement for Bid. Specific language is required for the advertisement for bids. The city's
standard advertisement for bids should be used to ensure all required language is included.
When using electronic bidding, the notice will clearly state that paper bids will not be
accepted and it will further specify the form and manner required for all electronic
submissions. Projects estimated to exceed $175,000 require publication in the city's official
newspaper at least ten days prior to the last day for submission of the bids (publication in
an industry trade journal is optional). An affidavit of publication is required from each entity
that published an advertisement. Minnesota Statutes, section 331A.03 authorizes the city to
replace publication in the city’s official newspaper with dissemination on the city’s website,
provided that the city follows the procedural requirements contained in said statute.
4. Bid Requirements. Required documents from the bidders may include but are not limited to
a bid bond, bid form containing responsible contractor language, human rights certification,
and affidavit of non-collusion. All paper bids must be sealed and identified on the outside
wrapper. When using electronic bidding, staff shall ensure that the bidding website has the
functionality to facilitate submission of all required information and documents to comply
with all state bidding laws.
\\plfile01\maint\POLICIES\OPERATING STANDARDS\Bidding Policy\2024 BIDDING POLICY.docx
5. Bid Opening. The bid opening will take place in a conference room, council chambers, or
other public place where any person present may observe, or online via Zoom, Microsoft
Teams, or any other virtual meeting platform designated by the city. Two city staff or agents
will be present when the bid time expires. All bids shall be opened or, in the case of electronic
bids, viewed online, acknowledged and read aloud. Bid results will become available after
this process is complete, provided that only the name of the bidder and the bid amount is
made public until after the city council awards a contract. For electronic bids, all bid
submittals and documents for the winning contractor, including the bid tabulation and
abstract, shall be scanned and retained.
6. After Bid Opening. Bids should be evaluated to determine the responsibility of the bidder. If
a contract is awarded, it must be awarded to the lowest responsible bidder. The City has the
right to reject all bids. If city staff determines the lowest bidder is not the lowest responsible
bidder, the city attorney shall be contacted for consultation and justification prior to
recommendation and action by the city council. Once a contract is awarded, a signed
contract, certificate of insurance, performance bond, payment bond, and any other items
required by the city shall be provided before a notice to proceed is issued.
7. Record Retention. All bid submissions and documents, including those submitted
electronically, shall be retained in accordance with the city’s record retention schedule.
Public Works Operating Standards
APPENDIX B
Winter Maintenance Policy
V. WINTER MAINTENANCE POLICY
Adopted October 2002
Last Revised November 2020October 2024
Revised October 2021
This policy supersedes all previously written or unwritten policies of the City of Prior Lake regarding
snow and ice removal. Public WorksCity staff will periodically review this policy and will revise it as
needed.
SUMMARY/PURPOSE
The purpose of this Policy is to define and outline snow and ice control objectives and procedures as
established by the City of Prior Lake.
The City of Prior Lake believes it is in the best interest of the residents for the City city to assume basic
responsibility for snow and ice control on City city streets. Effective ice and snow control is necessary
for routine travel and emergency services. The City will attempt to provide such control in a safe and
cost-effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The
City will use City city employees, Citycity-owned or rented equipment, and/or private contractors to
provide the following level of service:perform all snow and ice control activities.
STREETS
Snow accumulation amount 1-2 inches 3-6 inches 6+ inches
Avg completion time* 8 hours 11-13 hours 13+ hours
* Avg completion time is the time necessary to remove snow from all City streets at least one time
PARKS, TRAILS, SIDEWALKS, PARKING LOTS
Snow accumulation amount 1-3 inches 4-12 inches 12+ inches
Avg completion time 10 hours 1-2 days 2-4 days
It should be noted that every winter storm has different temperatures and intensities that can affect
the amount of time crews spend with snow and ice control.
WHEN WILL CITY START SNOW OR ICE CONTROL OPERATIONS?
The Maintenance SuperintendentPublic Works Director or his/her designee will decide when to begin
anti-icingpre-treating, salting, or snow removal, or ice control operations. The Some of the criteria for
that decision are:
1. Air and pavement temperatures
2. Drifting or accumulation of snow that causes problems for travel
3. Icy conditions which seriously affect travel
4. Time Timing of snowfall in relationship to heavy use of streets higher volumes of traffic
5. Anti-icing operations may occur 48 hours in advance of an approaching storm or anticipated
frost, or prior to weekends in which forecasts call for some form of precipitationA forecasted
storm or ice event (for pre-treating operations)
Snow and ice control operations are expensive and involve the use of limited skilled personnel and
specialized equipment. To remain cost-effective, the Public Works Department city staff will utilize a
variety of ice control products and continually monitor the effectiveness, environmental impact and
costs of each productthe products applied. The Maintenance SuperintendentPublic Works Director or
his/her designee will determine the appropriate combination of chemicals to effectively control ice in
the given weather conditions. Effects on the environment are of the highesta high priority in the
selection of ice control products.
To ensure completion of priority areas, snow removal may be conducted on a 24-hour basis, which
Effective and efficient snow and ice control may often requires result in snow removal equipment to
be being operated in residential areas during the evening, night, and early morning hours.
ANTI-ICINGPRE-TREATING
This is a common practice of being proactive to an impendinga forecasted snowfall or frost event. This
practice prevents helps prevent the snow or frost from bonding or compacting to the pavement
surface at a much lower cost than applying dry salt products. The product most often used is salt
brine., which is chloride diluted to a 23% solution with water (one gallon of brine contains 2 pounds of
salt).
HOW SNOW WILL BE PLOWED
Snow will be plowed in a manner that minimizes any traffic obstructions. Generally, the center of the
roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go
onto the boulevard area of the street. In times of extreme snowfall, the process of clearing the streets
of snow may be delayed, and it may not be reasonably possible to completely clear the streets of all
snow.
Generally, operations shall continue until all roads are passable. Widening and clean-up operations
may continue immediately, or on the following working day depending upon conditions and
circumstances. Due to safety concerns for the plow operators and the public, operations may be
suspended after 10-12 hours to allow personnel adequate time for rest.
Cul-de-sacs will be plowed with one pass along the curb to provide an outlet for the driveways, with
snow being piled in the middle of the cul-de-sac where possible. Crews will clean up the cul-de-sac
later that day or the following workday as time permits. Snow removal will only occur when no
storage space is available in the cul-de-sac area.
DOWNTOWN SNOW REMOVAL
The downtown area will be plowed from right-of-way to right-of-way (generally storefront to
storefront) with the snow pushed into piles where feasible. Crews will remove the snow piles during
non-business hours on the day of the event if possible. Snow removal operations may be delayed
depending on weather conditions, time of day, personnel, and equipment availability.
SNOW REMOVAL
The Maintenance SuperintendentPublic Works Director or his/her designee will determine when snow
will be removed by truck from an area. Such snow removal will occur in areas where there is no room
on the boulevard for snow storage, and in areas where piles of snow have been created by City
crewsthe normal plowing operations. Snow removal operations will not commence until other
snowplowing operations have been completed. Snow removal operations may also be delayed
depending on weather conditions, personnel, and equipment availability. The snow will be removed
and hauled to a snow storage area.
PRIORITIES AND SCHEDULE FOR SNOW REMOVAL
The City has categorized City streets, facilities, trails, sidewalks, and recreational facilities are
categorized based on the function, use volume, and importance to the welfare of the community.
Streets
Priority Plow Routes: These are high volume streets that connect major sections of the City and
provide access for emergency fire, police, and medical services.
Daytime Snow Emergency Routes: These are high volume streets that are critical to general traffic
flow and access for the City.
School and Commercial Routes: These are high to medium volume streets that provide access to key
areas in the City.
Medium Volume Residential Streets: These are medium volume streets that provide access to
multiple properties.
Low Volume Residential Streets: These are low volume streets providing access to a limited number of
properties. These routes include cul-de-sacs and alleys.
Non-Street Facilities
Non-street facilities are categorized according to the following three priorities:
High Priority Medium Priority Low Priority
Safety High-use recreation Community trails
Emergency Hockey rinks Pleasure rinks
School access
Public building access
Timetables for snow removal are based upon the priority of the trail, sidewalk, parking lot, skating
rink, or access as set forth below.
Priority 1 - The streets classified as "Priority Plow Routes" will be plowed first. These are high
volume streets which connect major sections of the City city and provide access for emergency fire,
police, schools and medical services. Non-street facilities classified as "High Priority” include the
Fire Halls, downtown area, and pedestrian routes for schools and public safety. Please visit
www.PriorLakeMN.gov/snow to view the Priority Plow Routes map.
Priority 2 - Streets providing access to schools and commercial businesses
Priority 3 2 - Low volume residential streets and alleys
Priority 4 3 - Medium priority non-street facilities (hockey rinks, high-use recreation)
Priority 5 4 - Low priority non-street facilities (pleasure rinks, community trails)
PARKING RESTRICTIONS
Refer to City Code 901.207 Winter Parking Restrictions for full details.
WORK SCHEDULE FOR SNOW AND ICE CONTROL EQUIPMENT OPERATORS
Equipment operators will be expected to work 8-10 hour shifts on a regular basis. In severe snow
emergencies, operators sometimes work more than 10 consecutive hours. After a 12-hour shift, the
operators will be replaced if additional qualified personnel are available.
WEATHER CONDITIONS
Snow and ice control operations will normally be conducted only when weather conditions do not
endanger the safety of City city employees and equipment. Factors that may delay snow and ice
control operations include severe cold, significant winds and/or limited visibility.
USE OF SALT AND OTHER CHEMICALS
The CityCity staff will use salt and other chemicals when there is hazardous ice or slippery conditions.
The City staff are is concerned about the cost and the effect of such chemicals on the environment
and may limit its use for that reason.
SIDEWALKS/TRAILS/PARKING LOTS
The City staff plow plows certain sidewalks and trails as illustrated on the Sidewalk and Trail Plowing
map which can be viewed at www.PriorLakeMN.gov/snow. The following standards are adopted for
providing winter maintenance to designated trails, sidewalks, parking lots, and winter lake access:
1. Sidewalks and trails that border private property shall not normallywill not be cleared of snow
by the Citycity staff unless designated within this Policy and shown on the Sidewalk and Trail
Plowing map. It shall be the responsibility of the property owner to keep sidewalks clear of snow
or ice in accordance with City Code 701.100. If notice has been sent to owner/occupant and
snow has not been removed, the City may choose to remove the snow and ice and charge the
cost of removal to the property owner in accordance with the current Fee Schedule.
2. Trails and sidewalks shall be cleared as thoroughly as possible but need may not always be
cleared of all ice and snow, nor maintained to bare pavement.
3. As time permits, City city facilities and downtown sidewalks will be treated by City city staff with
salt or other chemical to reduce the presence of ice. Other sidewalks and trails throughout the
City city will not be salted or treated with chemicals.
SKATING RINKS
The following standards are adopted for providing winter maintenance to hockey and pleasure
skating rinks:
1. All rinks with warming houses will be swept and flooded Monday through Friday, as needed.
2. If rinks become rough or uneven due to weather conditions (i.e. warm weather, frost boils, or
freezing rain) rinks will be shaved as time allows during normal working hours.
32. In the event of snow:
a. No rink will be maintained until snow fall ceases.
b. Maintenance crews will generally maintain rinks during normal working hours. The
Maintenance Superintendent or Parks ForemanPublic Works Director or his/her
designee may decide to call in a crew on weekends or holidays to maintain rinks if snow
fall exceeds 2" and it provides efficiency to remove snow (i.e. freezing conditions).
c. Hockey rinks are considered a medium priority and therefore will not be maintained
until high priority winter operations are completed.
d. Pleasure rinks with warming houses are considered a low priority and therefore will not
be maintained until high and medium winter operations are completed.
4. If the condition of the ice becomes a safety concern, rinks may be closed at the discretion of
the Maintenance SuperintendentPublic Works Director or his/her designee.
5. For safety reasons, the City has a weather policy which determines rink closing. The warming
house and rinks will be closed if the actual air temperature is -5 degrees Fahrenheit or colder,
or the wind chill is -25 degrees Fahrenheit or colder. The weather cancellation hotline is
952-447-9825.
RIGHT-OF-WAY USE
The intent of the right-of-way is to provide room for snow storage, public and private utilities,
sidewalks, streetlights, traffic signs and other City city uses. However, certain private improvements
such as mailboxes are permitted within this area. Other private improvements (such as irrigation
system components, fences, landscaping, or other fixtures) are not permitted.
MAILBOXES
Mailboxes must be installed in such a manner as to provide access by Post Office personnel or other
parcel carriers, and to allow for Public Workscity equipment to maintain the streets. Newspaper boxes
installed under mailboxes in most cases do not provide enough room for snow equipment to pass
under and can cause an indirect hit to the mailbox. A drawing showing the proper details for mailbox
placement is attached as Exhibit A. Mailboxes and posts should be constructed securely enough to
withstand the force of snow rolling off a plow or wing. Any posts that are rotten or too weak to
withstand winter weather will not be repaired by the City.city staff.
Each incident of mailbox damage will be reviewed by Public Workscity staff to determine whether the
mailbox damage was from plow impact or snow load. Staff will then contact the resident with their
findings. If it is determined that the plow hit the mailbox, the Citycity staff will make temporary
repairs, if necessary, to ensure the resident can continue to receive mail until conditions allow for
replacement in the spring. The City will provide $75$150 to the property owner to make their own
repairs according to the City specifications detailed in Exhibit A. A secondary option is to have the
Citycity staff repair the post and/or mailbox with a standard size, non-decorative type.
Damage resulting from the force of the snow is the responsibility of the property owner/resident.
Removing snow from the mailbox and maintaining access to the mailbox is the responsibility of the
property owner.
A property owner assumes all risk and responsibilities for replacement of mailboxes and supports that
are constructed of materials such as, but not limited to, brick and mortar, stone aggregate,
ornamental railings, or antique type support.
Snowplow operators make every effort to remove snow as close to the curb line as practical
practicable to provide access to mailboxes for the postal departmentUSPS. It is not possible to provide
perfect conditions and minimize damage to mailboxes with the size of equipment the City operates.
The final cleaning adjacent to mailboxes is the responsibility of each property owner/resident.
TURF REPAIR
All instances of turf damaged by City city plows shall be reported by the property owner to the Public
Works Department by May 15 for review. The damage will be reviewed by Public Workscity staff in
the spring when the extent of the damage can be verified. Frequently, the damage looks more severe
immediately after the occurrence than it does when the snow has melted in the spring. If the turf
needs repair as determined by Public Workscity staff, Public Workscity staff shall seed the damaged
area. The City will determine the appropriate turf repair material based on site conditions, materials,
and available City resources. It is the property owner’s responsibility to water and maintain the
restored area. The City covers the cost of one (1) restoration service per property, per yeardamage
event.
