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HomeMy WebLinkAbout05(F) - Resolution Receiving Bids and Awarding the Contract for the Lower Level City Hall Renovation (2024-17) Report MEMORANDUM: PROJECT: Prior Lake Lower Level Water Damage Repair CNH NO: 23039-05 DATE: October 25, 2024 TO: City of Prior Lake – Mayor and City Council SUBJECT: Bid Results Summary and Recommendations The following is a summary of the bidding process and results, review of the apparent low bid general contractor and recommendations for City Council consideration of the Prior Lake Club Prior Senior Center Renovation Project. Bid Process The pre-bid process went smoothly and there was a great deal of general contractor and subcontractor interest in this project. This was demonstrated by the large number of individuals attending the mandatory pre-bid conference and the number of general contractors who submitted bids. Bid Results The bids for the Prior Lake City Hall Lower Level Water Damage Repair project were received on October 24, 2024, based on the plans and specifications developed by CNH Architects. The bids were opened and read aloud to all in attendance. There were ten bids submitted by general contractors as shown in the table below. General Contractor Base Bid and alternate 1, combined Dering Pierson Group $169,410.00 CM Construction $185,990.00 Terra Construction $210,900.00 APX Construction $229,200.00 Met-Con Construction $240,000.00 Versacon $244,000.00 Frerichs Construction $262,400.00 Derau $291,000.00 Equity Builders $298,751.00 Construction Results $305,507.00 As noted above, there was a 44.5% difference between high and low bids, with all the bid numbers clustering generally into a higher group and a lower group which are roughly comparable internally. The apparent low bidder, Dering Pierson Group, is $16,580.00 below the next lowest bid, a 8.9% difference which is not excessive. 7300 147th St W | Suite 504 | Apple Valley, MN 55124 | 952-431-4433 | cnharch.com Apparent Low Bidder CNH Architects has interviewed the Dering Pierson Group to discuss their comfort level with their bids and ask some general qualification questions. They noted that they had good coverage on all bid sections and were very comfortable with the bid they submitted. CNH Architects has not worked with Dering Pierson Group before but knows of them and finds that they have municipal experience with projects such as the Mounds View City Hall and Police station, and varied experience in Education projects, office and retail. They stated that they will have another project running concurrently nearby which allowed them to reduce anticipated overhead costs in their bid. Recommendations Base Bid and alternate 1– Prior Lake City Hall Lower Level Water Damage Repair - $169,410.00: CNH Architects considers this bid to be competitive and of good value. We have interviewed the low bidder and found them to be responsible and responsive to the documents. Consequently, CNH Architects recommends awarding the contract for the Prior Lake City Hall Lower Level Water Damage Repair Project to the low bidder, Dering Pierson Group. Respectfully Submitted, Jon Vandervelde, RA Architect/PM CNH Architects, Inc.