To reduce the likelihood of turf being damaged by City plow equipment, the City markers will be
provided markers free of charge to residents to mark the edge of the road. Markers can be picked up
at the Public Works Maintenance Center (17073 Adelman St SE) beginning October 1, while supplies
last.
IRRIGATION, LIGHTING, TREES, FENCES, ETC.
The City will assume no responsibility for damage to underground irrigation systems, private lighting
systems, trees, shrubs, specialty grasses, rocks, fences, underground dog containment wires, retaining
walls, basketball hoops or other landscaping installed in public rights-of-way or easements.
Garbage cans and recycle bins must be placed in the driveway of the residence. Placement of garbage
cans and recycle bins in the roadway is prohibited.
DRIVEWAY OR PRIVATE STREET ACCESS
Per Minnesota Statute 160.2715 Right-of-Way Use Restrictions, it is unlawful to obstruct or deposit
snow or ice on a public roadway.
Exhibit A
Mailbox Installation Guidelines
City of Prior Lake
Mailbox Installation Guidelines
Helpful hints to protect your mailbox from the snowplow
The Prior Lake Public Works Department reminds residents to check their mailboxes
to ensure that they meet the following criteria:
Front of mailbox should be flush with the back of the curb and 42" to
44" from the top of the curb to the top of the mailbox.
Newspaper boxes and other containers should be set back a minimum
of 6 inches from the back of the curb.
The post should be set back a minimum of 12 inches from the back of
the curb.
Mailbox is at
the correct
height.
Snowplow
blade clears
the mailbox.
Mailbox is
too low.
Snowplow
blade hits the
mailbox.
City of Prior Lake Public Works Department
17073 Adelmann Street SE, Prior Lake, MN 55337
952-447-9896
Bottom of mail box should be 42-45 inches to the top of the street.
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12345 Lake View
Newspaper
6 inches
Front of mailbox should be fl ush with the back of the curb.
Newspaper boxes and other containers should be set back a minimum
of 6 inches from the back of the curb.
42
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Public Works Operating Standards
APPENDIX C
Right-of-Way and Boulevard Maintenance Policy
RIGHT-OF-WAY AND BOULEVARD MAINTENANCE POLICY
Adopted July 2021Last updated October 2024
PURPOSE
The purpose of this policy is to define roles and responsibilities for right-of-way and boulevard
maintenance within the Citycity. The City city will save valuable time and resources by involving
property owners and homeowners’ associations with responsibility for maintenance of these
areas. Establishing this Policy will also prevent confusion over maintenance responsibilities and
expectations in future developed areas.
The following definitions are utilized in the Policy:
right-of-way – a street, alley or easement permanently established for the passage of
persons and vehicles and the installation of public utilities, including the traveled
surface of lands adjacent that are formally dedicated to such usage
boulevard – area of land between the street and the sidewalk or bike trail (properties
without a sidewalk or bike trail do not have a boulevard as defined here, but do
contain public right-of-way)
collector street – a locally significant street that provides connectivity between
arterial streets or other important activity centers such as commercial areas, schools,
parks or neighborhoods
local street – a low-volume street (neither arterial nor collector) that connects City
blocks and individual land parcels, with its main function being access rather than
mobility
businesses – all properties included in the Commercial or Industrial zoning
classification
homeowners’ associations – single or multi-family housing developments governed
by an association
Right-of-way and boulevard maintenance includes the following components:
1. Boulevards and rights-of-way area shall be mowed when grass/vegetation exceeds twelve
(12) inches.
2. Boulevards and rights-of-way area shall remain cleared of debris and noxious weeds.
3. Proper drainage shall be maintained on sidewalks and trails to avoid areas of water
ponding to the maximum extent practicable. Turf that is preventing proper drainage along
a trail or sidewalk must be re-graded to ensure proper drainage.
4. Boulevard and right-of-way trees and brush shall remain pruned so that no part is within
fifteen (15) feet of the ground, no part is within five (5) of the edge of a trail, and no part is
restricting the view or safe passage of any pedestrian or vehicle traffic, or obstructing the
view of street signs, streetlights, or intersection sight-distance.
POLICY
Under most circumstances, the maintenance designations enumerated below shall apply.
Certain exceptions exist for the sake of efficiency and continuity. The Boulevard Mowing Map
on the City city website designates the boulevard and right-of-way areas that will be mowed by
the Citycity. The map supersedes the designations below in the case of any exception.
Residential property that is not part of an association:, abutting a local street
• Property owners shall be responsible for components 1, 2 and 3 (refer to Boulevard
Mowing Map for exceptions).
• The City city shall be responsible for component number 4.
• Removal of a damaged or dead tree located in a boulevard or right-of-way shall be
performed by the Citycity, at the City’s city’s discretion.
Residential property that is not part of an association, abutting a collector street
• Property owners shall be responsible for components 1, 2 and 3 for front boulevards and
rights-of-way area.
• The City shall be responsible for components 1, 2 and 3 for side and rear boulevards and
rights-of-way area.
• The City shall be responsible for component number 4.
• Removal and replacement of a damaged or dead tree located in a boulevard or right-of-
way shall be performed by the City, at the City’s discretion.
Other Properties
• Businesses, churches, schools and homeowners’ associations are responsible for
components 1 - 4.
• Removal and replacement of a damaged or dead tree located in a boulevard or right-of-
way is the sole responsibility of the business, church, school or homeowners’ association.
Replacement trees must be planted at least 20-feet behind the back of the curb.
IRRIGATION FACILITIES
• Irrigation systems constructed in the right-of-way will be held subject to the terms and
conditions of the City of Prior Lake City Code Section 707:relating to Right-of-Way
Management. right-of-way management.
• Private irrigation systems may be built in the right-of-way in conjunction with a public
improvement project. Once the public improvement project has received the base course
of bituminous, no street crossings, borings or open trench excavations will be allowed.
• Location, maintenance and repair of all private irrigation facilities is the sole responsibility
of the property owner or homeowners’ association.
• Private irrigation systems within right-of-way and public roadway crossings shall be
registered with Gopher State One Call.
• The City city will have no responsibility for maintenance, operation or replacement of
private irrigation systems.
OTHER TERMS AND CONDITIONS
• The City city will remove any portion of a tree located on private property that falls into
the public right-of-way due to a storm or other such natural occurrence, up to the point at
which it is no longer blocking pedestrian or vehicle traffic. Removal of the remaining
portion and its subsequent replacement is the sole responsibility of the property owner.
Replacement trees must be planted at least 20-feet behind the back of the curb.
• The City city prohibits property owners from planting new trees in the boulevard or public
right-of-way. Developers and builders that are required to plant front yard trees shall
ensure the trees are planted at least twenty (20) feet behind the back of the curb. If
special consent is granted by City city officials to plant a tree in the public right-of-way, the
property owner or homeowners’ association shall be solely responsible for the
maintenance of such trees.
• All boulevards and rights-of-way area established through future development shall be
maintained as defined in this Policy.
PROCEDURES
The Public Works and Community Development Departments will work together throughout
the development approval process to ensure that developers are informed and educated about
their right-of-way and boulevard maintenance responsibilities.
When the City becomes aware of a situation where the Policy is not being followed, Staff staff
will inform the property owners about the Policy and provide enough information to encourage
future compliance.
Public Works Operating Standards
APPENDIX D
Retaining Wall Policy
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RETAINING WALL POLICY
Adopted July 2021Last revised October 2024
INTRODUCTION
Establishing a policy for maintenance, repair and replacement of Citycity-owned retaining walls is both
reasonable and desirable considering the monetary investment and potential risk involved with the
disrepair of these assets.
POLICY
A comprehensive inventory of retaining walls must be performed to establish the ownership, location,
size, and condition of all walls. This inventory will be maintained and updated in GIS/Cartegraph.
Privately-owned retaining walls are subject to the rules and regulations of all City Codescity codes
pertaining to the installation and maintenance of such structures.
City-owned retaining walls shall be inspected every three years on a rotating basis and documented in
Cartegraph. Walls shall be scheduled for immediate repair when there is obvious indication of a
weakness or failure that presents a safety issue. Walls shall be scheduled for future repair when the
following conditions exist but do not pose a safety issue:
• cracking or settlement exceeds 2 inches
• portions of the wall are missing or broken
• portions of the wall are significantly deteriorated
Within 24 hours of notification that a hazardous condition may exist, a qualified staff membercity
representative will inspect and assess the situation, scheduling repairs as indicated above.
The City city reserves the right to remove retaining walls on Citycity-owned property if proper
stabilization of the surrounding landscape can be achieved without the wall.
PROCEDURES
Precautions will be taken to ensure public safety prior to the repairs being carried out, which may
involve the placement of barricades, warning signs and/or temporary fills.
City staff representatives will periodically inspect the site, ensuring the safety measures remain in place
until the repairs are completed, and monitoring for other potential hazards.
When cost effective or necessary to do so, repairs may be completed on portions of retaining walls
which do not meet the requirements of this policy.
All public or private property that is disrupted during the repair process shall be restored to its original
condition with dirt and grass seed, as best as is practicable, when the project is complete. Private
property owners are responsible for watering new seed/sod once the project is complete.
Public Works Operating Standards
APPENDIX E
Storm Damage Response Policy
\\plfile01\maint\POLICIES\OPERATING STANDARDS\Storm Damage Response Policy\2024 Storm Damage Response Policy.docx
STORM DAMAGE RESPONSE POLICY
Approved October 2016
Updated July 2021Last updated October 2024
SUMMARY/PURPOSE
The City of Prior Lake occasionally experiences severe weather events that can include heavy rains,
strong winds, lightning, hail, and tornadoes. The purpose of this Policy is to define how the City city will
respond when such an event occurs and causes damage to public and private property in the
community.
POLICY
Damage can occur during severe weather events, including the disposition of litter, loss of small
branches, and large tree and structure damage. Any damage that occurs on public property that is
owned and maintained by the City city is the responsibility of the Citycity.
When a severe weather event occurs, City city staff will focus on the following priorities in this order:
1. Ensure water and sewer facilities are operating, utilizing temporary power when necessary
2. Ensure public streets are passable for emergency purposes
3. Ensure public buildings and associated infrastructure is accessible and operating
4. Clear debris from streets and active use areas in the parks
5. Address any other debris removal from public property
PUBLIC ASSISTANCE FOR PRIVATE PROPERTY DAMAGE
Generally, any damage that occurs on private property is the responsibility of the private property
owner. However, there may be instances when City city officials determine that it is in the community’s
best interest to assist in clean-up efforts for a specified period of time after the storm event. This
determination will be made by on a case-by-case basis and will be based on the following factors:
1. Risk to public safety (if private clean-up efforts are leading to traffic congestion or other
obstructions in the right-of-way)
2. Extent of damage both in severity and in geographic spread (the damage is severe causing
widespread loss of trees or large limbs)
3. Availability of City city resources to assist
When the City city decides to assist in private property clean-up efforts, it will only include removal of
tree and brush material. The City city will not pick up any non-organic material such as siding, shingles,
carpet, and other household items. The City city will not enter private property to move materials.
Property owners must follow these steps to prepare the material for pick-up:
1. Cut all logs and brush into segments measuring 8 feet or shorter
2. Material must be stacked neatly with the stump side to the street
3. Material must be behind the curb (not in the street)
4. Material must be within 10 feet of the back of the curb (crews will not go further into private
property to access the material)
\\plfile01\maint\POLICIES\OPERATING STANDARDS\Storm Damage Response Policy\2024 Storm Damage Response Policy.docx
Failure to follow this protocol will result in pick-up cancellation. Residents should call Public Works at
952-447-9896 to schedule a pick-up. Scheduling of pick-ups will occur based on the volume of calls,
location of pick-up, and other workload constraints.
OTHER RESOURCES
Residents have the following options available for disposal of storm damage material:
1. The SMSC Organics Recycling Facility. is located at 1905 Mystic Lake Drive South in Shakopee.
Call 952-233-9191 or visit their website at www.smscorf.com for hours of operation and more
information about what is accepted.
2. Contact your garbage hauler to see if they will accept the yard waste.
3. Contact a tree removal vendor.
POLICY IMPLEMENTATION
This policy will be implemented after severe weather events in the following manner:
1. Public Works staff will survey the damage and report the severity and locations of visible
damage to City city officials.
2. City officials will decide whether public assistance will be provided, based on the parameters
outlined above.
3. When a decision has been made to provide public assistance, information will be posted on the
City city website and applicable social media outlets. This communication will include
instructions on how to request public assistance.
4. All calls received by residents will be documented, whether City city assistance is provided or
not.
Public Works Operating Standards
APPENDIX F
Frozen Water Service Policy
1
Frozen Water Service Policy
City of Prior Lake
VII. FROZEN WATER SERVICE POLICY
Adopted November 2016
Last Revised January 2018October 2024
Revised July 2021
SUMMARY/PURPOSE
Typically, water service connections are buried below the average frost table depth to ensure
they do not freeze. If the water service is above the average frost table, or we experience an
extended period of severe cold that drives the frost table deeper, some service lines become
susceptible to freezing. When this happens, the City city receives requests for assistance in
thawing service lines. The City has created this This policy was created to define how the city
will respond to these requests.
POLICY
The service line is the responsibility of the property owner from the meter (inside the home) all
the way out to the curb stop (typically located near the front property line). The curb stop and
the remaining pipe to the watermain are the responsibility of the Citycity. If the service line
freezes, it is sometimes difficult to determine where the issue has occurred and who is
responsible.
The City city has historically worked with property owners to address frozen service lines. This
policy was developed to standardize the practice of thawing service lines to the best of our
ability, while keeping in mind our limited resources and reducing our liability when entering
into private properties.
The following parameters are hereby established:
a. The water service lateral from the curb stop to the meter is the responsibility of the
property owner.
b. The City city will assist property owners by offering, at no charge, to thaw the service if it
can be accomplished without digging and if it is the first occurrence of the season for the
property. A fee will be charged for subsequent thawing services within a single season
(November-March). The current fee for this service will be actual cost based on the labor,
equipment and materials needed, as noted can be found onin the City’s city’s fee
schedule.
c. The City will attempt to thaw the service for up to four (4) hours. If unsuccessful, staff will
evaluate the availability of resources to continue or suspend the attempt.
d. The property owner must sign a Right of Entry and Release of Liability before any work is
completed.
2
Frozen Water Service Policy
City of Prior Lake
e. The City city will not assist with any frozen water pipes on the house side of the meter.
f. The City city has the right to refuse to enter a residence due to health and/or safety
concerns.
g. The City of Prior Lakecity does not guarantee a frozen water service can be thawed with
City city resources.
h. The City city reserves the right to deviate from this policy at any time if deemed to be in
the best interests of the City city and its residents based on safety, political and economic
considerations. Any deviation and the reason for the deviation shall be documented in
writing.
PROCEDURES
1. Property owners who believe their service line may be frozen should call Public Works at
952-447-9896 for assistance during normal working hours (M-F, 7 am - 3 pm). For
assistance outside normal working hours, property owners should call non-emergency
dispatch at 952-445-1411.
2. The property owner must request the service, sign the Right of Entry and Release of
Liability forms, and be present during the service call.
3. The City city will respond to calls during normal working hours in the order they are
received, as resources allow.
4. Calls received outside of normal working hours will be responded to by on-call
personnel who will assess the situation, determine the appropriate actions, and assist as
resources allow.
5. Property owners shall not be allowed to use electrical welding methods to thaw
services.
Public Works Operating Standards
APPENDIX G
Flood Response Policy
City of Prior Lake
Flood Response Policy
1
FLOOD RESPONSE POLICY
Adopted June 26, 2017
Last Updated July 2021October 2024
SUMMARY/PURPOSE
The purpose of this Policy is to define and outline the City’s response to high lake levels and lake
flooding on Spring Lake, Prior Lake, and Markley Lake. Lake levels have historically been one of the most
important issues for the community, impacting residents living around the lakes, many businesses, and
local transportation corridors. Spring Lake rises and falls quickly based on its large drainage area and
natural outlet channel. Prior Lake does not have a natural outlet and lake levels have fluctuated by 15
feet or more, from extreme low water levels in the 1930s and late 1980s to the flooding of the 1960s
and high-water records in 2014. Markley Lake is landlocked and has experienced periodic flooding
during periods of wet weather.
After significant study, public process, and agency coordination, the establishment of the Prior Lake
Outlet and Channel (PLOC) was selected as the first flood mitigation effort by the newly-formed Prior
Lake-Spring Lake Watershed District (PLSLWD). and theThis outlet system to the Minnesota River was
first used in 1983. The regulatory flood zone for Prior Lake did not originally account for the benefit of
the outlet structure and the 100-year flood elevation remained at 908.9 until it was revised to 906.9 in
2018. The Prior Lake outlet structure, owned and operated by the PLSLWD, constitutes the beginning of
the PLOC and includes a fixed weir set at an elevation of 902.5 and a low-flow slide gate to allow manual
discharge of water down to a lake level elevation of 902.0.
The Prior Lake area experienced record amounts of precipitation in 2014, leading to a historic flooding
event. This event highlighted the need to develop watershed modeling and evaluate flood mitigation
and response strategies for future events. The PLSLWD and the City of Prior Lake, in collaboration with
Spring Lake Township, completed the Prior Lake Stormwater Management and Flood Mitigation Study
(2016) that includes a calibrated modeling of the Prior Lake watershed, review of flood-related issues
and projects, identification and evaluation of a suite of potential flood reduction strategies, and
implementation plan recommendations. Public input was used to guide the development and evaluation
of the available flood mitigation options described in the flood study. Development of a City Flood
Response Policy addresses one of the major study implementation plan recommendations.
Markley Lake is located within the Scott Watershed Management Organization (WMO). The Cities of
Prior Lake and Credit River both have land use authority for areas draining to Markley Lake. High water
levels in the 1990s led the cities (Credit River was a township in 1999) and WMO to develop a temporary
drawdown plan for the lake in 1999 that included pumping water from the lake to the Credit River using
an abandoned sanitary sewer line. Above-average precipitation through the 2010s led to more high-
water levels on Markley Lake, leading to record-high water levels in 2019. Flooding on Markley Lake has
the potential to impact Whitewood Avenue, septic systems, and homes in Credit River, as well as a City
of Prior Lake trail and yards/landscaping within the City of Prior Lake. To address high water levels, the
cities and WMO partnered to temporarily draw down Markley Lake in 2019 and 2020 under 1-year cost-
share agreements. All three organizations entered into a 5-year cost-share agreement in 2021 to
address future temporary draw down needs while also working jointly on a Markley Lake Study that will
guide long-term flood response.
City of Prior Lake
Flood Response Policy
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This policy supersedes any and all previously written or unwritten policies of the City regarding lake
flood response. The City will review this policy periodically and will amend it as appropriate.
RESPONSIBILITY FOR FLOOD PROTECTION
During flooding conditions, both the City and its residents have responsibility for different aspects of
flood protection. The priority for Prior Lake City city government, as evidenced by the City’s Mission
Statementcity’s mission statement, is to enhance the quality of life for citizens by providing quality
services which result in a safe and healthy community.
City of Prior Lake: The City’s primary responsibility during a flooding event is to protect public safety.
City goals and priorities during flooding conditions include:
1. Protect public safety – maintain emergency vehicle access
2. Protect public health and safety – protect public utility infrastructure (i.e., sanitary sewer and
water distribution)
3. Maintain traffic flow through the County Road 21 corridor
4. Maintain access to private property through public rights-of-way
The City will coordinate with other agencies and provide updated information to residents in
anticipation of flooding events. This communication will continue during flooding events.
Property owners: Property owners are responsible for protecting their own private property during
flooding events. Property owners may take advantage of City city flood protection efforts to enhance
private property protection efforts; an example of this would be connecting private sandbag walls to
road right-of-way barriers.
City of Prior Lake
Flood Response Policy
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PRIOR LAKE WATER LEVEL-BASED FLOOD RESPONSE
City flood response is based on factors such as Prior Lake levels, weather forecasting, watershed
conditions, and existing and projected system flow. The City’s city’s Public Works Director will consider
these factors when directing implementation of the City’s city’s response. Lake levels and ice-covered
status are determined by the PLSLWD. The following approximate lake level responses apply to Prior
Lake:
Lake Level 903.0. Levels below this point are typically not a cause for concern in relation to potential
flooding events.
When Prior Lake reaches 903.0, the City city may initiate the following actions:
Category Action
Shoreline Erosion Prepare to deploy “Save Our Shores” signs at DNR public access
points. Not applicable when the lake is ice-covered.
Equipment Find a source of pumps and storm sewer plugs, various sizes &
configurations; take inventory of sanitary manhole sealing devices;
prepare to protect sanitary sewer lift stations; find source of right-
of-way barriers; prepare to protect infrastructure at higher lake
levels.
Residential Sandbagging Confirm sources of sand and sandbags; prepare to purchase these
materials if needed.
City Emergency Operations Plan
(EOP)
No action required at this level.
Mayor/City Council No action required at this level.
Agency Coordination Contact PLSLWD staff and initiate communications regarding lake
levels and Prior Lake Outlet Channel inspections and operation.
Contact Spring Lake Township staff and initiate communications
regarding lake levels.
Infrastructure Protection No action required at this level.
Water Quality Continue standard weekly surface water E. coli testing at public
beaches. Only applicable when beaches are open, as determined by
the City’s Recreation Department.
Water Surface Use
Management
Prepare to deploy “Save Our Shores” signs at DNR public access
points. Not applicable when the lake is ice-covered.
Communications Initiate flood communications plan; monitor weather and lake
levels; begin posting updates on website and social media.
City of Prior Lake
Flood Response Policy
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Lake Level 903.5. Levels approaching 903.5 can potentially cause impacts to shorelines and docks,
especially when combined with wave action. Shoreline erosion potential is high and can be addressed
using voluntary slow no-wake provisions.
When Prior Lake reaches 903.5, the City city may initiate the following actions:
Category Action
Shoreline Erosion Deploy “Save Our Shores” signs at DNR public access points. Not
applicable when the lake is ice-covered.
Equipment Confirm sources of sand and sandbags and prepare to purchase
sand.
Residential Sandbagging Begin offering sandbags for sale to residents, per the City Fee
Schedule.
City Emergency Operations Plan
(EOP)
No action required at this level.
Mayor/City Council The City’s Public Works Director will prepare staff updates. The City
Manager will provide the Mayor and City Council with these staff
updates (frequency as needed).
Agency Coordination Continue PLSLWD and Spring Lake Township coordination; notify
Scott County Sheriff’s Office and DNR of advisory “Save our Shores”
signs, if applicable.
Infrastructure Protection Prepare to deploy right-of-way barriers, storm sewer plugs, and
pumps in critical areas.
Water Quality Continue standard weekly surface water E. coli testing at public
beaches. Only applicable when beaches are open, as determined by
the City’s Recreation Department.
Water Surface Use
Management
Coordinate with Scott County Sheriff’s Office on the potential for a
slow no-wake declaration at 903.9; prepare to deploy “Slow No-
Wake” signs at DNR public access points. Not applicable when the
lake is ice-covered.
Communications Monitor weather and lake levels; post updates on website and
social media; prepare a list of potential media contacts; use
electronic signs to update the public; internal staff briefings as
needed.
City of Prior Lake
Flood Response Policy
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Lake Level 903.9. Prior Lake reaches its regulatory Ordinary High Water (OHW) elevation at 903.9. In
accordance with City Code Section 703, the City city will enact a lake-wide slow no-wake restriction
when the lake is at the OHW or higher due to the increased potential for severe shoreline damage due
to wave action. A lake-wide slow no-wake restriction will not be enacted when the lake is ice-covered.
When Prior Lake reaches 903.9, the City city may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage. Lake-wide slow no-
wake restriction enacted per City Code Section 703. Not applicable
when the lake is ice-covered.
Equipment Begin to deploy temporary flood protection measures in critical
locations, based on road elevations and forecasted conditions.
Residential Sandbagging Continue offering sandbags for sale to residents. Begin providing
sand to residents in a designated location at the City Maintenance
Center.
City Emergency Operations Plan
(EOP)
Inform City Emergency Management Manager of lake levels and the
potential for a local emergency at higher lake levels.
Mayor/City Council The City’s Public Works Director or designee will prepare staff
updates. The City Manager will provide the Mayor and City Council
with these staff updates (frequency as needed).
Agency Coordination Continue PLSLWD and Spring Lake Township coordination; notify
Scott County Sheriff’s Office and DNR of lake-wide slow no-wake
restriction, if applicable.
Infrastructure Protection Protect sanitary sewer manholes & lift stations; install sewer plugs;
install barriers to protect public right-of-way; deploy pumps to
manage water for these locations.
Water Quality Continue standard weekly surface water E. coli testing at public
beaches, if applicable; contact testing laboratory to prepare for
additional tests at higher lake levels.
Water Surface Use
Management
Enact “Slow No-Wake” provision per City Code Section 703; deploy
notification signs at public access points and remove “Save our
Shores” signs from the same locations. Not applicable when the
lake is ice-covered.
Communications Meet notification requirements of City Code Section 703 to enact
slow no-wake restriction, if applicable; Monitor weather and lake
levels; post updates on website and social media; direct residents to
the City Flood website which will provide updates and useful
information for residents; use electronic signs to direct public to
City website for updates; internal staff briefings as needed;
coordinate with Prior Lake Association; plan for community
meetings triggered at higher levels.
City of Prior Lake
Flood Response Policy
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Lake Level 904.5: Lakeshore properties and public infrastructure continue to be threatened at this level.
There is also potential for a local emergency declaration above this elevation. City staff will coordinate
with Scott County to initiate an action plan for keeping the County Road 21 corridor open to traffic
during higher water levels. The City city’s Emergency Management Manager begins to play a larger role
in operations.
When Prior Lake reaches 904.5, the City city may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage. Lake-wide slow no-wake
restriction continues. Not applicable when the lake is ice-covered.
Equipment Continue to deploy temporary flood protection measures in critical
locations. Contact Scott County to determine the possibility of using
their sandbag filling machine to fill City sandbags (not intended for
private residential use).
Residential Sandbagging Continue offering sandbags for sale to residents. Continue providing
sand to residents in a designated location at the City Maintenance
Center.
City Emergency Operations
Plan (EOP)
Staff coordinates with City Emergency Management Manager to assess
the potential for a local emergency declaration.
Mayor/City Council The City’s Public Works Director will coordinate with the City Manager
to provide the Mayor and City Council with daily staff updates; City
Emergency Management Manager will provide City Manager with an
assessment of the potential for a local emergency declaration.
Agency Coordination Scott County Sheriff’s Office (surface water use), Scott County Highway
Department (County Road 21 status), County Emergency Manager
(potential emergency declaration), PLSLWD (outlet structure/channel
operation & maintenance, lake levels, water quality), Scott WMO, State
agencies (potential emergency declarations affecting this area).
Infrastructure Protection Protect sanitary sewer manholes & lift stations; install sewer plugs;
install barriers to protect public right-of-way; deploy pumps to manage
water for these locations.
Water Quality Continue standard weekly surface water E. coli testing at public
beaches, if applicable; sample for E. coli in one flooded right-of-way
location (one sample/week, random location), if applicable.
Water Surface Use
Management
“Slow No-Wake” provision continues per City Code Section 703; signs
remain at public access points. Not applicable when the lake is ice-
covered.
Communications Monitor weather and lake levels; post updates on City website and
social media; provide updates to media; use electronic signs to convey
important announcements and direct public to City website for
updates; daily operations update for City council and staff; daily
updates for front line staff (consistent message for the public); schedule
first community meeting (need for community meetings will be based
on lake levels and forecasted weather).
City of Prior Lake
Flood Response Policy
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Lake Level 905.0. Lakeshore properties and public infrastructure continue to be threatened at this level.
The City city’s Emergency Management Manager may recommend declaring a local emergency at this
elevation. City staff will continue to provide public communications, coordinate with other agencies, and
protect public infrastructure.
When Prior Lake reaches 905.0, the City city may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage; lake-wide slow no-wake
restriction continues. Not applicable when the lake is ice-covered.
Equipment Continue to deploy temporary flood protection measures in critical
locations. Use Scott County sandbag filling machine to fill City sandbags, if
applicable.
Residential Sandbagging Continue offering sandbags for sale to residents; City will begin to offer
free sandbags and sand to residents upon a local emergency declaration;
City will begin delivering sand to designated locations only.
City Emergency
Operations Plan (EOP)
Coordinate with City Emergency Management Manager, assess potential
for local emergency and potentially declare local emergency; initiate EOP
procedures; designate one Public Works staff person to summarize
activities and complete incident reports.
Mayor/City Council Consider declaring a Local Emergency; daily updates from City Manager
and/or City Emergency Management Manager.
Agency Coordination Scott County Sheriff’s Office (surface water use), Scott County Highway
Department (County Road 21 status), County Emergency Management
Manager (local emergency declaration), PLSLWD (outlet
structure/channel operation & maintenance, lake levels, water quality,
potential for temporary flood reduction measures), Scott WMO, State
and Federal agencies (potential emergency declarations affecting this
area).
Infrastructure Protection Protect sanitary sewer manholes & lift stations; install sewer plugs; install
barriers to protect public right-of-way and deploy pumps to manage
water for these locations; daily inspections and maintenance of
protection measures to ensure effectiveness.
Water Quality Continue standard weekly surface water E. coli testing at public beaches,
if applicable; sample for E. coli in all flooded right-of-way locations (one
sample/week/location).
Water Surface Use
Management
“Slow No-Wake” provision continues per City Code Section 703; signs
remain at public access points. Not applicable when the lake is ice-
covered.
Communications Monitor weather and lake levels; post updates on website and social
media; provide updates to media; use electronic signs to convey
important announcements and direct public to City website for updates;
daily operations update meeting for City officials and staff; daily updates
City of Prior Lake
Flood Response Policy
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for front line staff (consistent message for the public); schedule additional
community meetings (based on lake levels and forecasted weather).
Lake Level 905.5 and above: Significant lakeshore property damage is expected at this level and above.
Most critical public infrastructure will be temporarily protected by the time Prior Lake reaches this level
and daily inspections of the protection measures are required. There will may be significant media
attention at this level and above as the City city operates under a local emergency declaration and
follows its EOP. Communication with the public is critical and should come from one point of contact at
the City (in accordance with the EOP). City staff will continue to provide communications support,
coordinate with other agencies, and protect public infrastructure.
When Prior Lake reaches 905.5, the City city may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage; lake-wide slow no-wake
restriction continues. Not applicable when the lake is ice-covered.
Equipment Continue to deploy temporary flood protection measures in critical locations.
Residential
Sandbagging
Continue offering free sandbags and sand to residents under a local
emergency declaration; City continues to deliver sand to designated
locations.
City Emergency
Operations Plan (EOP)
Coordinate with City Emergency Management Manager, local emergency
assumed for this elevation and above; EOP in effect; Public Works staff
designee continues to summarize activities and complete incident reports.
Mayor/City Council Operating under a Local Emergency; daily updates from City Manager and/or
City Emergency Management Manager. Mayor is responsible for
communicating Emergency Public Information under the EOP.
Agency Coordination Scott County Sheriff’s Office (surface water use), Scott County Highway
Department (County Road 21 status), County Emergency Management
Manager (local emergency declaration), PLSLWD (outlet structure/channel
operation & maintenance, lake levels, water quality, potential for temporary
flood reduction measures), Scott WMO, State and Federal agencies (potential
emergency declarations affecting this area).
Infrastructure
Protection
Protect sanitary sewer manholes & lift stations; install sewer plugs; install
barriers to protect public right-of-way; deploy pumps to manage water for
these locations; daily inspections and maintenance of protection measures to
ensure effectiveness.
Water Quality Continue standard weekly surface water E. coli testing at public beaches, if
applicable; sample for E. coli in all flooded right-of-way locations (one
sample/week/location).
Water Surface Use
Management
“Slow No-Wake” provision continues per City Code Section 703; signs remain
at public access points. Not applicable when the lake is ice-covered.
Communications Monitor weather and lake levels; post updates on website and social media;
provide updates to media; use electronic signs to convey important
announcements and direct public to City website for updates; daily
operations update meeting for City officials and staff; daily updates for front
City of Prior Lake
Flood Response Policy
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line staff (consistent message for the public); schedule additional community
meetings, City maintenance staff and/or police go door-to-door to provide
updates and gather information from residents and businesses.
SPRING LAKE WATER LEVEL-BASED FLOOD RESPONSE
City flood response is based on factors such as Spring Lake levels, weather forecasting, watershed
conditions, and overall system flow. The City’s Public Works Director will consider these factors when
implementing the City’s response. Lake elevations and ice-covered status are determined by the
PLSLWD. All flood response related to Spring Lake will be coordinated with Spring Lake Township. The
following elevation response levels apply to Spring Lake:
Lake Level 911.9. Levels below this point are typically not a cause for concern in relation to potential
flooding events.
When Spring Lake reaches 911.9, the City may initiate the following actions:
Category Action
Shoreline Erosion Prepare to deploy “Save Our Shores” sign at public access point. Not
applicable when the lake is ice-covered.
Equipment N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Residential Sandbagging Confirm sources of sand and sandbags; prepare to purchase these
materials if needed.
City Emergency Operations Plan
(EOP)
No action required at this level.
Mayor/City Council No action required at this level.
Agency Coordination Contact PLSLWD staff and initiate communications regarding lake
levels and Prior Lake Outlet Channel operation. Contact Spring Lake
Township staff and initiate communications regarding lake levels.
Infrastructure Protection N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Water Quality N/A (no public beaches or infrastructure is threatened by high
water levels on Spring Lake)
Water Surface Use
Management
Prepare to deploy “Save Our Shores” sign at public access point. Not
applicable when the lake is ice-covered.
Communications Initiate flood communications plan; monitor weather and lake
levels; begin posting updates on website and social media.
City of Prior Lake
Flood Response Policy
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Lake Level 912.3. Levels approaching 912.3 can potentially cause impacts to shorelines and docks,
especially when combined with wave action. Shoreline erosion potential is high and can be addressed
using voluntary slow no-wake provisions.
When Spring Lake reaches 912.3, the City may initiate the following actions:
Category Action
Shoreline Erosion Deploy “Save Our Shores” sign at the DNR public access point. Not
applicable when the lake is ice-covered.
Equipment N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Residential Sandbagging Begin offering sandbags for sale to City and Township residents, per
the City Fee Schedule.
City Emergency Operations Plan
(EOP)
No action required at this level.
Mayor/City Council The City’s Public Works Director or designee will prepare staff
updates. The City Manager will provide the Mayor and City Council
with these staff updates (frequency as needed).
Agency Coordination Continue PLSLWD and Spring Lake Township coordination; notify
Scott County Sheriff’s Office and DNR of advisory “Save our Shores”
signs, if applicable; coordinate with Spring Lake Association.
Infrastructure Protection N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Water Quality N/A (no public beaches or infrastructure is threatened by high
water levels on Spring Lake)
Water Surface Use
Management
Coordinate with Scott County Sheriff’s Office on the potential for a
slow no-wake declaration at 912.8; prepare to deploy “Slow No-
Wake” signs at DNR public access point. Not applicable when the
lake is ice-covered.
Communications Monitor weather and lake levels; post updates on website and
social media; prepare a list of potential media contacts; use
electronic signs to update the public; internal staff briefings as
needed.
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Flood Response Policy
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Lake Level 912.8: Spring Lake reaches its regulatory Ordinary High Water (OHW) elevation at 912.8. In
accordance with City Code Section 703 (and equivalent Spring Lake Township ordinance), the City and
Township will both enact a lake-wide slow no-wake restriction when the lake is at the OHW or higher
due to the increased potential for severe shoreline damage due to wave action. A lake-wide slow no-
wake restriction will not be enacted when the lake is ice-covered.
When Spring Lake reaches 912.8, the City may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage. Lake-wide slow no-
wake restriction enacted per City Code Section 703. Not applicable
when the lake is ice-covered.
Equipment N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Residential Sandbagging Continue offering sandbags for sale to the City and Township
residents. Begin providing sand to residents in a designated location
at the City Maintenance Center.
City Emergency Operations Plan
(EOP)
Inform City Emergency Management Manager of lake levels and the
potential for a local emergency. A potential local emergency
declaration based on lake elevation will be tied to Prior Lake levels.
Mayor/City Council The City’s Public Works Director or designee will prepare staff
updates. The City Manager will provide the Mayor and City Council
with these staff updates (frequency as needed).
Agency Coordination Continue PLSLWD and Spring Lake Township coordination; notify
Scott County Sheriff’s Office and DNR of lake-wide slow no-wake
restriction, if applicable.
Infrastructure Protection N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Water Quality N/A (no public beaches or infrastructure is threatened by high
water levels on Spring Lake)
Water Surface Use
Management
Enact “Slow No-Wake” provision per City Code Section 703; deploy
notification signs at DNR public access point and remove “Save our
Shores” signs from the same location. Not applicable when the lake
is ice-covered.
Communications Meet notification requirements of City Code Section 703 to enact
slow no-wake restriction, if applicable; Monitor weather and lake
levels; post updates on website and social media; direct residents to
the City Flood website which will provide updates and useful
information for residents; use electronic signs to direct public to
City website for updates; internal staff briefings as needed;
coordinate with Spring Lake Association; begin to plan for
community meetings triggered by higher levels.
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Flood Response Policy
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Lake Level 913.3 and above: Due to the lack of public infrastructure impacts from flooding on Spring
Lake, the primary impacts of higher lake levels are to private residential properties.
When Spring Lake reaches 913.3, the City may initiate the following actions:
Category Action
Shoreline Erosion Potential is high for severe shoreline damage. Lake-wide slow no-
wake restriction continued. Not applicable when the lake is ice-
covered.
Equipment N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Residential Sandbagging Continue offering sandbags for sale to the City and Township
residents; City begins to offer free sandbags to residents upon a
local emergency declaration; City continues to provide free sand to
residents in a designated location at the City Maintenance Center.
City Emergency Operations Plan
(EOP)
Inform City Emergency Management Manager of lake levels and the
potential for a local emergency. A potential local emergency
declaration based on lake elevation will be tied to Prior Lake levels.
Mayor/City Council City Manager will provide the Mayor and City Council with daily
staff updates; City Emergency Management Manager will provide
City Manager with an assessment of the potential for a local
emergency declaration. If a local emergency is declared, the City
EOP will be in effect.
Agency Coordination Scott County Sheriff’s Office, Scott County Highway Department,
County Emergency Manager, PLSLWD, Scott WMO, Spring Lake
Association, State and Federal agencies.
Infrastructure Protection N/A (no public infrastructure is threatened by high water levels on
Spring Lake)
Water Quality N/A (no public beaches or infrastructure is threatened by high
water levels on Spring Lake)
Water Surface Use
Management
“Slow No-Wake” provision continues per City Code Section 703; sign
remains at public access point.
Communications Monitor weather and lake levels; post updates on website and
social media; provide updates to media; use electronic signs to
convey important announcements and direct public to City website
for updates; daily operations update meeting for City officials and
staff; daily updates for front line staff (consistent message for the
public); possible community meetings; City maintenance staff
and/or police may go door-to-door to provide updates and gather
information from residents and businesses.
City of Prior Lake
Flood Response Policy
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MARKLEY LAKE WATER LEVEL-BASED FLOOD RESPONSE
City flood response is based on factors such as Markley Lake levels, weather forecasting, watershed
conditions, and overall system flow. The City’s Public Works Director will consider these factors when
implementing the City’s response. Lake elevations and ice-covered status are determined by the City. All
flood response related to Markley Lake will be coordinated with the Scott Watershed Management
Organization (WMO) and Credit River Township. Flood response cost responsibilities are specified in a 5-
year cost-share agreement (2021-2026). The following response levels apply to Markley Lake:
Lake Level 893.2: The Ordinary High Water level (OHW) for Markley Lake is reached; levels below 893.2
are typically not a cause for concern in relation to flooding events.
When Markley Lake reaches 893.2, the City may initiate the following actions:
Category Action
Equipment No action required at this level
Mayor/City Council No action required at this level
Agency Coordination Contact Scott WMO and Credit River Township representatives and
initiate communications regarding lake levels
Infrastructure Protection No action required at this level
Communications No action required at this level
Lake Level 894.0: Continue to observe Markley Lake levels; initial action steps are taken.
When Markley Lake reaches 894.0, the City may initiate the following actions:
Category Action
Equipment Determine source of portable pump; confirm pump discharge route
to Credit River remains viable
Mayor/City Council No action required at this level
Agency Coordination Contact Scott WMO and Credit River Township representatives and
initiate communications regarding lake levels and cost-share;
contact DNR regarding possible dewatering permit application
Infrastructure Protection Prepare to close the Markley Lake trail
Communications Initiate flood communications plan; monitor weather and lake levels
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Flood Response Policy
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Elevation 894.5: Trail flooding and residential lawn flooding is imminent at this level and above.
Preparations for a potential lake drawdown should be made.
When Markley Lake reaches 894.5, the City may initiate the following actions:
Category Action
Equipment Prepare to deploy portable pump
Mayor/City Council The City’s Public Works Director or designee will prepare staff
updates. The City Manager will provide the Mayor and City Council
with these staff updates (frequency as needed).
Agency Coordination Continue to provide Scott WMO and Credit River Township
representatives with updates regarding lake levels and potential
lake pumping; prepare DNR dewatering permit application (submit
to DNR when Markley Lake reaches 895.5)
Infrastructure Protection Close the Markley Lake trail using barriers and signs at all three
entry points (Welcome Avenue, Markley Lake Court, and Cardinal
Ridge Park)
Communications Continue to follow flood communications plan; monitor weather
and lake levels
Elevation 895.8: The 100-year flood level for Markley Lake is reached. The City’s Markley Lake Trail is
closed and partially submerged. The north end of Whitewood Avenue and septic systems for homes in
Credit River Township may be threatened by flooding at or above this level.
When Markley Lake reaches 895.8, the City may initiate the following actions:
Category Action
Equipment Deploy portable pump and begin to draw down lake in accordance
with DNR dewatering permit
Mayor/City Council The City’s Public Works Director or designee will prepare staff
updates. The City Manager will provide the Mayor and City Council
with these staff updates (frequency as needed).
Agency Coordination Follow the cost-share agreement between the City, Scott WMO, and
Credit River Township to draw down Markley Lake starting at this
level; provide weekly updates to WMO and Township
representatives regarding lake levels and lake pumping; DNR
dewatering permit application submitted in anticipation of lake
reaching 100-year flood level is activated starting at this level;
pumping should continue under the terms of the DNR permit until
the lake reaches 893.2 or becomes ice-covered
Infrastructure Protection The Markley Lake trail remains closed; inspect barriers and signs at
all three entry points on a weekly basis
Communications Continue to follow flood communications plan; monitor weather
and lake levels
City of Prior Lake
Flood Response Policy
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CITY FLOOD OPERATIONS PLAN
Emergency Declaration: The Mayor of the City of Prior Lake has the authority to issue a Declaration of
Local Emergency based on Minn. Stat. Sections 12.29 and 12.37 and Prior Lake City Code section 113.
Significant rainfall or snowmelt causing rapid increases in water levels, dangerous flooding conditions, or
imminent danger to persons and property shall constitute a Local Emergency with respect to this policy.
The City Emergency Management Manager will advise the City Manager and Mayor/City Council of
conditions that may lead to a Local Emergency.
Emergency Management Structure: A Declaration of Local Emergency activates the City’s Emergency
Management operations. The City developed its Emergency Operations Plan (EOP) in 2008 and the
document is periodically reviewed and updated (last updated 2/27/2017). The EOP guides emergency
operations for the City. It assists key City officials and emergency organizations to carry out their
responsibilities for the protection of the public under a wide range of emergency conditions, including
flooding. The EOP is also used to:
• Mitigate the loss of life and property
• Prepare for emergencies
• Respond to emergencies
• Recover from the emergency
• Provide support to other political subdivisions in the County that may require assistance
The Basic Plan section of the EOP outlines the basis and purpose of emergency planning. The EOP also
contains several Annexes that describe the basic functions of emergency response and includes specific
responsibilities delegated to the Public Works Department related to utilities and debris clearance.
Direction and control of the City response to an emergency will be carried out at the Emergency
Operation Center (EOC). The City EOC is located at the Prior Lake Police Department office, 4649 Dakota
Street, Prior Lake. Per the National Incident Management System (NIMS), Prior Lake uses the Incident
Command System (ICS) to manage and coordinate incident response. Upon activation of the EOC, City
departments will respond to the emergency as coordinated by the City’s designated Emergency
Management Manager.
To increase local agency coordination during emergencies, the City adopted the Scott County All-Hazard,
Multijurisdictional Mitigation Plan on November 14, 2016. The plan includes risk assessment, mitigation
strategy, and an implementation process. Participating jurisdictions are eligible for FEMA hazard
mitigation assistance grants.
Protecting Public Safety: The primary focus of the City will be to employ measures that provide
emergency vehicle access to flooded areas to the maximum extent practicable. Emergency vehicles can
travel through a water depth of approximately 1.5 feet or less. The Lake Level-Based Flood Response
section of this policy outlines the measures to be taken to protect flood-prone areas and thereby public
City of Prior Lake
Flood Response Policy
16
safety. There are seven Flood Watch Areas (FWAs) affected by Prior Lake flooding (first inundated at
approximate lake level in parentheses):
1. Boudin/Watersedge/Rutgers/Glendale FWA (904.0)
2. County Road 21/Wagon Bridge FWA (904.5)
3. Shady Beach Trail FWA (905.0)
4. Breezy Point Road FWA (905.5)
5. Cove Avenue FWA (905.5)
6. Lords Street FWA (906.5)
7. Fish Point Road FWA (907.0)
Barriers will be placed only after considering current lake level conditions, lake level trends, and
forecasted weather conditions. Barriers can be effectively placed in up to 6 inches of water. Additional
watch areas that may require infrastructure protection but not barriers include Northwood Road and
West Avenue. The City will post temporary speed limit signs and signs to designate flooded areas as
closed/local traffic for those areas under City jurisdiction. The City will defer to Scott County for traffic
control and other measures within the County Road 21 corridor. Signs will be posted in conjunction with
the work done at each lake level-based flood response area.
Protecting Public Property: Public property to be protected includes roads and associated right-of-way,
sanitary sewer infrastructure, water distribution infrastructure, stormwater infrastructure, parks
facilities, and other City-owned or City-controlled features.
Appendix A contains maps showing the approximate locations of temporary flood protection barriers,
road closed barriers, trash collection points, and public-use sand piles for all Flood Watch Areas.
Some private driveway accesses will be blocked due to flood protection barrier placement; residents will
be notified of this installation in advance and may construct private sandbag walls to tie into the City’s
barriers. No parking will be allowed in any area protected by temporary barriers to ensure adequate
emergency vehicle access.
County Road 21 Transportation Corridor: The County Road 21 transportation corridor between State
Highway 13 and County Road 42 is critical to the community. Flooding has the potential to cause the
temporary closure of this critical corridor, as was seen during the record flooding of 2014. Scott County
has jurisdiction for County Road 21; any policy for the corridor must be coordinated with Scott County.
The Wagon Bridge on County Road 21 separates Lower Prior Lake and Upper Prior lake. The area north
of the bridge is low in elevation and floodwaters on the roadway can result in Scott County closing the
roadway to all traffic. Floodwaters can enter the roadway through the storm sewer system because the
road surface is lower than the surrounding land; in 2014, the road started to flood when water came up
through catch basins that could not be retrofitted with anti-backflow devices. The following actions are
recommended:
• Install anti-backflow devices (such as sewer balls) for all connected storm sewer pipes when
Prior Lake reaches an elevation of 904.5 or higher
City of Prior Lake
Flood Response Policy
17
• Ensure that pumps are on hand to remove any water from the roadway during rainfall events,
while anti-backflow devices are deployed
• Remove anti-backflow devices after the lake falls below an elevation of 904.5
The City will coordinate with Scott County to ensure that water from the lake will not back up through
the storm sewer system and onto the roadway north of the Wagon Bridge. If temporary anti-backflow
devices are installed for all connected storm sewer pipes, roadway drainage would no longer occur and
pumping would be required after all rainfall events. The City will work with Scott County to ensure that a
plan is in place to manage any system to allow access through the corridor. Scott County is the ultimate
authority for any plan initiated to keep the County Road 21 corridor open to traffic during flooding
events.
Supporting Residential Sandbagging Efforts: Sandbags will be offered to Prior Lake residents in
accordance with the lake level-based flood response listed in this Policy. Sandbag wall construction and
other property protection guidance will be made available to residents on the City’s website. Residential
sandbag walls may be constructed to tie into City walls and barriers. The City is not responsible for the
construction or maintenance of private sandbag walls.
Supporting Essential Services: The City Emergency Management Manager is the primary contact for
coordinating the support of essential community services:
• Mail and other deliveries: The City Emergency Management Manager will coordinate with
entities such as the US Post Office to ensure that essential deliveries can reach residents and
businesses. The City Emergency Management Manager may designate temporary mail pickup
locations.
• School bus routes: The City Emergency Management Manager will coordinate with school
districts to ensure proper school bus routing during an emergency.
• Waste hauling: The City Emergency Management Manager may work with providers to facilitate
coordinated waste hauling for affected neighborhoods.
• Other services: Residents may contact the City Emergency Management Manager with other
essential service requests not listed in this section.
POST-FLOOD OPERATIONS
Flood protection measures will be removed in reverse order of installation. Flood cleanup operations
will follow City EOP procedures. Communications will continue according to the Lake Level-Based Flood
Response tables of this Policy. The following items are key:
- Deactivate as directed by City Emergency Management Manager
- Turn over recovery operations to appropriate entities
- Ensure all incident documentation is collected
- Participate in initial debriefing session
- Participate in Incident Review
City of Prior Lake
Flood Response Policy
18
FINANCIAL CONSIDERATIONS
All financial expenditures related to emergency flooding events must be tracked. FEMA programs may
reimburse the City for these expenditures with supporting documentation. If the City implements flood
response items and FEMA reimbursement does not become available, all funding for flood response will
be the responsibility of the City.
Tracking City expenditures: The City Public Works Coordinator will enable tracking for time and
expenses, including labor, machinery, and materials. All employees who use timesheets must track time
spent on flooding-related work. Employees must also fill out FEMA forms corresponding to the same
work; this ensures that all expenses will be tracked and submitted for reimbursement in a timely
manner after the flooding.
APPENDICES
Appendix A: Flood Response Maps
Appendix B: City Code Section 703 (Public Waters – Water Surface Use Management rules)
Appendix C: City Emergency Operations Plan (EOP)
Appendix D: Scott County Multi-Jurisdictional All Hazards Mitigation Plan (link only)
Appendix E: Prior Lake Stormwater Management and Flood Mitigation Study (link only)
12
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Public Ways & Property
City of Prior Lake
703/p1
SECTION 703
PUBLIC WATERS
SUBSECTIONS:
703.100: CHAPTER
703.200: PURPOSE, INTENT AND APPLICATION
703.300: DEFINITIONS
703.400: SPEED LIMITATIONS
703.500: ADDITIONAL RESTRICTIONS
703.600: EXEMPTIONS
703.700: NOTIFICATION
703.800: ENFORCEMENT
703.900: PENALTIES
703.100: TITLE: This Section shall be known and cited as the PUBLIC WATERS Code.
703.200: PURPOSE, INTENT, AND APPLICATION: As authorized by Minnesota Statutes
86B.201, 86B.205, and 459.20, and Minnesota Rules 6110.3000 – 6110.3800, as now in effect
and as hereafter amended, this Ordinance is enacted for the purpose and with the intent to
control and regulate the use of the waters of Prior Lake and Spring Lake in Scott County,
Minnesota; to promote to the fullest extent possible the public’s use and enjoyment of said
bodies of water; to promote and protect the safety of persons and property in connection with
the use of these waters; to harmonize and integrate the varying uses of these waters; and to
promote the public health, safety, and welfare on said bodies of water.
703.300: DEFINITIONS: For the purposes of this Section, the definitions set out in Minnesota
Statutes Section 86B.005 are incorporated herein and made part of this Section.
Terms not defined by said Statute shall have the following meanings:
High Water: An elevation of 903.9’ or greater above mean sea level on Prior Lake,
as determined by the Prior Lake-Spring Lake Watershed District gauge. An
elevation of 912.8’ or greater above mean sea level on Spring Lake, as determined
by the Prior Lake-Spring Lake Watershed District gauge.
Prior Lake: The body of water given that name and assigned the lake numbers
70002600 and 70007200 by the Minnesota Department of Natural Resources.
Shore: The line separating land and water which shifts as lake levels increase and
decrease.
Public Ways & Property
City of Prior Lake
703/p2
Slow No-Wake: The operation of a watercraft at the slowest possible speed
necessary to maintain steerage and in no case greater than five (5) miles per hour.
Spring Lake: The body of water given that name and assigned the lake number
70005400 by the Minnesota Department of Natural Resources.
Watercraft: Any contrivance used or designed for navigation on water, except: 1) a
duck boat during the duck hunting season; 2) a rice boat during the harvest season;
or 3) a seaplane.
703.400: WATERCRAFT SPEED LIMITATIONS:
703.401 General Speed Limit: No person shall operate a watercraft, at any time, greater
than a slow no-wake speed within one hundred fifty feet (150’) from shore. Any
watercraft launching or landing a person on water skis, wakeboards, kneeboards, or
barefoot by the most direct and safe route to open water or shore shall be exempt
from this provision.
703.402 Daytime Speed Limit: No person shall operate a watercraft at greater than forty
(40) miles per hour, from sunrise to one-half hour after sunset, on all weekends and
legal holidays occurring from Memorial Day weekend through Labor Day weekend.
703.403 Nighttime Speed Limit: No person shall operate a watercraft at greater than
twenty (20) miles per hour, from one-half hour after sunset to sunrise the following
day, at any time during the year.
703.404 High Water Slow No-Wake: No person shall operate a watercraft at greater than a
slow no-wake speed on the entire surface of Prior Lake when the water level in said
water body reaches its High Water elevation, as defined in Section 703.300.
No person shall operate a watercraft at greater than a slow no-wake speed on the
entire surface of Spring Lake when the water level in said water body reaches its
High Water elevation, as defined in Section 703.300.
When the water level of Prior Lake and/or Spring Lake reaches a High Water
elevation, as defined in Section 703.300, the City Manager or designee shall
arrange to have notice of the high water slow no-wake restriction posted on the
City’s website. The high water slow no-wake restriction shall become effective as of
the posting. All public water accesses shall be posted during the time the restriction
is in place.
When water levels have subsided and have remained below a High Water
elevation, as defined in Section 703.300, for 72 consecutive hours, said restriction
shall be promptly removed by removing the posting on the City’s website.
703.405 Marked Slow No-Wake Zones: No person shall at any time operate a watercraft
at a speed greater than slow no-wake speed in any marked slow no-wake zone.
The City of Prior Lake or the Scott County Sheriff’s Office shall install or cause to
Public Ways & Property
City of Prior Lake
703/p3
be installed buoys marking slow no-wake zones. Marked slow no-wake zones
are intended to maintain a safe lake environment and protect the lives and
property of all lake users and owners. Slow no-wake zones shall be marked at
the following locations on Prior Lake:
The navigational channel located north and south of the County Road
21/Eagle Creek Avenue Bridge.
The navigational channel located to the south of Reed’s Island.
The navigational channel located north and south of the Lords Street
Bridge.
The navigational channel located at the entrance/exit of Boudin’s Bay and
the entire surface of Boudin’s Bay.
The navigational channel located at the entrance/exit of Candy Cove, and
the entire surface of Candy Cove.
The navigational channel located at the entrance/exit of Mud (Crystal) Bay.
The navigational channel located at the entrance/exit of Paradise Bay, and
the entire surface of Paradise Bay.
703.500: ADDITIONAL RESTRICTIONS:
703.501 Swimming: No person shall use an inflatable water toy, air mattress, or inner tube
more than one hundred fifty feet (150') from shore, unless accompanied by a
watercraft. No person shall swim more than one hundred fifty feet (150') from shore,
unless accompanied by a watercraft.
703.502 Towing Restrictions: No watercraft towing a person on water skis, inner tube,
aquaplane, or similar device shall be operated at any time within a marked slow no-
wake zone.
703.600: EXEMPTIONS: All authorized resource management, emergency, and
enforcement personnel, while acting in the performance of their assigned duties,
are exempt from the restrictions set forth in this Section.
A temporary exemption from the restrictions set forth in subsection 703.502 may be
allowed under certain circumstances. To qualify for a temporary exemption, an
application for a permit must be completed, which shall include: the purpose of the
exemption, the organization or persons being exempted, the location of the
exemption, and the date and time of the exemption. The temporary exemption
permit shall be issued by the Scott County Sheriff's Office.
703.700: NOTIFICATION: The City shall notify the public of this Section, which shall include
but not be limited to placing a sign at each public watercraft launching facility
outlining the essential elements of this Section, as well as placing other necessary
buoys and signs.
Public Ways & Property
City of Prior Lake
703/p4
703.800: ENFORCEMENT: The enforcement of this Section shall be primarily the
responsibility of the Scott County Sheriff's Office. Other licensed peace officers,
including conservation officers of the Minnesota Department of Natural Resources,
are also authorized to enforce the provisions of this Section.
703.900: PENALTIES: Any person who violates any provisions of this Section shall be guilty
of a misdemeanor, and upon conviction thereof, shall be punished by a fine of not
more than one thousand dollars ($1,000.00), or by imprisonment of not more than
ninety (90) days, or both.
Plan Development: 4/11/08
EMERGENCY OPERATIONS PLAN
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
2
CERTIFICATION OF PLAN APPROVAL
This page documents approval of the General Plan and Annexes, the Standard Operating
Procedures, and the Resource Manual.
Plan developed by: Randy Hofstad
City of Prior Lake
Police Lieutenant/Director of Emergency Management
Date: 4/11/08
Plan approved by: Jack Haugen
City of Prior Lake
Mayor
Signature:______________________________
Date: ___________________
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
3
RECORD OF GENERAL PLAN AND ANNEX REVISIONS
PAGE/REVISION
PAGE/REVISION
PAGE/REVISION
All
06/28/10
Info Update
15
10/04/11
List Update
15
02/27/17
List Update
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
4
TABLE OF CONTENTS
General Plan Page No.
I. Reason for Plan ........................................................................................................6
II. Purpose for Plan .......................................................................................................6
III. Legal Basis and References .....................................................................................6
IV. Organization .............................................................................................................6
Chart A .........................................................................................................7
V. Hazard analysis ........................................................................................................8
VI. Direction & Control .................................................................................................9
VII Emergency Responsibility Assignments ………………………………………… 9
Chart B .......................................................................................................11
VIII. Operations Policies ................................................................................................12
IX. State and Federal Support ......................................................................................12
X. Plan Development/Maintenance, Training, and Exercises ....................................13
Emergency Operations Plan - Annexes
A Notification and Warning
B Incident Management
C Public Information
D Search and Rescue
E Health Protection
F Evacuation, Traffic Control and Security
G Fire Protection
H Damage Assessment
I Mass Care
J Debris Management
K Public Works/Utilities Restoration
L Environmental Hazard Response
M Resource Management
N Terrorism
O Emergency Notification/Contact List
P Continuity of Government
Supporting Documents
Standard Operating Procedures (SOPs)
City Resource Manual
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
5
FOREWORD
The primary purpose of this plan is to provide a guide for emergency operations. It is intended to assist
key city officials and emergency organizations to carry out their responsibilities for the protection of life
and property under a wide range of emergency conditions.
Although an organization may have the foresight to plan for anticipated situations, such planning is of
little worth if it is not reduced to written form. Personnel familiar with unwritten "plans" may be
unavailable at the very time it becomes necessary to implement them. A written plan will furnish a
documentary record which can be referred to as needed. This documentary record will serve to refresh
the knowledge of key individuals and can be used to inform persons who become replacements.
THIS DOCUMENT SHALL REMAIN THE PROPERTY OF THE CITY OF
PRIOR LAKE, DEPARTMENT OF EMERGENCY MANAGEMENT
Upon termination of office by reason of resignation, election, suspension, or dismissal, the holder of this
document shall transfer it to his/her successor or to the City of Prior Lake Emergency Management
Director.
Copy No: __________________ CD or Printed version
Assigned to: _______________________
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
6
I. Reason for Plan
Tornadoes, floods, blizzards, and other natural disasters can affect the City of Prior Lake. In
addition, major disasters such as, transportation accidents, explosions, fires, hazardous materials
releases, pipeline leaks, disease outbreaks, terrorist attacks, and national security emergencies
pose a potential threat to public health and safety. Environmental emergencies related to
hazardous materials may also present risks to the community through exposures in the air,
surface or ground water, or soil. An emergency plan is needed to ensure the protection of the
public from the effects of these hazards.
II. Purpose of Plan
The City of Prior Lake has many capabilities and resources, which could be used in the response
to any major disaster. These include the facilities, equipment, personnel, and skills of both
government and non-government professions and groups. The purpose of this plan is to ensure
the effective, coordinated use of these resources so as to:
1. Maximize the protection of life and property,
2. Prepare for and respond to emergencies and recover to a state of normalcy,
3. Ensure the continuity of government,
4. Provide support to all areas in the city that require assistance.
III. Legal Basis and References
The legal basis for planning for and conducting all-hazard emergency operations at the Federal
level and state of Minnesota level are listed in the Emergency Management Director’s
Handbook, Section B. located at the Emergency Management Department, or Record Storage.
The legal basis also includes the following:
▪ Minnesota State Statute Chapter 12
▪ City of Prior Lake Code Ordinance No. 201
▪ Mutual Aid agreements
▪ Scott County Emergency Operations Plan.
IV. Organization
Existing government is the basis for emergency operations. That is, government agencies will
perform emergency activities related to those they perform on a day-to-day basis. City
organization and interrelationships that coordinate plan development and maintenance are shown
on Chart A of this basic plan.
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
7
CHART A
EMERGENCY MANAGEMENT
ORGANIZATIONAL CHART
MAYOR
CITY COUNCIL
EMERGENCY
MANAGEMENT
DIRECTOR
CITY
MANAGER
FINANCE
DEPARTMENT
BUILDING
INSPECTIONS
PUBLIC
COMMUNICATIONS
COORDINATION
W/ SCHOOL
DISTRICT
MUTUAL AID
AGENCIES
RED/ CROSS/
SALVATION ARMY
EMS
FIRE
DEPARTMENT
COORDINATION W/
COUNTY, STATE, &
FEDERAL
AGENCIES
NORMAL CITY
OPERATIONS
AND SERVICES
CITY COUNCIL
COORDINATION
POLICE
DEPARTMENT EMERGENCY
MANAGEMENT
COORDINATION
PUBLIC WORKS
DIRECTOR/CITY
ENGINEER
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
8
V. Hazard Analysis
Natural Hazards
Tornadoes/Straight-line Winds
Flooding Severe Hail Storms
Severe Thunderstorms Extreme Ice Storms
Large Rain Falls with Flash Flooding Severe Winter Storm Accumulations
Extreme & Prolonged Heat Temperatures Extreme & Prolonged Fog
Drought Large Scale Wild Fires/Grass and Forest
Extreme & Prolonged Winter Cold Temperatures Earthquake
Technological Hazards (Human Created)
Fixed Facility Hazardous Materials Incident International Hazardous Materials Dumping
Transportation Hazardous Materials Incident Large Scale Transportation Accident
Large/Multiple Structure Fire w/high occupancy Large/Multiple Structure Collapse
Utility Failure – Water, Sewer, Gas, Electric, etc.
National Security/Terrorism/Manmade
Terrorist Bombing/Mass Homicide/Assault Hostage Taking Incident
Terrorist Act Against Government/Society Large Scale Civil Disorder/Riot Incident
Enemy Military Invasion Chemical/Biological Weapon Attack
Hazard Probability Analysis:
More Likely to Occur
Tornadoes/Straight-line Winds
Flooding Severe Thunderstorms
Severe Hail Storms Severe Winter Storm Accumulations
Extreme & Prolonged Winter Cold Temperatures Large Rain Falls with Flash Flooding
Extreme & Prolonged Heat Temperatures Drought
Extreme Ice Storms Facility Hazardous Materials Incident
Transportation Hazardous Materials Incident Extreme & Prolonged Fog
Utility Failure – Water, Sewer, Gas, Electric, etc. Large Scale Transportation Accident
Large/Multiple Structure Fire w/high occupancy Large Scale Civil Disorder/Riot Incident
Less Likely to Occur
Terrorist Hostage Taking Incident Terrorist Act Against Government/Society
Large Scale Wild Fires/Grass and Forest International Hazardous Materials Dumping
Earthquake, Large/Multiple Structure Collapse Enemy Military Invasion
Terrorist Bombing/Mass Homicide/Assault Chemical/Biological Weapon Attack
(Maps showing areas at risk are located in Annex L, hyperlinks on page 1 and in the annex on
pages 4 - 9)
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
9
VI. Training/Response by Emergency Management Responders
Emergency responders and city employees who respond to hazardous materials incidents within
the City of Prior Lake have received training designed to help them respond to such incidents.
Prior Lake Police Department is trained to, and responds at the First Responder Awareness
Level, as defined in29 CFR 1910.120. Training records are maintained in police training files at
the Prior Lake Police Department.
Allina Ambulance Co. is the primary EMS transport in the City of Prior Lake. These personnel
and the designated mutual aid ambulance services are trained to and respond at the First
Responder Awareness Level, as defined in 29 CFR 1910.120 at a minimum.
Prior Lake Fire Department is trained to, equipped and responds at HazMat Operations Level as
part of a Scott County wide team defined in 29 CFR 1910.120 9 (except new firefighters).
Training records are maintained Scott County Emergency Manager.
Training records are maintained per appropriate departments.
VII. Direction and Control
The direction and control of government operations from a central, protected facility with
adequate communications and key personnel is essential to the conduct of emergency operations.
This has been provided for as follows:
The Police Lieutenant / Emergency Management Director shall be responsible for determining
when it is necessary to implement the Emergency Operations Plan and then make a
recommendation to the Mayor for enactment of the plan. Where the remainder of this document
references the “Emergency Management Director” it should be noted that this term also includes
their designee.
The City Manager will be responsible for providing overall direction and control of city govern-
ment resources involved in the response to a disaster in consultation with the Mayor and City
Council. The City Emergency Management Director will serve in a staff capacity to the City
Manager, will implement this plan, and will coordinate emergency operations.
Direction and control of the City of Prior Lake response to a major disaster will be carried out at
the Emergency Operating Center (EOC) unless another location is better suited for the disaster.
The City EOC is located at 4649 Dakota Street (Prior Lake Police Department).
(For additional direction and control information such as staffing, communications, incident
command system [ICS], etc.; refer to the Direction and Control Annex, and SOP, to this plan.)
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
10
VIII. Emergency Responsibility Assignments
A. A summary of the City of Prior Lake emergency responsibility assignments, by function, is
shown on chart B. Heads of the various city government departments and agencies will
be responsible for carrying out the assignments shown on this chart. Additional information
about these emergency responsibility assignments is contained in the annexes to this basic
plan. (One annex exists for each of the responsibilities [functions] that are shown on Chart
B.) Lastly, city departments and agencies are expected to develop whatever SOPs they may
need in order to carry out these responsibilities.
B. Responsibilities have been assigned by a code letter: "P," "S," or "C."
1. "P" indicates primary operational responsibility, which means that the official or
agency is in charge of, and responsible to make provision for, that function.
2. "S" indicates support responsibility, which means that the agency so assigned
will, if possible, assist the official or agency that has primary or coordination
responsibility for that function.
3. "C" indicates coordination responsibility, and is assigned when several agencies
have a partial responsibility, but no one official/agency has obvious primary
responsibility. This will oftentimes be the situation when non-government
agencies are involved.
4. As a general rule, county officials will be primarily responsible for carrying out
emergency functions outside city limits, and municipal officials will have the
corresponding responsibility within city limits.
5. Only one "P" or "C" can be assigned per function, and a minimum of one "S"
should be assigned for each function.
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
11
FUNCTION
RESPONSIBLE AGENCIES
REMARKS
1. Warning and Notification
Scott County Sheriff's Office - P
Prior Lake Police Department - S
See Warning and
Notification Section (Annex A)
2. Incident Management
Emergency Management Director - P
City Manager - S
Mayor - S
See Annex B
3. Emergency Public Information
Mayor – P
Communications Coordinator - S
City Manager - S
Emergency Management Director - S
See Annex C
4. Search and Rescue
Fire Department - P
Police Department - S
Scott County Sheriff's Office - S
See Annex D
5. Health Protection
Scott County Emergency Management - P
Red Cross - S
See Annex E
6. Evacuation, Traffic Control,
and Security
Police Department - P
State Patrol - S
Scott County Sheriff's Office - S
Fire Department - S
See Annex F
7. Fire Protection
Fire Department - P
Automatic and Mutual Aid Fire Depts. - S
See Annex G
8. Damage Assessment
Building Official - P
City Engineer - S
Community Development Director - S
See Annex H
9. Mass Care
Red Cross – P
Scott County Emergency Management - S
Salvation Army - S
See Annex I
10. Debris Management
City Engineer - P
Public Works Department - S
Scott County Mutual Aid Cities – S
See Annex J
11. Public Works/Utilities Restoration
City Engineer – P
Public Works - S
See Annex K
12. Environmental Hazard Response
Scott County Emergency Services - P
City of Prior Lake Emergency Management – S
City Forester - S
See Annex L
13. Resource Management
Dependant upon Incident
See Annex M
14. Terrorism
Emergency Management Team (Incident Dependant) – P
FBI, CIA – S, C
Emergency Management is
Primary in terms of initial
response. FBI and CIA become
primary in terms of investigation
and on-going response. See Annex
N
15. Emergency Notification Contact List Emergency Management Department - P See Annex O
16. Continuity of Government City Manager – P
Emergency Management Department – S
See Annex P
Code: P = Primary S = Secondary C = Coordination
CHART B
EMERGENCY RESPONSIBILITY ASSIGNMENTS
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
12
IX. Operation Policies
A. In the event of a major disaster, the Mayor may declare a local emergency. Such a
declaration will invoke necessary portions of this plan, and will permit the city to take
such actions as may be required to protect lives and property. In addition, any or all parts
of the plan may be implemented whenever it is deemed necessary in order to provide for
the Emergency Management.
B. Protection of life and property and alleviation of human distress is the primary goal of
city government emergency operations.
C. In an emergency affecting more than one political jurisdiction, officials of all jurisdic-
tions involved will coordinate their services to the maximum extent possible.
D. The Emergency Management Director will assist in providing resource coordination
between government agencies and the private sector.
E. Local government resources must be utilized to the maximum before state or federal
assistance will be made available.
G. Each agency, department, or service of city government will provide for the maintenance
of records during an emergency. These records should include work hours, equipment
hours, supplies and materials consumed, injuries to personnel, and damage to public
facilities and equipment.
H. All emergency response organizations in the city are required to prepare and maintain
SOP’s, resource lists and checklists to support their operations. Depending on the
emergency, different departments/organizations will be required to be involved, but at
minimum they will include police, fire, EMS, Public Works, Administration/Mayor,
Finance, and MIS.
X. State and Federal Support
A. General
The City of Prior Lake Emergency Management Director will be responsible for assisting
the city in obtaining any county, state or federal government resources that may be
needed as a result of a disaster. In carrying out this responsibility, the director will
contact the County Emergency Management Director. The county director can
provide/obtain technical information and assistance, if requested. Lastly, a summary of
state and federal disaster assistance that may be available is contained in Disaster
Response and Recovery: A Handbook for Local Government. This document is on file
with the Scott County Emergency Management Director.
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
13
B. Emergency Assistance
In the event of a major emergency/disaster which exceeds the resources and capabilities
of city and county government, and which requires immediate state and/or federal assis-
tance, the State Duty Officer should be contacted. The State Duty Officer telephone
number is (651) 649-5451.
C. National Guard
When a natural disaster or other major emergency is beyond the capability of local
government, support from the National Guard may be available. Only the Governor, as
Commander-in-Chief of the Minnesota National Guard, has the authority to activate the
Guard. The purpose of activation is to ensure the preservation of life and property and to
support civil law enforcement authorities.
1. Operational Policies
a. National Guard assistance will complement, and not be a substitute for
county and/or city participation in emergency operations.
b. If made available, National Guard personnel will remain under military
command at all times, but will support and assist city and/or city forces in
the accomplishment of a specific task or tasks.
2. Request Procedure
In the case of cities that are not of the first class, the sheriff is the only local
government official authorized to submit the request for National Guard
assistance. Such requests are to be submitted to the State Duty Officer.
XI. Plan Development/Maintenance, Implementation, Training, and Exercises
A. With regard to this plan, the City Emergency Management Director will serve as the
planning coordinator. As such, the director will have overall authority and responsibility
for the development and maintenance of the plan, and implementation. The Emergency
Management Director/Emergency Management Director is listed in Annex O along with
various phones and pager numbers.
B. This plan will be reviewed and updated as necessary. The City Emergency Management
Director will be responsible for ensuring that this updating occurs, and that the Minnesota
HSEM in accord with the schedule and procedures establishes it. In establishing its
schedule and procedures, HSEM will consult with the appropriate state and federal
agencies.
C. This plan will be distributed to all city government departments and agencies that have
emergency assignments relative to a major disaster in the city. The City of Prior Lake
Emergency Management Director will maintain a plan distribution list.
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
14
D. At least once annually, the Emergency Management Director will review the Emergency
Operations Plan.
MNWALK: click this hyperlink to view the MNWALK items locations.
See next page for EOP distribution list.
CITY OF PRIOR LAKE GENERAL PLAN
EMERGENCY OPERATIONS PLAN Developed: 4/11/08
15
Emergency Operations Plan
Distribution List
Title Person Date
Obtained
Plan # Printed or CD
Printed CD
Mayor Kirt Briggs 1
City Manager Jason Wedel 2
Assistant City Manager Lori Olson 3
Emergency Management Director Liam Duggan 4
Police Chief Liam Duggan 5
Fire Chief Rick Steinhaus 6
1st Asst Fire Chief Jim Ruzicka 7
2nd Asst Fire Chief 8
Public Works Director Nick Monserud 9
City Engineer Nick Monserud 10
Parks Supervisor Greg Skluzacek 11
Community Development Director Casey McCabe 12
Streets Supervisor / Water Dept Greg Skluzacek 13
Building Official Al Ernste 14
Finance Director Cathy Erickson 15
16
17
18
19
20
21
22
23
Scott County EM Scott Haas 24
MN HSEM Regional Coordinator Gary Peterson 25
Multi -Hazard Mitigation Plan
S cott County, Minnesota , 2016
4300 MarketPointe Drive, Suite 200
Minneapolis, MN 55435
952.832.2600
www.barr.com
Prior Lake Stormwater Management & Flood
Mitigation Study
Prepared for
Prior Lake-Spring Lake Watershed District and the City of Prior Lake
December, 2016
See the full document at:
http://www.plslwd.org/wp-content/uploads/2016/12/Flood-Mitigation-Study-Report_FINAL-
VERSION_Dec-2016.pdf
Public Works Operating Standards
APPENDIX H
Beach E. Coli Testing Policy
\\plfile01\maint\POLICIES\OPERATING STANDARDS\Beach E. Coli Testing Policy\2024 Beach E. Coli Testing
Policy.docx
BEACH E. COLI TESTING POLICY
Last Revised May 2016October 2024
Revised July 2021
SUMMARY/PURPOSE
The purpose of this policy is to clearly define the E. coli sampling and testing protocols
and the City city response to test results.
PROCEDURE
E. coli sampling at Sand Point Beach and Watzl’s Beach will occur weekly from Memorial
Day through Labor Day. Designated staff will sample the water using these established
sampling protocols:
• Two samples will be taken at each site – one from the center of the swimming
area, and another from 100 feet to either side of the first
• Samples shall be taken approximately six inches below the surface of the water
where the water has a depth of at least 2.5 feet
• If samples show elevated E. coli levels, more frequent sampling may be needed
• At each beach, the two collected samples will be averaged and the result will be
reported as the value for that date and site
• Samples will be sent to the City’s city’s testing lab on the same day they are
collected to ensure sample holding times are not exceeded
• The City’s testing lab will provide sample bottles, labels, and chain of custody
forms
If the level of E. coli exceeds the standards set by the Minnesota Pollution Control
Agency (MPCA), the beach will be closed temporarily until further testing shows safe
levels. Beach closings will be publicized on the City city website and social media
outlets, as well as with on-site signage.
Minnesota Rule 7050.0222 Specific Water Quality Standards for Class 2 Waters of the
State; Aquatic Life and Recreation: E. coli levels not to exceed 126 organisms per 100
milliliters as a geometric mean of not less than five samples representative of conditions
within any calendar month, nor shall more than ten percent of all samples taken during
any calendar month individually exceed 1,260 organisms per 100 milliliters. The
standard applies only between April 1 and October 31.
Page 1 of 2
Public Works Consultant Pool Work Order
Lords Lift Station Rehabilitation (2025-07)
WSB & ASSOCIATES, INCORPORATED, dba WSB
This work order (“Work Order”) is issued on this 22nd day of November, 2024 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and WSB & Associates, Incorporated, dba WSB
(“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2025.
3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of $65,283
as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Steve Nelson to manage the Work
Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
Mayor
___________________________________
City Manager
RECEIVED AND ACCEPTED BY WSB &
ASSOCIATES, INC.
_____________________________________
Signature
____________________________________
Title
Page 2 of 2
Exhibit 1 – Scope of Work Order
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M
October 7, 2024
Mr. Nick Monserud, PE
Assistant Public Works Director
City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372
Re: Proposal for Professional Engineering for
Design, Bidding, and Construction Services
Lords Street Lift Station Improvements
Dear Mr. Monserud,
We appreciate the opportunity to present this proposal to provide professional engineering
design, bidding, and construction services related to the proposed improvements of the Lords
Street Lift Station. The proposed scope of services presented herein is based on a review of the
sites and information received from the City.
The electrical engineering design services for the Lords Street Lift Station improvements will be
subcontracted to Barr Engineering (Mark Ziemer, PE). The proposed fees from Barr Engineering
design, bidding, and construction services are included with this proposal.
PROJECT UNDERSTANDING
Existing Lord’s Street Lift Station: The existing lift station is a submersible with precast wet
well and valve vault structures. The lift station was originally constructed in 1977. It is understood
that the pumps in the lift station were recently replaced. Bypass pumping plan will be required.
The capacity of the existing lift station and pumping characteristics is assumed adequate for
future use. Flow records will be analyzed to verify that the existing pump capacity is adequate.
The following will be completed as a part of the rehabilitation of the Lord’s Street lift station:
- Replacement of all lift station internals. Existing pumps will be removed during this work
and reinstalled upon completion.
- Replacement of all check valves and gate valves in existing valve vault
- Install new quick connect coupling for bypass
- Replacement of valve vault lid with hatch
- Site improvements required, including additional bollards, wet well service area concrete
surface including wet well cover slab and hatch
- Refurbish control panel interior control equipment, as recommended by City’s integrator
- Raise existing control panel via installation of concrete pad
Soil Analysis: At this time, soil borings and geotechnical analysis are not required for the Lords
Street lift station. If change in scope requires these services, WSB will coordinate with a
geotechnical consultant or perform services in house. Fees for these services will be billed
directly to the City.
Permitting and Approvals: Permitting agencies are assumed to be limited to Metropolitan
Council Environmental Services (MCES), the Minnesota Pollution Control Agency (MPCA).
Mr. Nick Monserud, PE
October 7, 2024
Page 2
However, we do not expect that any permits will be requested by any of these agencies for the lift
station, as the work at this lift station is rehabilitation type work and should not require a permit.
SCOPE OF WORK
The project scope and proposed work plan is based on our understanding of the project,
discussions with City Staff, and experience on similar projects. We are coordinating with Barr
Engineering for the electrical design of the project. The key components are discussed for
clarification in the following paragraphs.
Task 1.0 - Design Services
1.1 Field/Boundary Survey
Previously performed under 2024 Lift Station Rehabilitations project design.
1.2 Plans
Using topographic and survey information, update previously prepared base plans showing:
• Locations and elevations of all physical features.
• Existing right of way/easements and property lines.
• Prepare preliminary and one final design plans in a format required for regulatory
agency review, including the following:
o Removal plan
o Existing utilities (electric, gas, telephone, etc)
o Existing City systems (forcemain, sanitary sewer, water main, storm sewer)
o Civil engineering plan
o Process plan
o Electrical plan
o Instrumentation and control plan
o Erosion control plan
o Restoration/landscape plan, as needed
1.3 Specifications and Contract Documents
• Prepare contract documents and specifications.
• Prepare engineer’s estimate of construction costs
• Assumes the preparation of one project specification
Task 2.0 – Bidding Services
2.1 Bidding Administration
• Prepare advertisement for bids and submit to required publications.
• Answer bidder’s questions related to the lift station and issue addenda, if required.
• Attend bid opening, tabulate results.
• Prepare letter of recommendation to the City.
• Prepare notice of award and contract agreement and forward to contractor.
• Assumes all three lift station rehabilitations will be bid together, as one project.
Task 3.0 – Construction Services
3.1 Construction Administration
• Attend preconstruction conference.
• Coordinate progress meetings, as needed
Mr. Nick Monserud, PE
October 7, 2024
Page 3
• Prepare periodic payment request forms.
• Prepare change orders and other written directives as required.
• Review shop drawings, material list reports and all information on material to be used for
construction in accordance with the plans and specifications.
3.2 Construction Observation and Staking
• Perform construction observation and keep periodic records of the construction activities
of the contractor and utility companies.
• Prepare and file copies of reports on the construction activities.
• Provide daily construction administration.
• Provide construction staking.
• Upon substantial completion, prepare “punch list.”
• Prepare as-built drawings.
• Conduct warranty inspection.
• Material testing can be included
3.3 As-Built Drawings
• Obtain record information from field representatives.
• Prepare record drawings.
• Submit record drawings to City including electronic and hard copies.
4.0 Additional Services:
• Geotechnical and Construction Material Testing will be conducted as needed. The fees
for these services will be billed directly to the City.
SCHEDULE
We are prepared to start immediately upon the City’s authorization and the project will be
completed within the following timeframe:
City Authorizes Proposal: October 2024
Design and Construction Documents: November - December 2024
City Authorizes Advertising for Bidding: January 2025
Bid Opening: February 2025
City Council Authorizes Contract Award: March 2025
Construction: Spring 2025 – Fall 2025
ESTIMATED FEES
WSB’s proposed fees for the work summarized within this proposal have been detailed in the
table below. This proposal includes part-time construction observation based on the scope of the
construction work. WSB can provide additional construction observation hours for an additional
fee, if requested by the City during construction. The fees will be billed based on an hourly, not-
to-exceed basis.
Task Estimated Fees
1.0 Design Services for Lords Street LS $15,826
2.0 Bidding Services for Lords Street LS $6,158
3.0 Construction Services $43,299
4.0 Material Testing N/A
Total Estimated Fees $65,283
Mr. Nick Monserud, PE
October 7, 2024
Page 4
This letter represents our entire understanding of the project scope. If you are in agreement,
please sign on the space provided and return one original signed copy to us for our records. We
will start immediately upon receipt of the signed agreement.
If you have any questions concerning the work plan or fee as discussed herein, please feel free to
contact me at 612-258-8152. We look forward to working with you and greatly appreciate the
opportunity to assist you and your staff in the completion of this project.
Sincerely,
WSB & Associates, Inc.
Project Manager
ACCEPTED BY:
City of Prior Lake, Minnesota
By
Its
Date
cc: Monica Heil, PE
Steve Nelson, PE
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
10004500 250120010 BEAR JOSEPH 16770 ANNA TRL SE PRIOR LAKE MN 55372 221.76 100.00 321.76
10018200 250170900 HINDT DOTTI 16867 BLIND LAKE TRL SE PRIOR LAKE MN 55372 371.34 100.00 471.34
10023025 252750150 SELLNER KYLE 16579 FIVE HAWKS AVE SE PRIOR LAKE MN 55372 571.06 100.00 671.06
10023065 255480350 HARVEGO KEITH & KRISTA 17770 MISSION TRL SE PRIOR LAKE MN 55372 1,162.39 100.00 1,262.39
10023368 253220020 MCBRAYER JASON 16318 VICTORIA CURV SE PRIOR LAKE MN 55372 456.83 100.00 556.83
10023589 252990130 DITCH KEVIN 5890 CROSSANDRA ST SE PRIOR LAKE MN 55372 1,995.77 100.00 2,095.77
10023698 255140110 HEYWOOD BRADLEY & SHARON 17837 CLEARY TRL SE PRIOR LAKE MN 55372 245.00 100.00 345.00
10023894 259300070 S 3 HOLDINGS, LLC 6566 GLASCOW TRL SE PRIOR LAKE MN 55372 474.99 100.00 574.99
10024043 251830160 HAMM JR ALLEN 16477 FIVE HAWKS AVE SE PRIOR LAKE MN 55372 152.69 100.00 252.69
10024056 250960221 FOX JORDAN 16158 LAKESIDE AVE SE PRIOR LAKE MN 55372 277.41 100.00 377.41
10024600 250160020 FLODQUIST DONNA 5153 BROOKS CIR SE PRIOR LAKE MN 55372 1,033.28 100.00 1,133.28
10027301 250210220 SELLNER DAVE 5441 BROOKS CIR SE PRIOR LAKE MN 55372 697.41 100.00 797.41
10030500 250170480 COOK JEFF & KIM 16775 BRUNSWICK AVE SE PRIOR LAKE MN 55372 928.09 100.00 1,028.09
10030602 252090020 VELAGIC VERNES 16776 BRUNSWICK AVE SE PRIOR LAKE MN 55372 657.09 100.00 757.09
10041703 250270180 ANDERSON RYAN 5524 CANDY COVE TRL SE PRIOR LAKE MN 55372 1,577.36 100.00 1,677.36
10051704 250050090 FOSKETT TOM 4331 COLORADO ST SE PRIOR LAKE MN 55372 978.78 100.00 1,078.78
10052000 250050110 FREEBORN JARED 4359 COLORADO ST SE PRIOR LAKE MN 55372 434.08 100.00 534.08
10052300 250050220 WETCH FRANK 4378 COLORADO ST SE PRIOR LAKE MN 55372 129.91 100.00 229.91
10062102 251040030 SCHMOLLER MATTHEW 16700 CREEKSIDE CIR SE PRIOR LAKE MN 55372 181.14 100.00 281.14
Exhibit A
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
10062204 251040180 DILLION JOHN 16717 CREEKSIDE CIR SE PRIOR LAKE MN 55372 462.33 100.00 562.33
10082503 250010920 HASSAN ABDI HAKIM 16219 EVANSTON AVE SE PRIOR LAKE MN 55372 374.49 100.00 474.49
10099801 251570160 SWARTOUT KEVIN 16276 FRANKLIN CIR SE PRIOR LAKE MN 55372 922.30 100.00 1,022.30
10100601 251570200 TAYLOR TRACY 16326 FRANKLIN CIR SE PRIOR LAKE MN 55372 1,111.37 100.00 1,211.37
10100806 252230020 COOPER DR CAMERON 16071 FRANKLIN TRL SE PRIOR LAKE MN 55372 116.69 100.00 216.69
10102202 250250010 54TH & PENN LLC 16313 15 FRANKLIN TRL SE PRIOR LAKE MN 55372 763.97 100.00 863.97
10103500 250230020 CARDINAL TRACY 16511 FRANKLIN TRL SE PRIOR LAKE MN 55372 1,235.65 100.00 1,335.65
10109401 251360150 KEENAN RYAN 14613 GLENDALE AVE SE PRIOR LAKE MN 55372 1,298.35 100.00 1,398.35
10152703 250170640 RIST BRETT 16881 LYONS AVE SE PRIOR LAKE MN 55372 366.04 100.00 466.04
10154600 250160190 MURPHY PATRICK & PEGGY 16420 MANDAN AVE SE PRIOR LAKE MN 55372 536.22 100.00 636.22
10160302 251380300 BRESNAHAN MATTHEW 14867 MAPLE TRL SE PRIOR LAKE MN 55372 675.38 100.00 775.38
10174901 250830100 BORCHARDT TONY 15204 OAK RIDGE CIR SE PRIOR LAKE MN 55372 151.75 100.00 251.75
10176400 250830480 RUSK THOMAS 15284 OAK RIDGE CIR SE PRIOR LAKE MN 55372 300.25 100.00 400.25
10187300 259020870 THOMAS ROBERT & KARIE 4389 PLEASANT ST SE PRIOR LAKE MN 55372 2,221.25 100.00 2,321.25
10200301 251370070 WHALEN MACKENZIE 6701 RUSTIC RD SE PRIOR LAKE MN 55372 600.74 100.00 700.74
10273602 251870160 SANDS EMILY 16307 ITASCA AVE SE PRIOR LAKE MN 55372 631.52 100.00 731.52
10274103 252750020 ZINK AMY 16595 FIVE HAWKS AVE SE PRIOR LAKE MN 55372 212.67 100.00 312.67
10276003 252750190 RUED DERREK 16587 FIVE HAWKS AVE SE PRIOR LAKE MN 55372 633.88 100.00 733.88
10282603 251550160 SCHMINKEY STACY 15717 MITCHELL CIR SE PRIOR LAKE MN 55372 1,215.75 100.00 1,315.75
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
10308700 251870400 JONES WILLIAM 5432 BOUNTY ST SE PRIOR LAKE MN 55372 833.03 100.00 933.03
10393904 252990200 THIN ELK ERIN 5935 CARDINAL RG TRL SE PRIOR LAKE MN 55372 646.53 100.00 746.53
10424500 253160170 SCHMIDT MARILYN 5922 CROSSANDRA ST SE PRIOR LAKE MN 55372 152.92 100.00 252.92
10473505 253260030 STERNS THOMAS 16850 WILLOWWOOD CIR SE PRIOR LAKE MN 55372 371.55 100.00 471.55
10555402 253700410 DRUMM JENNIFER 17182 WILDERNESS TRL SE PRIOR LAKE MN 55372 271.53 100.00 371.53
10621701 253990020 FORMOGEY NICHOLAS 5053 PONDSEDGE LN SE PRIOR LAKE MN 55372 291.43 100.00 391.43
10663203 254020320 JOHNSON RAEANNE 4950 BLUFF HGTS TRL SE PRIOR LAKE MN 55372 291.14 100.00 391.14
10709705 254240030 KERKOW KAREN 17500 DEERFIELD DR SE PRIOR LAKE MN 55372 628.68 100.00 728.68
10832700 254200030 NELSON WADE 17125 MAPLE LN SE PRIOR LAKE MN 55372 942.13 100.00 1,042.13
10897000 255450010 CRESS ADAM 5572 WOODSIDE RD SE PRIOR LAKE MN 55372 277.77 100.00 377.77
11012200 259020530 PRIMESITE INVESTMENTS LLC 4995 160TH ST SE PRIOR LAKE MN 55372 448.53 100.00 548.53
20023168 255050090 HOME BY WITT LLC 3521 TURNER DR SW PRIOR LAKE MN 55372 3,691.53 100.00 3,791.53
20023519 252980110 KRAICHELY SHANNON 3842 SIMPKINS DR SW PRIOR LAKE MN 55372 483.21 100.00 583.21
20023842 251320191 PETERSON PARKER 3013 FAIRVIEW RD SW PRIOR LAKE MN 55372 543.28 100.00 643.28
20116200 250940130 MURPHY JASON 3821 GREEN HGTS TRL SW PRIOR LAKE MN 55372 322.41 100.00 422.41
20138700 251330271 SCHOLL JODI 3195 KENT ST SW PRIOR LAKE MN 55372 146.09 100.00 246.09
20238300 251110140 EGENBERGER TIMOTHY 3323 VALE CIR SW PRIOR LAKE MN 55372 800.83 100.00 900.83
20261502 259100052 BENJAMIN SUZY 3631 170TH ST SW PRIOR LAKE MN 55372 1,491.94 100.00 1,591.94
20274701 259100040 SNIDER CHAD 3675 170TH ST SW PRIOR LAKE MN 55372 368.23 100.00 468.23
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
20289901 252470060 WRIGHT JOAN 3794 170TH ST SW PRIOR LAKE MN 55372 515.67 100.00 615.67
20293798 251330595 FELDMAN JOSEPH 2850 SPRING LAKE RD SW PRIOR LAKE MN 55372 744.85 100.00 844.85
20302400 252480360 HOLMES BEVERLY 16960 WILLOW LN SW PRIOR LAKE MN 55372 711.16 100.00 811.16
20312402 251720460 NOTERMANN ROBERT 17143 SUNRISE AVE SW PRIOR LAKE MN 55372 618.72 100.00 718.72
20377201 252950200 WILLIAMS WILLIAM 3884 CROSS ST SW PRIOR LAKE MN 55372 665.37 100.00 765.37
20404300 252950030 GILCHRIST ELLIOTT 3797 WILLOWWOOD ST SW PRIOR LAKE MN 55372 718.66 100.00 818.66
20497198 252270121 MAHONEY MIKE 17414 SUNRAY CIR SW PRIOR LAKE MN 55372 237.26 100.00 337.26
20738502 254650120 AHMED SHAFI 17043 STONEBRIAR CIR SW PRIOR LAKE MN 55372 4,876.38 100.00 4,976.38
20739804 254650270 LENNARTSON CLARE 17139 STONEBRIAR CIR SW PRIOR LAKE MN 55372 1,252.87 100.00 1,352.87
20796801 254960060 SARTAJ THERESA 3368 MALCOM CT SW PRIOR LAKE MN 55372 305.39 100.00 405.39
20836901 254940150 ROSSING RYAN 3535 HICKORY CIR PRIOR LAKE MN 55372 2,627.74 100.00 2,727.74
20844701 255100030 DAVENPORT BEN & KATHERINE 3605 TURNER DR SW PRIOR LAKE MN 55372 1,587.67 100.00 1,687.67
30006003 252050270 DESROSIER CHRIS 14160 ASPEN AVE NE PRIOR LAKE MN 55372 1,254.47 100.00 1,354.47
30007100 252050780 JENNIFER GARRISON 14219 ASPEN AVE NE PRIOR LAKE MN 55372 605.83 100.00 705.83
30023442 255340140 MAXWELL BETTY JO 5743 MERIDIAN WAY NE PRIOR LAKE MN 55372 1,564.27 100.00 1,664.27
30024234 253040170 BROWN JAMIE 15036 BLACK OAK RD NE PRIOR LAKE MN 55372 159.19 100.00 259.19
30046403 252150280 WEIGHTMAN M 5497 CEDARWOOD ST NE PRIOR LAKE MN 55372 1,221.49 100.00 1,321.49
30047101 252050160 KRUEGER BRIAN 5913 CEDARWOOD ST NE PRIOR LAKE MN 55372 219.96 100.00 319.96
30047700 252050190 LONG DERRICK D 5953 CEDARWOOD ST NE PRIOR LAKE MN 55372 178.09 100.00 278.09
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
30145802 259300840 PAINTER JONATHAN 14355 LOIS AVE NE PRIOR LAKE MN 55372 1,079.14 100.00 1,179.14
30192010 250360390 GABLER WILLIAM 4250 QUAKER TRL NE PRIOR LAKE MN 55372 223.81 100.00 323.81
30232402 251240480 WUENSCH MICHAEL 14061 TIMOTHY AVE NE PRIOR LAKE MN 55372 710.05 100.00 810.05
30265900 252150180 ANDERSON TOM & JAIME 14184 CANDLEWOOD LN NE PRIOR LAKE MN 55372 2,778.17 100.00 2,878.17
30343003 252390030 MILLS JUSTIN 5820 CEDARWOOD ST NE PRIOR LAKE MN 55372 1,109.31 100.00 1,209.31
30366400 252840480 PECORARO JOHN 4111 COACHMAN LN NE PRIOR LAKE MN 55372 1,870.25 100.00 1,970.25
30377506 252790010 WALKER TERRENCE 4167 EAU CLAIRE TRL NE PRIOR LAKE MN 55372 1,019.02 100.00 1,119.02
30384904 252860320 SCHENCK DENNIS 14657 BRIDLE RDGE TRL NE PRIOR LAKE MN 55372 578.07 100.00 678.07
30468601 253490230 DUROCHE SCOTT 4556 HUMMINGBIRD TRL NE PRIOR LAKE MN 55372 1,231.31 100.00 1,331.31
30493000 253430050 LEE JIM 14079 BLUEBIRD TRL NE PRIOR LAKE MN 55372 914.38 100.00 1,014.38
30508701 253420030 HENDRICKS MICHAEL 15071 APPALOOSA TRL NE PRIOR LAKE MN 55372 1,134.28 100.00 1,234.28
30516300 250370010 LAI H 15218 EDINBOROUGH AVE NE PRIOR LAKE MN 55372 367.08 100.00 467.08
30520102 253680010 SCHNEIDER ROBERT 14422 DOVE CT NE PRIOR LAKE MN 55372 1,978.00 100.00 2,078.00
30605902 253900050 BEERS MONETTE 14173 FOUNTAIN HL CT NE PRIOR LAKE MN 55372 641.11 100.00 741.11
30610805 253900130 RAKSIN IGOR 14191 FOUNTAIN HL CT NE PRIOR LAKE MN 55372 271.91 100.00 371.91
30620604 253900310 GALLAS CATHLEEN 14235 FOUNTAIN HL CT NE PRIOR LAKE MN 55372 1,227.89 100.00 1,327.89
30892101 255290780 OMAR FAIZA 5196 HAMPTON ST NE PRIOR LAKE MN 55372 344.48 100.00 444.48
30892501 255270480 CHUNG PIN 5875 ROYALTON RD NE PRIOR LAKE MN 55372 185.69 100.00 285.69
30909602 255340620 SMITH CHARLES 5649 CATTAIL CT NE PRIOR LAKE MN 55372 1,287.98 100.00 1,387.98
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
30917001 255290090 SCHWALBE TRACY 5066 TRILLIUM CV NE PRIOR LAKE MN 55372 1,802.24 100.00 1,902.24
30945601 255490170 DISMUKES NICOLE 5937 MAYFAIR RD NE PRIOR LAKE MN 55372 1,079.91 100.00 1,179.91
40023034 253670200 SOTO ERIKA 15573 BROOKSIDE LN NW PRIOR LAKE MN 55372 724.78 100.00 824.78
40023595 253761130 CASPIAN LIONS LLC 15366 WILDERNESS RDG NW PRIOR LAKE MN 55372 222.55 100.00 322.55
40023845 254790040 TRUSTONE FINANCIAL CREDIT UN ISAOA 3705 POINTE PASS NW PRIOR LAKE MN 55372 805.30 100.00 905.30
40162100 251430480 SAFE STEPHANIE 3883 MARSH ST NW PRIOR LAKE MN 55372 970.95 100.00 1,070.95
40173902 251410010 STARK TIM AND JONI 16633 NORTHWOOD RD NW PRIOR LAKE MN 55372 115.59 100.00 215.59
40274802 252280030 LOFGRE SARAH 15800 ISLAND VIEW RD NW PRIOR LAKE MN 55372 600.52 100.00 700.52
40349403 252490370 HOLST ADAM 3344 FREMONT ST NW PRIOR LAKE MN 55372 349.02 100.00 449.02
40388900 252970280 DUCKSON TODD 14624 WILDS PKWY NW PRIOR LAKE MN 55372 2,760.81 100.00 2,860.81
40528002 253670130 PURI TEJIENDER 15555 BROOKSIDE LN NW PRIOR LAKE MN 55372 788.39 100.00 888.39
40544301 253760440 ANDERSON SCOTT 15311 WILDERNESS RDG NW PRIOR LAKE MN 55372 525.11 100.00 625.11
40546900 253370240 GOLINVAUX RICHARD 3360 WOOD DUCK DR NW PRIOR LAKE MN 55372 132.97 100.00 232.97
40547200 253750330 BENEDICT CHRIS & MARY 3320 WILD HORSE PASS NW PRIOR LAKE MN 55372 859.21 100.00 959.21
40564606 253821100 TIMKIN ALEX 15347 WILD TURKEY CT NW PRIOR LAKE MN 55372 2,563.92 100.00 2,663.92
40566901 253760160 KORBA SCOTT 15280 FAIRWAY HGT RD NW PRIOR LAKE MN 55372 1,131.35 100.00 1,231.35
40572100 252970440 FLEMING BRYAN 2815 PINE VIEW DR NW PRIOR LAKE MN 55372 1,585.15 100.00 1,685.15
40579800 253600040 MANFRED JIM & AMBER 3032 KNOLL RIDGE DR NW PRIOR LAKE MN 55372 649.97 100.00 749.97
40585702 253840490 ABARCA ALFREDO 2362 STONECREST PATH NW PRIOR LAKE MN 55372 2,534.91 100.00 2,634.91
Description: Delinquent Sewer & Water Bills (Final and Active Unpaid)
Assessment Code:S-252401
Spread:1 Year
Initital Year:2025
Interest Rate:5.65%
Additional Interest:71
Payment Method:Equal Principal
Account Number PID Number Customer Name Service Address Owners City State Zip Total Admin Fee Total
Exhibit A
40613200 253820190 COOK JEFF & CARMEN 2958 BOBCAT TRL NW PRIOR LAKE MN 55372 909.60 100.00 1,009.60
40666103 253950660 ROBERTS MICHAEL & IRIS 3729 JEFFERS CT NW PRIOR LAKE MN 55372 297.46 100.00 397.46
40747902 254180400 MAGER EMILY 14097 WILDS PATH NW PRIOR LAKE MN 55372 517.52 100.00 617.52
40769801 254470250 GILBERTSON BRITEN 1807 BELMONT AVE NW PRIOR LAKE MN 55372 1,596.78 100.00 1,696.78
40773102 254780530 PERSLEY GABRIELE 14347 PARKSIDE CT NW PRIOR LAKE MN 55372 218.16 100.00 318.16
40773602 254470280 MANNION TIM 1873 BELMONT AVE NW PRIOR LAKE MN 55372 665.68 100.00 765.68
102,804.56$ 12,000.00$ 114,804.56$